WELCOME PACK GOLD AWARD - COLLINGWOOD COLLEGE 2014 2015
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COLLINGWOOD COLLEGE
WELCOME PACK
GOLD AWARD
2014 - 2015
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COLLINGWOOD COLLEGE
DUKE OF EDINBURGH AWARD
WELCOME PACK
GOLD AWARD 2015
Welcome to the DofE GOLD Award!
Your adventure starts here!
In this Welcome Pack you will find:
A brief introduction to the DofE GOLD Award
The Surrey Parents Guide to the DofE Bronze Award
Campcraft Training and Expedition dates for 2015
A breakdown of costs and payment details
Details of Equipment/Kit List
Information on Medical Requirements
DoE Kit Office
Collingwood College Section Application Form
Parents/Participant’s Consent and Terms & Conditions
Surrey Youth Service Application Form & How to complete
Contact Details
Collingwood College DoE Application Slip
DATE FOR RETURN OF FORMS IS
FRIDAY 24 OCTOBER 2014
We really hope that we have given you all the information you need
to get started on your Duke of Edinburgh Award straight away, but if
you are unsure of anything, or need further information before
joining, PLEASE feel free to talk to your DofE Leader or any other
member of the Duke of Edinburgh Award team.
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Here’s that brief introduction we promised you...!
The DofE programme through Collingwood College is a real
adventure from beginning to end! It doesn’t matter who you are or
where you’re from. You just need to be aged between 14 and 24 and
realise there’s more to life than sitting on a sofa watching life pass
you by!
If you choose to, you can do programmes at three levels, Bronze,
Silver or Gold through Collingwood College, each of which lead to a
Duke of Edinburgh's Award.
You achieve each Award by completing a personal programme of
activities in four sections (five if you're going for Gold).
You'll find yourself:
Helping people or the community – ‘VOLUNTEERING AND
SERVICE’
Developing skills, learning something new – ‘SKILLS’
Getting fitter – ‘PHYSICAL RECREATION’
Going on an expedition – ‘EXPEDITION’
(Gold only) Taking part in a residential activity –
‘RESIDENTIAL PROJECT’
But here's the best bit, for each Award –
YOU get to choose what you do!
Your programme can be full of activities and projects that get you
buzzing! Along the way you’ll pick up experiences, friends and
talents that will stay with you for the rest of your life.
Once your application is processed you will get your Surrey
Welcome Pack which explains what is needed to complete each
section in more detail. However, if you can’t wait to get your
pack……you can take a sneaky look at the Welcome Pack pages on
the Duke of Edinburgh Award’s official Website:
http://www.dofe.org/en/content/cms/home/home.aspx
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Gold Training activities: After signing up to the award you will be expected to attend regular monthly progress meetings AND all the compulsory training sessions leading up to your Expedition. Direct Entrants to the award will need to attend an additional Camp- Craft Training Weekend, which will include navigation skills and route planning. Dates to be confirmed. Once you have completed your training, you need to attend a practice journey, where you will have the opportunity to use your newly acquired skills. This takes place under full supervision, usually with a member of staff walking with each group. Having completed this successfully you can then proceed to your final expedition. The practice expedition normally takes place in Year 12 with the final expedition in Year 13. The proposed dates for Gold Award Practice Expeditions are as follows: Gold Training weekend TBC before Easter 2015 (Direct Entry only) Gold Practice Thursday 26- Tuesday 31 March 2015 Gold Final TBC @ Easter/Summer Term 2016 Costs and Payment: The cost for joining the Duke of Edinburgh Award scheme can be broken down into three elements: The Surrey Registration Fee is £39 There is an admin fee of £15.50 Therefore, we ask you to please forward a payment (either by cheque or via parent pay) of £54.50 The cost of each expedition is approx £200 although we hope to be able to reduce this cost if numbers allow. Payment for expeditions will be requested at a later date. An initial non-refundable deposit will be required to secure the expedition place and the balance must be paid in full a minimum of two weeks before the expedition. If the participant becomes unable to take part in the expedition and notifies a member of the D of E team in writing before the final payment deadline, we will be able to refund the balance payment (initial deposit non-refundable). However, if a participant becomes unable Page 4 of 14
to participate in the expedition in the two weeks after the final balance is due, we regret that we will be unable to provide a refund Sorry, but the admin fee and welcome pack fees are non-refundable, even if you wish to pull out of the award at any stage. The Governors do not want any child to be disadvantaged from taking part in this activity because of financial hardship. Parents who find themselves in this situation should contact Miss Evans, DoE Gold Co-ordinator. Medical Conditions It is imperative that you keep the College advised of any new medical conditions so that our records are kept up to date. Your parents/carers will be sent a letter prior to the expeditions requesting confirmation of up to date medical details and outlining information for the expeditions. This Award is open to all students regardless of their medical history/conditions, however, medical conditions must be fully disclosed in order that we can make the necessary arrangements to accommodate individual needs. Failure to supply up to date details, could jeopardise your participation on the expeditions. Please refer to point 1 & 2 of the “Terms & Conditions”. DoE Kit Office The DoE Kit Office is located in V Block, just inside the doors to Kingston Gym. This is for collection and return of kit only. What equipment will I need? Please find enclosed a recommended kit list for your Gold expeditions. We are hoping that you will already own / will be able to borrow most of the standard items on the list, although we can lend out some kit if necessary. Quality of equipment is essential at this level of the Award. You must ensure you have high quality waterproofs (jacket and trousers). Please note that Pac a Macs or similar are not suitable at this level. Walking boots must support the whole ankle (walking shoes are not suitable). We also recommend using your own expedition tent at this level as hired ones can vary in quality. Page 5 of 14
We do ask that all items are returned clean, dry and on time, as they are often needed for other expeditions soon after they are returned. If the items are broken or damaged, or are not returned within the timeframe given when you hire the equipment (usually one week after an expedition) we may charge you to replace any lost or damaged kit. It may also have an impact on you passing your Award. We do charge a small fee of up to £5 per item to hire kit. We have just conducted a full inventory check, and have disposed of any broken or old equipment, so all existing equipment is in good condition, tested, and deemed suitable for use. When can I collect the items I wish to hire? We will inform you in plenty of time when the Kit Office will be open to collect any items you wish to hire. Your expedition group will be invited to come and collect kit through the school email system. Maps We will provide two maps per group free of charge but there will be an additional charge for any replacement maps that have to be issued. Page 6 of 14
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COME AND SEE US! Miss Evans, DoE Gold Leader can be found in J4/Geography Office during lunch or Mr Diver, DoE Co- ordinator, will be available in Q18 during registration every day. WRITE US A NOTE! All correspondence should be taken to Kingston Reception where it will be put in the DofE post tray. This will then be collected by the DofE team and forwarded to the correct person ASAP. Please do not put notes under the DoE Kit Office door as they are likely to get lost or missed. E-MAIL US! We understand that you cannot always find time to come and see us in person. Therefore, we suggest that you email us if you need our help. PHONE US! Parents may call us on the main College number 01276 457600 and leave a message at Kingston reception. We will do our best to get back to you as soon as possible. WRITE TO US! Parents may write to us: Duke of Edinburgh Office, Collingwood College, Kingston Road, Camberley, Surrey, GU15 4AE. DUKE OF EDINBURGH CO-ORDINATOR Mr C Diver (Bronze) C.Diver@collingwood.surrey.sch.uk DUKE OF EDINBURGH LEADERS Mr N Metcalfe (Silver) N.Metcalfe@collingwood.surrey.sch.uk Miss C Evans (Gold) C.Evans@collingwood.surrey.sch.uk DUKE OF EDINBURGH GOLD ADMIN ASSISTANT Mrs J Bocutt J.Bocutt@collingwood.surrey.sch.uk Page 9 of 14
Your Application and what happens now!
Please understand that we cannot fully register you to join the Gold
DofE Award until:
1. Your parent or carer completes the Parental or Participant’s
Consent Form and returns this by the deadline.
2. Your parent or carer completes the Surrey Youth Service
Application Form enclosed and return this by the deadline.
(Please see notes on “How to Complete the attached Surrey
CC Form etc”).
3. Your parent or carer completes the Collingwood College
‘DofE Application Slip’ enclosed and returns this by the
deadline along with payment.
So don’t delay – register today!
The deadline for return of these forms is:
FRIDAY 24 OCTOBER 2014
and NO applications/forms will be accepted after this date.
Once we receive these, we will then send your application to Surrey
Youth Service to join the Award.
A few weeks later, you will receive an email from us (to your College
email account), containing your log-in details and password. You will
then need to access eDofE to complete your registration and begin
your Award.
We will also log into your account, to add our comments and confirm
your participation in many of the events.
Paper copies of the record book will be handed out at during your
training sessions.
Page 10 of 14Collingwood College DofE Award
Application Slip
Collingwood College DofE Award
Application Slip
To be returned only to Miss Evans by 24 October 2014
NAME OF STUDENT: ……………………………………………… FORM: ........
Please find enclosed a cheque for £54.50 (cheques should be made
payable to ‘Collingwood College’.)
I have paid the £54.50 fee via Parent Pay
I have read and understood the information provided in the Parent’s Guide and
Welcome Pack and understand that once my child is fully enrolled in the DofE
Scheme, the Surrey Welcome Pack fee and Collingwood administration fee is
non-refundable.
NAME OF PARENT: ………………………………………………………..
SIGNATURE OF PARENT: ……………………………........................
DATE: ………………………………..TELEPHONE NUMBER: ………………...
Student’s Personal email: ...........…………………………………….
(This will ensure that we are able to contact you if you still wish to
participate in the award once you have left Collingwood.)
PTO
Page 11 of 14THIS MUST BE COMPLETED AND RETURNED
BY FRIDAY 24 October 2014
PARENTAL OR PARTICIPANT’S CONSENT:
Participant’s Name: ………………………………………………………….. Form: ……………….
By signing this consent form:
I confirm that I have read the terms and conditions (overleaf) associated with this programme.
I acknowledge receipt of, and confirm that I understand the information provided regarding the
rules and guidelines for the camp.
I confirm that I/the participant understand(s) that it is important for everyone’s safety that any
rules and instructions given by staff are obeyed.
I understand that, while the College staff and helpers in charge of the party will take all
reasonable care of the participants, unless they are negligent they cannot be held responsible
for any loss, damage or personal injury suffered by the participants during the duration of the
journeys and the camp stay.
I hereby agree to indemnify Surrey County Council and Collingwood College, its employees
and agents against all liability for injury, loss to person or persons (including death and damage
to property), legal expenses, and direct consequential losses or damage due to the acts or
default of the participant / myself unless the illness, injury or death was directly due to the
negligence of Surrey County Council or Collingwood College, its employees or agents.
Photographs may be taken during the activities/expeditions which then may be used for
promotional purposes. By signing this consent form you are agreeing for any images to be
used for media purposes.
It is my responsibility to inform the Camp Leader, prior to the date of departure, of any changes
to the health of the participant / my health.
I consent/do not consent* to the participant being given a mild painkiller (eg Paracetamol) if
considered necessary by the Camp Leader. *Please delete as appropriate.
If the participant is under 18:
I am in agreement that those in charge may give permission for the participant to receive
medical treatment in an emergency in the event that I, as named Parent/Carer cannot be
contacted.
Signature of Parent/Carer: ……………………………………………… Date: ……………………
If the participant is over 18:
I am in agreement that those in charge may give permission for me to receive medical
treatment in an emergency in the event that I am not in a fit condition to give my permission.
Signature of Participant: …………………………… Date: ……………………
Page 12 of 14COLLINGWOOD COLLEGE
PARTICIPATION IN EDUCATIONAL VISITS / ACTIVITIES
TERMS & CONDITIONS
Whilst giving my consent for my child to participate in the activities/expeditions I
understand and accept that:
1. It is my responsibility to ensure the College is made aware of any pre-
existing medical conditions prior to my child’s acceptance on the
activities/expeditions.
2. It is my responsibility to ensure the College is informed of any new medical
condition that my child develops once he/she is accepted on the Award, but
before any activities/expeditions take place. I note in such cases that a
medical certificate verifying that the child is fit to participate may be required.
(Whilst this may not affect the child’s participation on the
activities/expeditions, it is important that the organiser is made fully aware of
the child’s condition.
3. The College takes no responsibility for any personal belongings taken on
the activities/expeditions. It is my responsibility to arrange my own
appropriate insurance.
4. The College has a right to cancel the activities/expeditions if there are
insufficient participants. In these circumstances, the cost of the expeditions
only will be refunded.
5. The College reserves the right to refuse a student’s participation on the
activities/expeditions, if the organiser has reasons to believe that the child’s
participation, on the grounds of his/her known behaviour in College,
threatens his/her health and safety or that of others during the
activities/expeditions.
6. The College reserves the right to refuse a student’s participation on the
activities/expeditions if, after being accepted on the activities/expeditions,
the student demonstrates behaviour which would render him/her an
unworthy ambassador of the College.
PTO
Page 13 of 14NOTES ON HOW TO COMPLETE THE ATTACHED SURREY
COUNTY COUNCIL D.O.E OPERATING AUTHORITY
APPLICATION FORM
Please complete ALL SECTIONS on this form in BLOCK CAPITALS.
You will notice that this is a triplicate form. Please ensure all 3
copies are clear and legible.
Personal Details:
Please fill this out with the applicant’s details.
Email should be the participant’s Collingwood email address as we
will contact participants regularly through this address. Please note
that the eDofE login and password will be sent to this address.
DofE Centre Details:
To help you complete this section, please find our unit details below:
Name of place where you are undertaking the DofE programme:
Collingwood College, Camberley
Name of Centre Leader: Mr Chris Diver
Entry to the DofE:
You are entering the Duke of Edinburgh Award at: Gold.
Please leave the rest of this section blank.
Cost of Registration in Surrey – please tick: Gold Award £39
Agreement:
Please make sure that participant and parent/carer signature are
signed and dated.
You should leave the sentence about enclosing a cheque/postal
order blank, since your payment is included in the overall fee of
£54.50
IMPORTANT – Please note: If your child is receiving free school
meals, please ensure you tick where applicable.
Please return the white and pink copies to us at Collingwood
College, and retain the blue copy for your own records.
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