STAND REGISTRATION 17 - 19 October 2018, Marina Bay Sands, Singapore itb-asia.com

STAND REGISTRATION 17 - 19 October 2018, Marina Bay Sands, Singapore itb-asia.com
STAND
                        REGISTRATION                                         Asia’s Leading Travel Trade Show


                        17 - 19 October 2018, Marina Bay Sands, Singapore
                        itb-asia.com
photo courtesy of STB




                        Supported by:   Held in:   Official Partner Hotel:
Contact Details

www.itb-asia.com/contact
exhibitor@itb-asia.com



Contact in Singapore

Office Address
Messe Berlin (Singapore) Pte Ltd
10 Anson Road
#23-08 International Plaza
Singapore 079903
Tel: +65 6635 1188
Fax: +65 6635 1189




Mei Shyan Boo
Events Manager


Edwin See
Assistant Project Manager
exhibitor@itb-asia.com




Contact in Germany

Office Address
Messe Berlin GmbH
Messedamm 22
14055 Berlin, Germany

Diana Klaue
Product Manager
Tel: +49 (0) 30 - 3038 2307 Fax:
+49 (0) 30 - 3038 2330
klaue@messe-berlin.de
Contents....................................................................page

1.    ITB Asia Product Group Index................................. 2

2.    Stand Registration Form I
      Exhibitors Details..................................................... 3

3.    Stand Registration Form II
      Choice of Stand Space & Complete Stand Packages


      3.2 Space Only........................................................ 5

4.    Stand Registration Form III
      (Co-exhibitors) ...................................................... 11

5.    ITB Asia Promotion Package Services .................. 13

6.    Exhibition Terms and Conditions......................... 15

7.    General Terms of Business
      for Trade Fairs and Exhibitions organised by
      Messe Berlin (Singapore) Pte. Ltd........................ 17




Important Information
Venue
Sands Expo and Convention Centre, Marina Bay Sands, Singapore

Event duration
17 - 19 October 2018

Registration deadline
15 May 2018

Opening hours
Exhibition 10:00 a.m. - 6:00 p.m.

Set-up
15-16 October 2018
8:00 a.m. - 10:00 p.m.

Dismantling
19 October 2018 after 6:00 p.m.
19 October 2018 until 10:00 p.m.



We reserve the right to make alterations to this schedule. Please note any subsequent updates.

For further questions and assistance please contact Messe Berlin (Singapore).




                                                                                   1
1. Product Group Index 2018




1.    Accommodation                        7.6    Professional Conference   12.    Transportation
                                                  Organiser
1.1   Apartments                           7.7    Professional Exhibition   12.1 Airlines
1.2   Guest House                                                           12.2 Airports
                                                  Organiser
1.3   Hotels                                                                12.3. Airport Services
                                           7.8    Venues
1.4   Luxury Hotel Chains                                                   12.4 Car Rental
1.5   Private Game Reserve or Safaris                                       12.5 Charter Operators
1.6   Resort                                                                12.6 Coach Travel
1.7   Service Apartments                   8.     Tour Agencies             12.7 Cruise Lines
1.8   Spas                                                                  12.8 Ground Handling Services
1.9   Villas                               8.1    Business Travel           12.9 Ports
                                                                            12.10 Trains/ Rail
                                           8.2    Group Travel
                                                                            12.11 Yachts
                                           8.3    Online Travel Agency
2.    Association
                                           8.4    Retail Travel Agency
                                                                            13.    Travel Management Companies
3.    Consulting Services
                                           9.     Tour Operators
3.1   Financial Service                                                     14.    Travel Technology Services
3.2   Hospitality Management               9.1    Domestic
      Companies                                                             14.1 Hotel Technology
                                           9.2    Inbound                   14.2 Mobile / App Provider
3.3   Real Estate Services
                                           9.3    Outbound                  14.3 Payment Solutions
3.4   Schools, Universities & Institutes
                                           9.4    Special Interest Tours    14.4 Reservation System
      of Higher Learning
                                                                            14.5 Tour Operator/ Travel Agency
3.5   Travel Insurance
                                                                                 Systems
3.6   Travel Recruitment Services
                                           10.    Tourism Organisation      14.6 Transport Technology


4.    Destination Management               10.1 City Tourist Board          15.    Wholesalers
      Companies                            10.2 National Tourist Board
                                           10.3 Regional Tourist Board
5.    Golf Related Services

                                           11.    Tourist Attraction and
6.    Media                                       Entertainment Services

                                           11.1   Integrated Resorts
7.    Meetings Industry                    11.2   Casinos
                                           11.3   Leisure Parks
7.1   Convention Visitor Bureau
7.2   Event Management Company             11.4   Museum
7.3   Incentive House / Agency             11.5   Musicals
7.4   Independent Meeting Planner          11.6   Shopping
7.5   MICE (Events) Agency                 11.7   Theatres




                                                              2
8
                                                                                                            ay 201
                                                                                              line : 15 M
                                                                                  ration dead
                         Regist
                                                                                  2. Stand registration ITB Asia
                                                                                  (Point  – 8 for catalogue entry)


                                                                                  A Exhibitor Name
                                                                                                                                                                                              ITB Asia
                                                                                                                                                                                              The Trade Show
                                                                                  B Street                                                                                                    for the Asian Travel Market
                                                                                                                                                                                              17-19 October 2018
                                                                                  C Postal Code      D City                                     E Country                                     Messe Berlin (Singapore) Pte. Ltd.
                                                                                                                                                                                              10 Anson Road
                                                                                   Country / Destination for catalogue entry                                                                 #23-08 International Plaza
                                                                                                                                                                                              Singapore 079903
                                                                                                                                                                                              Singapore
                                                                                   Internet address                                 8 Company Email                                          Tel. +65 6635-1188
                                                                                                                                                                                              Fax +65 6635-1189

                                                                                  9 Tel.                                              Fax                                                    Germany
                                                                                                                                                                                              Tel. +49(0)30 / 3038-2307
                                                                                                                                                                                              Fax +49(0)30 / 3038-2330
                                                                                   Contact person n Ms.             n Mr.           L Personal Email
For Messe Berlin (Singapore) – ITB Asia, Fax +65 6635-1189 / +49(0)30 3038-2330




                                                                                                                                                                                              www.itb-asia.com
                                                                                                                                                                                              exhibitor@itb-asia.com

                                                                                  Cell phone                                         Contact Tel./Fax


                                                                                  M CEO Surname, First name n Ms.            n Mr.    Chief Marketing/CMO Surname, First name n Ms. n Mr.


                                                                                   Specific job title (if different)                 Specific job title (if different)


                                                                                   Email CEO                                        R Email CMO
                                                                                  S Product(s)
                                                                                  Important! Please define your product(s) in accordance with the index on page 2.
                                                                                  Please select at most 5 products, additional indications will be charged.


                                                                                  Important: The details requested above (point  - S) are obligatory!


                                                                                  Invoice address


                                                                                  Street


                                                                                  Postal Code        City                                       Country


                                                                                  Phone                                              Email


                                                                                  Mailing address for invoice (if different)


                                                                                  Street


                                                                                  Postal Code        City                                       Country


                                                                                  Internet address                                   Email


                                                                                  Phone                                              Fax
                                                                                  We hereby agree to the exhibitor information being made available to interested parties and mem-
                                                                                  bers of the press and also consent to online publication of the information.
                                                                                  We hereby consent to having information send to us by Messe Berlin (Singapore) Pte. Ltd. and its
                                                                                  business associates.
                                                                                  We hereby agree to all exhibition terms and conditions and to the Messe Berlin (Singapore) Pte. Ltd.
                                                                                  general terms and conditions for trade shows and exhibitions. The place of performance is Singapore.
                                                                                  Any disputes arising out of or in connection with this contract, including any question regarding its
                                                                                  existence, validity or termination, shall be referred to and finally resolved by arbitration in Singapore
                                                                                  in accordance with the Arbitration Rules of the Singapore International Arbitration Centre (“SIAC
                                                                                  Rules”) for the time being in force, which rules are deemed to be incorporated by reference in this
                                                                                  clause. The Tribunal shall consist of one arbitrator to be appointed by the Chairman of the SIAC. The
                                                                                  language of the arbitration shall be English.
                                                                                  Payment fees for exhibition stand space will be invoiced on receipt of the completed stand registra-
                                                                                  tion form. Please refer to page 15, paragraph 7 for terms of payment.



                                                                                  Place and date                                     Stamp and legally binding signature                                  I.
                                                                                                                                                 3
8
                                                                                                          ay 201
                                                                                              line : 15 M
                                                                                  ration dead
             Regist
                                                                                   3. Choice of stand space & complete stand packages
                                                                                      3.1. Complete stand packages
                                                                                                                                                                                                    ITB Asia
                                                                                   Exhibitor Name                                                                                                   The Trade Show
                                                                                                                                                                                                    for the Asian Travel Market
                                                                                   In accordance with exhibition terms and conditions, we would like to order the following                         17-19 October 2018
                                                                                   (please checkmark):                                                                                              Messe Berlin (Singapore) Pte. Ltd.
                                                                                                                                                                                                    10 Anson Road
                                                                                                                                                                                                    #23-08 International Plaza
                                                                                    Please Note:
                                                                                                                                                                                                    Singapore 079903

                                                                                    • It is mandatory to choose a complete stand package when renting 9sqm.                                         Singapore
                                                                                                                                                                                                    Tel. +65 6635-1188
                                                                                    • Every 9sqm package includes the following entitlements :
                                                                                                                                                                                                    Fax +65 6635-1189
                                                                                            o One (1) Appointment Set*
                                                                                            o One (1) Entity Listing in ITB Asia Show Catalogue (Printed and Online Version)**                      Germany
                                                                                                                                                                                                    Tel. +49(0)30 / 3038-2307
                                                                                            o Two (2) Exhibitor Badges
                                                                                                                                                                                                    Fax +49(0)30 / 3038-2330
                                                                                    • Every 9sqm package allows the following maximum additional purchases:
For Messe Berlin (Singapore) – ITB Asia, Fax +65 6635-1189 / +49(0)30 3038-2330




                                                                                            o One (1) Appointment Set including Entity Listing (@ US$1,250/set)*/**                                 www.itb-asia.com
                                                                                                                                                                                                    exhibitor@itb-asia.com
                                                                                            o Two (2) Entity Listings (@ US$100/listing)*
                                                                                            o Four (4) Exhibitor Badges (@ US$90/badge)

                                                                                    * For information on appointment sets included please refer to page 15, paragraph 5.
                                                                                    ** Only ONE (1) Company Name is allowed per listing . In an event that two or more company names are
                                                                                       provided, only the FIRST Company Name will be used.



                                                                                   Desired Size:            m Front u        m Depth t
                                                                                                                                           0        sqm Total (multiples of 9 only)



                                                                                    A Shell Scheme Booth, Complete Stand Package
                                                                                                                                            Listed Price     Early Bird          Super Early Bird
                                                                                                                                                             5% Discount*        10% Discount**
                                                                                          n   Basic shell scheme per 9sqm                   US$ 5,549.00     US$ 5,271.55        US$ 4,994.10
                                                                                          n   Premium shell scheme per 9sqm                 US$ 6,863.00     US$ 6,519.85        US$ 6,176.70

                                                                                    A Enhanced Shell Schemes
                                                                                          n   27sqm Peninsula Basic Package Scheme          US$ 21,511.00 US$ 20,435.45 US$ 19,359.90
                                                                                          n   27sqm Peninsula Premium Package Scheme US$ 23,717.00 US$ 22,531.15 US$ 21,345.30
                                                                                          n   36sqm Island Basic Package Scheme             US$ 31,991.00 US$ 30,391.45 US$ 28,791.90
                                                                                          n   36sqm Island Premium Package Scheme           US$ 33,094.00 US$ 31,439.30 US$ 29,784.60

                                                                                    * Sign up until 31 March 2018
                                                                                    ** Sign up until 31 October 2017



                                                                                    n We are interested in concluding a 2 years contract (get 15% off regular 2018 rates and 2018
                                                                                      “Super Early Bird Discount” rates for participation in 2019).
                                                                                      Please contact our team for further information: exhibitor@itb-asia.com.

                                                                                   All of the above prices are subjected to 7% value-added tax (GST).



                                                                                    n We are a company/organiziation with NO legal entity in Singapore and want to apply for the
                                                                                      GST exemption by providing the GST exemption letter to Messe Berlin (Singapore).




                                                                                   Place and date                                      Stamp and legally binding signature                                            II.
                                                                                                                                                    4
8
                                                                                                          ay 201
                                                                                              line  : 15 M
                                                                                  ration dead
                         Regist
                                                                                  3. Choice of stand space & complete stand packages
                                                                                     3.2. Space only
                                                                                                                                                                                                         ITB Asia
                                                                                  Exhibitor Name                                                                                                         The Trade Show
                                                                                                                                                                                                         for the Asian Travel Market
                                                                                  In accordance with exhibition terms and conditions, we would like to order the following                               17-19 October 2018
                                                                                  (please checkmark):                                                                                                    Messe Berlin (Singapore) Pte. Ltd.
                                                                                                                                                                                                         10 Anson Road
                                                                                   Please Note:                                                                                                          #23-08 International Plaza
                                                                                                                                                                                                         Singapore 079903
                                                                                   • Raw space options are only available when renting 18sqm and above.                                                  Singapore
                                                                                   • Every 9sqm of raw space includes the following entitlements :                                                       Tel. +65 6635-1188
                                                                                          o One (1) Appointment Set*                                                                                     Fax +65 6635-1189
                                                                                          o One (1) Entity Listing in ITB Asia Show Catalogue (Printed and Online Version)**                             Germany
                                                                                          o Two (2) Exhibitor Badges                                                                                     Tel. +49(0)30 / 3038-2307
                                                                                   • Every 9sqm of raw space allows the following maximum additional purchases:                                          Fax +49(0)30 / 3038-2330
                                                                                          o One (1) Appointment Set including Entity Listing (@ US$1,250/set)*/**
For Messe Berlin (Singapore) – ITB Asia, Fax +65 6635-1189 / +49(0)30 3038-2330




                                                                                                                                                                                                         www.itb-asia.com
                                                                                          o Two (2) Entity Listings (@ US$100/listing)**                                                                 exhibitor@itb-asia.com
                                                                                          o Four (4) Exhibitor Badges (@ US$90/badge)

                                                                                   * For information on appointment sets included please refer to page 15, paragraph 5.
                                                                                   ** Only ONE (1) company name is allowed per listing. In an event that two or more company names are
                                                                                      provided, only the FIRST company name will be used.

                                                                                   • US$100 per sqm will be applicable for two-storey structures


                                                                                  Desired Size:              m Front u           m Depth t 0               sqm Total (multiples of 9 only)




                                                                                             Row Stand                  Corner Stand                Peninsula Stand                 Island Stand
                                                                                           One (1) Side Open          Two (2) Sides Open           Three (3) Sides Open          Four (4) Sides Open
                                                                                                                      Sides that are Closed   Sides that are Open
                                                                                                      * Selection of sides be open may vary based on Organizer’s discretion
                                                                                     A Raw Space, 18sqm and above
                                                                                                                                           Listed Price           Early Bird          Super Early Bird
                                                                                                                                                                  5% Discount*        10% Discount**

                                                                                          n     (1) Row stand per 9sqm                     US$ 5,282.00           US$ 5,017.90        US$ 4,753.80
                                                                                          n     (2) Corner stand per 9sqm                  US$ 5,837.00           US$ 5,545.15        US$ 5,253.30
                                                                                          n     (3) Peninsula stand per 9sqm               US$ 6,746.00           US$ 6,408.70        US$ 6,071.40
                                                                                          n     (4) Island stand per 9sqm                  US$ 7,847.00           US$ 7,454.65        US$ 7,062.30
                                                                                     * Sign up until 31 March 2018
                                                                                     ** Sign up until 31 October 2017

                                                                                     Row stand price is applicable for exhibitors taking raw space larger than 400sqm.


                                                                                          A Additional Space Only                                         Price

                                                                                          n		    Space Only per 9sqm*			                                  US$ 3,000.00

                                                                                          * Important:
                                                                                          • Only applicable for exhibitors with 18sqm raw space and above
                                                                                          • Not entitled to additional purchases of Appointment Sets, Listings and Badges


                                                                                   n We are interested in concluding a 2 years contract get 15% off regular 2018 rates and 2018
                                                                                     “Super Early Bird Discount” rates for participation in 2019).
                                                                                     Please contact our team for further information: exhibitor@itb-asia.com.

                                                                                  All of the above prices are subjected to 7% value-added tax (GST).

                                                                                   n We are a company/organiziation with NO legal entity in Singapore and want to apply for the
                                                                                     GST exemption by providing the GST exemption letter to Messe Berlin (Singapore).




                                                                                  Place and date                                               Stamp and legally binding signature
                                                                                                                                                                                                                    II.
                                                                                                                                                            5
Shell Scheme Booths



Basic Shell Scheme




Premium Shell Scheme




Note: The visuals are examples and may be subjected to changes.


                                                                  7
Enhanced Shell Schemes




27sqm Peninsula Basic Package Scheme




                                                                      Standard            27
                                                                      Entitlement List sqm
                                                                      1 mht Curve Info     1
                                                                      Desk
                                                                      Bar Stool            1
                                                                      Round Discussion     3
                                                                      Table
                                                                      White Folding Chair 9
                                                                      Lockable cabinet     1
                                                                      Waste Paper Basket 1
                                                                      13 Amp Sockets       3
                                                                      Spotlight            6
27sqm Peninsula Premium Package Scheme




                                                                      Standard            27
                                                                      Entitlement List sqm
                                                                      1 mht                1
                                                                      Curve Info Desk
                                                                      Bar Stool            1
                                                                      Round Discussion     2
                                                                      Table
                                                                      White Folding Chair 8
                                                                      Lockable cabinet     2
                                                                      Waste Paper Basket 1
                                                                      13 Amp Sockets       3
                                                                      Spotlight            6
                                                                      Display Plinth       2
Note: The visuals are examples and may be subjected to changes.




                                                                  8
36sqm Island Basic Package Scheme




                                                                      Standard            36
                                                                      Entitlement List sqm
                                                                      1 mht Curve Info     1
                                                                      Desk
                                                                      Bar Stool            1
                                                                      Round Discussion     2
                                                                      Table
                                                                      White Folding Chair 8
                                                                      Lockable cabinet     1
                                                                      Waste Paper Basket 1
                                                                      13 Amp Sockets       4
                                                                      Spotlight            4



36sqm Island Premium Package Scheme




                                                                      Standard            36
                                                                      Entitlement List sqm
                                                                      1 mht                1
                                                                      Curve Info Desk
                                                                      Bar Stool            1
                                                                      Round Discussion     2
                                                                      Table
                                                                      White Folding Chair 8
                                                                      Lockable cabinet     1
                                                                      Waste Paper Basket 1
                                                                      13 Amp Sockets       4
                                                                      Spotlight            4
                                                                      Display Plinth       2


Note: The visuals are examples and may be subjected to changes.




                                                                  9
2018
                                 ne:                                                   31 July
                          Deadli

                                                                                  4. Co-exhibitors

                                                                                                                                                                                                  ITB Asia
                                                                                                                                                                                                  The Trade Show
                                                                                  Exhibitor Name                                                                                                  for the Asian Travel Market
                                                                                                                                                                                                  17-19 October 2018
                                                                                                                                                                                                  Messe Berlin (Singapore) Pte. Ltd.
                                                                                  Please note:
                                                                                                                                                                                                  10 Anson Road
                                                                                  Any co-exhibitor listed here will appear in the ITB Asia Show Catalogue (printed and online                     #23-08 International Plaza
                                                                                  version). Only ONE (1) company name is allowed per listing. In an event that two or more                        Singapore 079903
                                                                                  company names are provided, only the FIRST company name will be used.                                           Singapore
                                                                                                                                                                                                  Tel. +65 6635-1188
                                                                                  For the included entitlements with your selected space option and maximum additional purchases                  Fax +65 6635-1189
                                                                                  of entity listings and/or appointment sets kindly refer to ‘3. Choice of stand space & complete                 Germany
                                                                                  stand packages’ of the stand registration.                                                                      Tel. +49(0)30 / 3038-2307
                                                                                                                                                                                                  Fax +49(0)30 / 3038-2330
                                                                                  If you wish to also purchase additional exhibitor badges, listings or appointment sets for these
For Messe Berlin (Singapore) – ITB Asia, Fax +65 6635-1189 / +49(0)30 3038-2330




                                                                                                                                                                                                  www.itb-asia.com
                                                                                  co-exhibitors please check the appropriate field on the right.                                                  exhibitor@itb-asia.com



                                                                                  1. Company name

                                                                                     Street
                                                                                                                                                                                     Product Group Index      Booth-No.

                                                                                     Postal code, city, country                                                                      w 1 Listing (US$ 100)
                                                                                                                                                                                     w 1 Set of Appointments
                                                                                     Company Email                               Internet Address
                                                                                                                                                                                       incl. entity listing (US$ 1,250)
                                                                                     Contact Person                              Personal Email                                      w 1 Badge (US$ 90)

                                                                                  2. Company name

                                                                                     Street
                                                                                                                                                                                     Product Group Index      Booth-No.

                                                                                     Postal code, city, country                                                                      w 1 Listing (US$ 100)
                                                                                                                                                                                     w 1 Set of Appointments
                                                                                     Company Email                               Internet Address
                                                                                                                                                                                       incl. entity listing (US$ 1,250)
                                                                                     Contact Person                              Personal Email                                      w 1 Badge (US$ 90)

                                                                                  3. Company name

                                                                                     Street
                                                                                                                                                                                     Product Group Index      Booth-No.

                                                                                     Postal code, city, country                                                                      w 1 Listing (US$ 100)
                                                                                                                                                                                     w 1 Set of Appointments
                                                                                     Company Email                               Internet Address
                                                                                                                                                                                       incl. entity listing (US$ 1,250)
                                                                                     Contact Person                              Personal Email                                      w 1 Badge (US$ 90)

                                                                                  4. Company name
                                                                                     Street
                                                                                                                                                                                     Product Group Index      Booth-No.

                                                                                     Postal code, city, country                                                                      w 1 Listing (US$ 100)
                                                                                                                                                                                     w 1 Set of Appointments
                                                                                     Company Email                               Internet Address
                                                                                                                                                                                       incl. entity listing (US$ 1,250)
                                                                                     Contact Person                              Personal Email                                      w 1 Badge (US$ 90)

                                                                                  5. Company name

                                                                                     Street
                                                                                                                                                                                     Product Group Index      Booth-No.

                                                                                     Postal code, city, country                                                                      w 1 Listing (US$ 100)
                                                                                                                                                                                     w 1 Set of Appointments
                                                                                     Company Email                               Internet Address
                                                                                                                                                                                       incl. entity listing (US$ 1,250)
                                                                                     Contact Person                              Personal Email                                      w 1 Badge (US$ 90)

                                                                                  (If necessary please duplicate this form.)


                                                                                  Important! Please define your product(s) in accordance with the index on page 2.

                                                                                                                                                                                                           III.
                                                                                  Please indicate at most 5 products, additional indications will be charged.




                                                                                                                                              11
5. ITB Asia Listing Package
Included in the entitled and additional purchased listings for main exhibitors and co-exhibitors are the following
promotional services.


Please note:
For the included entitlements with your selected space option and maximum additional purchases of entity listings
kindly refer to ‘3. Choice of stand space & complete stand packages’ of the stand registration.



  Main exhibitor service

  ITB Asia Print Catalogue
  K Basic entry (company name, country, postcode, city, mailing address, hall and stand number, at most 5
    products in accordance with the index on page 2, email and internet address)

  ITB Asia Online Catalogue
  K Basic entry (company name, country, postcode, city, mailing address, hall and stand number)
  K Company profile (max. 4,000 characters)
  K Company logo
  K Company Website
  K Select up to 5 Product Group Index
  K Presentation of up to 4 products with texts and pictures
    (max. 4,000 characters per product)


 Additional services can be booked if required.
 Detailed information on media performance will be available in June 2018 for download from: www.itb-asia.com




Listings for co-exhibitors include the following services.

  Co-exhibitor services

  ITB Asia Print Catalogue
  K Basic entry (company name, country, postcode, city, mailing address, hall and stand number, at most 2
    products and email)

  ITB Asia Online Catalogue
  K Basic entry (company name, country, postcode, city, mailing address, hall and stand number)
  K Company profile (max. 4,000 characters)
  K Company Logo
  K Company Website
  K Select up to 5 Product Group Index
  K Presentation of up to 4 products with texts and pictures
    (max. 4,000 characters per product)


 Additional services can be booked if required.
 Detailed information on media performance will be available in June 2018 for download from: www.itb-asia.com




The ITB Asia Online Catalogue will be launched with your data in July 2018. After having registered your stand, you
can send your data directly to the Exhibitor Team, email to: exhibitor@itb-asia.com.



                                                             13
6. Exhibition Terms and Conditions
ITB Asia 2018




1.   Event and Organizer                   a specific number of exhibitor and              tor, Messe Berlin (Singapore) cannot
ITB Asia is organized by Messe Berlin      construction/dismantling passes, the            be held responsible if buyers are not
(Singapore), at Sands Expo and             use of all general technical and service        interested to meet up with some of
Convention Centre, Marina Bay Sands,       facilities in the fair halls like hall light-   the exhibitors and thus exhibitors may
Singapore.                                 ing, ventilation, air conditioning and          not be able to get their targeted
                                           cleaning of the aisles.                         number of appointments and vice
                                           The prices do not include electricity           versa. A certain number of accepted
2.   Dates and Times                                                                       appointments is not guaranteed, nei-
                                           and water utilisation on the stand.
a)   Duration of ITB Asia 2018:                                                            ther 30 nor any other number of tar-
                                           Maximum two co-exhibitor listings
     Wednesday, 17 October -                                                               geted appointments. The exhibitor
                                           may be registered per 9 sqm.
     Friday, 19 October                                                                    agrees to indemnify both Messe Berlin
                                           4.1 Raw space (18 sqm and above)                (Singapore) and its Secretariat against
b)   Daily opening hours:
     10:00 a.m. – 6:00 p.m.                Row stand (area only)                           non fulfilment of exhibitor’s target
                                                               US$ 5,282 / 9 sqm           number of appointments.
c)   Deadline for application:
     15 May, 2018                          Corner stand (area only)                        Additional appointment sets incl.
                                                                US$ 5,837 / 9 sqm          entity listing may be purchased at
d)   Submission of building plans:                                                         US$ 1,250 each with a maximum of
     28 August 2018                        Peninsula stand (area only)
                                                                US$ 6,746 / 9 sqm          ONE additional set per 9 sqm.
e)   Orders for entries in the cata-
     logue (company names and              Island stand (area only)
     addresses of exhibitors):                                   US$ 7,847 / 9 sqm         6.   Cancellation
     03 July 2017                          Two-storey stands will be subject to an         If exhibitors withdraw after the offi-
f)   Commencement of construction:         additional charge of US$ 100 for each           cial application deadline,
     15 October 2018                       square meter of upper structure.                15 May 2018, a charge equivalent to
                                           For raw space which is larger than              20% of the stand rental will be paya-
g)   Commencement of dismantling:                                                          ble. This increases to 30% for with-
                                           400 sqm, the row stand price is appli-
     after 6 p.m. on the final day of                                                      drawals after 01 July 2018, and after
                                           cable for the multiple open side
     the exhibition                                                                        31 August 2018 the full stand rental is
                                           options.
h)   Conclusion of dismantling:                                                            payable.
                                           Additional space only at US$
     19 October 2018
                                           3,000/9sqm can be booked from
     (until 10:00 p.m.)
                                           exhibitors with a selected raw space            7.   Terms of payment
i)   Other important dates regarding       option (not entitled to additional pur-
     applications and orders can be                                                        The period of payment is specified in
                                           chases of listings, appointment sets
     found in the following folders:                                                       the stand rental invoice.
                                           and badges).
     – Exhibitor Service Manual                                                            Please quote invoice number and cli-
                                           4.2 Complete stands
                                                                                           ent number. All payments should be
     – Advertising Services                It is mandatory to choose a complete            made to one of the accounts indicated
                                           stand package when renting 9 sqm.               on the invoice. Exhibitors are to pay
3.   Application                           Basic Package Scheme                            all money remittance charges on top
                                                              US$ 5,549 / 9 sqm            of the invoiced amounts.
Applications can only be made by
using the official stand applications      Premium Package Scheme                          In no circumstances will the exhibitor
forms. Applicants are requested to fill                       US$ 6,863 / 9 sqm            be permitted to erect or occupy a
in the forms carefully, preferably         Peninsula Basic Package Scheme                  stand or site if the participation cost
typed. Receipt of the application form                        US$ 21,511 / 27 sqm          has not been paid in full.
does not imply any subsequent enti-
                                           Peninsula Premium Package Scheme
tlement to participate in the exhibi-                                                      8.   Official Catalogue
                                                            US$ 23,717 / 27 sqm
tion.
                                           Island Basic Package Scheme                     An official catalogue will be issued;
Applications received after the appli-                                                     the Organisers do not accept any
                                                              US$ 31,991 / 36 sqm
cation deadline can only be consid-                                                        responsibilities for any omissions, mis-
ered in case of remaining available        Island Premium Package Scheme
                                                            US$ 33,094 / 36 sqm            quotations or other errors, which may
spaces. The application is binding. To                                                     occur in the compilation of this cata-
permit automated processing of appli-      All of the above prices are subject to          logue.
cations, the details submitted will be     7 % (GST). Due to the Singapore legis-
filed in a data storage system and may     lation, Messe Berlin (Singapore) Pte.
be passed on to third parties as           Ltd. is obliged to charge GST.                  9.   Regulations Governing Halls and
required to fulfill the agreement.                                                              Indoor Places
                                           5.   Appointments                               a)   Night work ban and early stand
4.   Stand Rental                                                                               set-up
                                           Per 9sqm each exhibitor receives one                 There is a general night work
Minimum stand size 9 sqm                   set of appointments (of up to 30                     ban during the set-up phase. The
The prices include the rent for the        appointments). The Match Making                      work period is from 8:00 a.m. -
exhibition space for the entire dura-      System helps to match the supply and                 10:00 p.m.
tion of the event, the registration fee,   demand of both the buyers and exhi­
                                           bitors. However, as a technical facilita-       b)   Events at the stand must be



                                                              15
registered using the appropriate       10. Installations, partition walls         14. Copyright Fees /
     form in the Exhibitor Service          Installations of electricity and water,        Licenses & Permits
     Manual. According to the size of       partition walls, according to require-     Permission must be obtained for all
     the event, the exhibitor is            ments, must in all cases be expressly      public presentations by copyrighted
     charged extra costs for additional     ordered (see Exhibitor Service Man-        music, either on records or other
     security personnel (compulsory)        ual).                                      sound carriers or for musical presenta-
     and additional services, e.g. bar-                                                tions involving the reproduction of
     riers, personnel for providing                                                    radio or television broadcasts. (Please
     sanitary fittings, checkroom,          11. Exhibitors Passes
                                                                                       note item 7. b).
     sanitary services, etc. The techni-    Exhibitors receive two (2) badges free
                                                                                       Applications should made to:
     cal department will coordinate         for stands of 9 sqm and two (2) for
     with you on the details.               each additional 9 sqm or fraction          Videotapes / Films Censorship
     Events can take place at the           thereof.                                   Infocomm Media Development
     stand from 10:00 a.m. - 6:00 p.m.                                                 Authority Board of Films Censors
                                            Additional exhibitor passes may be
                                                                                       3 Fusionopolis Way
c)   Direct sale like food, drinks, typi-   purchased, up to four (4) per 9 sqm, at
                                                                                       #16-22 Symbiosis
     cal souvenir at ITB Asia is not per-   US$ 90 each.
                                                                                       Singapore 138633
     mitted.                                It is not permitted to use the pass to
                                            give another person access to the          Tel. (65) 6337 3800
d)   Product presentations and events
                                            exhibition ground.                         Fax (65) 6232 6639
     during the trade show may not
                                                                                       Email: info@imda.gov.sg
     be so loud as to disturb other         Lost, forgotten passes will not be         Website: www.imda.gov.sg
     exhibitors. In order that exhibi-      replaced.
     tors can conduct meetings and
     appointments undisturbed, the                                                     15. Terms of Business
     voice level resulting from presan-     12. Admission for exhibitors
                                                                                       The enclosed Regulations contained in
     tations on the stand must remain       Exhibitors passes provide access to the    the Exhibitor Service Manual apply to
     below 60 decibels.                     exhibition grounds from 09:00 a.m. -       these Special Conditions of Participa-
e)   Advertising of all kinds is only       7:00 p.m.                                  tion as well as the General Terms of
     permitted within the exhibitor’s                                                  Business for Trade Fairs and Exhibi-
     official stand area.                   13. Change of the form of company          tions by Messe Berlin (Singapore).
f)   No information material of a           The lessee undertakes to notify the
     political nature may be distrib-       lessor immediately about any change        16. Federal Data Protection Law
     uted in the form of posters,           in the form of the company (merger             (BDSG)
     information material etc.              of transformation), even if the change     Personal data about anyone with
     Moreover, no political statement       only affects the legal form, with no       whom we are involved in business will
     may be included in the design          devolution of property. The obligation     be stored and processed in accordance
     and decoration of the stands.          to provide such information also           with §§ 28 and 29 BDSG within the
g)   It is forbidden to stick posters       applies to links between companies         terms of the contractual arrangement.
     and other stickers on the wall         and structural changes to the compa-
     and the floor outside the hired        ny’s legal form (changes in holdings
     stand.                                 resulting from the inclusion or with-
                                            drawal of shareholders and holdings
h)   No animals are admitted to the         by the lessee in other or previous com-
     exhibition grounds.                    panies which have or have had a con-
i)   Exhibitors must comply with            tractual relationship with Messe Berlin
     Messe Berlin (Singapore) Pte. Ltd.     (Singapore) etc.
     and Sands Expo and Convention          In the above cases the lessor is enti-
     Center, Marina Bay Sands, Singa-       tled to withdraw from the rental
     pore Rules & Regulations, techni-      agreement with immediate effect.
     cal guidlines including operation,     Any down payments made up to that
     fire safety, construction. For fur-    time will be reimbursed. No claims for
     ther details on the Rules & Regu-      damages by the lessee will be enter-
     lations please refer to the Exhibi-    tained, regardless of their legal basis.
     tor Service Manual.
     Exhibitors must also comply with
     rules and regulations as specified
     by work and safety laws of Singa-
     pore.




                                                             16
7. General Terms of Business
              for Trade Fairs and Exhibitions organised
              by Messe Berlin (Singapore) Pte. Ltd.

              General Regulations                              Business and Conditions of Participation,           the time at which initial acceptance was
               1. Applications                                 as well as the Regulations contained in the         granted. No claims for damages by either
               2. Joint Exhibitors                             Exhibitor Service Manual. He is responsible         party can be entertained.
               3. Conclusion of the Agreement                  for ensuring that those persons employed by
               4. Allocation of Stands                         him during the event also comply with the           4.3   Exchanging Stands or Transferring
               5. Exhibits                                     terms of the contract in every respect.                   them to Third Persons
               6. Terms of Payment                                                                                 The allocated stand may not be exchanged
               7. Liability, Insurance                                                                             for that of another exhibitor, nor may it be
               8. Withdrawal from the Contract                 2      Joint Exhibitors                             transferred either partially or completely to
               9. Force Majeure                                If a number of exhibitors intend to hire a          a third person unless agreement has been
              10. Workers and Exhibitors Passes                stand jointly, they must name one of their          reached with Messe Berlin (Singapore).
              11. Photographs and Film, Video and Sound        number in their application who will be
                  Recordings                                   authorised to negotiate with Messe Berlin
              12. Advertising                                  (Singapore) on their behalf.                        5     Exhibits
              13. Official Approval, Legal Regulations,        The authorised party bears the same liabil­
                  Technical Guidelines                         ity for any faults or cases of negligence on        5.1 Removal, Exchange
              14. Regulations for the Maintenance of           the part of those whom he is authorised to          Only the agreed exhibits may be displayed.
                  Order                                        represent as he does for his own faults and         Furthermore they may only be removed
                                                               negligence. The participating exhibitors are        subject to the approval of Messe Berlin (Sin­
              Stand Construction                               liable jointly and severally to Messe Berlin        gapore). Exhibits may only be replaced by
              15. General Regulations, Deadlines               (Singapore).                                        other items if written agreement has been
              16. Stand Design                                                                                     obtained from Messe Berlin (Singapore), and
                                                                                                                   replacement must take place at least one
              Other Services                                   3     Conclusion of Contract                        hour before the official daily opening time,
              17. Exhibitor Service Manual                                                                         or one hour after the official closing time.
              18. General Inspection, Cleaning                 3.1 Confirmation of Order
              19. Technical Installations                      Messe Berlin (Singapore) will confirm its           5.2 Exclusions
              20. Photography                                  decision to accept an offer with a written          Messe Berlin (Singapore) is entitled to
              21. Catering Services                            confirmation of order (acceptance of the            demand that exhibits should be removed if
              22. Data Protection                              exhibitor and the exhibits for which applica­       these were not included in the stand hire
                                                               tion has been made).                                contact, or if they subsequently prove to
              Concluding Regulations                                                                               cause annoyance or danger, or are incom­
                                                               3.2    Restrictions on the Exhibitor and            patible with the objectives of the event. In
                                                                      Exhibits                                     the event of non­compliance, Messe Berlin
              1     Applications                               If relevant grounds exist, and in particular        (Singapore) is entitled to have recourse to
                                                               if there is insufficient space, Messe Berlin        law in removing the exhibits at the exhibi­
              1.1 Stand Applications                           (Singapore) may exclude individual exhibi­          tor’s expense.
              Applications to participate in a trade fair or   tors from participating, and may also limit
              exhibition (event) must be made using the        the event to specific groups of exhibitors, if      5.3 Direct Sales
              form marked “Application Form“. This form        this becomes necessary in order to attain the       Unless expressly permitted, no items may
              should be completed carefully and should         objectives of the event. This also applies to       be sold directly. If such approval is given the
              include a legally binding signature. The         exhibits.                                           exhibits must be marked with clearly legible
              application is an irrevocable offer to enter                                                         price tickets. It is the exhibitor’s responsi­
              into a contractual agreement with Messe          3.3 Deviations from the Application                 bility to obtain the necessary approval from
              Berlin (Singapore), to which the exhibitor is    If Messe Berlin (Singapore) accepts the             the trading and health authorities, and to
              committed until the commencement of the          application for display space or for exhibits,      observe these regulations. The Exhibitor Ser­
              event.                                           subject to extensions, restrictions or other        vice Manual contains further details.
                                                               alterations, it is obliged to abide by this offer
              1.2 Details of the Contract                      for a period of two weeks.                          5.4 Protection of Copyrights and Patents
              The main sections of the contract are                                                                It is the responsibility of the exhibitor to
              a) the Application Form,                                                                             ensure that copyrights and other laws gov­
                                                               4     Allocation of Stands                          erning industrial patents in Singapore are
              b) the Special Conditions of Participation,                                                          complied with.
                                                               4.1 Principle
              c) the Regulations as contained in the Exhib­    In allocating the stand Messe Berlin (Singa­
                 itor Service Manual,                          pore) will take into account the subject and        6     Payment Conditions
                                                               the way in which a particular event is subdi­
              d) the General Terms of Business.                vided, as well as the space that is available.      6.1 Date when Payment becomes Due
                 Where there is conflict between these         Messe Berlin (Singapore) will endeavour to          According to the confirmation of order, the
                 various regulations they shall apply in the   meet specific requirements for stand loca­          stand rental is up until the Messe Berlin (Sin­
                 order listed above.                           tions wherever possible.                            gapore) bank accounts listed on the invoice.
                                                                                                                   These payments must be made within the
              1.3    Conclusion of the Contractual             4.2 Changes to Adjoining Stands                     time period specified in the special condi­
                     Regulations                               The exhibit should accept that changes may          tions of participation and be annotated
              By signing the stand application the exhi­       take place in the situation on other stands at      with the invoice and customer number. The
AGB 08/2012




              bitor recognises as binding the Terms of         the beginning of the event, compared with           amounts are due for payment at the time the



                                                                                      17
invoice is issued. A final invoice will be sent      that exhibitors carry sufficient insurance.       In that cases, referred to above, Messe Berlin
after the event ends.                                For further details, see the Exhibitor Service    (Singapore) is entitled to claim damages. No.
                                                     Manual.                                           8.1 may be applied accordingly.
6.2 Transfer of Claims, Offsetting Claims
Claims against Messe Berlin (Singapore) are
not transferable. Claims may only be offset          8     Cancellation, Non-participation             9     Force Majeure
in the case of uncontested counter­claims or               on the Part of the Exhibitor;
counter­claims which have been ruled valid.                Withdrawal from the Contract                9.1 Cancellation of the Event
                                                           by Messe Berlin (Singapore)                 If Messe Berlin (Singapore) is prevented
6.3 Objections                                                                                         from holding the event for reasons outside
Objections to invoices will only be consid­          8.1    Cancellation, Non-participation            its own control or that of the exhibitor, all
ered if submitted to Messe Berlin (Singapore)               on the Part of the Exhibitor               claims to the stand rental become void.
in writing within 14 days following issue of         The full stand rental charge shall still be       However, Messe Berlin (Singapore) may still
the invoice.                                         payable if the exhibitor cancels or fails to      invoice the exhibitor for work carried out in
                                                     take part in the event without notifica­          the latter’s instructions, to cover any expens­
6.4 Hirer’s Rights of Lien                           tion of cancellation. If the exhibitor cancels    es already incurred, if the exhibitor is unable
In order to secure any claims it may have,           and another lessee can be found for the           to furnish evidence that the results of this
Messe Berlin (Singapore) shall be entitled to        stand, Messe Berlin (Singapore) retains the       work are of no interest to him.
exercise its rights of lien as hirer, and to sell    right to demand 25% of the invoiced stand
the items thus withheld as it wishes, follow­        rental charge from the original lessee to         9.2 Rescheduling of the Event
ing notification in writing. Messe Berlin (Sin­      cover costs. The full stand rental must be        If Messe Berlin (Singapore) is in a position
gapore) is only liable for any damage to the         paid when Messe Berlin (Singapore) Pte.           to hold the event at a later date it must
items held in lien if such damage was caused         Ltd. rents the agreed upon stand space,           notify exhibitors immediately. Exhibitors
maliciously or by gross negligence.                  although the overall area is reduced as a         are entitled to cancel their participation in
                                                     result of the cancellation/non­participation.     the event if it is rescheduled, provided such
                                                     The lessee retains the right to submit            cancellation is given within one week fol­
7     Liability, Insurance                           evidence to prove that no such costs were         lowing receipt of this notification. In such
                                                     incurred by Messe Berlin (Singapore), or that     cases claims for payment of stand rental no
7.1 Messe Berlin (Singapore) assumes                 they were lower than stated. The right to         longer apply.
full liability for all damages resulting from        assert additional claims remains unaffected.
intention or gross negligence on the part                                                              9.3   For Events that have Already
of Messe Berlin (Singapore), its legal repre­        8.2    Withdrawal by                                    Commenced
sentatives or managing staff.                               Messe Berlin (Singapore)                   If Messe Berlin (Singapore) is obliged to
                                                     Messe Berlin (Singapore) is entitled to with­     shorten or cancel an event that has already
7.2 Messe Berlin (Singapore) is funda­               draw under the following circumstances:           begun, as a­result of force majeure, exhibi­
mentally liable for damages caused due to            a) if the rental charge is not received in full   tors are not entitled to assert claims for
gross negligence on the part of assistants              at the latest by the date stated in the        repayment or for exemption form the stand
employed by Messe Berlin (Singapore). This              invoice for participation costs and if the     rental charge.
liability is limited to damages that are gen­           exhibitor does not pay before the expiry
erally associated with this type of contract.           of any extension period that may be
                                                        granted;                                       10    Exhibitors Passes
7.3 Messe Berlin (Singapore) is fundamen­
tally liable for every breach of contract with       b) if the stand is not occupied in time, i.e.     10.1 Exhibitors Passes
regard to major contractual obligations.                if it is not obviously occupied within 24      Exhibitors will receive a limited number of
Major contractual obligations are defined               hours of the official opening;                 special passes valid for the duration of the
as those that are vital to achieving the                                                               exhibition or fair, for use by themselves
objectives of the contract (cardinal obliga­         c) if the exhibitor infringes domiciliary         and their employees, and entitling them to
tions). For breaches of cardinal obligations,           rights, and does not refrain from such         admission free of charge. Additional details
provided they do not fall under Section 7.1,            actions even after being advised to do so;     can be found in the conditions of partici­
liability is limited to damages that are gen­                                                          pation.
erally associated with this type of contract.        d) if the registered exhibitor, as a private
                                                        or corporate entity, no longer conforms        10.2 Regulations Applying to Both Types of
7.4 The limits of liability according to                to the requirements for granting accep­               Passes
Paragraphs 1 through 3 do not apply to                  tance, or if Messe Berlin (Singapore) sub­     Passes are issued in the holder’s name, or
liability for insufficient warranted quality,           sequently becomes aware of any reasons         must be filled in correctly by the holder,
liability according to German product liabil­           which, had they been known before,             who should also sign them. They are not
ity laws, and liability for loss of life, limb, or      would have excluded that person from           transferable and are only valid in conjunc­
health.                                                 participation. This applies in particular      tion with an official ID document. In cases
                                                        when bankruptcy or insolvency proceed­         of misuse the passes will be withdrawn with­
7.5 Messe Berlin (Singapore) is not liable              ings have been instituted, or if the exhibi­   out compensation. In the case of joint par­
for pre­existing deficiencies associated with           tor becomes insolvent. Exhibitors are          ticipation by a number of exhibitors, only
rented space and equipment (guarantee                   required to inform Messe Berlin (Singa­        the authorised exhibitor will receive the
liability), regardless of fault.                        pore) immediately in such circumstances.       required passes. Additional passes are avail­
                                                                                                       able, for which a charge will be made.
7.6 The exhibitor is liable in accordance
with legal regulations. It is recommended


                                                                           18
11    Photographs and Film, Video and                 (Singapore) and Sands Expo and Convention        15.3 Dismantling Period
      Sound Recordings                                Center, Marina Bay Sands, Singapore,             Stands may not be cleared before the end of
Messe Berlin (Singapore) is entitled to take          who will prove their identity by means of an     the event. Dismantling must be completed
photographs, make drawings, or to make                appropriate identification document.             by the end of the allotted dismantling
films or video recordings of events taking                                                             period. On expiry of this period Messe Berlin
place at the fair, of structures and stands, or       14.2 Parking Spaces                              (Singapore) is entitled to undertake disman­
of exhibits, and to use these for advertising         The parking spaces offerred through Sands        tling, removal of exhibits and their storage
purposes or for publication in the media. No          Expo and Convention Center, Marina Bay           at the exhibitor’s expense, or to order such
objections for whatever reason by exhibi­             Sands, Singapore are available to exhibitors     arrangements to be made at the exhibitors’
tors will be entertained. This also applies to        and need to be paid individually. Messe Berlin   expense. Messe Berlin (Singapore) will only
photographs or recordings made directly by            (Singapore) is not responsible for any vehicle   be liable for losses or damage to exhibits
the press or television with the approval of          parked in all parking facilities provided by     when such losses or damages are due to
Messe Berlin (Singapore).                             Marina Bay Sands.                                deliberate action or gross negligence. Messe
                                                                                                       Berlin (Singapore) is entitled to imposeliens
                                                      14.3 Access to the Exhibition Grounds            to cover any expenses thus incurred.
12    Advertising                                     Vehicles which do not have the correct
                                                      authorisation or a document entitling them
12.1 Scope                                            to park within the Exhibition Grounds will       16    Stand Design
Advertising of all kinds is permitted but only        not be allowed access to the grounds dur­
within the stand hired by the exhibitor, on           ing the event. Regulations pertaining to the     16.1 Authorization Certificate
behalf of the exhibitor’s own company, and            delivery of goods and other items are cov­       Exhibitors with ground­level, single­story
only for exhibits manufactured or distributed         ered by the conditions of participation.         stands without roofs are not required to
by the exhibiting firm.                                                                                submit plans for approval, providing the
                                                      14.4 Leaving the Grounds                         stand is in compliance with all other tech­
12.2 Approval                                         Exhibitors and accompanying persons must         nical guidelines. Any other type of stand,
Advertising by means of loudspeakers, the             leave the halls within one hour following        mobile stand, or special constructions
display of slides or films, or the inclusion of       the official closing time each day. Any per­     require approval. Construction plans (floor
performances or shows require the written             sons wishing to leave the exhibition with        plan and front view) must be submitted in
approval of Messe Berlin (Singapore). Writ­           packages must furnish proof that they are        duplicate to Messe Berlin (Singapore) for
ten approval must also be obtained for the            entitled to do so to the security staff at the   approval.
use of other equipment and installations              exits.                                           Complete details can be found in the
intended to enhance the impact of advertis­                                                            Exhibitor Service Manual.
ing either optically or acoustically. Advertis­       14.5 Miscellaneous
ing of a political nature is strictly prohibited.     No animals are permitted on the Exhibition       16.2 General Appearance
                                                      Grounds. Water required for use in connec­       The exhibition stand must comply with the
                                                      tion with foodstuffs or for the cleaning of      overall plan for the exhibition. Messe Berlin
13      Official Approval, Legal                      utensils coming into immediate contact with      (Singapore) reserves the right to prohibit
        Regulations, Technical Guidelines             foodstuffs may only be obtained from taps        construction of unsuitable or inadequately
In all cases it is the responsibility of the exhib­   supplying hygienic water. Water for such         designed stands.
itor to obtain official approval. Exhibitors          purposes may not be obtained from toilet
are responsible for ensuring the compliance           facilities.                                      16.3 Stand Equipment and Fittings during
with performing rights regulations, as well                                                                  the Hours that the Event is Open
as with regulations pertaining to trading and         14.6 Environmental Protection                    The stand must be correctly equipped and fur­
industrial law, police regulations, health            Exhibitors are required to make every effort     nished, and staffed by competent personnel
regulations and other legal requirements.             to protect the environment. In this respect      throughout the duration of the fair or exhi­
Moreover, exhibitors must observe the                 they should also observe the Environmen­         bition, between the stipulated opening times.
“Technical Guidelines“ as specified in the            tal Guidelines of Messe Berlin (Singapore)
Exhibitor Service Manual, in particular with          which are enclosed with the Exhibitor Ser­       16.4 Penalty Clause
regard to the regulations contained therein           vice Manual.                                     If the exhibitor fails to comply with the
relating to stand construction and design,                                                             regulations as stated above (No. 16, Item
and the extensive safety regulations also                                                              2, 3), Messe Berlin (Singapore) is entitled
specified in this folder.                             15    General Regulations, Deadlines             to impose a penalty of US$ 1,000.00 per
                                                                                                       day if its instructions and warnings are not
                                                      15.1 Deadlines                                   heeded.
14    Regulations for the Maintenance                 The construction and dismantling periods
      of Order                                        will be specified in the Special Conditions of
                                                      Participation.                                   17    Exhibitor Service Manual
14.1 Domiciliary Rights                                                                                Together with the confirmation of order
During the event exhibitors are subject to            15.2 Construction, Services for Exhibitors       exhibitors will be supplied with the Exhibi­
the domiciliary rights of Messe Berlin (Singa­        The Exhibitor Service Manual contains a list     tor Service Manual, containing information
pore) and Sands Expo and Convention                   of services available from companies author­     about the following:
Center, Marina Bay Sands, Singapore                   ized by Messe Berlin (Singapore), regarding      Technical guidelines, technical equipment
apply throughout the Exhibition grounds.              planning, construction and design of stand­      standards in the halls, installations, stand
Exhibitors must comply with instruc­                  ard and individual stands.                       constructions, design and furnishing, as
tions given by employees of Messe Berlin                                                               well as about other services at trade fairs




                                                                            19
provided by Messe Berlin (Singapore), insur­     Information on this matter can be obtained
ance, PR work, the catalogue, room reserva­      from the Messe Berlin (Singapore).
tions and other services. It also contains the
necessary forms.
                                                 21    Catering Services
                                                 Catering services are provided exclusively
18     General Inspection, Cleaning              by companies authorized by Messe Berlin
a) Messe Berlin (Singapore) will provide         (Singapore).
   security cover for the halls. However, it
   will only be liable for damages in the case
   of gross negligence.                          22    Data Protection
   Security cover for the exhibition stand       The exhibitor expressly agrees that Messe
   itself is a matter for the exhibitors.        Berlin (Singapore) may store, process, or dis­
   They are advised to take out appropri­        seminate personal information – including
   ate insurance cover against such risks.       electronically processed data – for business
   During the night valuable and easily          purposes in accordance with Singapore data
   removed items should be securely locked       protection laws.
   up. Private security staff to guard the       The exhibitor expressly agrees that Messe
   stands during the night­time may only be      Berlin (Singapore) may store, process or dis­
   employed subject to written agreement         seminate business information – including
   by Messe Berlin (Singapore).                  electronically processed data – as long as
                                                 necessary to achieve the objectives of Messe
b) Messe Berlin (Singapore) will provide         Berlin (Singapore) or its affiliates, or to fulfill
   general cleaning on the grounds and in        any other justifiable needs.
   the aisles. Exhibitors are responsible for
   cleaning their own stands. Such cleaning
   work must be completed each day prior         23    Concluding Regulations
   to the opening of the event.
                                                 23.1 Changes and Amendments in Writing
c) If the exhibitors do not employ their own     Any changes to the contents of this agree­
   personnel, stand cleaning and security        ment (No. 1 Item 2), and ancillary agree­
   must be arranged through the relevant         ments, are only legally binding if they have
   company appointed by Messe Berlin (Sin­       been confirmed in writing by Messe Berlin
   gapore).                                      (Singapore).

d) The exhibitor or his appointed stand          23.2 Singapore Law
   constructor are responsible for disposing     The mutual rights and obligations deriv­
   of any waste materials resulting from         ing from this contractual arrangement and
   their work. In this respect the rules laid    resulting from this contract are subject to
   down in the environmental guidelines          the law of the Republic of Singapore.
   in the Exhibitor Service Manual must be
   observed.                                     23.3 Place of Performance and Venue
                                                 Place of fulfillment is Singapore. If the
                                                 defendant is a businessman or a legal entity
19    Technical Installations                    in the public domain, or if the defendant
Regular supplies of electricity, water, gas      has no general place of jurisdiction within
and telephone services, along with other         Singapore, the place of jurisdiction is Sin­
services in the halls, will be provided by       gapore or the defendant’s own place of
companies authorised by Messe Berlin (Sin­       jurisdiction.
gapore). Further details are contained in the
conditions of participation.                     23.4 Statute of Limitations
                                                 Claims by exhibitors against Messe Berlin
                                                 (Singapore) expire after 6 months if not pre­
20    Photography                                cluded by cogent legal regulations.
The taking of photographs, films or videos
on behalf of exhibitors during the daily         23.5 Redemptory Clause
opening hours of the event may only be           If any individual provisions in these condi­
carried out by photographers, film or video      tions of participation become void, this
production companies thus authorised by          shall not affect the validity of the other
Messe Berlin (Singapore) and in possession       regulations. The void provision should be
of the appropriate pass. Such authorisa­         altered in such a way as to fulfil the intend­
tion also applies prior to and after the daily   ed purpose.
opening hours of the event. No other pho­
tographers or production companies will be
permitted access to the Exhibition Grounds.




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