Welcome 2019 Orchestra and Band Parent Information night - RV Music
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Welcome 2019 Orchestra and Band Parent Information night
Tonight’s Agenda PAM Welcome to Ralston Valley Music Program! 2019 Annual Ralston Valley Music Boosters (RVMB) Meeting ◦ Confirmation of Officers RVMB ◦ Who we are ◦ What we do ◦ How we do it ◦ How YOU can get involved!
2019 Annual Meeting PAM Call to order INCOMING OFFICERS Kye Holtan-Brown President Debbie Miller Vice-President Erik Guthrie Treasurer Janel Andersen Secretary Jodie Miller Fundraising Chair Jay Charness Orchestra Chair OPEN Band Chair Traci Webster Student Accounts & Membership Present Budget for 2019-20
2019-20 Proposed Operating Budget ERIK
Who we are… KYE Membership in the RVMB is open to: ◦ Students in the Music Program ◦ Alumni of the Music Program ◦ Parents/guardians, grandparents and/or other family members of students currently enrolled in the Music Program ◦ The Band Director and his/her assistant(s) ◦ and any other persons interested in the development of the Music Program. Please complete a Contact Information & turn in before leaving tonight, and … $$ - Please consider making an administrative donation tonight to the organization Donations cover the administrative cost for the Boosters, PO box fees, website hosting, mailings, copies etc.
Who we are… KYE
OFFICERS COMMITTEE CHAIRS
Kelly Watts Director, RVHS Instrumental Music OPEN Assistant Treasurer
Leslie Brandow Communications & Social Media
Kye Holtan-Brown President Alisa Connor Webmaster
Debbie Miller Vice-President Janel Andersen Facebook / Photographer
Leandra Rumburg, Hospitality Co-Chairs
Erik Guthrie Treasurer Katie Willden & Kortney Geis
Jodie Miller Uniforms Chair
Janel Andersen Secretary OPEN Uniforms Co-Chair
Jodie Miller Fundraising Chair Greg Piotraschke Front Ensemble (Pit Crew)
OPEN Pit Crew Co-Chair
Jay Charness Orchestra Chair Chris Connor Props
OPEN Band Chair Fundraising Leads -
Traci Webster Student Accounts & Membership Alisa Connor SCRIPS Cards
Jill Guthrie Merchandise & Show Shirts
Emily Kubacki Butter Braids
Open Colorado Rockies
Taste of Colorado
Barnes & Noble
Mattress Fundraiser
What we do… PAM Our Mission Statement Promote the quality, growth and advancement of the Ralston Valley High School Instrumental Music Programs, it’s students and faculty, morally, physically and financially through the dedicated volunteering of our personal time. We support and provide assistance We exist to support the instrumental music programs beyond what is provided by the JEFFCO School District & RVHS budget & student fees. Through our dedicated volunteering we provide the additional financial support and resources needed to sustain and grow the dynamic instrumental program opportunities and offerings available at Ralston Valley High School.
What we do… PAM
Ralston Valley Music Boosters supports:
Marching Band Concert Orchestra
Jazz Band Chamber Orchestra
Symphonic Band String Orchestra
Wind Ensemble Pit Orchestra
Pep Band Color Guard
Percussion Ensemble Music in the Parks
What we fund… ERIK
RVMB Budget -- 2019 / 2020
Total Budget ~$80,000 this year
Major Expenses (approximate)
- Marching/Color Guard/Concert Band - Orchestra
- End of year Parties and Banquets: $6,500
Marching Season Staff: $26,000 Meals/Refreshments: $500
- Misc. Expenses (entry fees, awards, etc): $3,500
Meals/Refreshments: $4,500 Transportation: $300
- Scholarships: $1000
Transportation & Music: $400
Trailer Repair/Maintenance: $9,000 Instrument Repair: $500
Uniforms: $4,500 Attire: $1,500
Props/Flags: $6,000 Clinics and Performances: $5000
Music and Choreography: $2,300
Instrument Repair: $1,000
Budget available to all members
How we fund it … ERIK
How do we fund the program?
School District Budget
School Budget
Student Fees - $75 – paid at registration
NOTE: This does not cover Pre-Season band camp; $250 additional event
Primarily funded via this RV Music Boosters community
Fair Share - $37,500 (MB) + $7,500 (Orch.)
Sponsorship - $5,000
Fundraising - $23,000
Contributions - $1,000
Events - $13,000Fair Share ERIK
Marching Band is a machine that rolls from one competition / football game to the next…requiring:
- customized music & drill, clinicians, preparation, uniforms, props, transportation, food, snacks, water…
and $$$’s!!!
Similarly, Orchestra requires fine attention to detail:
- music, clinicians, preparation, concert dress, transportation… and $$$!!!
In order to support budget expenses, students and families are asked to pay a portion of the costs, or a “Fair Share”.
In addition, the RVMB works to raise money through sponsorships and fundraisers year-round to support the music program.
For Marching Band, “Fair Share” is $375 per student.
For Orchestra, “Fair Share” is $100 per student.
NOTE: Students in BOTH programs will only have to pay the Marching Band Fair Share
** There are numerous opportunities throughout the year to raise funds
for your students Fair ShareSponsorship KYE Opportunities: Silver Level Sponsorship $ 5000 Navy Level Sponsorship $ 2500 Caroline Blue Level Sponsorship $ 1000 Friends and Family $ 500 Supporting Member (non-student, non-family) $ 100 Benefits: Pending further discussion with school district and others to ensure compliance with all regulations, benefits may include recognition in programs, on vehicles or trailers, at events, etc. Sponsorship partner suggestions are welcome!
Fundraisers - Raised over $55,000 last year Pam
**Scrips Gift Cards program – Year Round
**King Soopers – Year round
**Butter Braids – Spring & Fall)
**Taste of Colorado – September
Rockies games – Summer (as available – No dates yet)
Barnes & Noble – December
Amazon Smile – Year round
Mattress Fundraiser – COMING JAN. 25, 2020
Music in the parks – Spring
Miscellaneous: T-shirts / apparel, Merchandise, Concessions
** Money raised through these fundraisers will apply to individual student accounts.How YOU fund it … PAM
With the new Scrips Gift Card program – earning potential is unlimited.
Earn rebates anywhere from 1-24% on everyday purchases!!
Grocery Stores, Gas Stations, Restaurants, Home Improvement, On-line
Options for Everything!!How YOU fund it … PAM Fair Share 2019–20 Fair Share amount is: $375 for Marching Band / $100 for Orchestra Ways to pay Fair Share: 1. Write a check to RVMB for full amount 2. Pay in 5 easy payments (MB = $75 or Orch = $20 – June, July, August, Sept., Oct.) 3. Enroll in the Scrips Gift Cards program, buy GC’s and spend them like regular money (See Alisa for details) 4. Participate in “Fair Share” Fundraisers throughout the year (such as Butter Braids) 5. Continue to use your King Soopers rewards card and coordinate directly with Traci Webster & Erik Guthrie 6. Get out and SELL SELL SELL those Butter Braids 7. Secure a Sponsor 8. Or any combination of above
URL: www.charmsoffice.com School Code: rvmusic
Student Password: will be unique to EACH student
!! Good News - We can now link students of the same family together !!URL: www.charmsoffice.com School Code: rvmusic
Student Password: will be unique to EACH student
!! Good News - We can now link students of the same family together !!How do I get involved … PAM
There are many ways YOU can help the Band.
We are loading & unloading, feeding, watering, carrying, pushing,
and most of all CHEERING!
Parents do the bulk of this work that goes on behind the scenes while
the students are busy readying for their performance.
Sound like fun?
WE NEED YOU! Visit the volunteer table and join our crew!
We guarantee you will have have fun; and even though they won’t admit
it, your student will love having you there!We Need Volunteers PAM Hospitality - responsible for “feeding, snacking & watering” the students ◦ There are lots of ways to get involved with Hospitality. ◦ Always a need people to help before, during and after events. ◦ Help Wanted: cooks, bakers, servers, "watering" crew and clean-up help ◦ Accommodations made for: gluten free, peanut free, vegetarian Transportation – responsible for transporting any equipment needed ◦ We have 2 equipment trailers and 1 Hospitality trailer. ◦ Volunteers needed to use their vehicles to pull the trailers to & from competitions ◦ See us at the Volunteer Table for more information. PIT & Props – responsible for getting our equipment on & off the field ◦ Volunteers needed to load/unload PIT instruments & equipment on trailers; as well as on & off the field during competitions. ◦ Volunteers needed to load/unload Props on trailers; as well as on & off the field during competitions. ◦ See Chris or Greg P. at the Volunteer Table for more information. Watch for sign-up genius and emails to let you know of specific needs for each event / competition.
Communications
• Sign-in to CHARMS and be sure to enter your email to ensure you
receive all the important communications!
• Be sure to complete the Contact Information form and turn it in before you
leave tonight!
• Signing up for email communication is crucial as important information and
updates will be communicated frequently!
• QUESTIONS?? Email our Communications Chair at RVHSMusic@yahoo.com
• Please ‘like’ our Facebook Page!
• Our Facebook Page is also updated with information, as well as pictures and
videos from concerts, events, competitions, etc.
Go to www.facebook.com and either search for:
‘Ralston Valley High School Music’
Or, visit the following link:
https://www.facebook.com/rvhsmustangsmusic/
• Check out our Website!
• Visit our Website for more information RVmusic.org
• Download and link to our calendar so you’ll never miss an event!Watch for: PAM 2019 Show Shirts Design contest will be held in June Accepting Pre-orders tonight thru mid-August! (We order a limited number each year – order ahead to make sure you get your preferred size ) Show Shirts will be available for delivery in time for the Harvest Parade RVMB Gear RV Music gear is available for 2019 - 2020! Order forms available tonight!! Accepting pre-orders thru mid-August! Delivered in time for Arvada Harvest Parade Wear your RV Music Gear with pride!
Marching Band Schedule - Practice / Performance KELLY
2019
MAY SEPTEMBER
21 First Marching Band Rehearsal, Parent Info Night 7 ARVADA HARVEST PARADE -- followed by rehearsal until 4p,
* lunch provided by Boosters
JUNE
3 Color Guard 3-5p 12-14 Band Camp leave RV 4p
10 Color Guard 3-5p 17 COMPETITION -- JEFFCO Stadium 4-9:30p
17 Color Guard 3-5p 19 (Thu) Football Game Loveland 7p
24 Drum Majors, Section Leaders, Captains 9a-12p
24 First year members 1-4p (DM, SL, Caps)
25-27 First Summer Camp 9a-4p OCTOBER
5 COMPETITION -- LEGEND
JULY 12 COMPETITION – BIG CAT INVITATIONAL
8 Color Guard 1-3p
16-18 Second Summer Camp 9a-4p 15 COMPETITION – REGIONALS
22 Color Guard 1-3p 19 COMPETITION – ARAPAHOE
24 (Thu) Football Game Lakewood 4p HOMECOMING
AUGUST 28 Last rehearsal/Candle light 2-9p (No school for students)
5-7 Third Summer Camp 9a-4p
8 Summer Camp 2-5p, New Family Orientation 5:30p 29 (Tue) State at Air Force Academy (All Day/5A only Event)
10 (Sat) Rehearsal 9-11a, Family BBQ 11a
13 Rehearsal 3:30-6:30p NOVEMBER
14 First Day of School for all Students
15 Rehearsal 3:30-6:30p 1 Football Game Pomona 7:30p
11 Marching Band Banquet 6:30p
Afternoon rehearsals are 3:30-6:30p every Tuesday and Thursday.
Class is Monday 7:25-8:30a, Wed/Fri 7:25-9:00aWhat’s next … KYE
* Please be sure to complete the Contact Information Form and turn it in before you leave!
* Payments can be made at the Student Accounts Table
* We NEED your help – please check the box and volunteer for something
NEW FAMILIES:
** Before you leave, Please be sure to:
1. Check in at the CHARMS table to request your Student’s ID number.
2. Stop by the Student Account table & confirm your preferred method of payment
for your first year.Questions ? KYE
Sponsorship KYE
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