TILLICUM ELEMENTARY PAC MEETING MINUTES **DRAFT** - Tillicum ...

TILLICUM ELEMENTARY PAC MEETING MINUTES **DRAFT**
                     Wednesday, January 13, 2021 via Zoom

In Attendance:
    • Executive: Lisa Connell (Chair), Mandy Greyling Holmwood (Vice Chair), Manjit Braich
       (Treasurer), Lauren Blakely (Secretary) & Lisa Gelling, (VCPAC Rep)
    • Admin: Jeff Duyndam (Principal) & Rhonda Leduc (Vice Principal)
    • Parents: Genevieve Arnold, Carli Connolly, Elise Cote, Sarah Galuska Thomas Kizuk, Keja
       Lake, Jaydeep Mohan, Nicole Nyvall, Celeste Slow, Lauralee Wood
    • Special Guest: Corey Volk – Tillicum’s Police Liaison Officer

6:30 pm – Meeting brought to order by Lisa C, welcome and introductions.
   • Motion: Nicole Nyall
   • Second: Elise Cote

Meeting Minutes – Review and approval of last meeting’s minutes
  • Motion: Keja Lake
  • Second: Lisa Gelling

Update from Tillicum Road Safety Working Group – Lisa Connell & Elise Cote

       Intro by Police Liaison Office - Corey Volk introduced himself and gave an overview of
       what he does in his role as our police liaison office. Corey then went on to discuss the
       ongoing parking issues at Tillicum. He recommends creating a five-year plan to tackle
       the parking issues. There are basically only 7 parking spots on Orillia as parking on the
       boulevard is illegal. Essentially there is pretty much no parking at Tillicum. Suggested
       that we could eliminate bus zone (bus could stop in the middle of the street like they do
       everywhere else). We could also add a pullout.. many options exist but we need to
       collect data on how many cars are coming, etc. Data pushes change at the municipal
       level. Visual data is great i.e. photos of pickups from different perspectives, map of
       school showing where they is legal parking. As an immediate solution, supervision is
       what will help. Schools that have presence / supervision everyday have success. The
       use of pylons is also an immediate help for urgent safety issues. Once we have our
       plans in place, recommends a meeting with the School District and Municipality
       (preferably on a rainy, busy pick up time) to present our issues, data and asks. Also
       talked about outreach with our neighbours and trying to get them onboard with our
       proposed plans.

       Working Group Motion - Elise and Lisa provided an update from the committee on and
       debriefed on the things that have cumulated so far including the motion that was
       presented and signing Tillicum up for the “ready set roll” program (Lauralee
       spearheading). A workshop style meeting was held last Saturday and Elise presented
       the following motion to the PAC for endorsement:

TILLICUM ELEMENTARY PAC MEETING MINUTES **DRAFT**
              Wednesday, January 13, 2021 via Zoom

The Tillicum School Parent Advisory Committee (PAC) has identified that traffic safety,
access to safe active transportation, and parking are serious issues for our school
community.

(1)The PAC has identified the following urgent road safety issues that we believe merit
swift action for improvement: crosswalk safety at Burnside and Orillia, Orillia and
Maddock, Maddock and Albina, Albina and Burnside, Tillicum and Maddock/Arena,
Tillicum and Obed; and, unclear and inadequate traffic signs in the vicinity of the school.

(2)The PAC has also identified the following issues constituting underlying problems that
must also be addressed in order to fully rectify the road safety problems in our school
community: parking including lack of parking space, boulevard parking, lack of
designated drop-off zones and lack of clarity and enforcement for accessible parking
spots; driver speed and lack of school zone adherence; emergency lane access (currently
controlled by school staff using cones to dissuade parking in the emergency lane); and,
lack of a designated cyclist drop-off zone and ease of access to drop off areas and
covered bike storage for cyclists.

(3) In order to address these issues, members of the Tillicum Road Safety Working Group
will be taking the following actions: contact the District of Saanich to request safety
upgrades such as flashing lights, painted curbs, advance pedestrian intervals, and
additional painted crosswalk markings as applicable to the intersections noted in section
(1); contact the District of Saanich and request improvements to signage on the streets
bordering Tillicum School, including clearer markings for the accessible parking spaces
near the Orillia Street entrance to the school; contact the District of Saanich to open a
discussion about the feasibility of adding speed bumps on Orillia between Maddock and
Burnside; contact both the District of Saanich and School District 61 to request an
updated rationale for the removal of funding for crossing guards on Burnside Road and
Tillicum Road; write to the District of Saanich and School District 61 formally requesting
that the section of Burnside Road involved with Tillicum School be designated a school
zone; contact the District of Saanich to formally request that the planned upgrades for
Burnside Road as described in the Active Transportation Plan be completed on a faster
timeline and that Tillicum Road be considered for similar active transportation upgrades
in order for our school community to access safe routes to school; contact the District of
Saanich and request that the block of Maddock between Orillia and Albina bordering on
school property be designated as parking and the boulevard paved or otherwise treated
to facilitate this, and that a similar treatment be considered for the South-West side of
Orillia Street where the school community and residents are using the boulevard for
parking; work with our school liaison officer and the Saanich Police Department to
develop an enforcement plan to discourage parking in no parking zones such as the
corner of Orillia at Maddock where reduced visibility and traffic lanes are a serious
concern; contact School District 61 and the District of Saanich to initiate a conversation
about the feasibility of creating a pull-out drop off zone for the school; and, identify and

TILLICUM ELEMENTARY PAC MEETING MINUTES **DRAFT**
                     Wednesday, January 13, 2021 via Zoom

       apply for opportunities to foster active transportation in our school community such as
       the CRD “Ready, Step, Roll” program. We will also be doing an outreach to our
       neighbours and community associations and beginning data collection for submission
       (photos, metrics, etc.)

   •   Motion to Endorse: Keja Lake
   •   Second: Lisa Connell

Administration Updates Principal/Vice-Principal Report – Jeff Duyndam & Rhonda Leduc

       Home Reading Reward - Popsicle Friday this coming Friday for 5,000 hours of reading!!
       Congrats to all the students of Tillicum! This will be done in conjunction with jersey
       spirit day.

       Fantastic Fridays – Tillicum has started a Fantastic Friday program where classes can
       sign up to participate and share various things over the intercom. Mrs. Grubb’s class did
       the first one last Friday and it was well received.

       Staffing Update - Ms. House is off now to have her Knee replacement surgery, Megan
       has moved into her role for now and Heidi into Megan’s role. Mrs. House is expected to
       be back after spring break. Some staff have been moved around. Cari Tremblay has
       come on as the new school counsellor from Oak Bay High.

       Facilities Update - Boiler room was flooding, but problem has been addressed. We got
       all new chips for both playgrounds. Saanich has committed to re-paint bus zone.

       Winter Concert – The online concert was a success this year! A debrief was held with
       staff today and Jeff asked the PAC to share their thoughts. Well enjoyed by all, nice to
       be able to share link with family members, liked the flexibility of watching the whole
       thing or only a portion, liked being able to see our kids as sometimes its difficult to see
       when you are seated in the back of the gym. Thanks to Mr. Leonard for all his hard work
       as this online version of the concert was much more work for him.

       Registration - Registration and transfers moving online this year.

       Pink Shirt Day – Each class will be creating art and decorating their hallway and then
       each class will walk through to admire the work.

       Literacy Week – January 24 to 31, staff coming up with ideas on this.

       Annual Skipping Day - Erica and Sarah, our two PE teachers, will facilitate more of a
       skipping week in February as due to Covid this event cannot happen in it’s normal
       fashion.

TILLICUM ELEMENTARY PAC MEETING MINUTES **DRAFT**
                      Wednesday, January 13, 2021 via Zoom

Treasurer Report – Manjit Braich

       Fundraising Profits - $2521.97 from Purdy’s & $300 from December Tillicum Gear

       Account Balances: Tillicum PAC Chequing = $3781.36, high interest savings: $3884.29 &
       gaming account = $14,752.82

VCPAC Update – Lisa Gelling

       Summary – Lisa provided a general summary of VCPAC items discussed at their last
       meeting

Upcoming Fundraisers – All

       Purdy’s - Nicole reviewed our amazing successes for the Purdy’s Christmas fundraiser.
       We did $10,087 in sales, doubling our highest sales record from the past. We still have
       our 5% rebate (approx. $500) coming as well. We will be distributing Easter catalogues
       shortly. Lisa C volunteered to help with distribution again this year.

       Food for Fun – discussed the low profits from December snack attack and reviewed
       pizza pricing research done by Lauren (pricing gathered and reviewed from Esquimalt
       Panago, Villages, Domino’s, Ali Baba and Pizza Hut). Best pricing was from Esquimalt
       Panago for $2 / slice. The PAC voted to do a cheese pizza only FFF on Friday, February
       19th. We will be proceeding with Esquimalt Panago as they have really supported us in
       the past and to limit contact and packaging, we will be ordering large pizzas and asking
       Panago to sort and box them accordingly per class. In addition to cheese pizza we will
       also offer drinks, chips and bear paws. Lauren will coordinate directly with Panago, Lisa
       C will setup school cash online with the office, Lisa G will do the shopping and Mandy,
       Keja, Lisa G and Carli will assist with packing. Planning to be discussed offline.

       Plant Sale for Mother’s Day – Lisa C contacted Hilltop and got us added to their mailing
       list. Will be receiving pricing in February and looks like they have a variety of options.
       Typically plants are shipped out end of April, beginning of May

Old Business – All

       N/A

New Business – All

       Playground – Lisa C advised the PAC had been contacted by a playground supplier and
       inquired if anyone thought we needed any upgrades. It was determined that our
       playgrounds aren’t that old so Lisa C will tell them we do not need any further info.

TILLICUM ELEMENTARY PAC MEETING MINUTES **DRAFT**
                   Wednesday, January 13, 2021 via Zoom

      Discussion turned to other options to enhance the school yard such as directional /
      interactive sensory pathways (Lauralee to look into), gaga ball pit or spike ball.

8:25 pm – Meeting adjourned
   • Motion: Lisa Gelling
   • Second: Lauralee Wood