VHEMBE DISTRICT MUNICIPALITY MAYORAL BURSARY

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VHEMBE DISTRICT MUNICIPALITY MAYORAL BURSARY
VHEMBE DISTRICT MUNICIPALITY
     MAYORAL BURSARY

               1
TABLE OF CONTENTS                 Pages

1. Definitions                                  3

2. Purpose                                      4

3. Legibility                                   4

4. Selection Criteria                           4

5. Administration of fund                       4

6. The Bursary Committee                        4

7. Administrators                               4

8. Applicants                                   4

9. Value of the bursary                         5

10. Contractual Commitment and Obligations      6

11. Applications for bursary                    6

12. Annexure A: Application form                7

13. Annexure B: Declaration                     12

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Definitions

1. An Administrator refers to an official of Vhembe District Municipality
    delegated to administer bursary activities.
2. An Applicant refers to a person who has submitted an application for a
    bursary
   during a specified time.
3. Bursary Committee refers to an oversight body of people appointed by
    Council or the executive mayor delegated by Council to appoint such a
    body in part or wholly to run the affairs of the bursary.
4. FET College refers to an accredited Further Education and Training College
    of South Africa which operates under the authority of the Further
    Education and Training Colleges Act 16 of 2006 and resort under the
    Department of Higher Education and Training.
5. Indigent refers to a member of a family within South Africa without a
    consistent income above the amount set by the Indigent applicable at the
    municipality at particular moment.
6. Mayoral Bursary refers to a bursary allocated or to be allocated by Vhembe
   District Municipality to a student registered in a recognized and accredited
   South African University, Comprehensive University, University of
   Technology and Further Education and Training institution.
7. Municipal Manager refers to a head of administration appointed by the
    council in terms of Municipal Systems Act of 2000
8. Student refers to Vhembe Mayoral Bursary Holder registered at a
    recognized South African Higher Education Institution
9. University refers to a institution of Higher Education established and
   declared a University in terms of the Higher Education Act 101 of 1997.
11. Vhembe District Municipality refers to a category C Municipality
    established in terms of the Local Government Municipal Structures Act No.
    117 of 1998.

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VHEMBE DISTRICT MUNICIPALITY MAYORAL BURSARY POLICY

1. PURPOSE
     The purpose of the Vhembe District Mayoral Bursary Policy herein to be
     referred to as the Bursary policy is to give assistance and support wholly
     or in part to students from indigent families residing in the Vhembe District
     Municipality.

2. LEGIBILITY
     Bursaries will be made available to develop identified knowledge and skills,
     with special emphasis on scarce and critical knowledge and skills. In order
     to be eligible for a bursary; applicant will have to fulfill the following
     criteria:
          Be in possession of senior certificate/ matriculation exemption
          Have an un broken period of study of not more than one year after
            successfully completing grade 12.
          Be a South African citizen
          Be a resident of Vhembe District Municipality.
          Have proof of admission at a recognized Higher Education
            Institution ( FET College, University) of South Africa
          Be a legal dependent of an indigent family in Vhembe District
3. SELECTION CRITERIA
     Selection will be based on the following criteria:
          Aggregate of 60% academic pass in grade 12, with Mathematics and
            Physical Science ,Commerce and Technology at 60% or higher
          Financially needy /status as defined by the indigent policy
          Passing a standard aptitude test if deemed necessary
          Application from designated group will be given preference
          Medical declaration by applicant
          Proof of admission/ acceptance/ registration          focusing on the
            following fields of studies:
                       Hydrology and water management ( BSC/Diploma)
                       Environment/          Disaster/Waste         Management
                          (degree/diploma)
                       Regional and Town Planning (degree/diploma)
                       Engineering(Civil,Electrical,Mining,Chemical           &
                          Mechanical)
                       Auditing, financial accounting(B Com Acc,Auditing/
                          Diploma)

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   Economics and Business Management(Tourism,Agric
                          and IT)

4. OVERSIGHT., MANAGEMENT AND ADMINISTRATION
   4.1.   OVERSITHT
          The Bursary portfolio shall be overseen by a section 79 Council
          committee of five members appointed as follows:
         Three councilors appointed by the Council one of whom shall be
          appointed the Chairperson
          Two members WITH KNOWLEDGE AND EXPERIENCE ON STUDENT
          BUSRSARY MATTERS representing the Basic Education sector
          and the Higher Education sector respectively, APPOINTED BY THE
          EXECUTIVE MAYOR
   4.2.   MANAGEMENT
   4.3.   The Bursary portfolio shall be managed by the General
          Manager/Senior Manager/Manager in the Office of the Executive
          Mayor
   4.4.   ADMINISTRATION
   4.5.   The Bursary affairs administration shall be rest with an official in the
           office of the General Manager/Senior Manager/Manager in the office
           of the Executive mayor such official shall be designated as a
           bursary officer cum secretary

5. DECISSION MAKING PROCESS
       Management in consultation with the Chairperson generate items for the
         bursary committee agenda
       The Bursary Officer/secretary in consultation with the chairperson
         convenes a bursary committee meeting The committee considers the
         items by taking note/discussions/approvals
       The Committee shall have the authority to finalize the awarding of the
         Bursary
       The committee submits its quarterly report to Council through the
         Executive mayor
      
6. BUDGET ALLOCATION
7. Funding will primarily be provided by Council. However, the Bursary
   Committee should solicit funds from the public and private sector to augment
   the budgetary allocation, Such externally sourced funds shall be put in a
   special account for the sole use of the Bursary portfolio

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8. THE APPLICANTS stop here

     The applicants will be expected to:

         complete the application form,

           avail themselves for interviews and assessment,

           provide copy of relevant academic certificates, progress reports,

           provide testimonials, arranging invoices for payment of fees,

         not change fields of study without prior approval by the committee/
          management,

           submit all examination results,

           advice of changes in address, and

           sign the Bursary Agreements.

         communicate with the bursary officer in writing.

         Provide proof of registration when needed.

9. VALUE OF THE BUSARY

     The bursary will be in a form of a sponsorship or scholarship as follows:

           Sponsorship covering: tuition, prescribed books and course
            materials. To supplement students with other sources of funding.

           Scholarship covering full tuition, prescribed books ,course material,
            meals, residential/accommodation and or transport to and from
            home in the absence of residential /accommodation preferably
            for students studying in institutions within the Municipal area of
            Vhembe and willing to enter into a return of service agreement
            should an offer be made to him/her immediately after completion of
            studies

             The amount per student may vary from one institution to another
            based on the fees structure of such institutions. This amount will be
            revised from time to time through budget allocations and external
            additional funding.

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 A student who repeats a year of study will do so at his/her own
           expense. If he/she passes, he/she may re-apply for a bursary for the
           following year. Assistance will not be automatic.

      The bursary will be paid directly to the accredited tertiary institution by the
      Administration on behalf of the student.

10. CONTRACTUAL COMMITMENT AND OBLIGATIONS

      The student, upon successful completion of his /her studies, will be
      expected to work in the Vhembe District Municipality for an amount of time
      equal to the number of years for which he/she received assistance/ funding
      from the Municipality.

      Vhembe District Municipality will arrange for experiential learning for the
      student where necessary. Should the student fail to meet the terms and
      conditions of the proposed course/degree/diploma or withdraws from the
      course of study or obtained financial assistance from somewhere without
      approval by the Management, the bursary /assistance will be cancelled or
      converted into a loan

      In the event of the student being offered employment by the Vhembe
      District Municipality and such student declines to take the offer for
      whatever reason, the municipality will be entitled to recover the total costs
      incurred plus interest at current bank overdraft rate or such lesser the
      municipality may determine.

      Should the municipality be unable to offer employment within 18 months of
      the successful completion of studies, the student will be released of his/her
      indebtedness to the municipality.

11. APPLICATION FORMS FOR THE BUSARY
      Applications forms can be collected from the municipality or downloaded
      from the municipal website. The bursary application form will be opened on
      the 15th September; the deadline for receiving applications will be 30
      November of each year unless unforeseen circumstances dictate
      otherwise.

12. Annexure A: Application Form

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EXECUTIVE MAYOR’S BURSARY FUND

                                 SECTION A: PERSONAL DATA

1. Name of Applicant
………………………………………………………………………………………………………

2. Physical address:
………………………………………………………………………………………………………
………………………………………………….......................................................................
..........................................................................................................

3. Postal address
………………………………………………………………………………………………………
………………………………………………………………………………………………………

Code ………………………….

4. Name of local municipality
………………………………………………………………………………………………………

5. Ward Number
………………………………………………………………………………………………………

6. Telephone Number
…………………………………………………………………………………………………

7. Fax Number
………………………………………………………………………………………………………

8. Nationality
………………………………………………………………………………………………………

9. Gender
……………………………………………………………………………………………………

10. Date of birth
……………………………………………………………………………………………………..

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11. Identity number
……………………………………………………………………………………………………

12. Disabilities (specify if any)
………………………………………………………………………………………………………

                SECTION B: DETAILS OF FAMILY BACKGROUND

13. Details of parents

Name of Mother
………………………………………………………………………………………………………

Name of Father
………………………………………………………………………………………………………

Name of Mother’s employer
………………………………………………………………………………………………………

Name of Father’s employer
………………………………………………………………………………………………………

Mother’s Contact no.
………………………………………………………………………………………………………

Father’s Contact no.
………………………………………………………………………………………………………

14. Details of Guardian

Name of guardian
………………………………………………………………………………………………………

Name of guardian’s employer
………………………………………………………………………………………………………

Guardian’s contact no.
………………………………………………………………………………………………………

15. Briefly describe your financial status
………………………………………………………………………………………………………
………………………………………………………………………………………………………

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SECTION C: ACADEMIC HISTORY

16. Name of secondary school / Tertiary Institution

………………………………………………………………………………………………………

17. Address of school / Institution
………………………………………………………………………………………………………
………………………………………………………………………………………………………
………………………….. Code ……………………………………………………

18. Telephone number of school / Institution

………………………………………………………………………………………………………

19. Name of school principal / Rector

………………………………………………………………………………………………………

20. List subjects passed with relevant marks / symbols

SUBJECTS                            GRADE             SYMBOL

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SECTION D: QUALIFICATION TO BE STUDIED

21. Type of Qualification (e.g. B Com Accounting, B. Admin, etc)

………………………………………………………………………………………………………
…………………………………………………………

22. Name of Institution
………………………………………………………………………………………………………
……………………

23. Name and number of subjects / modules
……………………………………………………………………………………………

……………………………………………………………………………………………………

24. Duration of the course
………………………………………………………………………………………………………

25. Cost of the course
………………………………………………………………………………………………………

26. Starting date
………………………………………………………………………………………………………

27. Explain how this course will help you accomplish your goals for the future

………………………………………………………………………………………………………
………………………………………………………………………………………………………

NB: The decision of the selection committee is final and no correspondence will
be entered into. Successful candidates will be required to sign a contract.
Correspondence will only be entered into with successful students.

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SECTION E: DECLARATION

1. Name of Applicant
……………………………………………………………………………………

  Signature ………………………………

  Date …………………………………

I declare that the information supplied in this application is to the best of my
knowledge true and correct. I understand that any false information will
automatically disqualify me from being part of the learnership project.

NAME OF APPLICANT …………………………………………….

SIGNATURE ……………………………….

DATE …………………………………

10 Annexure B: Declaration

                                      OATH OF SECRECY

13. I___________________________________________________________ with ID

14. NO.____________________________ hereby swear that:

15. I will not either directly or indirectly divulge or disclose to anyone or be a party to the
   divulging or disclosing of information which has been in any way acquired by me in
   connection with the discharge of duties imposed upon or entrusted to me by virtue of
   the office that I am holding except when I shall be required to do so in the course of
   my duty or by order of a competent Court of Justice and I will in all matters observe
   secrecy with regard to everything.

16. If I am found to have divulged or disclosed any information, the Vhembe District
   Municipality will accordingly apply its disciplinary policies to deal with the
   transgression.

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17. I know and understand the contents of this declaration. I have no objection to taking
   the prescribed Oath. I consider the prescribed Oath to be binding on my conscience.

18. Signature of declarant: _______________________________________

19. Thus done and sworn before me at Thohoyandou on this _______________ day of
   _______________________________2015

20. To be completed by the Chairperson

21. FULL NAME(S) AND SURNAME _____________________________________

22. SIGNATURE______________________________________________________

23. DATE ___________________________________________________________

24. Thus done and sworn before me at Thohoyandou on this _______________ day of
   ______________________________2015

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