February 24-27 Dallas, TX | Hilton Anatole - Sponsor and Exhibitor Prospectus - Omnitracs Outlook
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Sponsor and
Exhibitor Prospectus
February 24-27
Dallas, TX | Hilton Anatole
Sponsor & Exhibitor
Prospectus
Meet us in Dallas for Omnitracs Outlook
2019
Omnitracs Outlook 2019
It’s an exciting time to be part of the rapidly growing transportation industry.
Join us at our fifth-annual user conference for the Omnitracs customer and
partner community, bringing together hundreds of leaders in transportation.
Outlook is a major event for sponsors and exhibitors to:
• Network with fleet decision makers, thought
leaders, and future partners
• Make a lasting mark in the transportation space
• Announce new products and services
• Generate new leads and build relationships
There are many ways for you to maximize your brand
visibility to this extensive group of fleet executives,
power users, and industry leaders. All sponsors and
exhibitors will be recognized before and during
the conference.
OUTLOOK WAS AN EXCEPTIONAL
EVENT FOR US. THE BRANDING AND
VISIBILITY THAT WE ENJOYED WAS
UNLIKE ANYTHING I HAVE RECEIVED AT
OTHER EVENTS, AND THE ACCESS WE
HAD TO OMNITRACS CUSTOMERS WAS
SENSATIONAL.
— Doug Johnson,
Director of Marketing,
Drivewyze
Omnitracs Outlook 2019 | February 24th - 27th | Dallas, TX
2
Sponsor & Exhibitor
Prospectus
Who attends Omnitracs Outlook? Omnitracs Outlook
2019
Outlook 2019 is expected to attract over 900 attendees, including senior
executives, directors, managers, and technical experts from leading private
and for-hire fleets of all sizes and operational profiles.
1:10
THE VALUE I GET IS Sponsor to
NETWORKING Customer
AND REALLY GETTING
HANDS ON…I TALKED TO
Job Level Ratio
A BUNCH OF DIFFERENT
VENDORS!
— Jeffrey Roche,
Performance Team 20% Executives
42% Managers
38% Other
Department
2%
Representation
6% Transportation Mgmt/
Logistics/Distribution 10%
15% 28% Operations
Safety/Compliance 90%
20% 29%
IT/Technology
United States
Sales/Marketing International
Financial/Consulting/
Analyst
Omnitracs Outlook 2019 | February 24th - 27th | Dallas, TX
3
Sponsor & Exhibitor Prospectus | Omnitracs Outlook | 2019
PLATINUM GOLD SILVER BRONZE EXHIBITOR
DIAMOND
SPONSORSHIP OPPORTUNITIES $35,000 $20,000 $15,000 $10,000 $6,000
House of Blues Off-Site Evening Event SOLD
Closing Evening Party with Featured Band a
Welcome Reception a
Badge Lanyards a
Conference Bags a
Conference Notebooks a
Phone Grips a
Water Bottles (Reusable) a
Networking Lounge in the Exhibit Hall a
Monday Happy Hour a
Conference Wi-Fi SOLD
Mobile App a
Water Bottle Station at Registration a
Hotel Room Keys a
Charging Stations in Meeting Space a
Conference Breakfast (3 available) a
Conference Lunch (2 available) a
Conference Pens a
Antibacterial Hand Sanitizing Wet Wipe Packs a
Full Page Advertisement -
Inside Front Cover of Conference Program
a
Full Page Advertisement -
Inside Back Cover of Conference Program
a
Refreshment Break (AM - 2 available) a
Refreshment Break (PM - 2 available) a
BRANDING, PROMOTIONS, AND ENTITLEMENTS
Exhibitor Space 10 x 20 10 x 20 10 x 20 10 x 10 10 x 10 10 x 10
Dedicated Meeting Room During Conference a
Exclusive Sponsorship at Diamond and
Platinum Levels
a a
Host a Breakout Session on Your Product or
Service
a a
Advertisement in Conference Program Full Page Full Page Half Page Half Page Quarter Page
Company Logo and Description in
100 Words 100 Words 75 Words 75 Words 50 Words 50 Words
Conference Program
Recognition During Opening General Session a a a a a a
Company Logo on Conference Website and
Mobile App
a a a a a a
Company Logo on Sponsor Signage a a a a a a
Complimentary Conference Registrations 5 4 3 2 2 1
Guaranteed Early Bird Registration Rate of $899
a Omnitracs
a Outlook
a 2019 | February
a 24th a
- 27th | Dallas,
a TX
for Additional Attendees (from sponsor company only)
4
Sponsor & Exhibitor
Prospectus
Sponsorship Opportunities Omnitracs Outlook
2019
Diamond Sponsorship
THE ULTIMATE SPONSORSHIP AT THE HOUSE OF BLUES DALLAS!
As the EXCLUSIVE Diamond Sponsor, your company will be the premier
sponsor of Omnitracs Outlook 2019 and the off-site evening event on Monday,
February 25th, at House of Blues. HOB is the ultimate night out — where the
sounds are electric, the art is inspiring, and the food is as rockin' as
the talent onstage!
Our Diamond Sponsor will also receive a dedicated
meeting room to use for the duration of the
conference.
IN ADDITION TO BEING THE EXCLUSIVE SPONSOR
OF THE EVENT WITH THE HIGHEST VISIBILITY,
THE DIAMOND SPONSOR WILL ENJOY A HOST
OF OTHER BENEFITS AS OUTLINED ON PAGE 2.
I RECOMMEND
OMNITRACS OUTLOOK
TO EVERYBODY…
THE PEOPLE AND THE
PRESENTERS ARE
AMAZING.
— John Cole,
Safety Compliance
Manager, Len Dubois
Trucking
Omnitracs Outlook 2019 | February 24th - 27th | Dallas, TX
5
Sponsor & Exhibitor
Prospectus
Sponsorship Opportunities Omnitracs Outlook
2019
Platinum Sponsorship | $35,000 | EXCLUSIVE – ONE Available!
CLOSING NIGHT PARTY AT THE HILTON ANATOLE | CHANTILLY BALLROOM
Plans are in the works for a closing night party that will knock your socks off! Our closing
evening event on Tuesday, February 26 at the Hilton Anatole promises to be a fun-filled time
with live music, great food, and an open bar. For a listing of all entitlements included in the
exclusive Platinum Sponsorship, please view the chart on page 4.
Check out these fun pictures from last year's closing night
bash for a taste of the fun that's in store this year!
Omnitracs Outlook 2019 | February 24th - 27th | Dallas, TX
6
Sponsor & Exhibitor
Prospectus
Omnitracs Outlook
Sponsorship Opportunities 2019
Gold Sponsorship | $20,000 | SEVEN Available
For a listing of all entitlements included in the Gold Sponsorship level,
please view the chart on page 4.
OPTION 1 - SUNDAY NIGHT WELCOME RECEPTION IN THE EXHIBIT HALL
1 Let's kick off Omnitracs Outlook 2019 in style! This evening event will include heavy
hors d'oeuvres, a full bar, and plenty of networking within the Partner Pavilion and
Solutions Center.
OPTION 2 - BADGE LANYARDS
2 Your company logo will be visibly placed on the lanyards and distributed to all attendees
to wear throughout the conference.
OPTION 3 - CONFERENCE BAGS
3 Prominently display your company logo on the conference bags which will be given to
all attendees.
OPTION 4 - CONFERENCE NOTEBOOKS
4 Showcase your company logo as the sponsor of the conference notebooks, given to all
attendees at conference registration as part of their welcome package.
OPTION 5 - PHONE GRIPS
5 Sponsor this popular giveaway that everyone will be talking about — a phone grip with
your company logo! You know everybody will want one!
OPTION 6 - REUSABLE WATER BOTTLES
6 Go Green! A reusable water bottle with your company logo will be given to all attendees
during registration as part of their welcome package.
OPTION 7 - NETWORKING LOUNGE IN THE EXHIBIT HALL
7 Conference attendees and sponsors alike will naturally gather at the networking lounge
within the Partner Pavilion and Solutions Center. Don't miss out on this opportunity to
showcase your brand with this sponsorship.
Omnitracs Outlook 2019 | February 24th - 27th | Dallas, TX
7
Sponsor & Exhibitor
Prospectus
Sponsorship Opportunities Omnitracs Outlook
2019
Silver Sponsorship | $15,000 | ELEVEN Available
For a listing of all entitlements included in the Silver Sponsorship level, please view the chart
on page 4.
OPTION 1 - MONDAY HAPPY HOUR
1 Before we depart for House of Blues, kick off the Monday evening's festivities by
sponsoring an attendee Happy Hour!
OPTION 2 - CONFERENCE WI-FI
2 As the sponsor of the wireless internet, you'll have the opportunity to create the splash
landing page for all attendees to see as they login to the conference Wi-Fi!
OPTION 3 - MOBILE APP
3 Ensure your brand is front and center by sponsoring the mobile app, which attendees
will use to keep on schedule throughout the conference, as well as network with other
attendees.
OPTION 4 - WATER BOTTLE STATION AT REGISTRATION
4 Take advantage of this sponsorship opportunity and have the bottles wrapped with your
company's logo and message.
OPTION 5 - HOTEL ROOM KEYS
5 Don't miss out on the opportunity to have your company logo on four-color, custom printed
room keys distributed to all conference attendees during check-in.
OPTION 6 - CHARGING STATIONS
6 Attendees will be using their mobile phones and laptops throughout the conference and
will be looking for a place to charge them. Your company logo will be featured on multiple
charging stations in the meeting space.
OPTION 7 - BREAKFAST SPONSOR: 3 AVAILABLE
7 Help give attendees a kick start to their day by sponsoring a breakfast (on Monday,
February 25, Tuesday, February 26, or Wednesday, February 27). Your company logo will
be included on the table tents and you will have the opportunity to supply one piece of
collateral for placement on each table.
OPTION 8 - LUNCH SPONSOR: 2 AVAILABLE
8 Be recognized as a lunch host (either Monday, February 25, or Tuesday, February 26) in
the Partner Pavilion and Solutions Center. Your company logo will be included on the table
tents, and you will have the opportunity to supply one piece of collateral for placement on
each table.
Omnitracs Outlook 2019 | February 24th - 27th | Dallas, TX
8
Sponsor & Exhibitor
Prospectus
Omnitracs Outlook
Sponsorship Opportunities 2019
Bronze Sponsorship | $10,000 | EIGHT Available
For a listing of all entitlements included in the Bronze Sponsorship level,
please view the chart on page 4.
OPTION 1 - CONFERENCE PENS
1 Pens with your company logo will be given to all attendees during registration as
part of their welcome package, and additional pens will be distributed throughout the
conference meeting rooms.
OPTION 2 - ANTIBACTERIAL HAND SANITIZING WET WIPE PACKETS
2 As the sponsor, your logo will be placed on the top of the hand sanitizing wipe packets
that will be given to all conference attendees as part of their welcome package.
OPTION 3 - FULL PAGE ADVERTISEMENT - INSIDE FRONT COVER
3 Increase your company's visibility at Outlook with a vertical, four-color advertisement on
the inside front cover of the conference program.
OPTION 4 - FULL PAGE ADVERTISEMENT - INSIDE BACK COVER
4 Increase your company's visibility at Outlook with a vertical, four-color advertisement on
the inside back cover of the conference program.
5 OPTION 5 - MORNING REFRESHMENT BREAK: 2 AVAILABLE
Sponsor of the mid-morning refreshment breaks on either Monday, February 25 or
Tuesday, February 26.
6 OPTION 6 - AFTERNOON REFRESHMENT BREAK: 2 AVAILABLE
Sponsor of the mid-afternoon refreshment breaks on either Monday, February 25 or
Tuesday, February 26.
Omnitracs Outlook 2019 | February 24th - 27th | Dallas, TX
9Sponsor & Exhibitor
Prospectus
Omnitracs Outlook
Sponsorship Opportunities 2019
Exhibitor | $6,000
Showcase your products and services with a 10' x 10' booth in the exhibit hall.
For a listing of all entitlements included in the Exhibitor level, please view the chart on page 4.
If you are interested in a larger space, please email events@omnitracs.com.
Conference Program Advertising Opportunities
Maximize your visibility with a four-color advertisement in the conference program. Also, you can
increase the size of your ad, or enhance the sponsorship packages that do not include an ad.
• Full Page Ad $1,000
• Half Page Ad $500
• Quarter Page Ad $250
• Sponsor Ad Size Increase $250 per 1/4 Page
*Please note that all quarter page ads are vertical,
all half page ads are horizontal, and all
full page ads are vertical.Omnitracs, LLC Outlook Conference 2019 Exhibitor Terms and Conditions
Omnitracs, LLC and its authorized agents and representatives acting within the named causes to complete Omnitracs’ duties, reimburse Exhibitors for any exhibit
scope of their authority (“Omnitracs”) are hosting the Omnitracs Outlook Conference rental fees to be determined at Omnitracs’ sole discretion.
2019 (“Conference”), from February 24, 2019 through February 27, 2019 at the Hilton PHOTOGRAPHY AND VIDEO RELEASE - Exhibitor grants permission to Omnitracs
Anatole in Dallas, Texas. Exhibitor, as used in these rules, means any person or for the rights of Exhibitor image, likeness and sounds as recorded on audio or
company exhibiting at the Conference (“Exhibitor”). Signing the attached Sponsor- video during the Conference without payment or any other consideration. Exhibitor
ship Agreement constitutes Exhibitor’s acceptance of the following provisions and understand that Exhibitor’s image may be edited, copied, exhibited, published or
is conditional upon your continued acceptance of and compliance with the following distributed and waives the right to inspect or approve the finished product wherein
provisions. such likeness appears. Additionally, Exhibitor waives any right to royalties or other
CODES AND AGREEMENTS – Exhibitor hereby agrees to be bound by the Rules and compensation arising or related to the use of Exhibitor’s image or recording.
Regulations of the Conference, and all amendments thereto. Exhibitor further agrees INSURANCE - All property of the Exhibitor will remain under Exhibitor’s custody and
to adhere to and be bound by: (a) all applicable fire, safety, utility and building codes control during transit to and from and within the confines of the exhibit hall, Exhibi-
and regulations; (b) any rules or regulations of the facility where the Conference is tor must maintain minimum insurance coverage for the following types of coverage:
held; (c) the terms of all leases and agreements between Omnitracs and any other general liability insurance with limits not less than $2,000,000 per occurrence,
party relating to the Conference. covering liability for personal injury, property damage, liquor liability, and automo-
ASSIGNMENT OF SPACE – Omnitracs reserves the right to change location assign- bile liability, as well as Workers Compensation insurance per applicable laws and
ments at any time, as it may in its sole discretion deem necessary without notice. Employers Liability insurance. Upon written request, Exhibitor shall make evidence
No space will be assigned until the Sponsorship Agreement and payment in full has of coverage available to Omnitracs.
been received and accepted by Omnitracs. TAXES AND LICENSES. Exhibitor shall be responsible for obtaining any licenses,
PAYMENT – The cost of each exhibit, event, add-on and package is as indicated in permits, or approvals required under local, city, state, or national law applicable
the attached Sponsorship & Exhibitor Prospectus. Full Payment must accompany to Exhibitor’s activity at the Conference, including licenses to use music or other
the Sponsorship Agreement to reserve exhibit space. intellectual property. Exhibitor shall be responsible for obtaining any tax identifica-
EXHIBIT PERSONNEL – All exhibit personnel must be a registered attendee. Omni- tion numbers and paying all taxes, license fees, use fees, or other charges that may
tracs does not offer partial registrations. become due to any governmental authority concerning Exhibitor’s activities related
EQUIPMENT – All equipment shall be provided by Exhibitor at Exhibitor’s own to the Conference.
expense. Exhibitor shall make arrangements for shipment, delivery, receipt and INDEMNIFICATION – Exhibitor agrees to indemnify, hold harmless and defend Omni-
storage of materials. tracs, Omnitracs’ officers, directors, employees, agents or assigns, from and against
FIRE PROTECTION – All draping and decorative materials used by Exhibitor shall any and all liability, loss, cost or expense, including reasonable attorney fees arising
be flameproof. All equipment shall be in keeping with and consistent with all rules, of any nature under contract from the activities of the Exhibitor.
codes and regulations referred to under Codes and Agreements above. Exhibits not CANCELLATION OR RELOCATION OF EXHIBITION – In the event that the Exhibition is
conforming to the outlined specifications, or which, in design, operation, or other- postponed due to any occurrence not caused by the conduct of Omnitracs or Exhibi-
wise are objectionable in the opinion of Omnitracs, will be prohibited. tor, whether such occurrence be an Act of God or the common enemy or the result of
INSTALLATION AND DISMANTLING – All exhibits must be erected and ready for war, riot, civil commotion, terrorist attacks, sovereign conduct, or the act of conduct
viewing by the earlier of (a) two hours prior to the date and hour announced as of any person or persons not party or privy to this Lease, then the performance of
the opening of the Conference or (b) the official inspection time announced by the parties under this agreement shall be excused for such period of time as is rea-
Omnitracs. Omnitracs reserves the right to engage labor on behalf of Exhibitor, if sonably necessary after such occurrence to remedy the effects thereof, and in any
in the opinion of Omnitracs, Exhibitor is unlikely to meet pre-designated deadlines. event for the duration of such postponement. In the event that such occurrence re-
Exhibitor promises to pay promptly any invoices for such labor. Goods received by sults in cancellation of the Exhibition, the obligations of the parties under the Lease
Exhibitor after the Exhibition opening must be delivered to the official decorator or shall be refunded to Exhibitor, less a pro rate share of expenses actually incurred by
exhibit hall manager, whom shall be designated by Omnitracs, and set up during Omnitracs in connection with the Exhibition.
times when the Conference hall is closed. Exhibit materials and displays may not, CANCELLATION OF EXHIBIT SPACE – Exhibit space may be canceled by the Exhib-
without approval by Omnitracs, be removed from the exhibit hall until the hall has itor up to December 26, 2018 (60 days prior to Conference start date). All cancella-
been officially closed. The deadline for clearance of materials from the hall will be tions must be in writing and an original document delivered to Omnitracs by 5pm CT
indicated in the official exhibitor’s service manual provided by Omnitracs and will be on December 26, 2018. A refund of all sums, less a $500 service fee, will be made.
enforced. It is Exhibitor’s responsibility to have display dismantled, packed, identi- No refund will be made if cancellation is received after 5pm CT on December 26,
fied and cleared for shipment by such time. 2018. In the event of cancellation by Exhibitor after December 26, 2018, Omnitracs
EXCLUSION OR REMOVAL OF THE EXHIBITOR’S PROPERTY – Omnitracs reserves shall have the right to rent the space to anyone else, without obligation to return the
the right to remove from the hotel or Conference hall premises any or all of the amount already paid, and the right to retain such amount as liquidated damages.
property of Exhibitor should the Conference be canceled or relocated or should the CONFERENCE HALL ACCESS – Omnitracs’ Conference is not a public show. Omni-
Exhibitor violate any of the conditions of the this agreement. Omnitracs shall have tracs will have sole control over the admission to the Conference area of all persons
the right to exclude, remove at Exhibitor’s expense, or to require modification of any including Exhibitor personnel and/or registrants. All persons visiting the Confer-
display or demonstration, which, in its sole discretion, considers unsuitable to or ence area will be admitted according to authorized representatives of Omnitracs.
not in keeping with the character of the Conference. If Exhibitor refuses Omnitracs’ Omnitracs makes every effort to attract the maximum number of attendees to the
demands, Omnitracs reserves the right to exclude or remove, at Exhibitor’s expense, Conference, but does not guarantee specific volumes or levels of attendance. Traffic
the entire display or demonstration. Omnitracs assumes no liability for damage to by a specific exhibit is a function of the particular exhibit and not a responsibility of
said property or obligation to return Exhibitor’s exhibit payment or any part thereof. Omnitracs.
DEFAULT OCCUPANCY – Failure to occupy space contracted for shall not relieve USE OF SPACE – All demonstrations, sales activities, and distribution of circulars
Exhibitor from the obligation of paying for such space at the full rental price, and and promotion materials must be confined to the limits of the exhibit. Exhibitor shall
Omnitracs shall have the right to use such space as it sees fit to eliminate blank not assign, sublet or share the space assigned, nor display articles or materials
space in the Conference hall, provided such exhibit space is not set-up and occu- not manufactured or sold normally by Exhibitor without prior written consent of
pied two hours before the official Conference opening. Omnitracs.
LIABILITY – The relationship between Omnitracs and Exhibitor shall be that of inde- RESERVED RIGHTS – As between Exhibitor and Omnitracs, Omnitracs reserves the
pendent contracting parties and this agreement shall not be construed as creating sole and exclusive right to sell or serve on, in, or about the Conference any alcoholic
a partnership, employer-employee relationship, joint venture or agency between beverages, soft drinks, food, souvenirs, or other merchandise, and no food or
Omnitracs and Exhibitor. Omnitracs employees, members, service contractors, and beverage, samples or otherwise, may be served or distributed by Exhibitor without
agents are not responsible for the safety of the Exhibitor from theft, fire, accident, the prior consent of Omnitracs. Omnitracs likewise reserve the right to eject any
vandalism or other causes. Any protection to persons or property provided by objectionable persons from the Conference hall that has not received Omnitracs’
Omnitracs including but not limited to provision of security watchmen and other consent. Any such person so ejected shall be deemed to have waived any right and
precautions that Omnitracs may take to protect property during installation, exhibi- all claims for damages, reimbursement, or reinstatement, against Omnitracs and its
tion periods and removal, shall be deemed purely gratuitous and shall not give rise respective agents and employees.
to any duty by Omnitracs or any liability on its part. Omnitracs shall not be liable GOVERNING LAW – This agreement and performance hereunder shall be governed
for the fulfillment of this agreement as to delivery of space, if non-delivery is due and construed in accordance with the substantive laws of the State of Texas.
to any one of the following causes: destruction of or damage to the building or the CONFIDENTIALITY – All information provided by Omnitracs at and in relation to the
Conference area by fire or act of God; acts of public enemy; strikes; war or war-like Conference is confidential and proprietary information.
conditions; terrorist attacks; the authority of the law; or any cause beyond Omni-
tracs’ control. Omnitracs will, however, in the event it is not able for any of the above © 2015 -2018 Omnitracs, LLC. Confidential and Proprietary v09.26.18
Omnitracs Outlook 2019 | February 24th - 27th | Dallas, TX
11Sponsorship Agreement Form and Payment Information
Omnitracs Outlook | 2019
Once you have reviewed the sponsor and exhibitor prospectus, and completed and signed this page, please visit the
Outlook 2019 registration site to complete and secure your sponsorship purchase. You will choose your sponsorship
opportunity and upload a signed copy of this form there.
The system will guide you through the payment process, and once confirmed, a sponsorship liaison will be assigned
to you for further information and group registration.
On behalf of __________________________________________________ , I hereby agree to abide by the policies laid out in the
terms and conditions of this agreement, and have authorization to bind my organization to these terms.
Company Name (as you wish it to appear in all conference materials): _________________________________________________
Company Web Address: ______________________________________________________________________________________________
Printed Name: ________________________________________________________________________________________________________
Signature: ___________________________________________________________________________________________________________
Date: ____________________
Omnitracs Outlook 2019 | February 24th - 27th | Dallas, TX
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