Vision for the future; Australia's most liveable city - Minutes of Council Meeting held in the Function Centre, Bunjil Place, Narre Warren ...
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Minutes of Council Meeting
held in the
Function Centre,
Bunjil Place, Narre Warren.
Tuesday 18 May 2021
Commenced at 4:00 PM
Vision for the future; Australia’s most
liveable city.Order of Business
1. Statement of Acknowledgement ............................................................................................................... 4
1.2. Reading of the Diversity Statement ................................................................................................. 4
2. Confirmation of Minutes ............................................................................................................................ 4
3. Declarations of Conflict of Interests and Personal Interests ...................................................................... 4
4. Public Question Time ................................................................................................................................ 4
5. Officer's Reports for Consideration ........................................................................................................... 5
5.1. Quarterly Report January – March 2021 .......................................................................................... 5
5.2. Long Term Vision, Community Vision 2031, Council Plan 2021-2025, Annual Budget 2021-2022,
Capital Works Program 2021-2022, Annual Action Plan 2021-2022 & Deliberative Community
Engagement Update........................................................................................................................ 6
5.3. Casey Cardinia Libraries Draft Budget 2021-2022, Draft Library Plan 2021-2025, Draft Strategic
Resource Plan 2021-2025 and Draft Facilities Development Plan 2021-2025 .....................................7
5.4. Draft Revenue and Rating Plan ....................................................................................................... 7
5.5. Disposal of Land - 1070i Cranbourne Frankston Road, Cranbourne ................................................ 8
5.6. Disposal of Land - 82i Como Parade, Clyde North........................................................................... 9
5.7. s11A Instrument of Authorisation - Planning & Environment Act 1987 ............................................. 9
5.8. Contract Acceptance and Sealing – CT000696 Open Space Maintenance (North, Central, South
and Road Reserves)....................................................................................................................... 10
6. Consideration of Reports of Committees................................................................................................. 10
6.1. Record of Discussion..................................................................................................................... 10
7. Petitions .................................................................................................................................................. 10
8. Urgent Business ..................................................................................................................................... 11
9. Closed Council........................................................................................................................................ 11
Council Meeting - 18 May 2021 Page 2Administrators Present: Noelene Duff PSM Chairperson of Administrators Miguel Belmar Administrator Cameron Boardman Administrator In Attendance: James Collins Acting Chief Executive Officer Keri New Acting Director City Planning and Infrastructure Sheena Frost Director Corporate Services Jen Bednar Director Customer and Business Transformation Jordan Barfoot AV Technician Jacinta MacLeod Minutes Assistant Renee Russell Team Leader Governance Rhys Matulis Manager Governance Council Meeting - 18 May 2021 Page 3
1. STATEMENT OF ACKNOWLEDGEMENT
The Chairperson of Administrators read the Statement of Acknowledgement.
1.2. READING OF THE DIVERSITY STATEMENT
The Chairperson of Administrators read the Diversity Statement.
2. CONFIRMATION OF MINUTES
Mover / Seconder: Mr Belmar / Mr Boardman
That the Minutes of the Council Meeting held on 20 April 2021 be confirmed.
Carried
3. DECLARATIONS OF CONFLICT OF INTERESTS AND PERSONAL INTERESTS
Declaration by Administrators of any Conflict of Interest pursuant to Section 130 of the Local
Government Act 2020 (the Act) in any items on the Agenda Paper. (Note that Section
130(2)(a) of the Act requires Administrators to disclose the nature of a Conflict of Interest
immediately before the relevant consideration or discussion). Section 130(2)(b) also requires
that the Administrator declaring a Conflict of Interest exclude themselves from the decision-
making process in relation to that matter.
4. PUBLIC QUESTION TIME
At 4.03 pm Question Time commenced.
Note: Questions are reproduced as prepared by the Questioner and no guarantee is given that
any subject matter or statement contained in the question is factually correct.
At 4.05 pm Question Time concluded.
Question 1 - Traffic Lights Crn GolfLinks Rd, Cranbourne- Narre Warren Road – submitted by
Rex Flannery
I would like to ask Council if they would consider contacting Vic Road for the installation of traffic
lights at the Crn of Golf Links Rd, Cranbourne-Narre Warren Road due to the traffic congestion for
vehicles trying to cross Cranbourne-Narre Warren Rd, turning right.
Answer was prepared by the Senior Traffic Engineer and Manager City and Asset Planning
and read by the Chairperson of Administrators.
Council Meeting - 18 May 2021 Page 4Public Question Time continued
Council is aware of community concerns with congestion and safety at the intersection of
Narre Warren-Cranbourne Road and Golf Links Road and we have advocated in recent
years to the Department of Transport seeking an upgrade to this arterial road intersection.
Previous feedback from DoT noted that the installation of traffic signals at this intersection is
unlikely to be funded under current road safety programs, however DoT confirmed that the
site will continue to be assessed and evaluated for funding under future programs.
Notwithstanding the previous response from DoT, this intersection is one of ten arterial road
locations in Council’s ongoing Commit to Casey campaign advocating to State Government
and their relevant authorities for the upgrade of arterial road intersections.
5.
5.1.
OFFICER'S REPORTS FOR CONSIDERATION
QUARTERLY REPORT JANUARY – MARCH 2021
Quarterly Report January – March 2021 ITEM: 5.1.
Customer and Business Transformation
Strategy and Business Intelligence
Will Babington
Purpose of Report: To present the January – March 2021 Quarterly Community Report (Quarter
Three)
Mover / Seconder: Mr Belmar / Mr Boardman
That the Quarterly Report is noted and endorsed for publishing on Casey’s website, with a copy
being sent to the Minister for Local Government.
Carried
Council Meeting - 18 May 2021 Page 5Long Term Vision, Community Vision 2031, Council Plan ITEM: 5.2.
2021-2025, Annual Budget 2021-2022, Capital Works
Program 2021-2022, Annual Action Plan 2021-2022 &
Deliberative Community Engagement Update
Corporate Services
Finance and Rates
Bernard Rohan
Corporate Services
Communications and Marketing
Chloe Casey
City Planning and Infrastructure
City and Asset Planning
Keri New
Customer and Business Transformation
Strategy and Business Intelligence
Will Babington
Purpose of Report: To present the final draft suite of corporate planning documents inclusive of
the Long-Term Community Vision 2031, Council Plan 2021-25, Strategic
Resource Plan (Annual Budget 2021-22, Ten Year Financial Plan, Capital
Works Program 2021-22) and Annual Action Plan 2021-22. This also includes
the final insights from the Shape Your City statutory engagement program.
Mover / Seconder: Mr Boardman / Mr Belmar
1. That the:
a) Draft Long-Term Community Vision 2031
b) Draft Council Plan 2021-25
c) Strategic Resource Plan (Annual Budget 2021-22, Ten Year Financial Plan – including
Schedule of Fees and Charges, Capital Works Program 2021-22), and
d) Annual Action Plan 2021-22
Be approved for Public Exhibition with advertising to commence on Wednesday 19 May and
conclude on Wednesday 2 June 2021, with Public Submissions Hearing to occur on Tuesday
8 June 2021
2. That any submissions received on these documents are to be considered at the Council
Meeting to be held on Tuesday 8 June 2021
3. That after consideration on Tuesday 8 June 2021 of any submission received, Council will
consider the final adoption of the Long Term Community Vision 2031, Council Plan 2021-
25, Strategic Resource Plan (Annual Budget 2021-22, Ten Year Financial Plan – including
Schedule of Fees and Charges, Capital Works Program 2021-22), Annual Action Plan 2021-
22 and setting of rates and charges at the Tuesday 29 June 2021 Special Council Meeting.
Carried
Council Meeting - 18 May 2021 Page 6Casey Cardinia Libraries Budget, Library Plan and ITEM: 5.3.
Strategic Resource Plan
Community Life
Active Communities
Angie Peresso
Purpose of Report: To seek approval for the Casey Cardinia Libraries (CCL) Library Budget
2021-2022, Library Plan 2021-2025 and Strategic Resource Plan 2021-2025;
to seek approval for Council’s 2021-2022 contribution to the Library Budget;
to note CCL’s Facilities Development Plan 2021-2025, and to request that
Council revoke a prior resolution.
Mover / Seconder: Mr Belmar / Mr Boardman
That:
• Council approves the Casey Cardinia Libraries (CCL) Library Budget 2021-2022, Library Plan
2021-2025 and Strategic Resource Plan 2021-2025.
• Council approves a contribution of $6,495,948 to CCL, as stated in the Library Budget.
• Council notes the CCL Facilities Development Plan 2021-2025.
• Council revokes the resolution made at a Closed Council Meeting on 3 May 2016 that Council
receives regular reports from the CCL Corporation Board delegates.
Carried
5.4. DRAFT REVENUE AND RATING PLAN
Draft Revenue and Rating Plan ITEM: 5.4.
Corporate Services
Finance and Rates
Bernard Rohan
Purpose of Report: To provide for public consultation on a draft Revenue and Rating Plan for
the City of Casey
Mover / Seconder: Mr Boardman / Mr Belmar
That the draft Revenue and Rating Plan 2021 to 2025 be approved for public advertising purposes in
May and that any submission received be considered at a Council Meeting on 8 June 2021 and be
responded to by officers on 29 June 2021.
Carried
5.5. DISPOSAL OF LAND - 1070I CRANBOURNE FRANKSTON ROAD, CRANBOURNE
Council Meeting - 18 May 2021 Page 7Disposal of Land - 1070i Cranbourne Frankston Road, ITEM: 5.5.
Cranbourne
Corporate Services
Property and Procurement
Chris Heath
Purpose of Report: For Council to further consider the disposal of land at 1070i Cranbourne-
Frankston Road, Cranbourne
Mover / Seconder: Mr Belmar / Mr Boardman
That Council:
Having given notice under section 223 of the Local Government Act 1989 of its intention to sell the
subject property and not receiving any submissions requiring its consideration:
1. Resolve to sell the subject land known as part of Lot 2 on PS613876N and located at 1070i
Cranbourne Frankston Road, Cranbourne and shown as Lot 1 on the attached draft Plan of
Subdivision 846066A by private treaty to VICSES and delegate authority to the Chief
Executive Officer to do the following:
2. Sign and seal all documentation associated with the sale of the subject land and;
3. Act generally on Council’s behalf in this matter.
Carried
5.6. DISPOSAL OF LAND - 82I COMO PARADE, CLYDE NORTH
Council Meeting - 18 May 2021 Page 8Disposal of Land - 82i Como Parade, Clyde North ITEM: 5.6.
Corporate Services
Property and Procurement
Chris Heath
Purpose of Report: For Council to consider the disposal of land at 82i Como Parade, Clyde North
Mover / Seconder: Mr Boardman / Mr Belmar
That Council:
• Commence the statutory procedures in accordance with the Local Government Act 1989, for
the sale of part of the land known as part of Reserve 3 on Plan of Subdivision 725412J and
located at 82i Como Parade, Clyde North to the APA Group (Networks) as shown on the
proposed plan of subdivision (see Attachment 1), being approximately 508m2.
• Advertise the Public Notice outlining the Proposal in accordance with Section 223 of the
Local Government Act 1989 including the intention to sell the land by private treaty.
• Consider any submissions lodged in response to the public notice under Section 223 of the
Local Government Act 1989 at a future meeting, the time, date and place for which shall be
arranged by the Chief Executive Officer.
• Receive a further report following the completion of the procedures under section 223 of the
Local Government Act 1989 once the public notice period has closed.
Carried
s11A Instrument of Authorisation - Planning & ITEM: 5.7.
Environment Act 1987
Corporate Services
Governance
Thor Hansen
Purpose of Report: To update the s11A Instrument of Authorisation to Planning Officers under
the Planning and Environment Act 1987
Mover / Seconder: Mr Belmar / Mr Boardman
That Council resolves that –
1. The members of Council staff referred to in the instrument be appointed and authorised asset out
in the instrument.
2. The instrument comes into force immediately the Acting Chief Executive Officer signs the
instrument and remains in force until Council determines to vary or revoke it.
3. The instrument be signed by the Acting Chief Executive Officer on behalf of Council.
Carried
Council Meeting - 18 May 2021 Page 9Contract Acceptance and Sealing – CT000696 Open ITEM: 5.8.
Space Maintenance (North, Central, South and Road
Reserves)
City Planning and Infrastructure
City Presentation
David Richardson
Purpose of Report: Council to consider the tenders received for Contract CT000696 - Open
Space Maintenance (North, Central, South and Road Reserves) and
recommend the acceptance of the preferred tenderers.
Mover / Seconder: Mr Boardman / Mr Belmar
That:
• Council award Contract CT000696 for Open Space Maintenance as separate Contracts for the
North, Central, South and Road Reserves area to the following tenderers for the prices set out
in the Confidential Attachment to this report:
1. North – Citywide Service Solutions Pty Ltd trading as Citywide
2. Central – Citywide Service Solutions Pty Ltd trading as Citywide
3. South – Urban Maintenance Systems Pty Ltd trading as Urban Maintenance Systems
4. Road Reserves – MACA Civil Pty Ltd
for the total price of $7,547,420.57
• the Contract documentation be signed and sealed.
• the Chief Executive Officer be authorised to approve any extension of the Contracts in
accordance with the terms and conditions of the Contract.
Carried
6. CONSIDERATION OF REPORTS OF COMMITTEES
6.1. RECORD OF DISCUSSION
That the Record of the Assembly of Councillors, as listed, be received and noted.
7. PETITIONS
Nil.
Council Meeting - 18 May 2021 Page 108. URGENT BUSINESS
NIL
9. CLOSED COUNCIL
Pursuant to Section 3(5) of the Local Government Act 2020 (the Act), the Chief Executive Officer has
determined that the reports listed below, and their attachments are confidential in accordance with
Section 3(5) of the Act for the reasons specified.
Item 3.1 – Community Services Matter
Recommendation: Council resolve in to Closed Council
Mover / Seconder: Mr Belmar / Mr Boardman
CONCLUSION OF MEETING
The Meeting closed at 5.04 pm.
Confirmed this 15 day of June 2021
………………………………………….
Ms Noelene Duff
Chairperson of Administrators
City of Casey
JM
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