STUDENT HANDBOOK - T2Y 2B4 Our Lady of Peace Elementary and Junior High School 14826 Millrise Hill SW Calgary, Alberta Telephone: (403) 500-2097 ...
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STUDENT HANDBOOK Our Lady of Peace Elementary and Junior High School 14826 Millrise Hill SW Calgary, Alberta T2Y 2B4 Telephone: (403) 500-2097 Fax: (403) 500-2297 Website + BrightSpace (D2L) Login: www.cssd.ab.ca/schools/olp
Doucet after whom our neighbouring WELCOME MESSAGE school was named. This handbook contains information Peace is important for the full expression about our programs and services which of human life. Peace is the sign of union are equally relevant to parents and with God. students. Please take the time to read it together and then keep it for ready- It was the last gift which Jesus gave to the reference over the rest of the year. world before he ascended into Heaven. He left us His peace – a gift the world Children learn best in an atmosphere of could not give. When we understand and safety and respect. An active partnership worship God as the origin of our being, among the parish, the school and the we are at peace with him. When we home is a virtual guarantee of success for perceive our neighbour as our brother your child. We look forward to your and sister, objects of our love and care, support and involvement. then we are at peace with our neighbor. Thank you for spending time to review That perfect love of God and neighbour is these pages with your children. the peace that all of humankind longs for. Students, we hope you will read these It was the intent of the Missionaries that pages and make use of this agenda during Southern Alberta, under the patronage of the months ahead. It is an important tool Mary, might know the peace of those who in helping you to be successful. love God and their neighbor. PATRON SAINT PARENT RESPONSIBILITY This school has been placed in the care of the Blessed Mother under the title Our As partners in the education of our students, Lady of Peace. we appreciate the support we receive from our parent community to ensure success for It is an ancient title of the Blessed Mother, our students. We are closely supported in dating from the early days of the Church this endeavor by our provincial government and was often used to honour and as outlined in the Education Act from commemorate that Mary was in perfect section 32. A parent has the prior right to accord with her son Jesus - from the time choose the kind of education that shall be she agreed to be the Mother of God until provided to the parent’s child and as a her assumption into Heaven and perfect partner in education, has the responsibility union with the Father. to: The Oblate Missionaries of Southern 1. To act as the primary guide and decision- Alberta named their mission and the first maker with respect to the child’s education, church they built in Southern Alberta, Our Lady of Peace. One of the first pastors at 2. To take an active role in the child’s the Our Lady of Peace Parish was Father educational success, including assisting the
student in complying with section 32, BELL TIMES 3. To ensure the child attends school regularly, Supervision is provided 15 minutes prior to the school start bell and 15 minutes 4. To ensure the parent’s conduct following the end of day. contributes to a welcoming, caring, respectful and safe learning environment, Junior High Elementary Entry bell 8:20 8:20 5. To co-operate and collaborate with school Attendance 8:25-8:30 8:25-8:30 staff to support the delivery of specialized homeroom supports and services to the child, Period 1 8:30 – 9:16 8:30-10:04 Period 2 9:18 – 10:04 Break 10:04 – 10:24 6. To encourage, foster and advance 10:04 – 10:09 Recess collaborative, positive and respectful Period 3 10:09 – 10:55 relationships with teachers, principals, other 10:24 – 11:43 Period 4 10:57 – 11:43 school staff and professionals providing Lunch 11:43-12:20 11:43-12:20 supports and services in the school, and Entry bell 12:20 12:20 Attendance 7. To engage in the student’s school homeroom 12:20 - 12:25 12:20-12:23 community. Period 5 12:27 – 1:13 Period 6 1:15 – 2:01 12:25-2:50 Education Act – Section 32 Period 7 2:03 – 2:50 Kindergarten A.M.: 8:20-11:05 P.M.: 12:05-2:50 CHAMPION STATEMENT HOMEWORK GUIDELINES A cornerstone of our schools is that every student has a champion. That every child has The district recognizes meaningful, a one-on-one relationship with an adult in carefully-planned homework can support the school, and that the child knows who student success and be a complementary part their champion is, and the adult knows the of a student’s overall learning program. The children for which they are responsible. district also recognizes: ● The potential impact of homework on family life; “Every child deserves a champion: ● The role homework may play in supporting students’ self- an adult who will never give up on them, confidence as a successful who understands the power of connection learner; and insists they become the best they can ● The benefit of a district-wide, balanced, reasonable approach to possibly be” homework. -Pierson, TED Talks Education, 2013 The homework policy is further supported by specifics topics as outlined in Administrative Procedure 364:
1) Types of Homework ● Acts of cyberbullying, harassment or 2) Guiding Principles intimidation; 3) Holidays and weekends ● Breaches of digital online safety; 4) Recommended times ● Inappropriate use of mobile devices. 5) Roles and responsibilities Each school is thereby authorized to Administrative Procedure 364 - Homework establish, share publicly and implement site www.cssd.ab.ca > About Us > District Governance > Administrative Procedures specific expectations and practices around the use of mobile devices as a component of Reading and other literacy or language its Student Code of Conduct and activities such as writing are part of daily life Progressive Discipline Plan. and are not considered to be homework. All personally owned electronic devices are The Practice of assigning homework the sole responsibility of the student. The assignments is based on the following school is not responsible for loss or guidelines. Keeping in mind that the first damaged items. grade in each divisional range below should reflect time at the low end of the scale, with a MOBILE DEVICES gradual extension at the upper end of the division to the higher time range, the recommended time guidelines are: The use of student devices can have both very positive and very negative impacts on At all levels, the time a student spends on both learning and school climate and culture homework may vary and individual student of Our Lady of Peace School. needs and capacity should always be considered. Teachers will specifically define the • Kindergarten – Grade 3: conditions when cell phones and Occasional 5-10 minutes of homework per headphones/ear buds are permitted to be school night. visible and in use. There are two basic • Grades 4 to 6: conditions which are: Maximum of 30 minutes of homework per school night. 1. The cell phone and/or headphones/earbuds use in the classroom is • Grades 7 to 9: a component of instruction. Maximum of 60 minutes of homework per 2. When it is a non-instructional period such school night. as lunch time (Gr. 7-9 only), before school or after school. ELECTRONIC DEVICES Unless one of these two conditions are present, then the cell phone and/or Governing the presence of and use in headphones/earbuds must be secure in schools of electronic or mobile devices such the student’s locker (Gr. 7-9), or book bag as cell phones is subject to the (Gr. 1-6) and NOT be visible or in use responsibilities of students under section 31 until advised by the teacher. of the Education Act and is covered under the CCSD Student Code of Conduct (AP Failure to comply will result in the device 351 – section 31). Specific to electronic being confiscated for either: mobile devices, the following unacceptable behaviors include but are not limited to:
• The reminder of the condition or www.cssd.ab.ca > About Us > District Governance > Administrative Procedures instructional period as per the discretion of the teacher, OR • Turned into the office for safe ATTENDANCE POLICY keeping. If this is the case the cell phone and/or headphones/ear buds Section 31 of the Education Act states that will be kept for the remainder of the students must “attend school regularly and school day or until the parents can punctually”. Regular attendance is expected collect it as per the discretion of the of all students except when illness or a administration. family emergency prevents attendance. These devices should NEVER be brought Whenever possible, parents are requested to into or left in the PE change rooms. schedule dental, doctor or other appointments outside of school hours. DISTRICT INTERNET USE Teacher professional days are an ideal opportunity to book those appointments without disruptions to the instructional All staff, students and volunteers are process. Your cooperation is greatly required to sign the Acceptable Use Policy appreciated. form annually. Administrative Procedure 351 - Student Code of Conduct When students are absent without the school www.cssd.ab.ca > About Us > District Governance > Administrative Procedures being notified, parents will be contacted through the school automated absence system, SchoolConnects and parents will be STUDENT ACCIDENT asked to contact the school regarding their INSURANCE child’s absence. This procedure is undertaken to ensure the safety of our The Calgary Catholic School District carries students. When parents authorize their a base coverage for all students, however, as children to leave the campus during the it is not comprehensive, it is recommended school day, the District accepts no liability that students involved in extra-curricular for those students during those times. activities carry additional coverage. Information on insurance alternatives are Each principal must have procedures for sent home early in September. Parents may monitoring and addressing irregular opt to purchase student coverage with their attendance. The plan must involve the own carrier, but proof of coverage must be School Resource Team (SRT) or counsellor supplied before a student is allowed to in proactive problem solving which could participate in any interscholastic sports include meetings with students/parents/legal teams. guardians and implementation of an attendance improvement plan. Every student who participates in JH/SH Communication between home and school is competitive sports must have a signed essential. Parental Authorization to Participate in Competitive Sports form filed with the Access information regarding Excused and school. (This regulation includes Elementary Unexcused Absences in AP 330. Danceworks) Administrative Procedure 330 - Student Attendance Administrative Procedure 531 - Student Insurance Programs www.cssd.ab.ca > About Us > District Governance > Administrative Procedures
efforts fail, we will attempt to reach the We encourage parents to leave a message on “emergency contact” numbers that parents the school answering machine at (403) 500- have provided. Failing this, a call will be 2097 to report a late arrival, before the placed to 911 and your child will be event. transported to hospital. Students leaving for extended If a student has ongoing medical concerns or periods or vacations any conditions that may need attention during the school day, please contact the It is recommended that vacations and office to discuss this with administration. If absences take place during scheduled school your child requires medication, or has breaks. Since most of the learning activities serious allergies, please contact the office to that take place in the classroom cannot be discuss necessary procedures. Authorization replicated when a child is absent, it is not to Administer Medication forms can be possible for teachers to provide extra obtained from the school office and require programming or work during extended a doctor’s signature. The school is unable to breaks. provide any medication to students until these documents are in place. Our Lady of Peace does not grant approval to be absent, but simply records parental intent to have the student discontinue INCLEMENT WEATHER attendance. The reason for absence will be entered as “Vacation – Unexcused” in the student record. If it is unavoidable that a When conditions reach -20 Celsius or student must be away during instructional colder including the wind-chill factor, it is time, please contact the office and report the recommended that students be kept inside absence. for recess or lunch breaks. Student Illness and Emergencies Final responsibility to prepare a child for inclement weather belongs to the (Leaving During the School Day) parents/legal guardians. The safety and security of students is our Administrative Procedure 133 - Inclement Weather first priority. If a student becomes ill or www.cssd.ab.ca > About Us > District Governance > needs to leave the school, he/she must report Administrative Procedures to the office. Students are not to contact parents on personal devices but rather through the office phone. The office will EMERGENCY PROCEDURES contact the parents or emergency contact numbers. For their own personal safety, Schools are required to complete children will not be permitted to leave the announced and unannounced fire drill and school unless a parent picks up the student lockdown safety drill practices throughout and signs them out. This includes students the school year. These safety drills are leaving at the lunch break for afternoon intended to give students an opportunity to appointments. practice procedures to be followed in the If a student is seriously ill or injured, any event of a real emergency and to help them necessary first aid will be administered. develop confidence and self-control if School staff will make every effort to faced with an emergency situation. contact parents immediately. Should these Research shows that individuals will
respond in an emergency the way they have what our collective responsibility is as a been trained to do so. Please be assured the community district has emergency plans in place and • We strongly encourage those with all school personnel have been trained in allergies to continue to be vigilant about emergency preparedness. avoiding allergens • We encourage families to avoid Administrative Procedure 165 - Safety Drills packing food products at school that Administrative Procedure 132 – Emergency Closings and contain nuts Cancellations of School • We encourage a safe environment for www.cssd.ab.ca > About Us > District Governance > Administrative Procedures everybody in our learning community, by working together with increased awareness and shared vigilance SECURITY Administrative Procedure 316 - Identifying And Managing Students’ Medical Needs During the instructional times of the day www.cssd.ab.ca > About Us > District Governance > access to schools is restricted to the front Administrative Procedures door. All visitors must report to and sign in at the COMMUNICATIONS office and wear a visitor badge. All CCSD schools communicate with ADMINISTERING parents / guardians through School MEDICATION Connects, an automated system, that sends out emails, texts or phone messages. In creating a safe and supportive environment for students and staff with Parents, students and teachers are to medical conditions, the district develops establish and maintain clear lines of appropriate processes, procedures and plans communication throughout the school year. to address medical needs. If concerns arise, please follow these procedures: No student will be given any medication unless an “Authorization for Administering a) For a class matter, contact the Medication Form” has been filled out teacher first. If further annually and submitted to the school. discussion is required, please STUDENTS WITH contact an administrator; ALLERGIES b) For a school-wide matter, contact school administration; CCSD schools are not “Nut-Free” as we are School Website - Each school maintains an unable to guarantee that nuts will not be a informative website where pertinent school part of student snacks and lunches. and district information and calendar events Although sending nut-free food items is can be found. Parents and students are encouraged, parents make decisions encouraged to regularly visit the school regarding food items for their child. website for updated information: To support a safe environment for all students with allergies: www.cssd.ab.ca/schools/olp • We talk to staff and students about knowing who has an allergy and about
Kindergarten - Grade 6 • Phone calls or notes The school agenda (electronic and/or paper • Parent meetings versions) is an effective tool providing • Weekly electronic newsletters ongoing communication between parents • Calendar of events and teachers. Some schools and teachers • Special memos may use various social media platforms to • Surveys share information. • E-mail • Social media opportunities Grades 7 - 9 BRIGHTSPACE (D2L) is an online communication platform that allows SCHOOL COUNCIL students and parents to monitor homework, grades and utilize other educational tools. All parents/legal guardians with children Student agendas are no longer commonly attending school are members of their local used in junior high schools, and not in school council and are encouraged to senior high schools, students are expected participate in council activities. to use Brightspace to plan their homework activities and monitor assignment due dates Councils usually meet on a monthly basis. and academic progress. Electronic School Councils are established in all organizers are also available on schools and serve as a vehicle for BRIGHTSPACE. Students can parents/legal guardians, principals and communicate directly with teachers through teachers to meet and work together towards Brightspace. common goals. School council chairs also meet with one another, district Parents are encouraged to review their administrators and members of the Board child's homework and grades regularly of Trustees at district-wide meetings. through this platform. Please speak to your child's school principal to get involved. Consistent with Alberta Education’s mandate, the reporting process requires School Council Handbook www.cssd.ab.ca > Parents > School Council > Documents teachers to ensure that they effectively communicate to parents/legal guardians about what the child’s progress in relation STUDENT ORGANIZATIONS, to the provincial programs of study. CLUBS AND EXTRA- Scheduling of parent teacher conferences CURRICULAR OFFERINGS throughout the school year also facilitates in-person communication and deeper To ensure a well-rounded educational conversations about student learning experience for all students, our school between home and school. Most schools community may provide several extra- use Conference Manager to facilitate this curricular offerings during the school year. process. These may include the following, all of which will be facilitated by school staff and Administrative Procedure 361.1 - Parent Teacher Conferences aligned with Catholic teachings: www.cssd.ab.ca > About Us > District Governance > Administrative Procedures • Athletic teams and activities • Choir We will also keep you informed through a • Drama Productions variety of other mediums: • Fine Arts Clubs
• Games clubs such as Lego Club AIR RIFLES/GUNS • Music clubs and bands • Social justice clubs and activities • Voluntary student organizations or The district prohibits students from activities that are aligned with possessing weapons or engaging in violent Catholic teachings and promote or threatening acts on school property, and equality and non-discrimination at school sponsored functions and activities. with respect to race, religious belief, "Weapon" means any object, device, or colour, gender, gender identity, instrument designed or through its use is gender expression, physical capable of threatening or producing bodily disability, mental disability, family harm to oneself or others. By this definition, status or sexual orientation. air rifles/guns are therefore considered weapons. As it is challenging to visually If you wish further information about any identify these weapons as air rifles/guns, of these offerings, please contact the school staff, Calgary Police Services and the principal. RCMP will likely respond in the same manner as they would an actual rifle/gun. Administrative Procedure 350 – For the safety of all students, staff and Welcoming, Caring, Respectful, and Safe visitors in the school, these items are not Learning Environments allowed on school property or at school- www.cssd.ab.ca > About Us > District Governance > related activities under any circumstance. Administrative Procedures As outlined in the Education Act, students can be held accountable for conduct that STUDENT CODE OF occurs outside of the school building or CONDUCT/DRESS CODE school day and electronically (e.g. social media), if the conduct negatively affects a The student code of conduct ensures that member of the school or interferes with the each student enrolled in a school operated school environment. by the District is provided with a welcoming, caring, respectful, and safe learning environment that respects diversity PROGRESSIVE DISCIPLINE and fosters a sense of belonging to support PLAN Catholic Communities of Caring; and to support the District’s Mission, Value, and Students who engage in unacceptable Vision Statements. behavior will be held accountable through the school’s progressive discipline plan. The student code of conduct guides our Consistent and logical consequences, rather students and staff regarding appropriate and than punitive measures, are important to inappropriate conduct, dress code and support students in making appropriate activities as outlined in section 31 of the choices and help shape their future actions. Education Act. In any disciplinary situation, each student Administrative Procedure 351 - Student Code of Conduct will be dealt with on an individual basis, and www.cssd.ab.ca > About Us > District Governance > will take into account the student’s age, Administrative Procedures maturity and individual circumstances. As well, parental or district administration involvement may be requested to support school discipline procedures.
The school’s use of the progressive ● involvement of external services and discipline plan will determine the supports. expectations, consequences and the progression of actions to be taken depending The principal may involve police in on the severity and/or frequency of the disciplinary matters when criminal activity occurrences. At all times, teachers and has become evident. When police are administrators will use their professional involved, the principal will conduct a judgment in applying consequences. separate, parallel investigation at the school level and provide disciplinary action Consequences must have a positive effect on separate from any criminal charges that may the student’s journey through reconciliation, be issued. either formally or informally, with the school community and those affected by the student’s behaviour. The following SUSPENSION consequences are progressive in their degree of intervention and will be enacted depending on the frequency and severity of Serious infractions of school expectations occurrences. can result in a suspension. A student under suspension from school may not enter Progressive discipline is a whole-school school property during the term of approach that utilizes a continuum of suspension. interventions, supports, and consequences, including: A suspended student may not participate in ● prevention measures and initiatives; or attend any school activity or athletic ● early and ongoing intervention strategies; event during the time of the suspension. ● strategies to address unacceptable behaviour. Student support Support will be provided to students Interventions and consequences increase impacted by inappropriate behaviour and to when: those students who engage in inappropriate ● the concerning behavior is persistent; behaviour. This is significant because while ● the concerning behavior escalates; the student code of conduct must address ● there is a very serious infraction of the the consequences for inappropriate code of conduct. behaviour, such as bullying, it also ensures that support (not just consequences) is Interventions and consequences may provided to those students who engage in include, but are not limited to, the following: unacceptable behaviour. Examples of how ● informal conferences; support could be provided to students who ● restriction of privileges; have engaged in unacceptable behaviour ● parent conferences; include mentoring, restorative processes, ● in-school suspensions; regular check-ins with teachers or schools’ ● risk assessment; counsellors, counselling, etc. ● suspension / expulsion (AP 356, AP 356.1); Consideration of student diversity ● student relocation (AP 357); The Education Act requires that the student ● Behaviour Support Plan (as part of the code of conduct address consequences for Learner Support Plan); unacceptable behaviour and that these ● involvement of Instructional Services and reasonable consequences take into account supports;
the student’s age, maturity and individual understand that any medical information circumstances. The specific circumstances requested would be collected for the of the situation and of the student need to purpose of student safety during field trips, be taken into account when determining including student athletic events (which are appropriate consequences. For example, generally considered to have an inherent any diverse needs that the student has – element of risk of injury despite all safety whether they are physical, behavioural, precautions), and, that in the event of a communicational, mental health, trauma, medical emergency, the supervising teacher etc. – must be considered. The age and or any one of the volunteer chaperones may maturity of students involved should be seek medical advice and/or treatment considered when determining the deemed necessary for the health and safety consequences and support required. of the student/child and the parent/legal guardian shall be financially liable for the provision of such medical emergency FIELD TRIPS services. The district arranges for students/children Parents/legal guardians shall agree to in the district to participate in field trips, release and hold harmless the Calgary tours, off-campus activities, athletic events Catholic School District, the school, and and/or other excursions (“field trip”) which, their respective agents, servants and in the opinion of the district, have definite employees, from and against any and all educational, athletic or cultural value. claims for damages or bodily injuries arising out of the student/child’s The district, through the relevant school, participation in an authorized field trip. The will provide parents/legal guardians a Field district will, however, be responsible for Trip Consent form which shall include the any injuries and damages suffered by the following particulars of any field trip two student while participating in any such field weeks, if possible, and at least three school trip that arises as a result of the negligence days, at minimum, prior to the intended of the district. date of the field trip: (a) destination; Parents/legal guardians have the right to (b) arranged supervision; advise the district, through the relevant (c) date(s) and time(s); school, in writing, at least two school days (d) transportation plans; before the commencement of any particular (e) associated risks that should be field trip, that they do not consent to the highlighted regarding the field trip; student/child participating in the field trip, (f) costs, if any; in which event their consent and (g) a telephone number through which authorization will be considered as additional information on the field trip may withdrawn for the particular field trip and be obtained; and, the student shall not be allowed to (h) parent/legal guardian consent and participate in such field trip. waiver form. It is the parents/legal guardians responsibility to advise the school of any medical condition(s) that may affect the student/child’s participation in the field trip. Parents/legal guardians need to
Calgary Catholic School District provides STUDENT SUPPORT academic, social-emotional, behavioural, SERVICES cultural and faith-based supports to teachers and students with a goal to support Diverse Learning Teacher: This position student excellence. supports classroom teachers and students in Grades K-12 identified by Alberta The Instructional Support team includes Education coding and with unidentified district consultants, district counsellors, learning needs. Support is provided in psychologists, in-home family support conjunction with the homeroom teacher workers, intercultural and multicultural and within the framework of the Alberta support workers and more. Education Programs of Study. Please speak with your child’s classroom A key component of this support is the teacher or school administration if you feel development and implementation of the you or your child would benefit from any Learner Support Plan (LSP), which guides of these supports. teachers, parents and the diverse learning teacher during the year as they deliver the instructional program. The LSP is STUDENT ASSESSMENT developed annually with parental involvement and student input and is intended to be a working document that is consulted, reviewed and adapted with all Grade 6 and 9 students write Provincial stakeholders on an ongoing basis Achievement Tests in May and June. throughout the school year. Parents will be informed of their child’s Administrative Procedure 214 - Special Education performance in June and in the fall. www.cssd.ab.ca > About Us > District Governance > Administrative Procedures This is completed through a School Council presentation, overall results are posted on School Resource Team: The School our website, and individual student reports Resource Team (SRT) is a school-based are generated and shared with team consisting of teachers, diverse parents/guardians. learning teachers, and administration who engage in a collaborative process for supporting diverse student needs. Through SCHOOL FEES the process, the SRT team may identify learning needs, brainstorm possible school- In accordance with Bill 1 all parents of based strategies and supports, and/or students in the Calgary Catholic School request additional support from the District (CCSD) are expected to pay school district’s Instructional Services team. fees. Fees are collected for several reasons and allow your child to participate fully in At Our Lady of Peace, the school resource educational enhancements and activities. team would include, classroom teachers, counsellor, diverse learning teachers, and School fees can include: administration. 1. Activity and field trip fees (core subjects): used for special class District Support Services: The activities, presentations, and field Instructional Services team within the trips
2. Programs of choice and CTF fees library books. Fees may be applied if they (junior high and high school only) are lost or damaged. 3. Extracurricular fees (junior high and Administrative Procedure 505 - School Fees Administrative Procedure 511 - School Generated Funds high school only) Including Fees 4. Noon hour fees (elementary and www.cssd.ab.ca > About Us > District Governance > junior high school only) Administrative Procedures 5. Optional fees: used for school/program specific requirements (such as recorders, SCHOOL VISITORS yearbooks and gym strip) The school fees charged per student vary Any person in a school other than students from school to school and parents will and school staff is considered a “visitor.” receive notice from their school in This includes volunteers, parents, September of each school year outlining fee caregivers, district personnel and the public. amounts and payment options. To ensure a safe learning environment for our students, Occupational Health and There must be provisions at each school to Safety regulations require all visitors to waive fees for students who cannot pay due report and sign in at the front office upon to financial hardship. These provisions must entering the school. be communicated clearly and explicitly to parents and students.The CCSD fee All volunteers and district personnel are management and online payment system is required to wear a tag while in the school, an easy and secure way to pay school fees including those who are at the school on a from the comfort of your home. Payments regular basis. can be made by credit or debit card. For more information or to pay fees online, VOLUNTEERS please visit www.cssd.ab.ca and click the “Online Fee Payment” icon. Email email@example.com for more Volunteers are an important part of our information. school community. The support of volunteers is beneficial to students and Fees can also be paid directly to the school teachers and enables schools to provide by cheque or cash. opportunities for students that would not be possible otherwise. We value the time and In cases of financial hardship, a fee payment energy you put into supporting our school. plan may be discussed with the school principal or designate. Please contact your The principal of the school has the school directly. responsibility, in consultation with staff, parents, and the community, to determine who will volunteer in the LOST OR DAMAGED BOOKS school and what form each school’s volunteer program will take. Students are responsible for returning their The principal is guided in all decisions, textbooks and library books. All books including those related to volunteers, by the must be returned in good condition. provincial Education Act as well as district Students will be held responsible for the policies, regulations and practices. It is loss or the misuse of textbooks and/or expected that all schools will have a volunteer handbook and will ensure all
volunteers attend an annual orientation prior to service. LOST AND FOUND In developing their school specific Volunteer Handbook, principals will use Each school has a Lost and Found area this guideline and attached documents. where students and parents may find missing items, please contact the office for Volunteers taking part in overnight field its location. Students should refrain from trips and/or volunteer coaching must have a bringing valuables, collectibles and large current police security clearance. This must sums of money to school. The school be updated every three years. cannot be responsible for lost or stolen items. Volunteer orientation meeting dates will be announced in the Important Dates list Sweaters, jackets, book bags, lunch kits, etc. published each spring. may be claimed from the lost and found box. At Christmas, Easter and the end of the year, There are many ways one can help. A any unclaimed items will be given to a volunteer orientation will be held early in charitable organization or discarded. We ask the fall. All volunteers must attend an that you label all items: runners, gym annual orientation prior to service. clothes, winter boots, lunch kits, binders, Volunteers must also sign in when doing jackets, mitts, etc. service and wear a volunteer nametag. Administrative Procedure 490 - Volunteers in Schools www.cssd.ab.ca > About Us > District Governance > TRANSPORTATION Administrative Procedures Volunteer Handbook www.cssd.ab.ca > Parents > Documents Kindergarten to Grade 6: Students must reside within the school boundaries and live at least 1.8 kilometers from the school to be SCHOOL PHONE USE eligible for charter busing. District policy states that students must have completed a transportation application form and have Should an emergency occur, or an urgent made arrangements with the school for need arise, and you wish to contact your payment before they will be permitted to child, then please call our office (403) 500- ride the bus. Students who reside further 2097 and we will call your child to the than 1.8 kilometers from their designated office to speak to you. This way, we are school must complete a transportation assured that critical messages do not go application form. Kindergarten are not astray. Should the student have an urgent required to pay transportation fees. reason to contact the parent, the teacher and office staff will be happy to facilitate the The school does not have the ability to use of the school telephone. Please note change routes or create stops. Please that the school phone is to be used for contact the school to complete a urgent matters only and is not to be used to Transportation Change Request form. arrange playdates or other extracurricular activities. These should be arranged at During unpredictable weather conditions home between the parents and the students please consult the My School Bus App. before or after school times.
Junior High/Senior High Students: Peace has student patrols to assist students Students in the City of Calgary residing 2.4 in crossing immediate school crossings. kilometers or more from their designated school are eligible to receive subsidized bus passes. STUDENT RECOGNITION PROGRAM Student Conduct on Buses/Taxis (includes charter services and City Transit) A comprehensive awards program is in Students riding the bus/taxi must remember place recognizing numerous areas of they are accountable to the driver and achievement in junior high. through him/her to the principal of the • Students who are on the Honour Roll school. Continued violation of any of the are acknowledged at the end of term rules listed in AP 351 may lead to the loss one and two. Honour roll standing of riding privileges, loss of bus pass or, indicates (i) an 80% average (overall suspension from school. not including those courses taught AP 351 off-campus) and no mark lower than 70% with all 3’s and 4’s for effort Please see AP 560 for further details on marks or (ii) at least six (6) 4’s for students residing in the Rocky View School work habits with no 2’s or 1’s. division, programs of choice or alternative • Honours with Distinction indicates a schools, special education students, special 90% average with and no mark lower circumstances, and payment in lieu of than 75%. transportation. • Year-end awards are presented in June to the top students in Administrative Procedure 560 - Student Transportation academics, fine arts, sports, Husky www.cssd.ab.ca > About Us > District Governance Hut volunteers and other leadership > Administrative Procedures and spirit / citizen categories. LOCKERS PARKING: STUDENT DROP OFF & PICK UP 1. The Calgary Catholic School District, through its agent, Our Lady of Peace To ensure student and staff safety, it is school, provides lockers for student use imperative that parents follow the and convenience. The school owns and directions of the school regarding pick controls the lockers. Students are up/drop off and use of staff parking lot. welcome to use the lockers to store items. If possible, lockers will be In the interest of safety, the school parking assigned to students near their lot is out of bounds at all times. Parents homeroom classroom. dropping off or picking up students must do 2. The school reserves the right to search a so in the areas along Millrise Hill or in the student’s locker when there is community parking lot. Please do not stop reasonable cause to believe that the or park in the staff parking area or within locker is improperly used for the designated bus zones. Your close attention storage of any substance or object, the to the signs will help to ensure that your possession of which is illegal, or any children are safe. Please ensure students are substance or materials which pose a using identified crosswalks. Our Lady of hazard to the safety and good order of the school.
3. In registering for and using a locker, it each day. is agreed and understood that use of the locker is at the student’s own risk. The Concession district, its administrators, school A concession is available for student use. administrators, teachers and other A hot lunch is available each day and a employees are not responsible for loss variety of snacks, milk and juice are or theft of any goods or articles stored available. A concession menu will be in the student’s locker. advertised at the start of each year. 4. Combination locks may be purchased from the school or purchased Noon Hour Procedures independently. All combinations must All students bringing lunch to school are be registered with the office. Any expected to eat in the gym under the locker with an unregistered supervision of Administration and Noon combination will have its lock cut off. Hour Supervisors. After eating, students are 5. It is essential that combinations are not to remain on the school property where they shared with anyone. Valuable articles of are supervised. When the weather is clothing, possessions or money should inclement, students may remain indoors not be left in lockers. The school is not after they eat. responsible for items that are lost, misplaced or stolen. Backpacks Students may enter and exit the school with LITURGIES AND their backpacks, gym bags, purses, etc. RELIGIOUS CELEBRATIONS however they are not permitted to carry them from class to class. Small nylon gym strip bags will be permitted for PE classes. Numerous liturgies and celebrations are planned throughout the year. These are Student Illness prepared and presented by students and If a student is seriously ill or injured, any teachers in order to highlight the church’s necessary first aid will be administered. liturgical calendar. Families are always Parents will be called immediately to pick up welcome to join us in all of our their son or daughter. No child will be celebrations. Receiving the sacraments is permitted to leave the school without having the responsibility of the family with the contacted a parent. In a case of emergency, parish. Teachers support sacramental the student may be taken directly to the clinic preparation through classroom instruction. or hospital. No drugs will be administered by All communication about the sacraments the school, not even Aspirin or Tylenol. will be conducted through the parish. The Should ambulance service be required, parish will directly inform you as to dates parents will be responsible for the cost. In of meetings, retreats and celebrations. certain situations, ambulance costs may be Please contact St. Patrick’s Parish for more reimbursed by Seaboard Life. information School Supplies Parents are responsible to provide all school GENERAL Office Hours INFORMATION supplies. To facilitate this task, teachers have prepared lists of recommended The school office is operational from 7:30 supplies. These are posted on the school AM – 4:00 PM. Telephone calls during website. non-school hours are recorded on the school answering machine and are retrieved
Physical Education and Gym Clothing assist us in providing a safe, organized and Physical Education is a compulsory subject well supervised environment for all our that all students must participate in unless students over the lunch hour. they are excused because of medical reasons supported by a medical certificate. Skateboards, Longboards, Rollerblades, & Scooters In Junior High, school gym strip is Skateboards, longboards, rollerblades and encouraged and sold by the school. scooters will be treated in the same fashion Students must wear non-marking rubber- as bicycles: once on school property, they soled shoes in the gym. are not to be used. Lockers do not provide adequate space for storage of these items. Immunization – Booster Shots The policy of the Public Health Board is that Safety Patrols/Student Safety a Grade 9 student must sign his/her consent Our Lady of Peace Patrols have a very form before being immunized. The Health important role in providing safe crossing for Nurse will immunize only those students our students. Members of the patrol team are whose authorization forms have been signed grade five and six students who are given an by both parents and themselves. opportunity to develop and practice leadership skills. They strive to model safe Hepatitis B immunizations are also available and courteous traffic safety behaviour in to Grade 5 students. Parental permission is order to provide students a safe passage to required. and from school. All students are expected to obey the rules of the patrol team. Parents Student Record Changes are the best role models for their children. Please notify the school if you have a Please ensure you practice safe and correct change of address or phone number at any pedestrian procedures and DO NOT jaywalk time during the year. It is vital that school on Millrise Hill SW when dropping off or staff can reach parents or guardians in the picking up your children. As adults we set event of an emergency. Therefore, if you the example. change your address, home or work phone numbers, the names or numbers of School Website emergency contacts, or any other important Our school website includes information information, please forward to the school so from our Handbook and Agendas, the year’s that records can be kept up to date calendar of events, and more information as it relates to Our Lady of Peace. The website Indoor Shoes address is: To keep our school clean and inviting, all https://www.cssd.ab.ca/schools/olp students must have one pair of shoes for indoor use only. Students must have non- School Supplies marking running shoes for physical All students at Our Lady of Peace School education classes. are expected to attend class ready to learn. This requires students to have the necessary Noon Hour Supervision Fee school supplies. For those students who ALL parents of Elementary and Junior High were unable to take advantage of the school children are requested to pay a Noon Hour supply pre-order program, a grade-specific Supervision Fee set by Administration and school supply list may be picked up from the School Council each year. This fee covers school office or can be found on the school the salary of several noon hour supervisors website. for two hours each day. These employees
Learning Commons The school has an extensive learning commons area to support literacy and learning. Students may borrow books for a two-week loan period. Elementary students will have scheduled time in the Learning Commons. Technology Our Lady of Peace School is equipped with multiple portable technology carts including laptops, and chrome books. All classrooms are equipped with Smart Boards, and LCD projectors. Internet access is also available, and all students and volunteers must sign and abide by the conditions outlined in the school district’s Internet User Form before accessing this resource. Misuse of the internet will result in serious consequence in line with our progressive discipline plan. Guidance Counselor Our Lady of Peace has a counsellor available for students K- 9. The objectives of the counselling program are to promote self-awareness, to encourage effective problem-solving practices, foster healthy relationship strategies and to develop decision making strategies which in turn foster student success.
Student / Parent Acknowledgement Parents, As parents, you are an important part of Our Lady of Peace School. Because you are vested in your child’s education, we want you to have all the necessary information to help ensure successful school years. The importance placed on school and learning by parents is reflected in the student’s performance and behaviour at school. Please review the handbook with your child. It is an important reference during this school year. Please note that this handbook is adopted with age appropriateness in mind. If a portion of this handbook does not apply to your child, please look it over so that you have insight as to what is in the educational future for you and your child. Understanding the policies, programs and procedures that are outlined is crucial for open communication, active cooperation and positive learning. We appreciate your involvement and interest. Once you and your son/daughter have read this School Handbook carefully, please sign the form below and have your child return this page in to their homeroom teacher to indicate that you and your child have read, and are familiar with the policies, program and procedures as outlined in this handbook. We have read and are familiar with the policies, procedures and programs outlined in the Our Lady of Peace school handbook. Parent’s name: Student’s signature: Homeroom: Date:
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