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14th IHPBA World Congress Partnership Prospectus - www.ihpba2020.org 14th World Congress of the International Hepato-Pancreato-Biliary Association ...
14th IHPBA World Congress
  Partnership Prospectus

                                                          www.ihpba2020.org

14th World Congress of the International Hepato-Pancreato-Biliary Association 2020
14th IHPBA World Congress Partnership Prospectus - www.ihpba2020.org 14th World Congress of the International Hepato-Pancreato-Biliary Association ...
INVITATION TO TAKE PART
                                                                                                     FAST FACTS
The International Hepatic-Pancreato-Biliary Association, The Asian-Pacific Hepato-
Pancreato-Biliary Association (A-PHPBA) and the Australian and New Zealand Hepatic,                 21-24 September 2020
Pancreatic & Biliary Association (ANZHPBA) are thrilled to host the 14th IHPBA World
Congress in Melbourne, Australia from 21–24 September 2020 at the Melbourne
Convention and Exhibition Centre.                                                                 Melbourne Convention and
The IHPBA World Congress brings together the world’s leading experts in hepatic,                  Exhibition Centre
pancreatic and biliary disciplines to share the newest scientific advances and clinical
innovations in the HPB sciences and to promote education and best practice and to
improve patient care.
                                                                                                3000 Attendees
An excellent four-day scientific program will be complemented by social and
networking opportunities, including the Welcome Reception which is hosted in the
Exhibition Hall. Our industry partners are invited to attend all social events.
                                                                                              www.ihpba2020.org
Melbourne, the home for IHPBA2020, is an international gateway to the rest of
Australia. Melbourne is a vibrant, safe and lively city, and welcomes you warmly to
IHPBA World Congress 2020.
                                                                                            Email danny.perry@mci-group.com
                                                                                           for more information on partnership
COMMITTEE MEMBERS                                                                          and exhibition sales opportunities.

Chairman
                Professor Christopher Christophi                                          +61 2 9213 4015
                Head of the Hepatobiliary and Transplant Unit and Chairman of
                the Division of Surgery / Austin Hospital
                President of A-PHPBA

Deputy Convenor
                Professor Rob Padbury
                Director of Surgery and Perioperative Medicine / Southern
                Adelaide Local Health Network, SA Health

IHPBA2020 Industry Liaison
                Associate Professor Nicholas O’Rourke
                Head of HPB surgery at Royal Brisbane Hospital

                Dr Tom Wilson
                Clinical Director of General & Digestive Surgery / Flinders Medical
                Centre
                President of the ANZ HPBA

2                         IHPBA2020 Partnership Prospectus
14th IHPBA World Congress Partnership Prospectus - www.ihpba2020.org 14th World Congress of the International Hepato-Pancreato-Biliary Association ...
COMMITTEE MEMBERS
           IHPBA Executive Committee
                              Professor Martin Smith                          Professor Oscar Imventarza                           Professor Norihiro Kokudo
                              President                                       Past President                                       President Elect
                              University of Witwatersrand                     Hospital Dr Juan P Garrahan                          University of Tokyo Hospital
                              Johannesburg, South Africa                      Buenos Aires, Argentina                              Tokyo, Japan

                              Dr William Jarnagin                             Professor Kevin Conlon                               Dr Shailesh Shrikhande
                              Treasurer                                       Secretary General                                    Scientific Program Committee
C. (Kees) Dejong              Memorial Sloan Kettering                        Trinity College Dublin                               Chairman
                              Cancer Centre                                   Dublin, Ireland                                      Tata Memorial Centre
                              New York, USA                                                                                        Mumbai, India
 FORMATION
 of Surgery         Dr Elijah Dixon                                           Professor Kees Dejong
University Medical Center
                    Treasurer Elect                                           Secretary General Elect
                              University of Calgary                           Maastricht University Medical Centre
 ress:                        Calgary, Canada                                 Maastricht, Netherlands
an 25

 0
          Industry Sub-Committee
 astricht
 ands Professor William Chapman                             Associate Professor Thomas Aloia                    Professor Andre Montagnini
       Washington University School of Medicine             MC Anderson Cancer Centre                           Universidade De Sao Paulo
 -3877489
       St Louis, USA                                        Houston, USA                                        Sao Paulo, Brazil
 -3875473
@mumc.nl
       Professor Kyung-Suk Suh                              Professor Roberto Troisi                            Professor Pierre Clavien
           Seoul National University Hospital               Federico II University,                             University Hospital Zurich
           Seoul, Korea                                     Naples Italy                                        Zurich, Switzerland

  14-01-1962

 ion:
           HOST
            ProfessorBODIES
                      of HepatoPancreatoBiliary Surgery
            Head of Section Gastrointestinal and Oncologic Surgery,
            Department of Surgery

 ertise:    Metabolism, liver surgery, liver failure, perioperative care,
            surgical training

 ONS: (diplomas, degrees)

           International Hepatic-Pancreato-                 The Asian-Pacific Hepato-                           Australian and New Zealand
  hom) Biliary Association (IHPBA)                          Pancreato-Billiary Association                      Hepatic, Pancreatic & Biliary
 geon
  SurgeryWith over 3,250 members from 105                   (A-PHPBA)                                           Association (ANZHPBA)
          countries, and 52 chapters, IHPBA is      As one of the most recognised                 ANZHPBA has over 200 members who
          the global body for Hepatic-Pancreato-    organisations in its field, A-PHPBA           are dedicated to the growth and aims of
 g trainedBiliary specialists.
             in Surgery     at Maastricht Universityrepresents
                                                     Medicalboth            in and non-surgical the Association. With the support of the
                                                                     surgical
                                                                 Center
 the Netherlands. He finished his surgical training specialists throughout
                                                           in 1997.    From  Asia-Pacific region. Host Body and the International Body,
 000 he worked as a Senior Lecturer and Consultant  Today, moreSurgeon       at members
                                                                  than 500 active                 together they will bring you a successful
ment of Surgery, Royal Infirmary of Edinburgh,         Scotland.     In  2000,
                                                    create the energy of our society.             IHPBA2020.
 ointed consultant surgeon at Maastricht University Medical Center
  t. His clinical focus is on hepatopancreatobiliary surgery and on
 ecovery after surgery; he was a co-founder of the ERAS Society
 ociety.org). His research interests are on metabolism in relation to
ction, and on improving clinical outcomes. He currently is vice-
                                                                                IHPBA2020 Partnership Prospectus                         3
  the Dutch Society of Gastroenterology and Secretary General of
14th IHPBA World Congress Partnership Prospectus - www.ihpba2020.org 14th World Congress of the International Hepato-Pancreato-Biliary Association ...
DELEGATE DEMOGRAPHICS

                             Hepatic, Pancreatic & Biliary Specialists           Gastro

    3,000                    Resident / Trainee Fellows                          Oncologists
  delegates                  Allied Health Professionals                         Nurse practitioners

                             General surgeons                                    Radiologists

Geographic breakdown

Asia                                    1,200 delegates            North and South America             690 delegates

Europe, Africa and Middle East           810 delegates             Australia and New Zealand           300 delegates

                                                                                                              1,200
                                                                   810

                       690

                                                                                                                  300
14th IHPBA World Congress Partnership Prospectus - www.ihpba2020.org 14th World Congress of the International Hepato-Pancreato-Biliary Association ...
PAST IHPBA STATISTICS

Attendance across the last 6                                  Top 15 Countries represented at
IHPBA World Congresses                                        IHPBA World Congress 2018 (Geneva)
                                                                  Japan                    China
                                                                  Switzerland              USA
                                                                  UK                       South Korea
                                                                  Netherlands              Italy
 1,463    1,800   1,871    1,945       2,959                      India                    France
                                                                  Germany                  Spain
 2010     2012    2014     2016        2018
 Buenos   Paris   Seoul   Sao Paulo   Geneva                      Brazil                   Singapore
  Aires                                                           Australia

                                      IHPBA World Congress 2018 (Geneva)
                                      delegates by primary speciality

                                       General HPB                     53%      Interventional Radiology   1%

                                       Gall Bladder and Biliary                 Hepatology                 2%
                                                                          4%
                                       Surgery
                                                                                Research                   3%
                                       Liver Surgery                      17%
                                                                                Allied Health              2%
                                       Pancreas Surgery                   12%

                                       Transplantation                    7%

                                                         IHPBA2020 Partnership Prospectus                       5
14th IHPBA World Congress Partnership Prospectus - www.ihpba2020.org 14th World Congress of the International Hepato-Pancreato-Biliary Association ...
CONFERENCE PROGRAM

IHPBA2020 will offer a scientific program highlighting the latest medical and scientific advances in basic and clinical research as
well as practice in the field of hepato-pancreato-biliary.

PROPOSED TOPICS AT IHPBA2020 INCLUDE:
• Liver                                                             • Professional development
• Pancreas                                                          • Robotics and other technologies
• Biliary                                                           • The application of molecular biology to HPB disorders
• General HPB                                                       • Regional therapies in liver malignancy
• Transplantation                                                   • Common bile duct exploration
• Controversies in HPB surgery

PRELIMINARY CONFERENCE PROGRAM
            Saturday 19       Sunday 20         Monday 21      Tuesday 22      Wednesday 23 Thursday 24           Friday 25
            September         September         September      September       September    September             September
0745
                                                Registration
0830
                                                               Plenary         Plenary           Plenary
0900
1000                                            Consensus      Coffee Break    Coffee Break      Coffee Break
                                                Meeting                                                           Industry
                                                               Parallel        Parallel          Parallel
1100                                                                                                              Organised
                                                               Sessions        Sessions          Sessions
                                                               Parallel Lunch Parallel Lunch     Parallel Lunch   Post Event
1200                                            Lunch Break                                                       Workshops
                                                               Symposiums Symposiums             Symposiums
            International
1300        Fellows Retreat International   Post Graduate
                                                               Parallel        Parallel
                            Fellows Retreat Programs and       Sessions        Sessions          Parallel
1400                                        Workshops                                            Sessions
1500                                            Coffee Break   Coffee Break    Coffee Break
                                                               Parallel        Parallel          Closing
1600
                                                               Sessions        Sessions          Function
                                                Opening
                                                Ceremony       Parallel        Parallel
1700                                                           Evening         Evening
                                                               Symposiums      Symposiums
1800
1900                                                                           Gala Dinner

            **Draft program subject to change

6                           IHPBA2020 Partnership Prospectus
14th IHPBA World Congress Partnership Prospectus - www.ihpba2020.org 14th World Congress of the International Hepato-Pancreato-Biliary Association ...
PARTNERSHIP LEVELS

DIAMOND                                                          PREMIER
PARTNER                                                          PARTNER
    USD200,000                                                       USD130,000

• One Lunch Symposium in Plenary Theatre (900 Pax) on Day        • One Lunch Symposium in a 400 Pax room on Day 1 or 2
  1 or 2 (Subject to availability)                                 (Subject to availability)
• One Lunch Symposium in 400 Pax Room on Day 1 or 2              • One Lunch Symposium in 400-900 Pax Room on Day 3
  (Subject to availability)                                        (Subject to availability)
• One Evening Symposium in 400 Pax Room on Day 1 or 2            • 36m2 of exhibition space
  (Subject to availability)                                      • USD40,000 to spend on branding and marketing
• 54m2 of exhibition space                                         entitlements (please see page 11-12)
• USD60,000 to spend on branding and marketing                   • Acknowledgement as a sponsor from this category in the
  entitlements (please see page 11-12)                             below congress branding
• Ownership of 20 pax meeting room for the duration of              • EDMs, congress website, event app, promotional leaflets,
  congress                                                            intersession slides at congress and on generic signage at
• Acknowledgement as a sponsor from this category in the              congress
  below congress branding                                        • Three (3) complimentary e-brochure in the congress app
   • EDMs, congress website, event app, promotional leaflets,    • One (1) email sent to all registered IHPBA 2020 delegates
     intersession slides at congress and on generic signage at   • 15 full congress registrations
     congress
                                                                 • 8 exhibitor registrations
• Five (5) complimentary e-brochure in the congress app
• Two (2) email sent to all registered IHPBA 2020 delegates
• 20 full congress registrations
• 10 exhibitor registrations

                                                                  IHPBA2020 Partnership Prospectus                             7
14th IHPBA World Congress Partnership Prospectus - www.ihpba2020.org 14th World Congress of the International Hepato-Pancreato-Biliary Association ...
PARTNERSHIP STRUCTURE

MAJOR                                      SUPPORTING                                PRIMARY
PARTNER                                    PARTNER                                   PARTNER
    USD100,000                                 USD70,000                                 USD50,000

• USD45,000 to spend on audience           • USD25,000 to spend on audience          • USD15,000 to spend on audience
  engagement entitlements (please see        engagement entitlements (please see       engagement entitlements (please see
  page 9-10)                                 page 9-10)                                page 9-10)
• 27m2 of exhibition space                 • 18m2 of exhibition space                • 18m2 of exhibition space
• USD30,000 to spend on branding and       • USD25,000 to spend on branding and      • USD15,000 to spend on branding and
  marketing entitlements (please see         marketing entitlements (please see        marketing entitlements (please see
  page 11-12)                                page 11-12)                               page 11-12)
• Acknowledgement as a sponsor from        • Acknowledgement as a sponsor from       • Acknowledgement as a sponsor from
  this category in the below congress        this category in the below congress       this category in the below congress
  branding                                   branding                                  branding
    • EDMs, congress website, event app,      • EDMs, congress website, event app,      • EDMs, congress website, event app,
      promotional leaflets, intersession        promotional leaflets, intersession        promotional leaflets, intersession
      slides at congress and on generic         slides at congress and on generic         slides at congress and on generic
      signage at congress                       signage at congress                       signage at congress
• One (1) complimentary e-brochure in      • 8 full congress registrations           • 6 full congress registrations
  the congress app                         • 4 exhibitor registrations               • 4 exhibitor registrations
• 10 full congress registrations
• 6 exhibitor registrations

8                        IHPBA2020 Partnership Prospectus
14th IHPBA World Congress Partnership Prospectus - www.ihpba2020.org 14th World Congress of the International Hepato-Pancreato-Biliary Association ...
AUDIENCE ENGAGEMENT ENTITLEMENTS

AUDIENCE ENGAGEMENT
Lunch Symposium 1 hour lunch symposium.                                                        400 pax room
                   Includes;                                                                    Day 1/2 - USD45,000
                    • Room and basic AV                                                          Day 3 - USD25,000
                    • Acknowledgement on IHPBA2020 website                                     Available to only
                    • Signage advertising the symposium                                        Supporting Partner
                    • Use of IHPBA2020 logo on symposium invitation                            and above
                    • Opportunity to brand door signage and projection in the room upon
                                                                                               200 pax room
                      delegate entry
                                                                                                Day 1/2 - USD25,000
                    • Symposium program on congress website
                    • Display table at entrance of meeting room                                  Day 3 - USD15,000
                    • Room capacity is based on theatre style                                  Available to only
                                                                                               Primary Partner and
                    • Lunch box catering provided
                                                                                               above

Evening            1 hour evening symposium. Symposium to begin after congress program         900 pax room
Symposium          concludes for the day.                                                           USD20,000
                   Includes;
                    • Room and basic AV                                                        400 pax room
                    • Signage advertising the symposium                                             USD15,000
                    • Use of IHPBA2020 logo on symposium invitation
                    • Opportunity to brand door signage and projection in the room upon        200 pax room
                      delegate entry
                                                                                                    USD10,000
                    • Symposium program on congress website
                    • Display table at entrance of meeting room
                    • Room capacity is based on theatre style
                    • Catering costs to be covered by sponsor

Post event         Post event full-day workshop promoted as part of the event program.         200 pax room
workshop           Includes;                                                                        USD30,000
                    • Room and basic AV included
                    • Signage advertising the workshop
                    • Use of IHPBA2020 logo on workshop invitation
                    • Opportunity to brand door signage and projection in the room upon
                      delegate entry
                    • Workshop program on congress website
                    • Display table at entrance of meeting room
                    • Catering costs to be covered by sponsor

                                                            IHPBA2020 Partnership Prospectus                          9
14th IHPBA World Congress Partnership Prospectus - www.ihpba2020.org 14th World Congress of the International Hepato-Pancreato-Biliary Association ...
BRANDING AND MARKETING ENTITLEMENTS

BRAND EXPOSURE
Lanyard Sponsor     Branding on Lanyard alongside IHPBA2020 branding.                                     USD35,000
                    Acknowledgement onsite and online as a congress partner.                         Exclusive

Pocket Program      Branding on the IHPBA2020 Pocket Program.                                             USD20,000
Sponsor             Acknowledgement onsite and online as a congress partner.                         Exclusive

Congress Mobile     Branding on the welcome page of the Official Event App, Four (4) pop-up               USD30,000
App Sponsor         notifications during the congress as promotion of your organisation.
                                                                                                     Exclusive
                    Acknowledgement onsite and online as a congress partner.
                    Content and timing of notifications subject to approval prior to the congress.

Wi-Fi Sponsor       Branding on the Wi-Fi Welcome Page.                                                   USD15,000
                    Acknowledgement onsite and online as a congress partner.                         Exclusive

E-Poster Area       Branding throughout the E-Poster Area through floor decals and printed                USD25,000
Sponsor             signage.
                                                                                                     Exclusive
                    Acknowledgement onsite and online as a congress partner.
                    Final branding design and location at discretion of congress management.

Charging Zone       Branding on the Event Charging Zones. Zones will be available in the                  USD15,000
Sponsor             exhibition.
                                                                                                     3 available
                    Acknowledgement onsite and online as a congress partner.

Barista Zone        Branding on the Event Barista Zone through floor decals and signage                    SOLD
Sponsor             around the zone and where possible on the cart.
                    Acknowledgement onsite and online as a congress partner.
                    Includes one zone, barista/service staff and complete coffee/tea service
                    open for all delegates during the catering hours.
                    Branded cups can be provided at the expense of the sponsor. The cups are
                    to adhere to the congress sustainability values.

Registration Desk   Branding on or next to the Event Registration Desk.                                   USD25,000
Sponsor             Acknowledgement onsite and online as a congress partner.                         Exclusive
                    Final position and design at discretion of congress management.

Catering Zone       Branding of the Event Catering Zone through floor decals and signage                  USD20,000
Sponsor             around the zone and where possible within the dedicated zone.
                                                                                                     Exclusive
                    Acknowledgement onsite and online as a congress partner.
                    Additional branding can be supplied by the sponsor at discretion of
                    congress management.

                                                             IHPBA2020 Partnership Prospectus                         10
BRANDING AND MARKETING ENTITLEMENTS

Water Station         Branding of the Event Water Stations through floor decals and branding             USD5,000
Partner               on stations where possible with approval from venue
                                                                                                   3 available
                      Acknowledgement onsite and online as a congress partner.

Column wrap in        Opportunity to provide branding on a column that is positioned in a high     1x column
registration area     traffic area within the registration area                                         USD10,000
                      Specifications: 2570mm width
                                                                                                   2x columns
                                                                                                        USD15,000
                                                                                                   1 available

Column wrap           Opportunity to provide branding on a column that is positioned in a high           USD8,000
in front of main      traffic area in front of the main plenary room entrance
                                                                                                   3 available
plenary room          Specifications: 2570mm width
entrance

Overhead banners Opportunity to provide your branding on highly visible overhead banners                 USD10,000
                      within the venue, two positions are available
                                                                                                   1 available in each
                      Ground floor and level one visibility                                        location
                      Exhibition entry and exit visibility
                      Specifications: 2600mm x 4000mm

Main foyer glass      Opportunity to provide your branding on a glass panel in the main foyer of        USD10,000
panels                the convention
                                                                                                   2 available
                      Specifications: 1920mm x 2600mm

Exhibition entry      Opportunity to provide your branding on the exhibition entry bulkhead.            USD30,000
Bulkhead              Specifications: 6500mm x 1850mm                                              Exclusive

MARKETING EXPOSURE
Electronic            One email sent to all registered IHPBA2020 delegates.                              USD2,000
Newsletter            Email will be distributed through the IHPBA2020 mailing system with          4 available
                      content created by the sponsor.

Social Media          Opportunity to provide content for 2 social media posts pre-event.                 USD2,000
                      Posts will be distributed through the IHPBA2020 marketing committee.         5 sold
                                                                                                   5 available

Website Banner        Opportunity to provide a banner on the IHPBA2020 Website.                          USD5,000
                                                                                                   2 available

E-brochure insert     Opportunity to include a e-brochure in the electronic satchel on the app.          USD2,000
in electronic
satchel                                                                                            15 available

11                   IHPBA2020 Partnership Prospectus
EXHIBITION

                    Exhibition floor space                                        Exhibition shell scheme
                         USD1,000                                                       USD1,200
                    per m (minimum size 6m )
                         2                2
                                                                                  per m (size 6m2-18m2)
                                                                                        2

INCLUSIONS
                         Floor space      Shell scheme     Description

Promotion                                                  Company logo and 50 word profile on congress website
                                                           and congress app

Staff onsite                                               2 exhibitor passes per 9m2

Walls                                                      White melamine wall panels (1 back and 2 side walls)
                                                           Corner booths can be left open based on request

Fascia Panel                                               Company name on fascia panel – maximum 30 letters

Lights                                                     2 x 120w spots per 9m2 mounted on light track inside
                                                           fascia

Power                                                      One single power point with a maximum loading of 5
                                                           amps. Additional power can be purchased on request

Additional                                                 1 trestle table and 2 chairs per 9m2. Any additional
Equipment                                                  equipment can be hired through the exhibition supplier at
                                                           exhibitors own expense

Listing on onsite                                          Exhibitor company name
signage                                                    Booth location
                                                           Company logo
                                                           Full contact details

                                                         IHPBA2020 Partnership Prospectus                         12
PROPOSED EXHIBITION TIMETABLE
                                            21 September 2020             00:01–12:00       Stand build and custom stand build

                                                                          12:00–17:00       Exhibitor move in

                                                                                            Welcome Reception in the
                                                                          18:00
                                                                                            exhibition

                                            22 September 2020             08:00–17:00
                                                                                            Exhibition open (catering served in
                                                                                            breaks for MT, lunch and AT)

                                            23 September 2020             08:00–17:00
                                                                                            Exhibition open (catering served in
FLOOR                                                                                       breaks for MT, lunch and AT)

SPACE ONLY                                  24 September 2020             08:00–15:00
                                                                                            Exhibition open (catering served in
                                                                                            breaks for MT, lunch and AT)

                                                                          15:00–17:00       Exhibitors to begin move out

Custom designed exhibition                                                17:00–23:59       Exhibition pack down
booth must be erected
on the floor space. A CAD
drawing, engineering
specifications and an artist’s
impression will be required                STAFFING EXHIBITOR BOOTHS
and is subject to approval by              All exhibition booths must be staffed by organisation representatives and all
the venue and the congress                 representatives must be registered for the congress. Additional personnel required to
managers. Deadline for                     staff the exhibition stand must purchase additional exhibitor registrations. An online
submission Friday 21 August                registration form will be forwarded to sponsors and exhibitors for completion closer to
2020.                                      the congress. Additional exhibitor registrations are available for the following fee:

                                           Exhibition staff catering pack for full congress: USD250

                                           The full exhibitor registration includes all day catering on Monday 21, Tuesday 22
                                           and Wednesday 23 September 2020. It also includes attendance at the welcome
                                           reception and a name badge.

                                           Exhibitor registration does not include attendance at sessions.

13                         IHPBA2020 Partnership Prospectus
EXHIBITION FLOOR PLAN
*This floor plan is a draft only and is subject to changes. To view the most current floor plan, click here:
https://mciaustralia.eventsair.com/ExhibitionPortal/ihpba2020/exhibitors/floorplan/live

                                                                                                                  Available floor space
                                                             CATERING STATION

                                                                                                  STATION #2
                                                                                                   BARISTA
                                                                                                                   6m 2
                         ACTIVATION ZONE
                                                                                                                   9m 2

                                                                                                                  18m 2
                                                                    TALKING
     07                                                             POSTERS                           62
                               DELEGATE       28        30
                                LOUNGE
    06                                        27        29          31        32                      61

    05                                                                                                60
                                                                                                                  27m 2
    04                        CHARGING                              33        35                      59
                               STATION             25
             E-VIDEO 2

                               08        09        24               34        36                      58

                                                                                                      57
                                                                                                                     36m 2
                                                                                              E-VIDEO 4

                                                        23          37        38
    CATERING STATION

                                              20        22          39        40

                                                        21          41        42                                      54m 2
                                                                                   E-POSTER DISPLAY

                                                   19               43        44

                                                                   CHARGING
  STATION #1

                                                   18                                                             Available shell scheme
   BARISTA

                                                                    STATION

                                                                                                                   6m 2
                                                                                              E-VIDEO 3

    03                         TALKING
                               POSTERS                                                                             9m 2
                                              16        17         DELEGATE
                                                                    LOUNGE
    02                         10        11                                                           56

                                                                                                      55          18m 2
     01
                                                                              46                      54
                                    12             15               45
             E-VIDEO 1

                                                                              47                      53

                                                                                                      52

                                                                                                      51

      MEETING                       13             14                    48                           50
       ROOM

                                                                                                      49

                                                                                                          IHPBA2020 Partnership Prospectus   14
                                ENTRY
TERMS AND CONDITIONS

Things you need to know                             In the unlikely case that the event                   Exhibitor notes
• You (Sponsoring /Exhibiting organisation) by      cancels                                               • You may not assign, share, sub-let, or grant
  returning the sponsorship booking form or the     • The extent of refunds will be a matter for the        licences for the whole or part of the booth
  exhibition booking form accept these Terms          Host Organisation (the underwriter) to decide.        without our prior approval. Please email the
  and Conditions.                                     We have no responsibility for making refunds          congress manager for further information.
• We/Us (MCI ABN 76 108 781 988) representing         and attempts to cancel credit card payments         • We reserve the right to ask you to remove any
  the Organising Committee and the Host Body          will be rejected by our bank.                         display items we deem as unacceptable.
  do not accept responsibility for any errors,                                                            • You must conduct business only from within
  omissions or changes.                             You and your staff—onsite                               the confines of your booth. You may not tout,
• Details may change without notice. Please         • Your application to sponsor and/or exhibit does       or place any material, outside your booth/
  refer to the website (ihpba2020.org) for the        not constitute an attendee registration. You will     space causing obstruction of the aisles.
  latest information on the event.                    need to do that separately online.                  • You will be responsible for any reasonable
                                                    • All exhibition staff must be registered online—       costs of repairing the booth or premises should
Financial facts                                       i.e. complimentary exhibitor registration,            you paint, mark or damage any fixtures or
• Phone or unpaid bookings will not be accepted.      or by purchasing additional exhibitor staff           fabric.
                                                      registrations.                                      • Food, beverage or prohibited items are
• We will issue a tax invoice which is payable
  within 14 days. If you miss the payment                                                                   not permitted at the event unless prior
  date, any time dependent discounts will be        Print entitlements                                      arrangements are made with the congress
  forfeited— i.e. you will be billed at the next    • Logos and other printed material may, at our
                                                                                                            managers.
  highest level (early rate to standard, etc.).       sole discretion, be reproduced in colour (where
                                                      possible), OR the nominated congress spot           • Any supplier you use onsite must conform
• You will not receive any sponsorship or
                                                      colour/s OR mono depending on method of               to the venue’s OH&S, insurance and other
  exhibition entitlements, including allocation
                                                      production.                                           regulations.
  of booth location (allocated in order of
  sponsorship/exhibition level) until all monies    • The sponsor must provide suitable material          • You are solely responsible for any physical loss
  have been paid.                                     to meet our publication requirements and              or damage to your own property.
• All sponsorship and exhibition prices are in        deadlines.                                          • You must hold a current public liability
  USD.                                              • Please provide all material at 300 DPI at             insurance policy for a minimum of
                                                      100% in jpeg (preferred for website) AND eps          AUD10,000,000. Please forward the name of
• All prices include GST
                                                      (preferred for print) format including, where         your insurer, your policy number, the insured
• Payment via credit card will incur a payment                                                              amount and its renewal date to us at least
                                                      possible, RGB or Pantone colour equivalents.
  processing fee of 2.95%                                                                                   four weeks prior to the event. Entry to the
                                                    • Where applicable, advertisements are to be
• Payments can be made via EFT.                                                                             venue will be denied if you have not provided
                                                      supplied by the sponsor.
• If you pay by electronic funds transfer you                                                               this information. If you are unable to organise
                                                    • No print or web recognition will be given unless      insurance cover as required, please contact
  agree to pay any bank charges and must
                                                      payment terms have been met.                          the congress managers to discuss options.
  include these in the amount you transfer.
• You must notify us in writing if you need to      Sponsor notes
  cancel.
                                                                                                          Privacy statement
                                                    • All sponsor functions must be endorsed by the       • Your name and contact information, including
• Cancellations made before 31 March 2020             IHPBA2020 congress managers                           electronic address, may be used by parties
  will be refunded less 15% cancellation fee.
                                                    • If you are approved by the congress organisers        directly related to the event such as the
  Cancellations received between 31 March
                                                      to host a private function, sponsors must do          organisers and approved stakeholders,
  and 1 July 2020 will be refunded less a 50%
                                                      so at their own expense and within the time &         for relevant purposes such as promotion,
  cancellation fee.
                                                      date the congress managers approve.                   networking, and administration of this, and
• Any cancellations received after 1 July 2020                                                              future events of this type. If you do not
                                                    • Failure to notify or receive approval for
  will not be eligible for a refund                                                                         consent, please advise us.
                                                      hosting a sponsor function during IHPBA2020
• Your non-payment does not cancel your               may result in forfeiture of sponsorship fees/       • In addition, your name, organisation, country/
  contractual obligations to us.                      entitlements, or the ability to be involved as a      state of origin may be published on the list
• No exhibitor shall occupy allocated space until     sponsor or exhibitor to IHPBA in the future           which is provided to delegates, exhibitors
  all monies owing to the organiser are paid in     • Sponsorship of speakers and sessions are              and sponsors at the event. If you do not wish
  full.                                               subject to additional terms and conditions.           your details to be included in this list, please
                                                                                                            contact us.

                                                                                                          Non-sponsor functions
                                                                                                          • Ad-hoc or unapproved non-sponsor functions
                                                                                                            running prior to, during or post congress are
                                                                                                            prohibited. Failure to comply will result in a
                                                                                                            forfeit of sponsorship fees and entitlements.
15                               IHPBA2020 Partnership Prospectus
CONTACT US
Email Danny Perry for more
information on partnership and
exhibition sales opportunities.

Danny Perry
+61 2 9213 4015
danny.perry@mci-group.com
www.ihpba2020.org
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