SPONSORSHIP PROPOSAL - Human Genetics Society of Australasia
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SPONSORSHIP PROPOSAL
INVITATION TO SPONSOR & EXHIBIT
On behalf of the Local Organising Committee we invite you to participate in the 44th
Human Genetics Society of Australasia (HGSA) Annual Scientific Meeting to be held
in Adelaide, SA, Australia on 1-4 August 2020.
HGSA 2020 will provide a world class scientific program for participants and provides
an opportunity for sponsors and exhibitors to promote and demonstrate their
products and services, maintain and develop relationships with delegates and
enhance your company profile. The conference will offer a valuable opportunity to
broaden your organisation’s exposure to a large audience of more than 400
delegates comprised of clinicians, scientists and allied health professionals with an
interest in human genetics.
We have provided a number of sponsorship packages for you to choose from and
we are happy to work with you to tailor these options to optimise your company’s
unique platform to help you maximise your audience.
THE PROGRAM HOST CITY
The theme for the conference is “From Adelaide has been consistently ranked
Promise to Precision: A 2020 Vision” to as one of the top ten most liveable
emphasise recent developments in genetics cities in the world. The city is
and genomics, encompassing improved surrounded by the hills on the east, and
diagnostic precision coupled with the over 70 kilometres of coastline on the
realistic promise of targeted therapies, and west,
preparing the genetic healthcare workforce
to meet these challenges. The program will Adelaide city is surrounded by
cover various aspects of human genetics parklands, together with a range of
and genomics, with the committee planning historic buildings, wide streets, various
sessions around the following themes: street cafes, bars and restaurants and
shops of all descriptions.
❖ 2020 Vision for Ophthalmic Genetics
❖ Precision Medicine VENUE
❖ An Adaptable Genetic Workforce Adelaide Convention Centre (ACC)
❖ Cancer: Personalised Therapies and North Terrace, Adelaide South Australia
Counselling T: +61 8 8212 4099
❖ Frontiers in Genetic Disease Modelling www.adelaidecc.com.au
❖ Polygenic Risk and Non-Mendelian
Disorders The ACC is positioned at the heart of
Adelaide’s Riverbank Precinct, just 15
Confirmed Keynote Speakers include: minutes’ drive from the Adelaide
International Airport. The rejuvenated
• A/Prof Kym Boycott, CHEO Research Riverbank Precinct is where the city’s
Institute, Canada cultural, sporting, education, medical,
• Prof Andrew Wilkie, University of Oxford, conference and entertainment zones
UK merge, helping make Adelaide
• Dr Barbara Biesecker, RTI International, Australia’s Convention City.
USA
• Dr Janice Fletcher, SA Pathology, SA
(HGSA Oration)
• Prof Hamish S. Scott, Centre for Cancer
Biology, SA (Sutherland Lecture)
The Local Organising Committee and the
Scientific Program Committee are
assembling a cast of renowned scientists and
clinicians from home and abroad to explore
these themes from both an Australian and
International perspective.
LOCAL ORGANISING COMMITTEE (LOC) PROGRAM OVERVIEW
Sarah Heron Co-Chair
Andrew Dubowsky Co-Chair Saturday 1 August 2020
Tod Fullston Treasurer 0830 – 1700 Pre-Conference SIG
Lachlan Jolly Secretary Meetings
Rema Fathi ASDG Rep 0700 – 1600 Exhibition Set-Up
Rachel Fraser ASDG Rep 1700 – 1900 Welcome Reception
Aideen McInerney-Leo EESIC Rep
Drago Bratkovic ASIEM Rep Sunday 2 August 2020
Gemma Correnti ASGC Rep 0830 - 1800 Conference Program
Sarah Borrie ASGC Rep 0830 - 1800 Exhibition Open
Melissa Monnik ASGC Rep
Lesley McGregor AACG Rep Monday 3 August 2020
Alicia Byrne HGSA 0830 - 1700 Conference Program
Raman Sharma HGSA 0830 - 1700 Exhibition Open
Leanne Pacella-Ince HGSA 1900 - 2300 Conference Gala
Dinner
DELEGATES Tuesday 4 August 2020
The anticipated 400+ delegates will be 0830 - 1500 Conference Program
comprised of clinicians, scientists and allied 0830 - 1400 Exhibition Open
health professionals with an interest in human 1430 - 2000 Exhibition Move-out
genetics including:
• Cytogeneticists
• Molecular Geneticists
• Biochemical Geneticists KEY DATES
• Metabolic Dieticians • Call for Abstracts opens
• Clinical Geneticists - December 2019
• Genetic Counsellors • Early Bird Registration opens
• Genomicists - February 2020
• Bioinfomaticians • Call for Abstracts closes
• Trainees, students and researchers in all the - 17 April 2020
above disciplines • Early Bird Registration closes
• Medical Specialists with an interest in - 15 June 2020
genetic aspects of their field including
General Practitioners and Geriatricians
• Nursing and other allied health professionals
who work in or have an interest in human
genetics
WHY PARTNER WITH HGSA 2020
Delegate Professional Development
Your company has the opportunity to benefit significantly from exposure to a relevant and
influential audience in an informal yet informative environment away from the
competition of everyday distractions. The delegates are the leaders in human genetics
and attend this Conference each year to improve their knowledge. Aligning your
company with this powerful educational experience demonstrates your commitment to
human genetics and in assisting delegate’s professional development.
Benefits plus +
Your company’s involvement, commitment and support for HGSA 2020 will be widely
acknowledged leading up to and during the Conference. To increase your visibility to the
HGSA delegates it may be possible for you to customise a package.
Exclusive brand exposure
There are many ways to give your brand prominence at the Conference. We offer a
range of partnership packages, including but not limited to Platinum sponsorship,
Educational opportunities or sponsoring delegate services. We are also happy to discuss
custom packages that align with your marketing plan.
PARTNERSHIP OPPORTUNITIES
These Partnership opportunities have been designed for the HGSA meeting, each
containing benefits that will ensure your organisation receives maximum exposure. All
sponsorship and exhibition costs are in Australian dollars and inclusive of the 10%
Australian Goods and Services Tax
PLATINUM PARTNER (exclusive opportunity)
$25,000 Or $22,500 with 10% early bird discount
As a Platinum Partner your company will receive a high level of exposure throughout
the meeting.
Benefits include:
• Company name and logo associated with all Conference promotional material
as a Platinum Partner
SOLD
• Three complimentary full registrations (includes access to sessions, daily catering,
Welcome Reception, Poster Session and Gala Dinner)
• Two 3m x 2m exhibition booths with shell scheme or space
• Company logo on delegate lanyards (lanyards supplied by Conference)
• An opportunity to run a one-hour industry session during the conference. Room
and audio-visual equipment (lectern & mic, data projector & screen) will be
provided. Sessions will run concurrently on Sunday afternoon.
• One A4 colour advertisement in the electronic registration brochure (copy to be
supplied)
• One push notification in the conference app per day at the conference.
• One newsletter article in the conference e-news (50words with PDF and hyperlink)
• Company profile (up to 200 words) on Conference website and Conference App
• Logo and hyperlink on Conference website
• One e-satchel insert in conference app (PDF to be provided by sponsor)
• Acknowledgment in the Conference Registration Brochure and Conference
Handbook
• Acknowledgment in the Conference App with logo and profile
• Acknowledgment at the opening and closing ceremonies
• Logo on the Sponsors Board and Sponsors PPT slide at the Conference
• Delegate list (name/organisation/state) supplied, three weeks prior to the
Conference
PARTNERSHIP OPPORTUNITIES GOLD PARTNER (Industry Session – 3 available) $14,500 Or $13,050 with 10% early bird discount This is an opportunity to run a one-hour industry session during the conference. Room and audio-visual equipment (lectern & mic, data projector & screen) will be provided. Sessions will run concurrently, with a maximum of three running at any one time. Session times will be allocated in order of receipt of application (Sessions are available as Sunday afternoon sessions or Monday morning breakfast sessions. Food can be organised and is at the sponsors cost.). Note: if the sponsor takes up a breakfast session and provides food, this is based on a food being served stand-up style in the foyer prior to the session. Session rooms are set as theatre style. Benefits include: • Company name and logo associated with all Conference promotional material as a Gold Sponsor • Two complimentary full registrations (includes access to sessions, daily catering, Welcome Reception, Poster Session and Gala Dinner) • One Exhibition Booth 3m x 2m with shell scheme or space • Logo on Conference website with hyperlink • Company profile (up to 100 words) on Conference website • Logo on the Sponsors Board and Sponsors PPT slide at the Conference • One full-page colour advertisement (A5) in the Conference Handbook (copy to be supplied) • Acknowledgment in the Conference Registration Brochure and Conference Handbook • Acknowledgment in the Conference App with logo and profile • Acknowledgment at the opening and closing ceremonies • One satchel insert (to be provided by sponsor) • Delegate list (name/organisation/state) supplied, three weeks prior to the Conference GOLD PARTNER (Conference App - exclusive) $14,500 Or $13,050 with 10% early bird discount As the App sponsor your organisation will have high visibility in the lead-up to, during and after the conference as delegates check the App for program details, view presenter profiles, view abstracts, and create their personalised program. The conference app includes the abstracts. Benefits include: • Includes app signage positioned around the exhibition area and at the registration desk (provided by conference) • Banners placed in conference app with link (sponsor to provide artwork) • Conference app information on conference website and sent to all delegates • Logo on home page of app. • Company name and logo associated with all Conference promotional material as a Gold Sponsor • Two complimentary full registrations (includes access to sessions, daily catering, Welcome Reception, Poster Session and Gala Dinner) • One Exhibition Booth 3m x 2m with shell scheme or space • Logo on Conference website with hyperlink • Company profile (up to 100 words) on Conference website • Logo on the Sponsors Board and Sponsors PPT slide at the Conference • One full-page colour advertisement (A5) in the Conference Handbook (copy to be supplied) • Acknowledgment in the Conference Registration Brochure and Conference Handbook • Acknowledgment in the Conference App with logo and profile • Acknowledgment at the opening and closing ceremonies • One satchel insert (to be provided by sponsor) • Delegate list (name/organisation/state) supplied, three weeks prior to the Conference
PARTNERSHIP OPPORTUNITIES
GOLD PARTNER (Double Espresso Bar - exclusive)
$15,460 Or $13,914 with 10% early bird discount
The package includes two espresso machines with supply of trollies, baristas and all
consumables to be operational during catering breaks (approx. 10am-4pm Sun-
Tues). One espresso machine will be located in your booth; the second location
can be discussed once the floor plan is confirmed.
Inclusions:
SOLD
• Two exhibition booths (3m x 2m) with shell scheme or space for one of your
espresso machines.
• Two full registrations with access to sessions, daily catering, Welcome
Reception, Poster Session and Gala Dinner
• Branded signs on both trollies (artwork to be provided by sponsor)
• In keeping with the HGSA eco-friendly aim, compostable cups will be supplied
by the venue.
• Logo on Conference website with hyperlink
• Company profile (up to 100 words) on Conference website
• One full-page colour advertisement (A5) in the Conference Handbook (copy
to be supplied)
• One satchel insert (supplied by the sponsor)
• Logo on the Sponsors Board and Sponsors PPT slides at the Conference
• Acknowledgment in the Conference Registration Brochure, Handbook and
App
• Delegate list (name/organisation/state) supplied, two weeks prior to the
ConferenceINDIVIDUAL OPPORTUNITIES
EDUCATIONAL
PLENARY SESSION (5 opportunities) INDUSTRY SESSION (2 opportunities)
$8,000 each Or $7,200 with 10% early $7,500 each Or $6,750 with 10% early
bird discount bird discount
The Plenary sessions include keynote An opportunity to run a one-hour industry
international and national speakers and session during the conference. Room and
are a major highlight of the Program. The audio-visual equipment (lectern & mic,
Sponsors will receive a list of the plenary data projector & screen) will be provided.
speakers to enable their selection of the Timing in the program to be scheduled by
appropriate plenary session to align with. the LOC. Sessions will run concurrently, with
a maximum of three running at any one
• Naming rights for one Plenary Session time. Session times will be first allocated to
(subject to approval by the SPC and Gold Sponsors and then allocated in order
speaker) of receipt of application (Sessions are
• Verbal acknowledgment by session available as Sunday afternoon sessions or
Chair during the sponsored session Monday morning breakfast sessions. Food
• Two complimentary full registrations can be organised and is at the sponsors
(includes access to sessions, daily cost.).
catering, Welcome Reception, Poster
Session and Gala Dinner) Note: if the sponsor takes up a breakfast session
• Opportunity to display free standing and provides food, the setup is based on food
being served stand-up style in the foyer prior to
banners in room during session
the session. Session rooms are set as theatre
(provided by sponsor) style.
• Acknowledgment in the Conference
Registration Brochure and Conference • One complimentary full registration
Handbook (includes access to sessions, daily
• One e-satchel PDF flyer (in conference catering, Welcome Reception, Poster
app) or insert (in satchels) (provided by Session and Gala Dinner)
sponsor) • Complimentary Day Registration for
• Acknowledgment in the Conference your speakers.
App with logo and profile • Opportunity to display free standing
• Logo on Conference website banners in room during session
• Logo on Sponsors Board and Sponsors (provided by sponsor)
PPT slides at the Conference • Acknowledgment in the Conference
• Delegate list (name/organisation/state) Registration Brochure and Conference
supplied, two weeks prior to the Handbook
Conference • One e-satchel PDF flyer (in conference
app) or insert (in satchels) (provided by
sponsor)
• Acknowledgment in the Conference
App with logo and profile
• Logo on Conference website
• Logo on Sponsors Board and Sponsors
PPT slides at the Conference
• Delegate list (name/organisation/state)
supplied, two weeks prior to the
ConferenceEDUCATIONAL cont.
POSTER SESSION (exclusive) EDUCATION SCHOLARSHIP
$6,500 Or $5,850 with 10% early PARTNER (exclusive)
bird discount $6,500 Or $5,850 with 10% early bird
discount
The Poster Session is held on Sunday
evening and is the main session where An opportunity to support delegates to
authors & delegates can network, attend the meeting. This provides four full
view and discuss the posters on registrations for HGSA Members to attend
SOLD
display. The function includes food the meeting in Adelaide.
and drink for one hour.
• Company name and logo associated
• Naming rights to the Poster Session with all Conference promotional
• Logo on Poster signage which will material as the Education Scholarship
be displayed around the poster Partner
boards (supplied by conference) • One complimentary full registration
• Two complimentary full registrations (includes access to sessions, daily
(includes access to sessions, daily catering, Welcome Reception, Poster
catering, Welcome Reception, Session and Gala Dinner)
Poster Session and Gala Dinner) • Acknowledgment in the Conference
• Acknowledgement in the Registration Brochure, Handbook and
Conference Registration Brochure, App.
Handbook and App • One e-satchel PDF flyer (in
• One e-satchel PDF flyer (in conference app) or insert (in satchels)
conference app) or insert (in (provided by sponsor)
satchels) (provided by sponsor) • Logo on Conference website
• Logo on Conference website • Logo on Sponsors Board and Sponsors
• Logo on the Sponsors Board and PPT slides at the Conference
Sponsor PPT slides at the • Delegate list
Conference (name/organisation/state) supplied,
• Delegate list two weeks prior to the Conference
(name/organization/state)
supplied, two weeks prior to the
Conference
SOCIAL
CONFERENCE DINNER (exclusive)
$10,000 Or $9,000 with 10% early bird discount
The Conference Dinner will be held at the Adelaide Oval, one of the most picturesque
sporting grounds in the world! Prominently located as the centrepiece of the Adelaide
CBD revitalised riverbank precinct, the Oval is home to cricket, football, concerts,
functions and major events at the highest level.
• Naming rights to the Conference Dinner
• Company name/logo on dinner menus
• Opportunity to provide branded gifts at each place setting (provided by sponsors)
• Opportunity to display signage in the function area (provided by sponsor)
• 5 tickets to Conference Gala Dinner
• Two complimentary full registrations (includes access to sessions, daily catering,
Welcome Reception, Poster Session and Gala Dinner)
• Verbal acknowledgement at the Conference Gala Dinner
• Acknowledgement in the Conference Registration Brochure, Handbook and App
• Acknowledgement at the opening and closing ceremonies
• Logo on Conference website
• Logo on the Sponsors Board and Sponsor PPT slides at the Conference
• Delegate list (name/organization/state) supplied, two weeks prior to the
ConferenceCATERING
SMOOTHIE BAR (exclusive) JUICE BAR (exclusive)
$9,500 Or $8,550 with 10% early $9,500 Or $8,550 with 10% early bird
bird discount discount
The Smoothie Bar includes freshly The Juice Bar includes freshly made juices
made yoghurt smoothies served from served from your booth, with supply of
your booth, with supply of staff, staff, selection of two fruits and all
selection of two flavours and all consumables. This is operational during
consumables. This is operational during catering breaks only (morning tea, lunch
catering breaks only (morning tea, & afternoon tea).
lunch & afternoon tea).
• One complimentary exhibition booth
• One complimentary exhibition (3mx2m) with shell scheme or space
booth (3mx2m) with shell scheme for your juice bar.
or space for your smoothie bar. • Two exhibitor registrations with access
• Two exhibitor registrations with to sessions, daily catering, Welcome
access to sessions, daily catering, Reception, Poster Session and Gala
Welcome Reception, Poster Session Dinner
and Gala Dinner • Opportunity to brand service area
• Opportunity to brand service area and service staff (at sponsors
and service staff (at sponsors expense).
expense). • One satchel insert (supplied by the
• One satchel insert (supplied by the sponsor).
sponsor). • Acknowledgement as the Juice Bar
• Acknowledgement as the Sponsor
Smoothie Bar Sponsor • Logo on Conference website
• Logo on Conference website • Logo on the Sponsors Board and
• Logo on the Sponsors Board and Sponsors PPT slides at the Conference
Sponsors PPT slides at the • Acknowledgment in the Conference
Conference Registration Brochure, Handbook and
• Acknowledgment in the App
Conference Registration Brochure, • Delegate list (name/organisation/
Handbook and App state) supplied, two weeks prior to the
• Delegate list (name/organisation/ Conference
state) supplied, two weeks prior to
the Conference Note: bench space must be provided by
sponsor for serving area. Required power
Note: bench space must be provided is at sponsors own cost.
by sponsor for serving area. Required
power is at sponsors own cost.
CATERING SPONSOR (3 available)
$5,000.00 Or $4,500 with 10% early bird discount
We are offering three catering sponsorship opportunities for the 2020 meeting. This
includes sponsorship of the morning tea, lunch and afternoon tea breaks on a
designated day of the meeting.
Inclusions:
• One full registration with access to sessions, daily catering, Welcome Reception,
Poster Session and Gala Dinner
• Logo on signage at the catering stations on your designated day (supplied by the
conference)
• One satchel insert (supplied by the sponsor)
• Logo on Conference website
• Logo on the Sponsors Board and Sponsors PPT slides at the Conference
• Acknowledgment in the Conference Registration Brochure, Handbook and App
• Delegate list (name/organisation/state) supplied, two weeks prior to the
ConferenceDELEGATE SERVICES
CONFERENCE HANDBOOK DELEGATE SATCHELS (exclusive)
(exclusive) $6,500 Or $5,850 with 10% early
$7,600 Or $6,840 with 10% early bird discount
bird discount
Your company logo will feature
Benefits include: alongside the Conference logo on
• One full-page colour the satchel. The satchel contains the
advertisement (A5) in Conference official Conference material
Handbook and first choice of distributed to all the delegates,
advertisement position (artwork speakers, and exhibitors, providing
provided by sponsor) direct and constant exposure
• Log on handbook cover throughout and after the Conference.
• One complimentary full registration
(includes access to sessions, daily • Logo printed on satchels
catering, Welcome Reception, • One complimentary full registration
Poster Session and Gala Dinner) (includes access to sessions, daily
• Logo on Conference website catering, Welcome Reception,
• Logo on the Sponsors Board and Poster Session and Gala Dinner)
Sponsors PPT slides at the • One satchel insert (supplied by the
Conference sponsor)
• Acknowledgment in the • Logo on Conference website
Conference Registration Brochure • Logo on the Sponsors Board and
and Handbook Sponsors PPT slides at the
• Company logo and profile in the Conference
Conference App • Acknowledgment in the
• Delegate list Conference Registration Brochure,
(name/organisation/state) Handbook and App
supplied, two weeks prior to the • Delegate list
Conference (name/organisation/state)
supplied, two weeks prior to the
Conference
ELECTRONIC EXHIBITION PASSPORT (exclusive)
$5,000 Or $4,500 with 10% early bird discount
The exhibition passport will be part of the conference app for the 2020 meeting.
• One complimentary full registration (includes access to sessions, daily catering,
Welcome Reception, Poster Session and Gala Dinner)
• Banner on exhibition passport section of the conference app (artwork supplied
by sponsor)
• Logo printed on QR code signs provided on each booth (supplied by
Conference)
• Logo on the Sponsors Board and Sponsors PPT slides at the Conference
• Logo on the Conference websiteDELEGATE SERVICES cont.
PAD & PENS (1 only or 1 sponsor for each)
$4,000 or individual sponsorship $2000 each
Or $3,600 with early bird discount / $1,800 with early bird discount.
• Logo on pads and/or pens which are inserted into delegate satchel (supplied by
sponsor)
• Logo on the Sponsors Board and Sponsors PPT slides at the Conference
• One complimentary exhibitor registration (excludes the dinner)
• Acknowledgment in the Conference Registration Brochure, Handbook and App
• Logo on the Conference website
ENHANCE YOUR EXPOSURE
SATCHEL INSERT OPTIONS
$500 for one flyer insert
Includes 1 satchel insert provided in delegate satchels. Insert to be provided by sponsor
(Qty approx. 350).
ADVERTISEMENTS
$650 - A4 colour advertisement in the electronic Registration Brochure. Artwork to be
supplied in PDF format.
$650 - A5 colour advertisement in the Conference Handbook. Artwork to be supplied in
PDF format.
$500 - A5 black & white advertisement in the Conference Handbook. Artwork to be
supplied in PDF format.SPECIAL INTEREST GROUP SPONSORSHIP
The Special Interest Group (SIG) Meetings are held on the Saturday as Satellite
Meetings to the Conference and they include:
❖ Australasian Society of Diagnostic Genomics (ASDG) - which represents over 300
members across Australasia with the aim to promote the interests of those working
in the diagnostic genomics field.
❖ Australasian Society of Genetic Counsellors (ASGC) - which represents over 280
members across Australia and New Zealand, providing genetic counselling or
members of the HGSA working in related areas.
❖ Australasian Society for Inborn Errors of Metabolism (ASIEM) – which represents
laboratory scientists, metabolic physicians, nurses and dietitians involved in the
diagnosis and treatment of inborn errors of metabolism.
We are seeking sponsorship support to assist with meeting and networking mixer costs,
with the aim of keeping the SIG registration fees low, to allow as many members to
attend as possible.
You would have direct access to the SIG group on the day.
Multiple Opportunities are available for each group.
We are also happy to discuss other opportunities that would suit your
marketing strategies.
ASGC SIG Sponsorship - $2000 ASDG Mixer Sponsorship - $2000
(multiple opportunities) (multiple opportunities)
Australasian Society of Genetic Australasian Society of Diagnostic
Counsellors (ASGC) Genomics (ASDG)
Your support will assist with covering Your support will assist to cover the
costs for the ASGC SIG meeting and ASDG SIG Meeting & mixer costs.
mixer.
Benefits include:
Benefits include: • One complimentary ticket to ASDG
• One complimentary ticket to ASGC SIG meeting & mixer
SIG meeting & mixer • Opportunity to provide advertising
• Opportunity to provide advertising material including flyers/pens etc (a
material including flyers/pens etc (a shared table will be provided in the
shared table will be provided in the foyer area).
foyer area). • Recognition on meeting website
• Recognition on meeting website • Recognition on PPT slides at opening
• Recognition on PPT slides at opening and close of the SIG day
and close of the SIG day • Recognition on the Conference
• Recognition on the Conference Sponsor signage.
Sponsor signage.
ASIEM SIG Sponsorship - $6000 (multiple opportunities)
Australasian Society for Inborn Errors of Metabolism (ASIEM)
A number of invited speakers, both international and local, are sought to present at the
2020 ASIEM SIG meeting and your support will assist to cover invited speaker costs
including airfares, accommodation and registration.
Benefits include:
• Two complimentary tickets to ASIEM SIG meeting & mixer
• Display table with free standing banner in foyer area outside meeting room
(includes trestle table & 2 chairs)
• Recognition on meeting website
• Recognition on PPT slides at opening and close of SIG day
• Recognition on the Conference Sponsor signage.EXHIBITION BOOTH PACKAGE
$3,960 OR $3,564 with 10% early bird discount Important Information
Exposure to the Exhibition occurs through: Allocation of sites: Exhibition booths
• All tea breaks and lunches will be served in the will be allocated on the basis of
exhibition hall sponsorship status, then in order of
• The Welcome Reception will be held in the receipt of applications. The Floor
exhibition hall plan will be available in January.
• Location maps will be in the delegate handbook
and conference app showing the position of all
exhibitors February 2020
• Exhibit hours are structured around the program Registration opens and electronic
• Posters will be presented in the exhibition hall registration brochure is available.
• Sponsorship opportunities are available to All sponsors and exhibitors
increase your company’s visibility confirmed at this time will be
acknowledged in the brochure.
Booth Package Entitlements
• Shell scheme or space
May 2020
• One clothed table with two chairs (if required)
• Acknowledgement in the Conference Exhibition manuals will be available
Registration Brochure and Handbook on the Conference website. These
• Company details and logo in Conference App manuals will include all details
required by the Convention Centre
• Logo on Conference website
(eg. delivery labels & details,
• Logo and listing in Conference Handbook exhibitor catering forms, internet
• One full registration (includes name badge, forms etc), exhibitor registration
handbook, satchel, access to sessions, daily information, guidelines and delivery
catering, Welcome Reception and Gala Dinner) labels for equipment and satchel
• Discounted exhibitor registration for additional inserts.
company attendees
• Logo on the Sponsors Board and Sponsors PPT
slides at the Conference Move-In
• Delegate list (name/organisation/state) supplied Saturday 1 August 2020
one week prior to the Conference
6.00am-9.00am Exhibition
contractor build
Shell scheme
Size: 3.0m x 2.0m From 8.00am Access for custom
Walls: 2.48m high aluminium frame with white panels builds
Fascia: Fascia sign across aisle frontages
From 12.00pm Access for exhibitors
Lighting: Two spotlights per booth
Power: 1 x 4amp power outlet per booth Set up to be completed by 4.00pm.
Times subject to change
Custom-designed booths
Custom booths require prior approval by ACC and The Welcome Reception will be
the Event Manager, particularly those greater than 3 held in the Exhibition area from
metres in height. There will be no discount or refund 5.00pm-7.00pm.
on the booth price for the non-use of standard
exhibition modules.
Move-Out
Tuesday 4 August 2020
Exhibitors will move out after
afternoon lunch (tbc). All exhibition
goods must be removed from the
venue by 2100, Tuesday 4 August.TERMS AND CONDITIONS
Applications should be directed to the Event Manager,
Lisa King.
1. Early Bird Discount: is available subject to receipt of
the 50% deposit on or before the discount expiry date
on sponsorship and exhibition packages:
** 10% Early Bird Discount expires
31 January 2020 **
2. Deposit invoices will be issued on receipt of
application and due within 21 days of invoice or no
later than 31 Jan 2020 for the early bird discount.
3. Balance invoices will be issued in April and due by 31
May 2020.
4. Payment can be made by credit card (Mastercard or
Visa only), cheque or EFT.
5. Refunds or discounts do not apply for facilities not
used or required.
6. All amounts include 10% GST. Liability:
7. Acceptance of sponsorship / exhibition application The venue, HGSA, the LOC, AACB
will be subject to the Local Organising Committee Services and the Conference
(LOC) approval. The LOC reserve the right to decline Secretariat shall not be responsible for
applications based upon any association, direct or any loss, damage or injury that may
indirect, that does not uphold the objectives of the occur to the exhibitor, exhibitor’s
conference. employees (public or other) or
8. Booth positions will be first allocated to Platinum and property from any cause whatsoever
Gold Sponsors, then in order of receipt of application. prior, during and subsequent to the
Please indicate booth preferences on the application exhibition. The exhibitor, on
form. contracting for space or an exhibition
stand, expressly releases HGSA, the
9. All exhibitors must be registered for the Conference. LOC, AACB Services, the Conference
Additional registrations can be purchased through the Secretariat and the venue from, and
delegate registration form when available. agrees to indemnify same against,
any and all claims for such direct and
10. Should the exhibition floor plan require expansion or indirect loss, damage or injury.
retraction, the Committee has the right to make the
necessary changes Exhibitors shall indemnify and hold
harmless the venue, HGSA, the LOC
11. Public Liability and Property Insurance: All exhibitors and AACB Services and the
must ensure they have adequate insurance for public Conference Secretariat from all
liability and property damage to cover their liability (if liability (damage, incident or
any). Upon request, exhibitors will be required to accident) which might ensue from
provide a copy of their insurance policy and any cause resulting or connected with
certificate currency to the Event Manager. the transportation, placing, removal
12. Cancellation Policy: Cancellations must be made in or display of exhibits.
writing to the Local Organising Committee addressed Each exhibitor should secure
to the Event Manager. Unless space is re-sold, then no insurance at their own cost and
refunds will be made. If payment on the exhibition expense to cover their equipment,
booth space is not received by the due date the exhibits and display materials. It is the
Local Organising Committee (LOC) reserve the right responsibility of all Exhibitors to ensure
to cancel the allocated booth space. that they have adequate insurance.You can also read
