AGW 2020 - Your invitation to participate in - GESA AGW 2020
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AGW 2020
Your invitation to participate in
AGW 2020
Sunday, 30 August – Tuesday, 1 September 2020
Melbourne Convention and Exhibition Centre
Melbourne
Supporting Organisation:
G A S T R O E N T E R O L O G I C A L S O C I E T Y O F A U S T R A L I A | A U S T R A L I A N G A S T R O E N T E R O L O G Y W E E K 2020
Sponsorship &
Exhibition Opportunities
Contents
Invitation to AGW 2020...................................................................... 1
Join our loyal supporters.................................................................... 2
Sponsorship Opportunities................................................................. 3
Platinum Sponsorship Package........................................................... 4
Gold Sponsorship Package.................................................................. 5
Silver Sponsorship Package................................................................ 6
Additional Sponsor Opportunities...................................................... 7
Symposia............................................................................................ 9
Exhibitor Packages............................................................................ 10
Floor Plan......................................................................................... 13
AGW 2020 Sponsor and Exhibitor Application Form........................ 14
Terms and Conditions....................................................................... 17
Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020
GASTROENTEROLOGICAL SOCIETY OF AUSTRALIA
GESA AGW 2020
AU S T R A L I A N G A S T RO E N T E RO LO GY W E E K 2020
Invitation to AGW 2020
We are pleased to invite your organisation to participate in AGW 2020 from Sunday 30 August –
Tuesday 1 September at the Melbourne Conference and Exhibition Centre.
The conference is proudly hosted by Gastroenterological Society of Australia (GESA) and the Gastroenterological
Nurses College of Australia (GENCA)
Why align your brand with GESA?
GESA is the peak membership organisation for health care professionals and researchers working in the fields
of gastroenterology and hepatology.
The Society sets, promotes and continuously improves the standards of clinical practice, training, research and
patient care in gastroenterology and hepatology in Australia.
As the chief advocacy group, GESA works with the Federal and State Departments of Health and other policy
setting organisations.
The benefits of being part of GESA AGW are:
• Your brand will be aligned with GESA, Australia’s peak body representing gastroenterology and hepatology;
• Reaching more than 1,500 delegates attend over three days;
• Raising awareness of your brand, products and services to your target demographic;
• Networking with other sponsors and developing professional relationships beneficial to your company;
• Connecting with and creating relationships with existing and new customers during all catering breaks
across the three days of the conference; and
• Your representatives can attend sessions to hear first-hand the information being shared with your
target audience including their questions and challenges, allowing you to identify opportunities for your
organisation to provide valuable solutions.
Your commitment and support is instrumental in the success of AGW. GESA offers various sponsorship and
exhibitor packages. These packages are indicative and can be customised to meet your requirements.
AGW continues to be the focal point of GESA’s activities with the largest gathering of the GE community in
Australia and we welcome your active participation.
We warmly invite you to be a part of AGW 2020 in Melbourne.
Fiona K. Bailey
CEO GESA
Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020 1
Sponsorship &
Exhibition Opportunities
Join our loyal supporters
Thank you to all our sponsors and exhibitors for their support and participation in AGW 2019.
A AG W 201
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A AG W 201
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SILVE R
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3-D Matrix Medical Technology Pty Ltd Emerge Health Pty Ltd MDA National Insurance
AbbVie Pty Ltd Endomed Medlab Clinical Ltd
ANGMA Endosoft Medrobotics Australia Pty Ltd
ANZGITA Endotherapeutics Pty Ltd Medtronic Australia Pty Ltd
Apollo Endosurgery Australia Endovision Australia Metagenics (Aust) Pty Ltd
Aspen Pharma Pty Ltd Evidence Based Probiotics Microba
ausEE Inc Ferring Pharmaceuticals Pty Ltd Mylan Health
Avant Mutual Fibroscan - Medical Technologies Norgine
Australia P/L
Bayer Nova Nordisk
Flolite Industries Pty Ltd
bioMérieux Australia Pty. Ltd Olympus
Fresenius Kabi
Boston Scientific Pentax Medical
Gallay Medical and Scientific
C R Kennedy & Company Pty Ltd Pfizer
GBMA Education
Cantel Provation Medical Australia
GENCA
Celltrion Australia Smartline Machinery
Genie Solutions
Chongqing Jinshan Science & Technology Takeda Pharmaceuticals Australia Pty Ltd
(Group) Co, Ltd. Getinge Australia Pty Ltd
Telstra Health - Payment Pending
Cook Medical Gilead
The A2 Milk Company
Crohn’s & Colitis Australia Janssen-Clag Pty Limited
Viform Pharma
Device Technologoes Laverty Pathology
Wassenburg Medical
Eisai Ausraliua Pty Ltd MD Solutions
2 to contents Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020
GASTROENTEROLOGICAL SOCIETY OF AUSTRALIA
GESA AGW 2020
AU S T R A L I A N G A S T RO E N T E RO LO GY W E E K 2020
Sponsorship Opportunities
Platinum Gold Silver
Exhibition floor space (raw) 12m × 6m 9m × 6m 6m × 6m
Coffee Cart Option (at your expense)* — —
Delegate Catering Option
(at your expense & 1 catering item only)
Logo acknowledgement on the AGW 2020 website
homepage & App with link to your website
Push notification(s) (max 200 characters) via AGW App 2 1 1
Platinum Gold Silver
Availability of AGW 2020 logo for use on your GESA approved material
Logo Logo Logo
Information items on AGW App 2 1 1
Staff registrations (in staff member name) Includes: morning
tea, lunch and afternoon tea, and entry to conference sessions 14 10 8
(where seats available). Excludes entry to AGW 2020 Dinner
Additional staff registrations can be purchased at the
exhibitor rate of $150/per person/per day
Tickets to the AGW 2020 Dinner 3 2 1
Recognition of Sponsorship on Welcome signage
To make a booking please contact: Loretta York on 0408 183 933 or email: professionaldevelopment@gesa.org.au
To avoid disappointment please book early, 2018 and 2019 spaces were filled quickly.
* First option to Platinum Sponsors. If all opportunities are not taken by Platinum
Sponsors opportunities may be extended to other sponsors and exhibitors
Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020 to contents 3
Sponsorship &
Exhibition Opportunities
Platinum Sponsor
$75,900 (inc GST)
Platinum Sponsorship Package
• One 12m x 6m raw exhibition space. Includes 14
staff exhibitor registrations and 3 AGW 2020 Dinner
tickets
• Coffee Cart Option (at your organisation’s expense)
• Delegate Catering Option (at your organisation’s
expense & on your stand)
• First-tier position of your logo on the homepage of
the AGW 2020 website & App
• Logo recognition on all conference main holding
slides
• Availability of AGW 2020 platinum logo to use on
your organisation’s approved material
• Two information items on conference app
• Logo recognition on Conference Welcome feature
• Additional staff registrations can be purchased at
the exhibitor rate of $150/per person/per day
Building Specifications
Rigging — 5 metre height restriction applies.
Wall Heights and Lengths
• Solid walls to be no higher than 3 metres
• Solid walls are limited to 50% of the length of the side
• All custom stand designs must be approved by GESA
and the venue to allow for unrestricted views
4 to contents Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020
GASTROENTEROLOGICAL SOCIETY OF AUSTRALIA
GESA AGW 2020
AU S T R A L I A N G A S T RO E N T E RO LO GY W E E K 2020
Gold Sponsor
$51,700 (inc GST)
Gold Sponsorship Package
• One 9m x 6m raw exhibition space. Includes 10
staff exhibitor registrations and 2 AGW 2020 Dinner
tickets
• Delegate Catering Option (at your organisation’s
expense & on your stand)
• Second-tier position of your logo on the homepage
of the AGW 2020 website & App
• Logo recognition on all conference main holding
slides
• Availability of AGW 2020 gold logo to use on your
organisation’s GESA approved material
• One information items on conference app
• Logo recognition on Conference Welcome feature
• Additional staff registrations can be purchased at
the exhibitor rate of $150/per person/per day
Building Specifications
Rigging — 5 metre height restriction applies.
Wall Heights and Lengths
• Solid walls to be no higher than 3 metres
• Solid walls are limited to 50% of the length of the side
• All custom stand designs must be approved by GESA
and the venue to allow for unrestricted views
Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020 to contents 5
Sponsorship &
Exhibition Opportunities
Silver Sponsor
$36,300 (inc GST)
Silver Sponsorship Package
• One 6m x 6m raw exhibition space. Includes 8 staff
exhibitor registrations and 1 AGW 2020 Dinner
ticket
• Delegate Catering Option (at your organisation’s
expense & on your stand)
• Third-tier position of your logo on the homepage of
the AGW 2020 website & App
• Logo recognition on all conference main holding
slides.
• Availability of AGW 2020 silver logo to use on your
organisation’s GESA approved material.
• One information item on conference app
• Logo recognition on Conference Welcome feature
• Additional staff registrations can be purchased at
the exhibitor rate of $150/per person/per day
Building Specifications
Rigging — 5 metre height restriction applies.
Wall Heights and Lengths
• Solid walls to be no higher than 3 metres
• Solid walls are limited to 50% of the length of the side
• All custom stand designs must be approved by GESA
and the venue to allow for unrestricted views
6 to contents Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020
GASTROENTEROLOGICAL SOCIETY OF AUSTRALIA
GESA AGW 2020
AU S T R A L I A N G A S T RO E N T E RO LO GY W E E K 2020
Additional Sponsor Opportunities
International Speaker Sponsor $16,500 (inc GST)
• Your sponsorship contribution will make it possible for the program to be expanded to incorporate additional
International Speakers
• Logo recognition on all conference main holding slides
• Logo acknowledgement on the AGW 2020 web page and App with a link to your organisations website
• Your organisation’s logo on exhibition entrance signage
Technology Sponsor $16,500 (1 available) (inc GST)
• AGW 2020 Wi-Fi password to be selected by yourself
• Your organisation’s logo incorporated into signage on the AGW 2020 App information booth within the
venue foyer
• Logo acknowledgement on the AGW 2020 web page and App with a link to your organisation’s website
• Dedicated page on the AGW 2020 App
• Your organisation’s logo on signage displaying the Wi-Fi password
• Logo acknowledgement on the AGW 2020 web page with a link to your organisation’s website
• Your organisation’s logo included on exhibition entrance signage
Women In Gastroenterology and Hepatology Breakfast $8,800 (1 available) (inc GST)
• Your organisation’s signage positioned outside the presentation room. Signage provided by your organisation
• Opportunity to offer a branded gift for attendees at the breakfast
• Four complimentary breakfast registrations
• Logo acknowledgement on the AGW 2020 web page and App with a link to your organisation’s website
• Breakfast listed in the AGW 2020 program
• Your organisation’s logo on exhibition entrance signage
Conference Pens $4,400 (1 available) (inc GST)
• Pens sourced by GESA and branded with your organisation’s logo
• Your organisation’s logo listed on AGW 2020 website and App with a link to your website
• Your organisation’s logo on exhibition entrance signage
• One complimentary full registration
Lanyards $4,400 (1 available) (inc GST)
• Lanyard wallet will be branded with your organisation’s logo
• Your organisation’s logo listed on AGW 2020 website and App with a link to your website
• Your organisation’s logo on exhibition entrance signage
• One complimentary full registration
Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020 to contents 7
Sponsorship &
Exhibition Opportunities
Additional Sponsor Opportunities
Travel Grant Sponsor $3,300 (inc GST)
• Sponsored travel grant will cover the cost for an abstract presenter’s return economy airfares from the
nearest major airport to their home, accommodation and/or registration.
• Naming rights of sponsored travel grant
• Acknowledgement of sponsored named grant on the AGW 2020 website
• Photo opportunities with the recipient at your organisation’s booth or other location at the conference
• Opportunity to select the recipient of sponsored travel grant
• Your organisation’s logo listed on the AGW 2020 website and App with a link to your website
Gala Dinner Sponsor $13,750 (inc GST)
• Table of 10
• Opportunity to provide signage out side room. Signage to be supplied by sponsor
• Dinner give away if you wish
• 5 minute presentation at dinner
Young GESA Networking Drinks $5,500 (inc GST)
• Opportunity to provide signage out side room. Signage to be supplied by sponsor
• Attendance 2 people
• Small table top display
Name Badge 2nd Side $2,200 (inc GST)
• Opportunity to have company details listed on reverse of name badge
• Company listed as name badge sponsor on website
Poster of Merit Defending $4,400 (1 available) (inc GST)
• Opportunity to provide branded signage in the POM Defending Area. Signage to be provided by sponsor
• Company listed on GESA AGW website and app with link to your organisation’s website
• Opportunity to provide prize for winner
Speaker Preparation Room Sponsor $5,500 (1 available) (inc GST)
• Opportunity to provide branded signage in the speaker’s prep room. Signage to be provided by sponsor
• Opportunity to provide speaker support staff with a branded item such as a polo shirt to wear
• Company listed on GESA AGW website and app with link to your organisation’s website
More Sponsor Opportunities
Additional Sponsor Opportunities to be advised
8 to contents Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020GASTROENTEROLOGICAL SOCIETY OF AUSTRALIA
GESA AGW 2020
AU S T R A L I A N G A S T RO E N T E RO LO GY W E E K 2020
Additional Sponsor Opportunities
The following opportunity is available to Platinum, Gold or Silver sponsors.
Symposia
Opportunities exist for Platinum, Gold or Silver sponsors to host a breakfast, lunch or
evening symposium. A maximum of 1 symposium per GI discipline will be available to
sponsors of AGW 2020.
Symposia submissions will be reviewed by the AGW 2020 Scientific Program Committee
(SPC) and allocated based on their relevance to the AGW 2020 Program and its audience.
“Thanks again for ensuring the planning
process ran smoothly and look forward to
working with you again in 2020”
“Thank you for all the support for AGW.
Our team had fantastic engagements
with customers”
Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020 to contents 9Sponsorship &
Exhibition Opportunities
Exhibitor Packages
Space Only
6m × 3m $19,140 (inc GST)
• Your organisation name and logo listed on the AGW 2020 website
• 6 registrations (in staff member name) Includes: morning tea, lunch, afternoon
tea and entry to conference sessions (where seats available). Excludes entry to
AGW 2020 Dinner
• Additional staff registrations can be purchased at the exhibitor rate of $150/
per person/per day
• Entry to all conference sessions (where seats available)
Building Specifications
Rigging — 5 metre height restriction applies.
Wall Heights and Lengths
• Solid walls to be no higher than 3 metres
• Solid walls are limited to 50% of the length of the side
• All custom stand designs must be approved by GESA
and the venue to allow for unrestricted views
Furniture Option Package pricing is available upon request via:
Sarah Risteski — Exhibition Account Coordinator
81-95 Burnley Street Richmond VIC 3121
Phone: +61 (0)3 9429 6666 | Mobile: 0425 781 126
Email: sarahr@harrythehirer.com.au
10 to contents Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020GASTROENTEROLOGICAL SOCIETY OF AUSTRALIA
GESA AGW 2020
AU S T R A L I A N G A S T RO E N T E RO LO GY W E E K 2020
Shell Scheme Booth
3m × 3m $7,810 (inc GST)
• Your organisation listed on AGW 2020 website
• 2 registrations (in staff member name) Includes: morning tea, lunch,
afternoon tea and entry to conference sessions (where seats available).
Excludes entry to AGW 2020 Dinner
• Additional staff registrations can be purchased at the exhibitor rate
of $100/per person/per day
• Entry to all conference sessions (where seats available)
• Aspen shell scheme booth: 3m x 3m x 2.5m high seamless walling
system with white laminate infill’s. Fascia: 3000mm x 300mm high
custom backlit fascia panel Aspect cafe package OR Bar package
• 100% digitally printed signage board containing the exhibitor’s name
and stand number (up to 30 characters for company name)
• 2 x 30w LED Enviro spotlights
• 1 x 4 amp power point
• Furniture packages:
2 Aspect chairs or stools and 1 cafe or bar table
Facia board must be in “AGW theme“ as specified by GESA (no custom).
Sarah Risteski — Exhibition Account Coordinator
81-95 Burnley Street Richmond VIC 3121
Phone: +61 (0)3 9429 6666 | Mobile: 0425 781 126
Email: sarahr@harrythehirer.com.au
Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020 to contents 11Sponsorship &
Exhibition Opportunities
Not for Profit (NFP) Organisations
Counter displays are available for eligible health organisations that have no commercial gain and
are involved in the promotion of gastrointestinal health.
NFP Counter — 2m × 1.5m $1,100 (inc GST)
• Your organisation listed on AGW 2020 website
• 1 x staff registration (in staff member name)
Includes: morning tea, lunch, afternoon tea and entry to conference sessions (where
seats available). Excludes entry to AGW 2020 Dinner
• Additional staff registrations can be purchased at the exhibitor rate of $150/per
person/per day
• Single counter, stool and display shelving
• Association name and logo displayed on back wall
• Association name and logo displayed on front panel of counter
• 150W spotlight
• 4 amp power point
Note: No exhibitor shall assign, sublet or
apportion the whole or any part of their
booked space without prior written consent
from GESA.
“CONGRATULATIONS to you and the
GESA team for another fantastic event”
12 to contents Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020GASTROENTEROLOGICAL SOCIETY OF AUSTRALIA
GESA AGW 2020
AU S T R A L I A N G A S T RO E N T E RO LO GY W E E K 2020
RESS ZONE 3M FIRE EGRESS ZONE 3
FLOOR
PLAN
Poster 16 Seminar 16 16
Poster
Display Theatre Display
18 11 18
Dietary Tea & Catering
Coffee
50
16 6
30
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NFP Counters
3 49
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Ca
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Apollo 3 3 43
Endoscopy
24
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Catering
3 42
Gap
12
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Credentialling
3 6 3 41
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1 6 34
6 6 6 6
Cook Pentax
Medical
Tea & Tea &
Coffee Coffee
3 3 3
RESS ZONE 3M FIRE EGRESS ZONE 3
Entry/Exit
Door 7
Entrance
Feature
BUILD BUILD
AREA AREA
NO BUILD NO BUILD
AREA AREA
13
NO BUILD NO BUILD
Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020 to contents
AREA AREA
BUILD BUILD
AREA AREA
GESA AP
Info Info
Desk DeskAGW 2020 Sponsor and Exhibitor Application Form
To apply, complete this form and email to: professionaldevelopment@gesa.org.au
Subject line: Your organisation name - booking and attachments.
Important: Your organisation’s inclusion will be confirmed in writing and will
become effective once agreed payment has been received by GESA.
SPONSOR/EXHIBITOR DETAILS
Contact Person
(All information will be addressed to this person)
Position Email
Telephone Mobile
Organisation Name (for invoicing)
Organisation Name (for printed materials)
Industry Sector
Address
State Country Postcode
Onsite Contact Name Position
Email Mobile
PLEASE ATTACH
INSURANCE DECLARATION
Date
Name of Insurer Policy Number
Expiry Date Insured Amount AUD$
By completing and returning this document denotes that I agree to being invoiced for the total amount payable, and am
authorised to make the commitment on behalf of my organisation. I have read the sponsorship & exhibition opportunities
document and I understand and accept the inclusions, and agree to abide by the terms and conditions of participating in this
event.
Name Position
I have attached a copy of our current certificate of Insurance.
I have attached our organisations logo in EPS file format.
14 to contents Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020Complete this form and email to: professionaldevelopment@gesa.org.au
Subject line: Your organisation name - booking and attachments.
Organisation Name:
BOOTH/SPACE LOCATION PREFERENCE
Please provide your 10 most preferred floor/booth space plan numbers (1 being most preferred)
1. 2. 3. 4. 5.
6. 7. 8. 9. 10.
Special Requests
SHELL SCHEME FURNITURE
Shell scheme furniture - What do you want to appear on the stand fascia board?
Aspect cafe package or Bar package
Do you anticipate a ‘custom‘ built stand? Yes No
Do you anticipate having rigging? Yes No
Are you considering catering/coffee cart on your stand? Yes No
If yes when do you anticipate confirming this?
How many additional staff (beyond the “package allocations“) do you anticipate registering?
SYMPOSIA
Are you considering a symposia? Yes No
First preference (Day/time)
Title: Speaker:
Second preference (Day/time)
Title: Speaker:
Third preference (Day/time)
Title: Speaker:
AGW GALA DINNER
Will you/team be attending the AGW Gala Dinner? Yes No If yes, how many tickets are required?
(Dinner bookings close approx. 24 August 2020).
2020 PASSPORT COMPETITION
Our organisation would like to participate in the 2020 Passport Competition
Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020 to contents 15AGW 2020 Sponsor and Exhibitor Booking Form
Email completed form to: apar@gesa.org.au
Subject line: Your organisation name - AGW 2020 Booking Form.
Contact Person
Email
Telephone Mobile
Organisation Name (for invoicing)
Address
AGW 2020 Sponsorship/Exhibitor Packages/Opportunities
SPONSORSHIP PACKAGES (All entitlements will be assumed and actioned automatically) All prices GST inc.
Platinum 12m × 6m – $75,900
Gold 9m × 6m – $51,700
Silver 6m × 6m – $36,300
EXHIBITOR PACKAGES (All entitlements will be assumed and actioned automatically) All prices GST inc.
Space only 6m × 3m – $19,140
Shell scheme booth 3m × 3m – $7,810
2m × 1.5m – $1,100
SPONSORSHIP OPPORTUNITIES All prices GST inc.
International Speaker Sponsor (1 available) – $16,500
Technology Sponsor (1 available) – $16,500
Women In Gastroenterology & Hepatology Breakfast (1 available) – $8,800
Conference Pens (1 available) – $4,400
Lanyards (1 available) – $4,400
Travel Grant Sponsor (1 available) – $3,300
Gala Dinner (1 available) – $13,750
Young GESA Networking Drinks (1 available) – $5,500
Poster of Merit Defending – $4,400
Speaker Preparation Room (1 available) – $5,500
Name Badge Side 2 (1 available) – $2,200
PAYMENT
TOTAL PAYABLE - GST inc. $
16 to contents Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020GASTROENTEROLOGICAL SOCIETY OF AUSTRALIA
GESA AGW 2020
AU S T R A L I A N G A S T RO E N T E RO LO GY W E E K 2020
Terms and Conditions
General
The following terms and conditions apply to all event sponsors and exhibitors:
► You (sponsoring/exhibiting organisation), by returning a completed, signed and dated form,
accept these terms and conditions.
► The organisers (Gastroenterological Society of Australia, ABN 44 001 171 115) do not accept
responsibility for any errors, omissions or changes.
► Details may change without notice. Please refer to the event website for the latest information
www.gesa.org.au.
► Bookings will only be accepted when submitted on an official Sponsor and Exhibitor Application
Form.
► You will not receive any sponsorship or exhibition entitlements, including allocation of floor
space, until all monies have been paid.
Booking Conditions
Acceptance of Sponsorship / Exhibition applications will be subject to GESA approval. GESA reserves
the right to decline applications based on any association, direct or indirect, that does not uphold the
objectives of the meeting.
Cancellation Policy
► In the case of the cancellation of sponsorship, unless all sponsorship is resold GESA will reserve
the right to retain monies received.
► In the case of the cancellation of a booth(s), unless the organisers are able to sell all space they
reserve the right to retain all monies received.
► If the balance of payment on the booth(s) is not received within the trading terms the allocated
booth/s will be cancelled.
Attendance
The Exhibitor understands that all attendees must officially register as delegates.
Booth Allocation
The exhibitor understands that booths and / or space will be allocated strictly in order of receipt of
payment and that the organisers decision will be final.
Floor Plan
Floor plan may change without notice.
Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020 to contents 17Sponsorship &
Exhibition Opportunities
Liability and Insurance
The exhibitor and the servants, agents and contractors of the exhibitor occupy and use the exhibition
space / both allotted under this exhibition contract and enter the Melbourne Convention Centre and
act under or pursuant to this exhibition contract at their own risk. The exhibitor hereby indemnifies
and releases the Gastroenterological Society of Australia (“the Organisers”), the Melbourne Convention
and Exhibition Centre (“the Venue Managers”) and the exhibition contractor and each of them and
their respective officers, employees, contractors and agents against all actions, suits, costs, claims
and demands brought against the Organisers, and the Venue Managers and their respective officers,
employees, contractors and agents by any natural person, firm or corporation for any damage or loss
caused directly, or indirectly to, or suffered by any person, firm or corporation as a result of the activities
contemplated under this arrangement, the use of the Centre, and/or any act or default of the exhibitor
or the servants, agents, contractors or invitees of the exhibitor or resulting directly or indirectly from
the attendance of the exhibitor at the exhibition, including travel to and from such venues. Without
limiting the foregoing the Organisers and the Venue Managers and their respective officers, employees,
contractors and agents or any of them shall not in any circumstances be liable for any loss damage or
injury which may occur to the exhibitor or the servants, agents, contractors or invitees of the exhibitor
or for any damage to their person or property including damage to exhibits, plant equipment, fixtures,
fittings or other property whatsoever or for any loss of profits which they may suffer howsoever caused.
It is strongly advised that each exhibitor seek to cover their equipment, exhibits and display material
with adequate insurance and also effect public risk insurance at the expense of the exhibitor.
The Organisers will not be liable for any indirect or consequential damages.
In the event any statute implies any term condition or warranty into this agreement which cannot be
lawfully excluded, such terms will apply to this agreement, save that the liability of the Organisers and
each of them for breach of any such implied term will be limited, at the option of the Organisers, to
any one or more of the following:
► The placement of goods to which the breach relates or the supply of equivalent goods.
► The repair of such goods.
► The payment of the cost of replacing the goods or of acquiring equivalent goods; or
► The payment of the cost of having the goods repaired.
No exhibitor shall assign, sublet or apportion the whole or any part of their sponsorship package except
upon the prior written consent of GESA.
Insurance
Each party must take out and maintain the following insurances:
► public liability insurance for $20 million per claim;
► professional indemnity insurance for $5 million per claim;
► workers’ compensation insurance required by law.
On request, each party must promptly provide to the other party currency certificates and policy
wordings for the insurances.
This clause survives the termination or expiry of this Agreement.
18 to contents Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020GASTROENTEROLOGICAL SOCIETY OF AUSTRALIA
GESA AGW 2020
AU S T R A L I A N G A S T RO E N T E RO LO GY W E E K 2020
Melbourne Convention Centre
Conditions and Regulations
The exhibitor and the servants, agents, contractors and invitees of the exhibitor are also to observe
the conditions, rules, regulations and procedures as set out in the Exhibition Organisers’ Manual of the
Melbourne Convention and Exhibition Centre as revised and added to from time to time and which is
available for inspection on request to the Adelaide Convention Centre.
The exhibitor and the servants, agents, contractors and invitees of the exhibitor are asked not to take
photographs of other exhibitor displays and/or equipment.
Variations
The Organisers may in the event of any circumstance which renders it necessary vary the booth or stand
space allocation and the exhibitor will accept such re-allocation without any claim for a reduction in
charges or otherwise.
Force Majeure
A failure to comply with any term of this Agreement will not:
► give rise to a claim by any party against another; or
► result in a breach of this Agreement,
if the failure or omission arises by reason of delay or inability to perform caused by war (whether
declared or not), act of terrorism, act of God, riots, labour disputes, stoppages or slow-downs
or civil rebellion, strike, fire, flood, storm or other severe action of the elements or from other
similar causes that are unavoidable or beyond the reasonable control of the defaulting party,
and the exhibitor shall have no claim of entitlement to any refund or claim for loss or damage.
Assignments and Subletting
No exhibitor shall assign, sublet or share the whole or any part of the space booth allotted without the
knowledge and consent of the Organisers.
Hours
The Organisers shall determine the hours during which the exhibition shall be conducted and as to
hours of access for exhibitors including variations of such times as shall be necessary.
Melbourne, Victoria, Australia | AGW 2020 | Sunday 30 August – Tuesday 1 September 2020 to contents 19You can also read
