The Battlefield District proudly presents: Washington's Generals at Valley Forge 2021 Klondike Derby and Winter Camporee - February 13, 2021 ...
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The Battlefield District
proudly presents:
Washington’s Generals at Valley Forge
2021 Klondike Derby and Winter Camporee
February 13, 2021
Freedom Valley Church
3185 York Rd
Gettysburg, PA 17325
PLEASE READ THIS ENTIRE PACKET
GENERAL INFORMATION: The Battlefield District's Activities Committee presents the
"Washington's Generals at Valley Forge” 2021 Klondike Derby. This camporee is for Arrow of
Light dens, Scouts BSA Troops, and Venturing Crews.
Theme: This event will be based on the challenges faced by the First Continental Army during
their winter encampment at Valley Forge. Saturday's program will consist of various skills
stations, a sled inspection for supplies, trivia of your knowledge of Washington’s generals, sled
race after all the stations are completed, and a closing campfire/ceremony to present awards.
Scouts will learn from: Major Generals Baron von Steuben, Nathaniel Greene, Marquis de
Lafayette, and William Alexander “Lord Stirling”; Brigadier Generals James Varnum, Peter
Muhlenberg, and Anthony Wayne; and Dr. John Cochran.
Contact Information: If you have general questions or concerns, contact:
Christopher Lontz: 717-827-4569 or christopher.lontz@scouting.org
Herb Snyder: 717-528-7496 or herbasnyder@gmail.com
Registration: The registration fee is $10.00 per Scout, Scouter, Parent, and any other adult
wishing to take part in the event ($16.00 fee for late registration after January 23, 2021).
Registration opens on Tentaroo on Monday, November 30th, 2020. This fee includes program
supplies, awards, participation certificate, and event recognition items. Early and on-time
registration allows for us to have sufficient staffing, patches and other recognition items, and
supplies. Late registrants after January 23rd are not guaranteed to receive patches, or other
recognition items. Units that sign-up by the deadline date can add scouts and adults but they
will be charged the $16.00 late fee.
PLEASE NOTE: Because of the state’s COVID-19 restrictions, attendance at this event will be
limited to a specific number. Tentaroo will be set up to reflect the current maximum allowed
attendance. If you are unable to register your whole unit because of these restrictions, please
contact Christopher Lontz for more guidance.
Check-In: Check-in will be from 7:30am – 8:45am on Saturday morning. Please have one adult
check-in to complete your unit's registration and turn in your Unit Roster on Saturday morning
by 8:45AM. Please use ONLY the Unit Roster either in this leader’s guide or from the Unit
Camping Manual from New Birth of Freedom. Units who do not use that roster will be asked to
complete that roster before participating in the event. Increases in registration will be
corrected at that time.
Patrols: Please fill patrols to no more than 9 scouts before creating a second patrol, or as evenly
as possible. If your unit is planning to share one sled with two patrols, please have your
Scoutmaster contact Chris Lontz or Herb Snyder so we can schedule the patrols together for the
day. In order to mitigate the spread of COVID-19, we will be keeping patrols from the sameTroop together throughout the day. We will do our best to spread Troops amongst the stations before pairing two Troops to the same station at the same time. Patrols will be expected to arrive with a patrol flag and patrol yell ready to demonstrate for the station leaders. Camping: Campsites will not be available on-site due to COVID-19 concerns. Vehicles and Parking: Units are welcome and encouraged to use a trailer to transport their Troop’s sled(s) to the event. Trailer wheels must be chocked and you must use jack stands or blocks under the rear of trailers. All vehicles must be parked in the parking areas. There will be no unauthorized vehicles permitted in the program area. Trash: Units are responsible for removing all trash from along the Klondike trail. Water: Water will be available throughout the weekend at the event. Please bring 5-gallon containers to store and carry your water on your sled. Pets and Animals: Animals are not permitted except for service animals, per New Birth of Freedom Council’s policy. Health & Safety: First aid will be available during the event. Units may take care of minor injuries but must report all injuries to the Health Officer. Contact information for the Health Officer will be distributed at our Leader’s Meeting one week prior to the event. Unit leaders are responsible for having a current BSA Health and Medical Record parts A & B for each participant from their unit. Unit leaders will also be responsible for collecting Event Self-Screening forms from ALL participants and then submitting a signed “Council Camps and Events Unit Leadership COVID Statement” (found below) to the registration table on Saturday morning. As part of our COVID Mitigation plan, every participant will be screened for a fever upon entrance into camp before parking and departing for the day’s program. Leadership: Leaders and parents are responsible for the health, safety, and behavior of all scouts in their care. Please provide sufficient leadership so Scouts are supervised at all times. If a situation warrants, individuals will be asked to leave the premises. Please remember to follow Youth Protection Training by providing at least two 21-year or older registered leaders who have current YPT for each patrol. A combination of one or both of these two leaders should be of the appropriate gender for the unit or patrol they will be supervising. Crossing the Road: Our program on Saturday will be happening on the same side of route 30 as Freedom Valley Church. Because route 30 is such a heavily trafficked road, NO PARTICIPANT IS PERMITTED TO CROSS THE ROAD AT ANY TIME. Ground Fires: We ask that units camping overnight do their best to avoid groundfires. Whether this be by utilizing camp stoves for cooking, or even containing their fires in a metal bowl/pan, we ask that scouts and their leaders remain conservation-minded in their use of ground fires.
Freedom Valley is allowing us to use their land and have ground fires, but we would certainly like to leave the land better than we found it and without scorch marks all over. Units camping overnight will be provided a Unit Fireguard Chart upon check-in. Uniforms: The Official BSA Field uniform (class A) will not be required for this event. Activity uniforms are acceptable, and encouraged, for all activities of the weekend. PLEASE NOTE: Due to current COVID guidelines, we are not planning on any indoor large gathering activities at this time, such as an indoor religious service or indoor campfire. We are still developing a plan to have a non-denominational religious service and closing campfire to distribute awards. More information will be provided no later than the Leader’s meeting. Leader’s Meeting: There will be a virtual Leaders meeting on Sunday, February 7th, at 7:00pm via Zoom. Please make sure your unit has adult representation at this meeting. The meeting will be recorded, so we ask that no youth participate in the meeting. If you would like to share the meeting’s details with your unit, you can request a copy of the recording through Christopher Lontz. Recognition: There will be a presentation of the Klondike Grand Champion Traveling Plaque awarded to the top Scouts BSA Troop or Venturing Crew at the conclusion of the program, as well as second and third place ribbons. The top Webelos patrol will receive a 1st place ribbon. We usually only have a couple of Webelos patrols at this event, so the chances of earning a ribbon are very good. Please consider bringing your Webelos den. Units who sign up BEFORE 1/16/21 will receive special wooden coins for the event, based off of the number you have registered on 1/16/21. Coins will be distributed at the event. The winner of our Sled Race will also receive a special trophy or other recognition item. Check Out: Check out will be Saturday evening immediately following the closing ceremony or campfire, and going until 7:30pm. Units will receive their awards and ribbons at the campfire or closing ceremony but will need to stop at the check-out to receive patches and other recognition items. Program Information: Each Patrol is expected to participate in each challenge throughout the day. Each Patrol will be issued a "program schedule" and a map with times and locations for each session. If a Patrol finishes earlier than scheduled, they must stay at the station they are currently at until they are dismissed to the next station by the station leader. Patrols should NOT move through the derby at their own pace. Please follow the path outlined on your cards. Leaders will be responsible for making sure their patrols follow these instructions. Other Items: Each Patrol should review the Webelos requirements or the Scouts BSA skills up through first-class as the Program will be a real test of these Scout Skills. For more information on each station, reference the "Program Outline." Be sure to check the Battlefield District website for possible updates.
Lunch will not be provided at this event and units will need to bring and cook their lunch out on the trail, please see instructions in the program section. Patrols will not be allowed to cross the road for lunch. Unit Roster and Registration: Please provide the staff a copy of your Unit's roster upon registration Saturday morning. Registration payment must be done on TENTAROO. You will need to indicate the number of patrols from your Troop, Crew, or Pack in Tentaroo. Any additional scouts added the day of the event will incur the $16 late fee, regardless of when the unit signed up. Any scouts recruited after 1/23/21 will not incur the late fee, and may register for $10. Camper Security: For purposes of camper security, every unit MUST submit a roster that includes all youth and adults attending using the roster on the next page. In the event a youth camper needs to be released early, they will need to provide a “Early Release Form” indicating the adult who will be removing them from camp, if that adult is not a legal parent or guardian. A “Transportation Permission Form” will also be required for that youth. Both forms are attached at the end of this leader’s guide. In the event there is an intruder in camp, please ask the closest staff member to contact the Short-Term Camp Administrator. The Short-Term Camp Administrator will ask the intruder to leave. If they do not, the Short-Term Camp Administrator will take care of contacting police.
Schedule of Events 7:30AM – 8:45AM..................Check-In 8:50AM – 9:00AM..................Opening Ceremony & Flag Raising 9:00AM – 12:00 noon ............Morning Station Rotation 12:00 noon – 1:00PM ............Trail Lunch 1:00PM – 3:45PM ..................Afternoon Station Rotation 4:00PM – 4:45PM ..................Sled Race 4:45PM – 5:15PM ..................Closing Ceremony, Award Presentation, and Flag Retreat If your unit would like to volunteer for either flag raising or lowering, or a final parting grace, please contact Christopher Lontz. We encourage units to stick around for the award presentations so your patrol(s) may accept any awards they earned that day, and leaders can collect all the recognition items they are due. Thank you very much!
RELEASE OF CAMPERS WHO ARE MINORS
This form must be used to release any minor camper from camp.
The camper must be released to a parent or legal guardian.
Identification from the parent or legal guardian should be asked for
prior to letting the Scout leave camp.
If the camper is being released to persons other than the legal parent or guardian, a completed copy of the
transportation permission form from the parent or legal guardian must be attached to this release form. An
example would be if an adult is taking two campers back home for a baseball game and one isn't related to the
adult.
Remember that youth protection guidelines also have to be followed when campers are released to someone
other than a parent or legal guardian.
NAME OF CAMPER:
UNIT TYPE&NUMBER: _
CAMP: _
ADDRESS
_
CITY: STATE:. _ZIP:
HOME PHONE: PARENTS WORK:
EMERGENCY CONTACT:.
REASON FOR LEAVING CAMP:.
RETURNING TO CAMP? _ WHEN:
LEAVING WITH WHOM:
PARENT:_______ LEGAL GUARDIAN:_____ OTHER:_____
HAVE A COMPLETED COPY OF THE TRANSPORTATION PERMISSION FORM
FROM PARENT/GUARDIAN:
DATE: _ SIGNED OUT OF
CAMP: _
* THIS FORM MUST BE KEPT ON FILE *Transportation Permission Slip
I give my permission to
(name of driver(s))
(name of driver(s))
(name of driver(s))
(name of driver(s))
To transport/sign in/sign out my child
(name of child or children)
to, from and during Battlefield Klondike Derby
During Battlefield Klondike Derby I may be reached at:
Home Phone # Mobile Phone #
If I cannot be reached in the event of an emergency, the following person is authorized to act on my behalf:
Name Phone #
Relationship to participant
Other comments
Signature of parent/legal guardian
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