STAND REGISTRATION 17 - 19 October 2018, Marina Bay Sands, Singapore itb-asia.com - ITB Asia
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STAND
REGISTRATION Asia’s Leading Travel Trade Show
17 - 19 October 2018, Marina Bay Sands, Singapore
itb-asia.com
photo courtesy of STB
Supported by: Held in: Official Partner Hotel:Contact Details www.itb-asia.com/contact exhibitor@itb-asia.com Contact in Singapore Office Address Messe Berlin (Singapore) Pte Ltd 10 Anson Road #23-08 International Plaza Singapore 079903 Tel: +65 6635 1188 Fax: +65 6635 1189 Mei Shyan Boo Events Manager Edwin See Assistant Project Manager exhibitor@itb-asia.com Contact in Germany Office Address Messe Berlin GmbH Messedamm 22 14055 Berlin, Germany Diana Klaue Product Manager Tel: +49 (0) 30 - 3038 2307 Fax: +49 (0) 30 - 3038 2330 klaue@messe-berlin.de
Contents....................................................................page
1. ITB Asia Product Group Index................................. 2
2. Stand Registration Form I
Exhibitors Details..................................................... 3
3. Stand Registration Form II
Choice of Stand Space & Complete Stand Packages
3.2 Space Only........................................................ 5
4. Stand Registration Form III
(Co-exhibitors) ...................................................... 11
5. ITB Asia Promotion Package Services .................. 13
6. Exhibition Terms and Conditions......................... 15
7. General Terms of Business
for Trade Fairs and Exhibitions organised by
Messe Berlin (Singapore) Pte. Ltd........................ 17
Important Information
Venue
Sands Expo and Convention Centre, Marina Bay Sands, Singapore
Event duration
17 - 19 October 2018
Registration deadline
15 May 2018
Opening hours
Exhibition 10:00 a.m. - 6:00 p.m.
Set-up
15-16 October 2018
8:00 a.m. - 10:00 p.m.
Dismantling
19 October 2018 after 6:00 p.m.
19 October 2018 until 10:00 p.m.
We reserve the right to make alterations to this schedule. Please note any subsequent updates.
For further questions and assistance please contact Messe Berlin (Singapore).
11. Product Group Index 2018
1. Accommodation 7.6 Professional Conference 12. Transportation
Organiser
1.1 Apartments 7.7 Professional Exhibition 12.1 Airlines
1.2 Guest House 12.2 Airports
Organiser
1.3 Hotels 12.3. Airport Services
7.8 Venues
1.4 Luxury Hotel Chains 12.4 Car Rental
1.5 Private Game Reserve or Safaris 12.5 Charter Operators
1.6 Resort 12.6 Coach Travel
1.7 Service Apartments 8. Tour Agencies 12.7 Cruise Lines
1.8 Spas 12.8 Ground Handling Services
1.9 Villas 8.1 Business Travel 12.9 Ports
12.10 Trains/ Rail
8.2 Group Travel
12.11 Yachts
8.3 Online Travel Agency
2. Association
8.4 Retail Travel Agency
13. Travel Management Companies
3. Consulting Services
9. Tour Operators
3.1 Financial Service 14. Travel Technology Services
3.2 Hospitality Management 9.1 Domestic
Companies 14.1 Hotel Technology
9.2 Inbound 14.2 Mobile / App Provider
3.3 Real Estate Services
9.3 Outbound 14.3 Payment Solutions
3.4 Schools, Universities & Institutes
9.4 Special Interest Tours 14.4 Reservation System
of Higher Learning
14.5 Tour Operator/ Travel Agency
3.5 Travel Insurance
Systems
3.6 Travel Recruitment Services
10. Tourism Organisation 14.6 Transport Technology
4. Destination Management 10.1 City Tourist Board 15. Wholesalers
Companies 10.2 National Tourist Board
10.3 Regional Tourist Board
5. Golf Related Services
11. Tourist Attraction and
6. Media Entertainment Services
11.1 Integrated Resorts
7. Meetings Industry 11.2 Casinos
11.3 Leisure Parks
7.1 Convention Visitor Bureau
7.2 Event Management Company 11.4 Museum
7.3 Incentive House / Agency 11.5 Musicals
7.4 Independent Meeting Planner 11.6 Shopping
7.5 MICE (Events) Agency 11.7 Theatres
28
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ration dead
Regist
2. Stand registration ITB Asia
(Point – 8 for catalogue entry)
A Exhibitor Name
ITB Asia
The Trade Show
B Street for the Asian Travel Market
17-19 October 2018
C Postal Code D City E Country Messe Berlin (Singapore) Pte. Ltd.
10 Anson Road
Country / Destination for catalogue entry #23-08 International Plaza
Singapore 079903
Singapore
Internet address 8 Company Email Tel. +65 6635-1188
Fax +65 6635-1189
9 Tel. Fax Germany
Tel. +49(0)30 / 3038-2307
Fax +49(0)30 / 3038-2330
Contact person n Ms. n Mr. L Personal Email
For Messe Berlin (Singapore) – ITB Asia, Fax +65 6635-1189 / +49(0)30 3038-2330
www.itb-asia.com
exhibitor@itb-asia.com
Cell phone Contact Tel./Fax
M CEO Surname, First name n Ms. n Mr. Chief Marketing/CMO Surname, First name n Ms. n Mr.
Specific job title (if different) Specific job title (if different)
Email CEO R Email CMO
S Product(s)
Important! Please define your product(s) in accordance with the index on page 2.
Please select at most 5 products, additional indications will be charged.
Important: The details requested above (point - S) are obligatory!
Invoice address
Street
Postal Code City Country
Phone Email
Mailing address for invoice (if different)
Street
Postal Code City Country
Internet address Email
Phone Fax
We hereby agree to the exhibitor information being made available to interested parties and mem-
bers of the press and also consent to online publication of the information.
We hereby consent to having information send to us by Messe Berlin (Singapore) Pte. Ltd. and its
business associates.
We hereby agree to all exhibition terms and conditions and to the Messe Berlin (Singapore) Pte. Ltd.
general terms and conditions for trade shows and exhibitions. The place of performance is Singapore.
Any disputes arising out of or in connection with this contract, including any question regarding its
existence, validity or termination, shall be referred to and finally resolved by arbitration in Singapore
in accordance with the Arbitration Rules of the Singapore International Arbitration Centre (“SIAC
Rules”) for the time being in force, which rules are deemed to be incorporated by reference in this
clause. The Tribunal shall consist of one arbitrator to be appointed by the Chairman of the SIAC. The
language of the arbitration shall be English.
Payment fees for exhibition stand space will be invoiced on receipt of the completed stand registra-
tion form. Please refer to page 15, paragraph 7 for terms of payment.
Place and date Stamp and legally binding signature I.
38
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Regist
3. Choice of stand space & complete stand packages
3.1. Complete stand packages
ITB Asia
Exhibitor Name The Trade Show
for the Asian Travel Market
In accordance with exhibition terms and conditions, we would like to order the following 17-19 October 2018
(please checkmark): Messe Berlin (Singapore) Pte. Ltd.
10 Anson Road
#23-08 International Plaza
Please Note:
Singapore 079903
• It is mandatory to choose a complete stand package when renting 9sqm. Singapore
Tel. +65 6635-1188
• Every 9sqm package includes the following entitlements :
Fax +65 6635-1189
o One (1) Appointment Set*
o One (1) Entity Listing in ITB Asia Show Catalogue (Printed and Online Version)** Germany
Tel. +49(0)30 / 3038-2307
o Two (2) Exhibitor Badges
Fax +49(0)30 / 3038-2330
• Every 9sqm package allows the following maximum additional purchases:
For Messe Berlin (Singapore) – ITB Asia, Fax +65 6635-1189 / +49(0)30 3038-2330
o One (1) Appointment Set including Entity Listing (@ US$1,250/set)*/** www.itb-asia.com
exhibitor@itb-asia.com
o Two (2) Entity Listings (@ US$100/listing)*
o Four (4) Exhibitor Badges (@ US$90/badge)
* For information on appointment sets included please refer to page 15, paragraph 5.
** Only ONE (1) Company Name is allowed per listing . In an event that two or more company names are
provided, only the FIRST Company Name will be used.
Desired Size: m Front u m Depth t
0 sqm Total (multiples of 9 only)
A Shell Scheme Booth, Complete Stand Package
Listed Price Early Bird Super Early Bird
5% Discount* 10% Discount**
n Basic shell scheme per 9sqm US$ 5,549.00 US$ 5,271.55 US$ 4,994.10
n Premium shell scheme per 9sqm US$ 6,863.00 US$ 6,519.85 US$ 6,176.70
A Enhanced Shell Schemes
n 27sqm Peninsula Basic Package Scheme US$ 21,511.00 US$ 20,435.45 US$ 19,359.90
n 27sqm Peninsula Premium Package Scheme US$ 23,717.00 US$ 22,531.15 US$ 21,345.30
n 36sqm Island Basic Package Scheme US$ 31,991.00 US$ 30,391.45 US$ 28,791.90
n 36sqm Island Premium Package Scheme US$ 33,094.00 US$ 31,439.30 US$ 29,784.60
* Sign up until 31 March 2018
** Sign up until 31 October 2017
n We are interested in concluding a 2 years contract (get 15% off regular 2018 rates and 2018
“Super Early Bird Discount” rates for participation in 2019).
Please contact our team for further information: exhibitor@itb-asia.com.
All of the above prices are subjected to 7% value-added tax (GST).
n We are a company/organiziation with NO legal entity in Singapore and want to apply for the
GST exemption by providing the GST exemption letter to Messe Berlin (Singapore).
Place and date Stamp and legally binding signature II.
48
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line : 15 M
ration dead
Regist
3. Choice of stand space & complete stand packages
3.2. Space only
ITB Asia
Exhibitor Name The Trade Show
for the Asian Travel Market
In accordance with exhibition terms and conditions, we would like to order the following 17-19 October 2018
(please checkmark): Messe Berlin (Singapore) Pte. Ltd.
10 Anson Road
Please Note: #23-08 International Plaza
Singapore 079903
• Raw space options are only available when renting 18sqm and above. Singapore
• Every 9sqm of raw space includes the following entitlements : Tel. +65 6635-1188
o One (1) Appointment Set* Fax +65 6635-1189
o One (1) Entity Listing in ITB Asia Show Catalogue (Printed and Online Version)** Germany
o Two (2) Exhibitor Badges Tel. +49(0)30 / 3038-2307
• Every 9sqm of raw space allows the following maximum additional purchases: Fax +49(0)30 / 3038-2330
o One (1) Appointment Set including Entity Listing (@ US$1,250/set)*/**
For Messe Berlin (Singapore) – ITB Asia, Fax +65 6635-1189 / +49(0)30 3038-2330
www.itb-asia.com
o Two (2) Entity Listings (@ US$100/listing)** exhibitor@itb-asia.com
o Four (4) Exhibitor Badges (@ US$90/badge)
* For information on appointment sets included please refer to page 15, paragraph 5.
** Only ONE (1) company name is allowed per listing. In an event that two or more company names are
provided, only the FIRST company name will be used.
• US$100 per sqm will be applicable for two-storey structures
Desired Size: m Front u m Depth t 0 sqm Total (multiples of 9 only)
Row Stand Corner Stand Peninsula Stand Island Stand
One (1) Side Open Two (2) Sides Open Three (3) Sides Open Four (4) Sides Open
Sides that are Closed Sides that are Open
* Selection of sides be open may vary based on Organizer’s discretion
A Raw Space, 18sqm and above
Listed Price Early Bird Super Early Bird
5% Discount* 10% Discount**
n (1) Row stand per 9sqm US$ 5,282.00 US$ 5,017.90 US$ 4,753.80
n (2) Corner stand per 9sqm US$ 5,837.00 US$ 5,545.15 US$ 5,253.30
n (3) Peninsula stand per 9sqm US$ 6,746.00 US$ 6,408.70 US$ 6,071.40
n (4) Island stand per 9sqm US$ 7,847.00 US$ 7,454.65 US$ 7,062.30
* Sign up until 31 March 2018
** Sign up until 31 October 2017
Row stand price is applicable for exhibitors taking raw space larger than 400sqm.
A Additional Space Only Price
n Space Only per 9sqm* US$ 3,000.00
* Important:
• Only applicable for exhibitors with 18sqm raw space and above
• Not entitled to additional purchases of Appointment Sets, Listings and Badges
n We are interested in concluding a 2 years contract get 15% off regular 2018 rates and 2018
“Super Early Bird Discount” rates for participation in 2019).
Please contact our team for further information: exhibitor@itb-asia.com.
All of the above prices are subjected to 7% value-added tax (GST).
n We are a company/organiziation with NO legal entity in Singapore and want to apply for the
GST exemption by providing the GST exemption letter to Messe Berlin (Singapore).
Place and date Stamp and legally binding signature
II.
5Shell Scheme Booths
Basic Shell Scheme
Premium Shell Scheme
Note: The visuals are examples and may be subjected to changes.
7Enhanced Shell Schemes
27sqm Peninsula Basic Package Scheme
Standard 27
Entitlement List sqm
1 mht Curve Info 1
Desk
Bar Stool 1
Round Discussion 3
Table
White Folding Chair 9
Lockable cabinet 1
Waste Paper Basket 1
13 Amp Sockets 3
Spotlight 6
27sqm Peninsula Premium Package Scheme
Standard 27
Entitlement List sqm
1 mht 1
Curve Info Desk
Bar Stool 1
Round Discussion 2
Table
White Folding Chair 8
Lockable cabinet 2
Waste Paper Basket 1
13 Amp Sockets 3
Spotlight 6
Display Plinth 2
Note: The visuals are examples and may be subjected to changes.
836sqm Island Basic Package Scheme
Standard 36
Entitlement List sqm
1 mht Curve Info 1
Desk
Bar Stool 1
Round Discussion 2
Table
White Folding Chair 8
Lockable cabinet 1
Waste Paper Basket 1
13 Amp Sockets 4
Spotlight 4
36sqm Island Premium Package Scheme
Standard 36
Entitlement List sqm
1 mht 1
Curve Info Desk
Bar Stool 1
Round Discussion 2
Table
White Folding Chair 8
Lockable cabinet 1
Waste Paper Basket 1
13 Amp Sockets 4
Spotlight 4
Display Plinth 2
Note: The visuals are examples and may be subjected to changes.
92018
ne: 31 July
Deadli
4. Co-exhibitors
ITB Asia
The Trade Show
Exhibitor Name for the Asian Travel Market
17-19 October 2018
Messe Berlin (Singapore) Pte. Ltd.
Please note:
10 Anson Road
Any co-exhibitor listed here will appear in the ITB Asia Show Catalogue (printed and online #23-08 International Plaza
version). Only ONE (1) company name is allowed per listing. In an event that two or more Singapore 079903
company names are provided, only the FIRST company name will be used. Singapore
Tel. +65 6635-1188
For the included entitlements with your selected space option and maximum additional purchases Fax +65 6635-1189
of entity listings and/or appointment sets kindly refer to ‘3. Choice of stand space & complete Germany
stand packages’ of the stand registration. Tel. +49(0)30 / 3038-2307
Fax +49(0)30 / 3038-2330
If you wish to also purchase additional exhibitor badges, listings or appointment sets for these
For Messe Berlin (Singapore) – ITB Asia, Fax +65 6635-1189 / +49(0)30 3038-2330
www.itb-asia.com
co-exhibitors please check the appropriate field on the right. exhibitor@itb-asia.com
1. Company name
Street
Product Group Index Booth-No.
Postal code, city, country w 1 Listing (US$ 100)
w 1 Set of Appointments
Company Email Internet Address
incl. entity listing (US$ 1,250)
Contact Person Personal Email w 1 Badge (US$ 90)
2. Company name
Street
Product Group Index Booth-No.
Postal code, city, country w 1 Listing (US$ 100)
w 1 Set of Appointments
Company Email Internet Address
incl. entity listing (US$ 1,250)
Contact Person Personal Email w 1 Badge (US$ 90)
3. Company name
Street
Product Group Index Booth-No.
Postal code, city, country w 1 Listing (US$ 100)
w 1 Set of Appointments
Company Email Internet Address
incl. entity listing (US$ 1,250)
Contact Person Personal Email w 1 Badge (US$ 90)
4. Company name
Street
Product Group Index Booth-No.
Postal code, city, country w 1 Listing (US$ 100)
w 1 Set of Appointments
Company Email Internet Address
incl. entity listing (US$ 1,250)
Contact Person Personal Email w 1 Badge (US$ 90)
5. Company name
Street
Product Group Index Booth-No.
Postal code, city, country w 1 Listing (US$ 100)
w 1 Set of Appointments
Company Email Internet Address
incl. entity listing (US$ 1,250)
Contact Person Personal Email w 1 Badge (US$ 90)
(If necessary please duplicate this form.)
Important! Please define your product(s) in accordance with the index on page 2.
III.
Please indicate at most 5 products, additional indications will be charged.
115. ITB Asia Listing Package
Included in the entitled and additional purchased listings for main exhibitors and co-exhibitors are the following
promotional services.
Please note:
For the included entitlements with your selected space option and maximum additional purchases of entity listings
kindly refer to ‘3. Choice of stand space & complete stand packages’ of the stand registration.
Main exhibitor service
ITB Asia Print Catalogue
K Basic entry (company name, country, postcode, city, mailing address, hall and stand number, at most 5
products in accordance with the index on page 2, email and internet address)
ITB Asia Online Catalogue
K Basic entry (company name, country, postcode, city, mailing address, hall and stand number)
K Company profile (max. 4,000 characters)
K Company logo
K Company Website
K Select up to 5 Product Group Index
K Presentation of up to 4 products with texts and pictures
(max. 4,000 characters per product)
Additional services can be booked if required.
Detailed information on media performance will be available in June 2018 for download from: www.itb-asia.com
Listings for co-exhibitors include the following services.
Co-exhibitor services
ITB Asia Print Catalogue
K Basic entry (company name, country, postcode, city, mailing address, hall and stand number, at most 2
products and email)
ITB Asia Online Catalogue
K Basic entry (company name, country, postcode, city, mailing address, hall and stand number)
K Company profile (max. 4,000 characters)
K Company Logo
K Company Website
K Select up to 5 Product Group Index
K Presentation of up to 4 products with texts and pictures
(max. 4,000 characters per product)
Additional services can be booked if required.
Detailed information on media performance will be available in June 2018 for download from: www.itb-asia.com
The ITB Asia Online Catalogue will be launched with your data in July 2018. After having registered your stand, you
can send your data directly to the Exhibitor Team, email to: exhibitor@itb-asia.com.
136. Exhibition Terms and Conditions
ITB Asia 2018
1. Event and Organizer a specific number of exhibitor and tor, Messe Berlin (Singapore) cannot
ITB Asia is organized by Messe Berlin construction/dismantling passes, the be held responsible if buyers are not
(Singapore), at Sands Expo and use of all general technical and service interested to meet up with some of
Convention Centre, Marina Bay Sands, facilities in the fair halls like hall light- the exhibitors and thus exhibitors may
Singapore. ing, ventilation, air conditioning and not be able to get their targeted
cleaning of the aisles. number of appointments and vice
The prices do not include electricity versa. A certain number of accepted
2. Dates and Times appointments is not guaranteed, nei-
and water utilisation on the stand.
a) Duration of ITB Asia 2018: ther 30 nor any other number of tar-
Maximum two co-exhibitor listings
Wednesday, 17 October - geted appointments. The exhibitor
may be registered per 9 sqm.
Friday, 19 October agrees to indemnify both Messe Berlin
4.1 Raw space (18 sqm and above) (Singapore) and its Secretariat against
b) Daily opening hours:
10:00 a.m. – 6:00 p.m. Row stand (area only) non fulfilment of exhibitor’s target
US$ 5,282 / 9 sqm number of appointments.
c) Deadline for application:
15 May, 2018 Corner stand (area only) Additional appointment sets incl.
US$ 5,837 / 9 sqm entity listing may be purchased at
d) Submission of building plans: US$ 1,250 each with a maximum of
28 August 2018 Peninsula stand (area only)
US$ 6,746 / 9 sqm ONE additional set per 9 sqm.
e) Orders for entries in the cata-
logue (company names and Island stand (area only)
addresses of exhibitors): US$ 7,847 / 9 sqm 6. Cancellation
03 July 2017 Two-storey stands will be subject to an If exhibitors withdraw after the offi-
f) Commencement of construction: additional charge of US$ 100 for each cial application deadline,
15 October 2018 square meter of upper structure. 15 May 2018, a charge equivalent to
For raw space which is larger than 20% of the stand rental will be paya-
g) Commencement of dismantling: ble. This increases to 30% for with-
400 sqm, the row stand price is appli-
after 6 p.m. on the final day of drawals after 01 July 2018, and after
cable for the multiple open side
the exhibition 31 August 2018 the full stand rental is
options.
h) Conclusion of dismantling: payable.
Additional space only at US$
19 October 2018
3,000/9sqm can be booked from
(until 10:00 p.m.)
exhibitors with a selected raw space 7. Terms of payment
i) Other important dates regarding option (not entitled to additional pur-
applications and orders can be The period of payment is specified in
chases of listings, appointment sets
found in the following folders: the stand rental invoice.
and badges).
– Exhibitor Service Manual Please quote invoice number and cli-
4.2 Complete stands
ent number. All payments should be
– Advertising Services It is mandatory to choose a complete made to one of the accounts indicated
stand package when renting 9 sqm. on the invoice. Exhibitors are to pay
3. Application Basic Package Scheme all money remittance charges on top
US$ 5,549 / 9 sqm of the invoiced amounts.
Applications can only be made by
using the official stand applications Premium Package Scheme In no circumstances will the exhibitor
forms. Applicants are requested to fill US$ 6,863 / 9 sqm be permitted to erect or occupy a
in the forms carefully, preferably Peninsula Basic Package Scheme stand or site if the participation cost
typed. Receipt of the application form US$ 21,511 / 27 sqm has not been paid in full.
does not imply any subsequent enti-
Peninsula Premium Package Scheme
tlement to participate in the exhibi- 8. Official Catalogue
US$ 23,717 / 27 sqm
tion.
Island Basic Package Scheme An official catalogue will be issued;
Applications received after the appli- the Organisers do not accept any
US$ 31,991 / 36 sqm
cation deadline can only be consid- responsibilities for any omissions, mis-
ered in case of remaining available Island Premium Package Scheme
US$ 33,094 / 36 sqm quotations or other errors, which may
spaces. The application is binding. To occur in the compilation of this cata-
permit automated processing of appli- All of the above prices are subject to logue.
cations, the details submitted will be 7 % (GST). Due to the Singapore legis-
filed in a data storage system and may lation, Messe Berlin (Singapore) Pte.
be passed on to third parties as Ltd. is obliged to charge GST. 9. Regulations Governing Halls and
required to fulfill the agreement. Indoor Places
5. Appointments a) Night work ban and early stand
4. Stand Rental set-up
Per 9sqm each exhibitor receives one There is a general night work
Minimum stand size 9 sqm set of appointments (of up to 30 ban during the set-up phase. The
The prices include the rent for the appointments). The Match Making work period is from 8:00 a.m. -
exhibition space for the entire dura- System helps to match the supply and 10:00 p.m.
tion of the event, the registration fee, demand of both the buyers and exhi
bitors. However, as a technical facilita- b) Events at the stand must be
15registered using the appropriate 10. Installations, partition walls 14. Copyright Fees /
form in the Exhibitor Service Installations of electricity and water, Licenses & Permits
Manual. According to the size of partition walls, according to require- Permission must be obtained for all
the event, the exhibitor is ments, must in all cases be expressly public presentations by copyrighted
charged extra costs for additional ordered (see Exhibitor Service Man- music, either on records or other
security personnel (compulsory) ual). sound carriers or for musical presenta-
and additional services, e.g. bar- tions involving the reproduction of
riers, personnel for providing radio or television broadcasts. (Please
sanitary fittings, checkroom, 11. Exhibitors Passes
note item 7. b).
sanitary services, etc. The techni- Exhibitors receive two (2) badges free
Applications should made to:
cal department will coordinate for stands of 9 sqm and two (2) for
with you on the details. each additional 9 sqm or fraction Videotapes / Films Censorship
Events can take place at the thereof. Infocomm Media Development
stand from 10:00 a.m. - 6:00 p.m. Authority Board of Films Censors
Additional exhibitor passes may be
3 Fusionopolis Way
c) Direct sale like food, drinks, typi- purchased, up to four (4) per 9 sqm, at
#16-22 Symbiosis
cal souvenir at ITB Asia is not per- US$ 90 each.
Singapore 138633
mitted. It is not permitted to use the pass to
give another person access to the Tel. (65) 6337 3800
d) Product presentations and events
exhibition ground. Fax (65) 6232 6639
during the trade show may not
Email: info@imda.gov.sg
be so loud as to disturb other Lost, forgotten passes will not be Website: www.imda.gov.sg
exhibitors. In order that exhibi- replaced.
tors can conduct meetings and
appointments undisturbed, the 15. Terms of Business
voice level resulting from presan- 12. Admission for exhibitors
The enclosed Regulations contained in
tations on the stand must remain Exhibitors passes provide access to the the Exhibitor Service Manual apply to
below 60 decibels. exhibition grounds from 09:00 a.m. - these Special Conditions of Participa-
e) Advertising of all kinds is only 7:00 p.m. tion as well as the General Terms of
permitted within the exhibitor’s Business for Trade Fairs and Exhibi-
official stand area. 13. Change of the form of company tions by Messe Berlin (Singapore).
f) No information material of a The lessee undertakes to notify the
political nature may be distrib- lessor immediately about any change 16. Federal Data Protection Law
uted in the form of posters, in the form of the company (merger (BDSG)
information material etc. of transformation), even if the change Personal data about anyone with
Moreover, no political statement only affects the legal form, with no whom we are involved in business will
may be included in the design devolution of property. The obligation be stored and processed in accordance
and decoration of the stands. to provide such information also with §§ 28 and 29 BDSG within the
g) It is forbidden to stick posters applies to links between companies terms of the contractual arrangement.
and other stickers on the wall and structural changes to the compa-
and the floor outside the hired ny’s legal form (changes in holdings
stand. resulting from the inclusion or with-
drawal of shareholders and holdings
h) No animals are admitted to the by the lessee in other or previous com-
exhibition grounds. panies which have or have had a con-
i) Exhibitors must comply with tractual relationship with Messe Berlin
Messe Berlin (Singapore) Pte. Ltd. (Singapore) etc.
and Sands Expo and Convention In the above cases the lessor is enti-
Center, Marina Bay Sands, Singa- tled to withdraw from the rental
pore Rules & Regulations, techni- agreement with immediate effect.
cal guidlines including operation, Any down payments made up to that
fire safety, construction. For fur- time will be reimbursed. No claims for
ther details on the Rules & Regu- damages by the lessee will be enter-
lations please refer to the Exhibi- tained, regardless of their legal basis.
tor Service Manual.
Exhibitors must also comply with
rules and regulations as specified
by work and safety laws of Singa-
pore.
167. General Terms of Business
for Trade Fairs and Exhibitions organised
by Messe Berlin (Singapore) Pte. Ltd.
General Regulations Business and Conditions of Participation, the time at which initial acceptance was
1. Applications as well as the Regulations contained in the granted. No claims for damages by either
2. Joint Exhibitors Exhibitor Service Manual. He is responsible party can be entertained.
3. Conclusion of the Agreement for ensuring that those persons employed by
4. Allocation of Stands him during the event also comply with the 4.3 Exchanging Stands or Transferring
5. Exhibits terms of the contract in every respect. them to Third Persons
6. Terms of Payment The allocated stand may not be exchanged
7. Liability, Insurance for that of another exhibitor, nor may it be
8. Withdrawal from the Contract 2 Joint Exhibitors transferred either partially or completely to
9. Force Majeure If a number of exhibitors intend to hire a a third person unless agreement has been
10. Workers and Exhibitors Passes stand jointly, they must name one of their reached with Messe Berlin (Singapore).
11. Photographs and Film, Video and Sound number in their application who will be
Recordings authorised to negotiate with Messe Berlin
12. Advertising (Singapore) on their behalf. 5 Exhibits
13. Official Approval, Legal Regulations, The authorised party bears the same liabil
Technical Guidelines ity for any faults or cases of negligence on 5.1 Removal, Exchange
14. Regulations for the Maintenance of the part of those whom he is authorised to Only the agreed exhibits may be displayed.
Order represent as he does for his own faults and Furthermore they may only be removed
negligence. The participating exhibitors are subject to the approval of Messe Berlin (Sin
Stand Construction liable jointly and severally to Messe Berlin gapore). Exhibits may only be replaced by
15. General Regulations, Deadlines (Singapore). other items if written agreement has been
16. Stand Design obtained from Messe Berlin (Singapore), and
replacement must take place at least one
Other Services 3 Conclusion of Contract hour before the official daily opening time,
17. Exhibitor Service Manual or one hour after the official closing time.
18. General Inspection, Cleaning 3.1 Confirmation of Order
19. Technical Installations Messe Berlin (Singapore) will confirm its 5.2 Exclusions
20. Photography decision to accept an offer with a written Messe Berlin (Singapore) is entitled to
21. Catering Services confirmation of order (acceptance of the demand that exhibits should be removed if
22. Data Protection exhibitor and the exhibits for which applica these were not included in the stand hire
tion has been made). contact, or if they subsequently prove to
Concluding Regulations cause annoyance or danger, or are incom
3.2 Restrictions on the Exhibitor and patible with the objectives of the event. In
Exhibits the event of noncompliance, Messe Berlin
1 Applications If relevant grounds exist, and in particular (Singapore) is entitled to have recourse to
if there is insufficient space, Messe Berlin law in removing the exhibits at the exhibi
1.1 Stand Applications (Singapore) may exclude individual exhibi tor’s expense.
Applications to participate in a trade fair or tors from participating, and may also limit
exhibition (event) must be made using the the event to specific groups of exhibitors, if 5.3 Direct Sales
form marked “Application Form“. This form this becomes necessary in order to attain the Unless expressly permitted, no items may
should be completed carefully and should objectives of the event. This also applies to be sold directly. If such approval is given the
include a legally binding signature. The exhibits. exhibits must be marked with clearly legible
application is an irrevocable offer to enter price tickets. It is the exhibitor’s responsi
into a contractual agreement with Messe 3.3 Deviations from the Application bility to obtain the necessary approval from
Berlin (Singapore), to which the exhibitor is If Messe Berlin (Singapore) accepts the the trading and health authorities, and to
committed until the commencement of the application for display space or for exhibits, observe these regulations. The Exhibitor Ser
event. subject to extensions, restrictions or other vice Manual contains further details.
alterations, it is obliged to abide by this offer
1.2 Details of the Contract for a period of two weeks. 5.4 Protection of Copyrights and Patents
The main sections of the contract are It is the responsibility of the exhibitor to
a) the Application Form, ensure that copyrights and other laws gov
4 Allocation of Stands erning industrial patents in Singapore are
b) the Special Conditions of Participation, complied with.
4.1 Principle
c) the Regulations as contained in the Exhib In allocating the stand Messe Berlin (Singa
itor Service Manual, pore) will take into account the subject and 6 Payment Conditions
the way in which a particular event is subdi
d) the General Terms of Business. vided, as well as the space that is available. 6.1 Date when Payment becomes Due
Where there is conflict between these Messe Berlin (Singapore) will endeavour to According to the confirmation of order, the
various regulations they shall apply in the meet specific requirements for stand loca stand rental is up until the Messe Berlin (Sin
order listed above. tions wherever possible. gapore) bank accounts listed on the invoice.
These payments must be made within the
1.3 Conclusion of the Contractual 4.2 Changes to Adjoining Stands time period specified in the special condi
Regulations The exhibit should accept that changes may tions of participation and be annotated
By signing the stand application the exhi take place in the situation on other stands at with the invoice and customer number. The
AGB 08/2012
bitor recognises as binding the Terms of the beginning of the event, compared with amounts are due for payment at the time the
17invoice is issued. A final invoice will be sent that exhibitors carry sufficient insurance. In that cases, referred to above, Messe Berlin
after the event ends. For further details, see the Exhibitor Service (Singapore) is entitled to claim damages. No.
Manual. 8.1 may be applied accordingly.
6.2 Transfer of Claims, Offsetting Claims
Claims against Messe Berlin (Singapore) are
not transferable. Claims may only be offset 8 Cancellation, Non-participation 9 Force Majeure
in the case of uncontested counterclaims or on the Part of the Exhibitor;
counterclaims which have been ruled valid. Withdrawal from the Contract 9.1 Cancellation of the Event
by Messe Berlin (Singapore) If Messe Berlin (Singapore) is prevented
6.3 Objections from holding the event for reasons outside
Objections to invoices will only be consid 8.1 Cancellation, Non-participation its own control or that of the exhibitor, all
ered if submitted to Messe Berlin (Singapore) on the Part of the Exhibitor claims to the stand rental become void.
in writing within 14 days following issue of The full stand rental charge shall still be However, Messe Berlin (Singapore) may still
the invoice. payable if the exhibitor cancels or fails to invoice the exhibitor for work carried out in
take part in the event without notifica the latter’s instructions, to cover any expens
6.4 Hirer’s Rights of Lien tion of cancellation. If the exhibitor cancels es already incurred, if the exhibitor is unable
In order to secure any claims it may have, and another lessee can be found for the to furnish evidence that the results of this
Messe Berlin (Singapore) shall be entitled to stand, Messe Berlin (Singapore) retains the work are of no interest to him.
exercise its rights of lien as hirer, and to sell right to demand 25% of the invoiced stand
the items thus withheld as it wishes, follow rental charge from the original lessee to 9.2 Rescheduling of the Event
ing notification in writing. Messe Berlin (Sin cover costs. The full stand rental must be If Messe Berlin (Singapore) is in a position
gapore) is only liable for any damage to the paid when Messe Berlin (Singapore) Pte. to hold the event at a later date it must
items held in lien if such damage was caused Ltd. rents the agreed upon stand space, notify exhibitors immediately. Exhibitors
maliciously or by gross negligence. although the overall area is reduced as a are entitled to cancel their participation in
result of the cancellation/nonparticipation. the event if it is rescheduled, provided such
The lessee retains the right to submit cancellation is given within one week fol
7 Liability, Insurance evidence to prove that no such costs were lowing receipt of this notification. In such
incurred by Messe Berlin (Singapore), or that cases claims for payment of stand rental no
7.1 Messe Berlin (Singapore) assumes they were lower than stated. The right to longer apply.
full liability for all damages resulting from assert additional claims remains unaffected.
intention or gross negligence on the part 9.3 For Events that have Already
of Messe Berlin (Singapore), its legal repre 8.2 Withdrawal by Commenced
sentatives or managing staff. Messe Berlin (Singapore) If Messe Berlin (Singapore) is obliged to
Messe Berlin (Singapore) is entitled to with shorten or cancel an event that has already
7.2 Messe Berlin (Singapore) is funda draw under the following circumstances: begun, as aresult of force majeure, exhibi
mentally liable for damages caused due to a) if the rental charge is not received in full tors are not entitled to assert claims for
gross negligence on the part of assistants at the latest by the date stated in the repayment or for exemption form the stand
employed by Messe Berlin (Singapore). This invoice for participation costs and if the rental charge.
liability is limited to damages that are gen exhibitor does not pay before the expiry
erally associated with this type of contract. of any extension period that may be
granted; 10 Exhibitors Passes
7.3 Messe Berlin (Singapore) is fundamen
tally liable for every breach of contract with b) if the stand is not occupied in time, i.e. 10.1 Exhibitors Passes
regard to major contractual obligations. if it is not obviously occupied within 24 Exhibitors will receive a limited number of
Major contractual obligations are defined hours of the official opening; special passes valid for the duration of the
as those that are vital to achieving the exhibition or fair, for use by themselves
objectives of the contract (cardinal obliga c) if the exhibitor infringes domiciliary and their employees, and entitling them to
tions). For breaches of cardinal obligations, rights, and does not refrain from such admission free of charge. Additional details
provided they do not fall under Section 7.1, actions even after being advised to do so; can be found in the conditions of partici
liability is limited to damages that are gen pation.
erally associated with this type of contract. d) if the registered exhibitor, as a private
or corporate entity, no longer conforms 10.2 Regulations Applying to Both Types of
7.4 The limits of liability according to to the requirements for granting accep Passes
Paragraphs 1 through 3 do not apply to tance, or if Messe Berlin (Singapore) sub Passes are issued in the holder’s name, or
liability for insufficient warranted quality, sequently becomes aware of any reasons must be filled in correctly by the holder,
liability according to German product liabil which, had they been known before, who should also sign them. They are not
ity laws, and liability for loss of life, limb, or would have excluded that person from transferable and are only valid in conjunc
health. participation. This applies in particular tion with an official ID document. In cases
when bankruptcy or insolvency proceed of misuse the passes will be withdrawn with
7.5 Messe Berlin (Singapore) is not liable ings have been instituted, or if the exhibi out compensation. In the case of joint par
for preexisting deficiencies associated with tor becomes insolvent. Exhibitors are ticipation by a number of exhibitors, only
rented space and equipment (guarantee required to inform Messe Berlin (Singa the authorised exhibitor will receive the
liability), regardless of fault. pore) immediately in such circumstances. required passes. Additional passes are avail
able, for which a charge will be made.
7.6 The exhibitor is liable in accordance
with legal regulations. It is recommended
1811 Photographs and Film, Video and (Singapore) and Sands Expo and Convention 15.3 Dismantling Period
Sound Recordings Center, Marina Bay Sands, Singapore, Stands may not be cleared before the end of
Messe Berlin (Singapore) is entitled to take who will prove their identity by means of an the event. Dismantling must be completed
photographs, make drawings, or to make appropriate identification document. by the end of the allotted dismantling
films or video recordings of events taking period. On expiry of this period Messe Berlin
place at the fair, of structures and stands, or 14.2 Parking Spaces (Singapore) is entitled to undertake disman
of exhibits, and to use these for advertising The parking spaces offerred through Sands tling, removal of exhibits and their storage
purposes or for publication in the media. No Expo and Convention Center, Marina Bay at the exhibitor’s expense, or to order such
objections for whatever reason by exhibi Sands, Singapore are available to exhibitors arrangements to be made at the exhibitors’
tors will be entertained. This also applies to and need to be paid individually. Messe Berlin expense. Messe Berlin (Singapore) will only
photographs or recordings made directly by (Singapore) is not responsible for any vehicle be liable for losses or damage to exhibits
the press or television with the approval of parked in all parking facilities provided by when such losses or damages are due to
Messe Berlin (Singapore). Marina Bay Sands. deliberate action or gross negligence. Messe
Berlin (Singapore) is entitled to imposeliens
14.3 Access to the Exhibition Grounds to cover any expenses thus incurred.
12 Advertising Vehicles which do not have the correct
authorisation or a document entitling them
12.1 Scope to park within the Exhibition Grounds will 16 Stand Design
Advertising of all kinds is permitted but only not be allowed access to the grounds dur
within the stand hired by the exhibitor, on ing the event. Regulations pertaining to the 16.1 Authorization Certificate
behalf of the exhibitor’s own company, and delivery of goods and other items are cov Exhibitors with groundlevel, singlestory
only for exhibits manufactured or distributed ered by the conditions of participation. stands without roofs are not required to
by the exhibiting firm. submit plans for approval, providing the
14.4 Leaving the Grounds stand is in compliance with all other tech
12.2 Approval Exhibitors and accompanying persons must nical guidelines. Any other type of stand,
Advertising by means of loudspeakers, the leave the halls within one hour following mobile stand, or special constructions
display of slides or films, or the inclusion of the official closing time each day. Any per require approval. Construction plans (floor
performances or shows require the written sons wishing to leave the exhibition with plan and front view) must be submitted in
approval of Messe Berlin (Singapore). Writ packages must furnish proof that they are duplicate to Messe Berlin (Singapore) for
ten approval must also be obtained for the entitled to do so to the security staff at the approval.
use of other equipment and installations exits. Complete details can be found in the
intended to enhance the impact of advertis Exhibitor Service Manual.
ing either optically or acoustically. Advertis 14.5 Miscellaneous
ing of a political nature is strictly prohibited. No animals are permitted on the Exhibition 16.2 General Appearance
Grounds. Water required for use in connec The exhibition stand must comply with the
tion with foodstuffs or for the cleaning of overall plan for the exhibition. Messe Berlin
13 Official Approval, Legal utensils coming into immediate contact with (Singapore) reserves the right to prohibit
Regulations, Technical Guidelines foodstuffs may only be obtained from taps construction of unsuitable or inadequately
In all cases it is the responsibility of the exhib supplying hygienic water. Water for such designed stands.
itor to obtain official approval. Exhibitors purposes may not be obtained from toilet
are responsible for ensuring the compliance facilities. 16.3 Stand Equipment and Fittings during
with performing rights regulations, as well the Hours that the Event is Open
as with regulations pertaining to trading and 14.6 Environmental Protection The stand must be correctly equipped and fur
industrial law, police regulations, health Exhibitors are required to make every effort nished, and staffed by competent personnel
regulations and other legal requirements. to protect the environment. In this respect throughout the duration of the fair or exhi
Moreover, exhibitors must observe the they should also observe the Environmen bition, between the stipulated opening times.
“Technical Guidelines“ as specified in the tal Guidelines of Messe Berlin (Singapore)
Exhibitor Service Manual, in particular with which are enclosed with the Exhibitor Ser 16.4 Penalty Clause
regard to the regulations contained therein vice Manual. If the exhibitor fails to comply with the
relating to stand construction and design, regulations as stated above (No. 16, Item
and the extensive safety regulations also 2, 3), Messe Berlin (Singapore) is entitled
specified in this folder. 15 General Regulations, Deadlines to impose a penalty of US$ 1,000.00 per
day if its instructions and warnings are not
15.1 Deadlines heeded.
14 Regulations for the Maintenance The construction and dismantling periods
of Order will be specified in the Special Conditions of
Participation. 17 Exhibitor Service Manual
14.1 Domiciliary Rights Together with the confirmation of order
During the event exhibitors are subject to 15.2 Construction, Services for Exhibitors exhibitors will be supplied with the Exhibi
the domiciliary rights of Messe Berlin (Singa The Exhibitor Service Manual contains a list tor Service Manual, containing information
pore) and Sands Expo and Convention of services available from companies author about the following:
Center, Marina Bay Sands, Singapore ized by Messe Berlin (Singapore), regarding Technical guidelines, technical equipment
apply throughout the Exhibition grounds. planning, construction and design of stand standards in the halls, installations, stand
Exhibitors must comply with instruc ard and individual stands. constructions, design and furnishing, as
tions given by employees of Messe Berlin well as about other services at trade fairs
19provided by Messe Berlin (Singapore), insur Information on this matter can be obtained
ance, PR work, the catalogue, room reserva from the Messe Berlin (Singapore).
tions and other services. It also contains the
necessary forms.
21 Catering Services
Catering services are provided exclusively
18 General Inspection, Cleaning by companies authorized by Messe Berlin
a) Messe Berlin (Singapore) will provide (Singapore).
security cover for the halls. However, it
will only be liable for damages in the case
of gross negligence. 22 Data Protection
Security cover for the exhibition stand The exhibitor expressly agrees that Messe
itself is a matter for the exhibitors. Berlin (Singapore) may store, process, or dis
They are advised to take out appropri seminate personal information – including
ate insurance cover against such risks. electronically processed data – for business
During the night valuable and easily purposes in accordance with Singapore data
removed items should be securely locked protection laws.
up. Private security staff to guard the The exhibitor expressly agrees that Messe
stands during the nighttime may only be Berlin (Singapore) may store, process or dis
employed subject to written agreement seminate business information – including
by Messe Berlin (Singapore). electronically processed data – as long as
necessary to achieve the objectives of Messe
b) Messe Berlin (Singapore) will provide Berlin (Singapore) or its affiliates, or to fulfill
general cleaning on the grounds and in any other justifiable needs.
the aisles. Exhibitors are responsible for
cleaning their own stands. Such cleaning
work must be completed each day prior 23 Concluding Regulations
to the opening of the event.
23.1 Changes and Amendments in Writing
c) If the exhibitors do not employ their own Any changes to the contents of this agree
personnel, stand cleaning and security ment (No. 1 Item 2), and ancillary agree
must be arranged through the relevant ments, are only legally binding if they have
company appointed by Messe Berlin (Sin been confirmed in writing by Messe Berlin
gapore). (Singapore).
d) The exhibitor or his appointed stand 23.2 Singapore Law
constructor are responsible for disposing The mutual rights and obligations deriv
of any waste materials resulting from ing from this contractual arrangement and
their work. In this respect the rules laid resulting from this contract are subject to
down in the environmental guidelines the law of the Republic of Singapore.
in the Exhibitor Service Manual must be
observed. 23.3 Place of Performance and Venue
Place of fulfillment is Singapore. If the
defendant is a businessman or a legal entity
19 Technical Installations in the public domain, or if the defendant
Regular supplies of electricity, water, gas has no general place of jurisdiction within
and telephone services, along with other Singapore, the place of jurisdiction is Sin
services in the halls, will be provided by gapore or the defendant’s own place of
companies authorised by Messe Berlin (Sin jurisdiction.
gapore). Further details are contained in the
conditions of participation. 23.4 Statute of Limitations
Claims by exhibitors against Messe Berlin
(Singapore) expire after 6 months if not pre
20 Photography cluded by cogent legal regulations.
The taking of photographs, films or videos
on behalf of exhibitors during the daily 23.5 Redemptory Clause
opening hours of the event may only be If any individual provisions in these condi
carried out by photographers, film or video tions of participation become void, this
production companies thus authorised by shall not affect the validity of the other
Messe Berlin (Singapore) and in possession regulations. The void provision should be
of the appropriate pass. Such authorisa altered in such a way as to fulfil the intend
tion also applies prior to and after the daily ed purpose.
opening hours of the event. No other pho
tographers or production companies will be
permitted access to the Exhibition Grounds.
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