CONFERENCE 2021 SMA - PROSPECTUS Sponsorship and Exhibitor - Sports Medicine Australia
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2021 SMA
CONFERENCE
6-9 October 2021 | Melbourne Cricket Ground | smaconference.org.au
Sponsorship and Exhibitor
PROSPECTUS
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Trade and Exhibition Opportunities 12
Terms and Conditions 13
Booking Form 14
Conference Contacts 15
Contents 2021 SMA Conference: Sponsorship & Exhibitor Prospectus | Page 2
Letter of Invitation
We welcome you to join us at the 2021 Sports With so many eminent sports professionals,
Medicine Australia (SMA) Conference, one of the business owners and decision-makers in
largest multidisciplinary sports medicine events attendance, the 2021 SMA Conference is the
in the Southern Hemisphere. ideal platform to showcase your brand, gather
quality business leads, build networks and align
Sports and exercise medicine professionals your business with the reputation of trust,
including clinicians, practitioners, researchers, credibility and authority SMA is known for. Trade
academics, and students from all across packages are available to suit every budget. We
Australia will converge at our Conference to hear expect places to fill up fast, so act quickly to
the latest research and knowledge updates in avoid disappointment.
the discipline.
Trade and sponsorship opportunities listed in
With the last SMA Conference hosted in 2019 on this prospectus are not exhaustive. We are more
the Sunshine Coast, Queensland, we are proud than happy to discuss unique sponsorship
to be hosting our 2021 SMA Conference at the opportunities beyond the scope of this
iconic Melbourne Cricket Ground from 6-9 prospectus.
October.
We look forward to having you join us.
What makes our organisation and annual Kind Regards,
Conference truly unique is the holistic,
multidisciplinary approach to knowledge,
research and collaboration, together with our
tradition of excellence spanning more than 50
years.
Physiotherapists, sports and exercise physicians,
sports doctors, orthopaedic surgeons, sports
podiatrists, sports epidemiologists, physical
activity researchers, exercise and sports Dr Luke Kelly and Dr Ebonie Rio
scientists, and sports dietitians are just some of Co-Chairs, on behalf of the SMA
those who will be joining us at the Conference. Conference Committee
Letter of Invitation 2021 SMA Conference: Sponsorship & Exhibitor Prospectus | Page 3
The 2019 SMA Conference at a Glance
306
ABSTRACTS $23,000
SUBMITTED PRIZE MONEY
672 15
DELEGATES COUNTRIES
OF ORIGIN
4 16
DAYS
WORKSHOPS
91 15
POSTERS TRADE
EXHIBITORS
at a Glance 2021 SMA Conference: Sponsorship & Exhibitor Prospectus | Page 4
Trade, Exhibitors and Sponsors: What You Can Expect
Quality Leads
At the Conference, sports and exercise
professionals from across the entire sector, will
be in attendance. We value our partnership with
our exhibitors and sponsors and believe in the
real value they add to our Conference and
delegates. Because of this, we have specifically
designed our trade exhibition layout to maximise
foot traffic to assist with delegate interaction to
help translate quality sales leads.
Maximum Exposure
Leverage your brand in Australia and
abroad through SMA’s extensive networks Build Networks
and publications. This is an opportunity to
convey your message to leaders and Networking is an important part of being
industry stakeholders within the sports successful in business. With sports medicine
medicine industry. In the lead-up to the professionals in attendance, not to mention
2021 SMA Conference, a significant portion
other trade and sponsors, the 2021 SMA
of all publications will be dedicated to the Conference will be a great opportunity to
Conference and its partners. network and grow your business. With industry
leaders to have a presence at the Conference,
this is a chance to align your brand alongside
these leaders, and keep abreast of the latest
At a Glance: trends within the industry.
• 2021 SMA Conference website
• SMA membership base of 2,000+
• 11,000+ SMA Accredited Sports Trainers
• Social media following (Facebook, Twitter,
Instagram and LinkedIn): 40,000+
combined followers
• Sport Health – SMA’s quarterly magazine
Decision Makers
• Professional Member and Sports Trainer
Member monthly email and Access decision-makers, key stakeholders
e-News subscribers (30,000+ subscribers) and business owners as they converge at the
• Journal of Science and Medicine in Sport 2021 SMA Conference. This is a great
(JSAMS – accessed over 700,000 times opportunity to network, get more leads, sales
annually) and increase your brand’s awareness
amongst key industry stakeholders.
• Push notifications and updates via the
2021 SMA Conference App.
What You Can Expect 2021 SMA Conference: Sponsorship & Exhibitor Prospectus | Page 5
The Destination: The Venue: Melbourne Melbourne Cricket Ground Melbourne is the capital of sport, wine, festivals, The Melbourne Cricket Ground is renowned as art and hidden gems. Enjoy the bustling city and the sporting capital of the world and the beating it's cafe filled laneways, the unique and amazing hear of Melbourne, nestled in Yarra Park and just art at the National Gallery and the many a short 10-minute walk to the heart of the iconic restaurants located along the Yarra River. Melbourne CBD. The Destination 2021 SMA Conference: Sponsorship & Exhibitor Prospectus | Page 6
About Sports Medicine Our multidisciplinary membership base
includes professionals across the entire
Australia sports medicine sector including:
SMA members can be found at every level • Physiotherapists
of physical activity and sport from elite
• Sport and Exercise Physicians
competition to grass-roots participation.
• Sport Doctors
SMA is the leading multidisciplinary
• Orthopaedic Surgeons
membership organisation providing leadership
in the area of sports medicine. Our vision is to • Sport Podiatrists
encourage the healthy and safe participation in
• Sport Epidemiologists
physical activity and sport through quality
education and awareness. • Physical Activity Researchers
• Exercise and Sports Scientists
With a legacy spanning over 50 years, SMA
have a reputation of trust and credibility in the • Sport Dietitians
domain of sports and exercise medicine both
• Sports Trainers
in Australia and internationally.
• Students
About SMA 2021 SMA Conference: Sponsorship & Exhibitor Prospectus | Page 7
2021 SMA Conference SPONSORSHIP OPPORTUNITIES
SPONSORSHIP
Why sponsor the SMA Conference?
The Annual Sports Medicine Australia (SMA Conference is one of the largest multidisciplinary
sports medicine events in the southern hemisphere, attracting leading clinical sports medicine,
sports and exercise science, physical activity and health promotion, and sports injury
prevention professionals every year.
Our tailored sponsorship packages have been designed to increase your organisation’s visibility and
exposure, providing a platform to showcase your products and services to highly engaged sporting
stakeholders including decision-makers and influencers including practitioners, business owners,
educators and industry leaders.
• Platinum Sponsor $25,000 • Trade Exhibitor $4,400
As the Platinum sponsor of the 2021 SMA The Trade Exhibition is a central part of the 2021
Conference, your organisation will be the SMA Conference, providing a unique opportunity
primary partner receiving the highest level of for exhibitors to have direct face-to-face access
exposure and recognition prior to and during to and develop meaningful contacts with an
the event. expected 500+ audience of clinical sports
medicine, sports and exercise science, physical
activity and health promotion, and sports injury
• Gala Dinner Sponsor $12,500
prevention professionals. The conference
The Conference Gala Dinner is scheduled for
program has been developed to maximise your
Friday 8th of October and is a major highlight of
delegate exposure, by ensuring that all meal
the social program. This will provide a unique
breaks and key events during the conference are
opportunity to be part of the official conference
held alongside the trade area.
closing ceremonies and support the premier
conference networking event. The prestigious
ASICS Medal is also awarded at the Conference
Gala Dinner.
• Welcome Reception Sponsor $10,000
This social event brings together delegates and
speakers in an informal networking setting and
is an excellent opportunity to make a strong
initial impact on all attendees as part of the
official conference opening ceremonies. The
Welcome Reception will be held on Wednesday
6 October and is an essential networking
opportunity for all attendees.
• Unique Sponsorship Opportunities
Looking for a unique way to promote your business and it isn’t listed in this prospectus? Let us know
and we’ll work with you to find the best way for you to have an impact. Creative ideas have previously
included sponsoring a photo-booth for social functions or a coffee cart station — the opportunities are
only limited to your imagination!
Sponsorship 2021 SMA Conference: Sponsorship & Exhibitor Prospectus | Page 9
PLATINUM GALA DINNER WELCOME SPEAKER/ TRADE
CONFERENCE SPONSOR SPONSOR RECEPTION SESSION EXHIBITOR
$25,000 $12,500 SPONSOR SPONSOR $4,400
$10,000 $5,000
Exclusivity (one only available) per speaker / session
Recognition in all printed and
electronic communications
Logo and hyperlink on sponsors
page of conference website
Logo and hyperlink on the home
page of conference website
Logo and hyperlink on the social
page of conference website
Logo and hyperlink on the
speakers page of conference
website
Logo and hyperlink on the trade
exhibition page of conference
website
Logo in Conference Program Front cover Social program Social program Speakers Trade exhibition
Company name and logo on
welcome and end slide All sessions At speaker session
Logo on front cover of Book of
Abstracts
Corporate signage (supplied by Registration desk Gala Dinner Welcome reception At speaker/session Trade exhibition
sponsor) display opening & closing
ceremonies
Promotional material
(1 item, supplied by sponsor) to Opening ceremony Gala Dinner Welcome reception
delegates
Opening/Closing Gala Dinner Welcome reception At speaker/session
Acknowledgement by MC Ceremonies
& throughout
conference
1 Full page, 1 Full page, 1 Half page,
full colour, full colour. full colour
Program advertisement inside front cover Valued at: Valued at:
Valued at: $1,200 $600
$1,500
1 1 1 1
Satchel insert (supplied by Valued at: Valued at: Valued at: Valued at:
sponsor) $900 $900 $900 $900
2 1 1 1
Exhibition booth space - Valued at Valued at $4,400 Valued at $4,400 Valued at $4,400
3m x 3m, fascia sign, power $8,800
supply, 2 spotlights
4 2 1 1 2
Conference full registration ticket
Valued at Valued at $2,700 Valued at Valued at $1,350 Valued at $2,700
including access to the Welcome
$5,400 $1,350
Reception, Scientific Poster
Session and Gala Dinner
6 5 5 $450pp
Additional tickets for company
Valued at: Valued at: Valued at:
representatives to attend the Gala
$2,700 $2,550 $2,550
Dinner
Sponsorship 2021 SMA Conference: Sponsorship & Exhibitor Prospectus | Page 100ADVERTISING
OPPORTUNITIES
PROGRAM ADVERTISING
$250 inc GST
Quarter page mono
Organisations are invited to get maximum exposure by
$350 inc GST advertising your company in the official Conference
Third page mono Program distributed to all delegates (NB black/white;
artwork to be supplied by company by a deadline).
$600 inc GST
Half page mono This opportunity is only available to organisations who have
secured sponsorship or trade exhibition booths
$1,200 inc GST
Full page mono
SATCHEL INSERTS
$900 inc GST
Reach delegates directly by providing an insert for delegate satchels. Inserts are popular for
including more detailed information about your products. Examples include everything
from flyers, catalogues and sample products.
WRITING PAD & PEN
$1,000 inc GST Promotion includes:
Exclusive, one available.
• Each delegate will receive your pad and
Reach every delegate directly by providing pen in their delegate satchel
a pad and a pen for insertion in delegate
satchels. All pads and pens must be • Writing pad and pen will be used by the
supplied by the sponsor by a specified delegates throughout the Conference
deadline.
Sponsorship 2021 SMA Conference: Sponsorship & Exhibitor Prospectus | Page 11Securing a Trade Display
• Book early to avoid disappointment as booth numbers are limited
• Complete the enclosed booking form and return it with a$1,000 deposit (per booth).
Final payment is due by Monday 2 August 2021
• The Conference Manager will:
» Advise you via email of your stand allocation in the Exhibition area
» Provide you with the relevant information regarding freight, delivery dates and other
requirements closer to the conference
• Once your account has been settled, you will be confirmed as part of the 2021 SMA
Conference Trade Exhibition
• Trade show floor plan to be confirmed
Trade & Exhibition 2021 SMA Conference: Sponsorship & Exhibitor Prospectus | Page 12Terms & Conditions
1. The Conference Manager reserves the right to reject an application at any time.
2. Applications will be processed in strict order of receipt.
3. All prices are in Australian Dollars and are inclusive of GST.
4. By returning a completed and signed form you (on behalf of your organisation)
accept all Terms and Conditions outlined.
5. Details may change without notice. Please refer to the event website for the latest information.
Cancellation Policy COVID-19 Policy
Exhibitors are required to pay a $1,000 deposit Please note that the 2021 SMA Conference will
per booth when booking to secure a booth(s). be run as a face-to-face COVID safe event
This deposit is non-refundable if no further including appropriate delegate physical
payment is made and an exhibitor cancels. distancing, cleaning and hygiene measures in
accordance with and subject to Victorian state
A 50% refund of full payment including the government regulations and health advice.
deposit will be provided if a company cancels
before the 1st of July 2021. No refund will be In the event that the conference format and
provided if a company cancels after close of delivery is impacted by COVID-19:
business on the 1st of July 2021.
• If registered delegates are prevented from
attending the SMA Conference in person due to
Security COVID-19, SMA may opt to provide substitute
virtual presentations. If this occurs, SMA will
The Conference organisers will not be provide further information at the appropriate
responsible for any theft or damage of stands timing including updated trade/sponsor
or equipment. However, every effort will be exposure opportunities and pricing
made to ensure the security of the Trade information.
Exhibition.
• In the instance that the conference is cancelled
due to COVID-19, trade sponsors will be eligible
Freight to receive a full refund or have their
sponsorship fees transferred to other SMA
Freighting of equipment to the venue is the event/s.
responsibility of each individual company.
Information about delivery times will be made
available in due course.
Discounts
Previous Exhibitor Discount Corporate Membership Discount
Companies that exhibited at the 2019 ASICS Corporate Members of SMA receive an
SMA Conference on the Sunshine Coast are automatic 10% discount when exhibiting. To find
eligible for special discounts: out more about Corporate Membership please
call SMA on 1300 711 211 or email
• A 5% discount for one booth booked members@sma.org.au
• A 10% discount if a double booth is booked
Terms & Conditions 2021 SMA Conference: Sponsorship & Exhibitor Prospectus | Page 132021 SMA CONFERENCE
SPONSORSHIP & EXHIBITOR BOOKING FORM
CONTACT DETAILS
Position
State Post Code Country
Mobile
$25,000 inc GST Conference Program Advertising*
$12,500 inc GST Quarter page $ 250 inc GST
$10,000 inc GST Third page $ 350 inc GST
$2,000 inc GST Half page $ 600 inc GST
$5,000 inc GST Full page $ 1,200 inc GST
$1,000 inc GST
*Conference Program advertising is only available to businesses
$900 inc GST and organisations who have secured sponsorship or a trade
booth.
Trade Exhibition Booth (3x3 booth: $4,400 inc GST) $ 1,000 Deposit
1st booth preference 2nd booth preference 3rd booth preference
PAYMENT INFORMATION
I would like to be sent a tax invoice (direct deposit details will be provided on the invoice)
I wish to pay by MasterCard Visa Other
Card # Expiry Date CCV #
Cardholder’s Name Cardholder’s Signature
TERMS & CONDITIONS
I have read and understood the Terms & Conditions listed within this Prospectus:
Signature Date
SUBMIT FORM
To confirm your sponsorship or trade and exhibition application, please send this completed form to:
Sports Medicine Australia, c/o Conference Manager
Email: conference@sma.org.au2021 SMA
CONFERENCE
6-9 October 2021 | Melbourne Cricket Ground | smaconference.org.au
@Sports Medicine Australia @SMA_News @SportsMedicineAustralia @sports_medicine_australia
Conference Contact
Sports Medicine Australia Conference Manager
1300 711 211
conference@sma.org.au
375 Albert Road
Albert Park VIC 3206You can also read
