20-22 SEPTEMBER 2021 - PROTECTING OUR INDUSTRY FROM CONCEPTION TO CONSUMPTION - Vetlink
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IN-PERSON EVENT
20-22 SEPTEMBER 2021
TRADE PROPOSAL
PROTECTING OUR INDUSTRY BR
ID EVENT
HY
FROM CONCEPTION TO CONSUMPTION
Main Speakers
Calvin Booker, DVM, M.Vet.Sc Dr Calvin W Booker received his Doctor of Veterinary Medicine (DVM) in 1989 and his Master of Veterinary Science (MVetSc) in 1992 from the Western College of Veterinary Medicine, Saskatoon, Saskatchewan. Dr Booker completed an internship at the Ambulatory Clinic, New York State College of Veterinary Medicine, Cornell University, Ithaca, New York in 1990 and a residency at the Field Service Clinic, Western College of Veterinary Medicine, Saskatoon, Saskatchewan in 1992. He joined the Feedlot Health Management Services (Feedlot Health) team in 1992 as an epidemiologist, data analyst and production consultant. Feedlot Health provides interdisciplinary expertise to help feedlots and calf grower operations improve net profitability by optimizing cattle health, nutrition and production and strategically adopting new knowledge based on large scale research. Calvin is currently a Managing Partner at Feedlot Health, with responsibilities that include oversight of day-today operations, research, and growth and development. In addition, Calvin is an Affiliate Faculty Member in the Department of Clinical Sciences at Colorado State University and an Adjunct Faculty Member in the College of Veterinary Medicine at Texas A&M University. Dr. Booker is also the current President of the American Association of Bovine Practitioners. Scott McDougall, BSc(vet), BVSc, PhD Scott McDougall is a well-known and highly respected member of the NZ dairy science community. He has been involved in the dairy industry for over 25 years, working as a clinical veterinarian, teaching at Sydney University and working as a scientist for Dairy Research Corporation (now DairyNZ). He received his PhD from Massey University in 1994. In 1997 Scott established the R&D division of Animal Health Centre, called Cognosco. Throughout Scott’s career he has been actively involved in improving animal health and productivity, through research, involvement in strategic industry wide initiatives, teaching and training and presenting at local and international farmer and veterinary conferences.
marketing schedule Campaign #1 | Save the date • A paid social media marketing campaign “Save the Date” • Full page colour advertisement in the Review • Half page colour advertisement in the Vetnews • Email teaser - “Save the Date” with sponsor’s branding to 3 000 veterinarians with confirmed sponsors logos • SMS to 2 000 veterinarians • “Save the Date” on Vetlink, SAVA & RuVASA website Campaign #2 | Registrations open • Open website for registration • Bulk mail through SAVC database (full vet database) • Bulk email announcement with main speaker’s profile and topics • Follow up bulk mail with videoclip from speaker on what will be covered with speaker Sponsor branding • 1 x Scientific articles (editorial) on topic of interest by Speaker or recognised speaker in the field with speaker Sponsor branding in Review • A special discounted rate for super early bird registrants will be made available and advertised • Full page colour advertisement in the Vetnews Campaign #3 | Early Bird Registrations • Social media campaign: Facebook competition to promote the Congress • Distribute business cards with event information through Wholesalers/representatives to all veterinarians with list of sponsor • Email teaser - “Save the Date” with confirmed sponsor’s logos to 3 000 veterinarians Campaign #4 | Mid Point • Send out a reminder to book and add a couple of details of the talks and speaker using bulk emails and SMS with sponsor’s branding • Release of final programme • Facebook marketing of the course and CPD points • 1 x Full page colour advertisement in Review with confirmed sponsor branding • 2 x Scientific articles (editorial) on topic of interest by Speaker or recognised speaker in the field with sponsors branding Campaign #5 | Last Push for registrations • Send out a final reminder via bulk email, SMS and Facebook marketing. • Speaker profile and programme reminder • Webinar by main speaker or local speaker on one of the relevant topics Campaign #6 | Final closing of registrations • Social media campaign concludes • Bulk sms and emailer with sponsor’s branding to all attending delegates • All powerpoints and signage at congress co-branded with sponsor
CONGRESS 2021
The Boardwalk Hotel, Port Elizabeth
20- 22 September 2021
PROTECTING OUR INDUSTRY: FROM CONCEPTION TO CONSUMPTION
DAY 01 | 20 September DAY 02 | 21 September DAY 02 SAVSEG Parallel Session
07:00 Registration 07:00 Registration 13:40 - 17:10 Certification Requirements
07:30 Welcome 07:30 Early morning session: Workshop to for Export: SAVSEG (South African
07:40 Reproductive Management of the Establish a Common, Sustainable Veterinary Semen and Embryo Group).
Dairy Cow: What's Normal and Approach to Liver Fluke Control More information to follow
What's Not, and How to Improve it if - Prof Gareth Bath
it's Not: Part 01 - Dr Scott McDougall 08:15 Interventions that Improve
(sponsored by Ceva) Reproductive Performance: The DAY 03 | 22 September
08:25 Challenges and Opportunities in Biology and Economics - Dr Scott
Cattle Production: A Veterinarian's McDougall (sponsored by Ceva) 07:00 Registration
Perspective - Dr Calvin Booker 09:00 BRD - What Do We Know and Where 07:30 Opportunities to Improve Mastitis
(sponsored by Zoetis) Do We Go from Here - Dr Calvin Control, Antimicrobial Stewardship
09:00 Risk Factors for Bovine Brucellosis Booker (sponsored by Zoetis) and Farmer Engagement - Dr Scott
in KwaZulu-Natal - Dr Thami 09:45 Trace Mineral Supplementation to McDougall (sponsored by Ceva)
Nogwebela Sheep in High Intensity Systems 08:15 The Use of Technology in the Feedlot
09:10 Tissue Sampling, What Are We - Ms Anri Strauss - Dr Calvin Booker (sponsored by
Talking About - Dr Johan De 10:20 TrichLabCheck - A Voluntary Zoetis)
Meulemeester Trichomonosis Inter-laboratory 09:00 Product Promotion: OBP
09:45 Introducing the Exhibitors and Project in South Africa - Dr Dietmar 09:15 Certification of Beef Calves for the
Pharmaceutical Trade - Dr Faffa Holm Feedlots - Dr Danie Odendaal
Malan 10:55 Animal Health Forum - Dr Chris van 09:45 Tea
10:20 Tea Dijk 10:15 Product Promotion: Zoetis
10:40 Forecast of the South Africa 11:10 Tea 10:30 Debunking the Myths About
Economy - Ms Nicky Weimar (Chief 11:40 Product Promotion: Boehringer Livestock’s Environmental Impact
Economist: Nedbank) Ingelheim - Dr Frank Mitloehner
11:10 Reproductive Management of the 11:55 Interventions that Improve 11:05 BRD Treatment Failure in Feedlots
Dairy Cow: What's Normal and Reproductive Performance: The - Dr Calvin Booker (sponsored by
What's Not, and How to Improve it if Biology and Economics - Dr Scott Zoetis)
it's Not: Part 02 - Dr Scott McDougall McDougall (sponsored by Ceva) 11:50 What is Food for Cattle is Good for
(sponsored by Ceva) 12:40 Opportunities to Improve Mastitis Producers - Prof MP Da Costa
11:55 Identifying Opportunities to Enhance Control, Antimicrobial Stewardship 12:25 Lunch
Value to your Clients - Dr Calvin and Farmer Engagement - Dr Scott 13:25 Equine Colic for the Rural
Booker (sponsored by Zoetis) McDougall (sponsored by Ceva) Practitioner - Dr Arnold Mahne
12:40 Lunch 13:25 Lunch 14:00 Rift Valley Fever - Dr Sello Maboe
13:40 Product Promotion: Ascendis 14:25 Product Promotion: Boehringer (OBP)
13:55 TBA Ingelheim 14:35 Semi-intensive Sheep Production
14:40 Effective Decision Making in Cattle 14:40 How New Technology Adds Profit to a and Nutrition - Mr Joubert Nolte
Production - Dr Calvin Booker Real Farm, Working in Harmony with (Meadow)
(sponsored by Zoetis) Vets - Mr Paul Westaway 15:10 Tea
15:25 Tea 15:15 Tea 15:25 Product Promotion: TBC
15:50 The History of RuVASA, RPG, LHPG 15:45 The Effect of Different Volume 15:40 Paratyphoid in Cattle - Dr Maryke
- Dr Francois van Niekerk Setting on Milking Machine Take-off Henton
16:25 How to Analyse Research and Times - Dr Inge Marie Petzer 15:55 TBA - Dr Kenneth Botha
Scientific Articles - Dr Peter 16:15 New Strain of Staphylococcus (Barnlab)
Thomson Aureus Challenging the Conventional 16:30 Close of Congress
16:55 SAVC - Dr Alfred Kgasi Identification - Dr Joanne Karzis (Lucky draw winners)
17:10 SAVA/SAVF - Mr Gert Steyn 16:45 A Century of Veterinary Education
17:25 AGM in South Africa - Prof Dietmar
17:55 Braai Holm
19:00 Gala Evening
YEARS
CONFERENCE ORGANISER: Vetlink www.vetlink.co.za | suppor t@vetlink.co.za | 012 346 1590
More information to follow. Programme, venue and dates are subject to change
Venue
Boardwalk
Hotel
The Boardwalk
The Boardwalk Casino and Entertainment World in Port Elizabeth offers Premier Luxury hotel
accommodation only a few minutes away from the Blue Flag awarded Hobie Beach. Not only
popular for its Premier Luxury hotel, The Boardwalk is also a unique entertainment, dining
and conference venue. Famous for being the only licensed casino in Port Elizabeth, The
Boardwalk Casino offers 24-hour entertainment with smoking and non-smoking facilities.
Activities
If you’re looking for the coolest
ways to keep the kids entertained,
the Boardwalk offers an unlimited
selection of indoor and outdoor
activities all-year round.
Casino In Port Elizabeth
The Boardwalk is one of the premium
casinos in Port Elizabeth, offering the
same style and charm that you’re used
to from Sun International
Restaurants & Bars
Visit The Boardwalk Casino and
Entertainment World for some of the
best bars and restaurants in Port
Elizabeth, from sidewalk cafés to fast
food outlet
Shopping
Looking for the best shopping
experience in Port Elizabeth? The
Boardwalk casino and hotel is a central
point from which to base your shopping
adventures
Accommodation options within walking distance
Price range: R1000 - R2000 per day
Courtyard Hotel
The Beach Hotel
City Lodge
Road Lodge
Sponsorship
Packages
Terms and Conditions
All artwork should be supplied 4 weeks before the start of the congress.
If no artwork is received in the allocated period, the benefits will be nullified. NO refunds will
be given. Address of delivery: 272 Broderick Street, Groenkloof, Pretoria.
INCLUDES
PACKAGE A • Stand in Exhibition Hall for duration of congress.
Exhibitor • Inserts into proceedings (to be provided)
• 1 Table and 2 chairs
COST: (Current bookings • Excluding Exhibitor tickets (Lunch package) @ R495 pp .
and bookings before 1 May • Recognition on official programme and in the Proceedings.
2021) • Different categories are available, subject to availability at time of booking.
Category A: R15 490. Cate- • Introduction at opening session
gory B: R13 490. Category • Virtual Expo Booth (with Private Room on App)
C R11 490 • Push notifications (text, images or links) via App
After 1 May 10% increase • Logo hyperlink via the App to Company website
A & B Basic Schell scheme. • Complimentary Tickets 1 x online ticket
C Floor space only.
PACKAGE B INCLUDES
Virtual Only Booth • Virtual Expo Booth (with Private Room on App)
• Push notifications (text, images or links) via App
COST: R8 490 • Logo hyperlink via the App to Company website
• Complimentary Tickets 1 x online ticket
• Additional Staff Pass Discount 15% per online ticket
• Promotional literature handout via platform (or in registration pack for physical) x 1
PACKAGE C INCLUDES
Registration • Branding of the registration area in foyer
• Congress proceedings branded with company logo.
COST: R28 570 • Branding of nametags, company to provide branded lanyards and pens.
• First option to provide congress bags.
• Stand (3 x 3 m) in Exhibition Hall for duration of congress. and virtual booth
• Free inserts in proceedings (back cover and one additional insert
- inserts to be provided.
• One bulk email.
PACKAGE D INCLUDES
Session • Banner/posters in the function hall during the session that you sponsor.
• Only 6 sessions of 15 minutes each will be available for sponsorships .
COST: R14 330 • Free advert in the proceedings (you provide 200 inserts).
(maximum of one per • Recognition on official programme and in proceedings.
company - only 6 • 60% discount on one scientific programme registration ticket
available).
PACKAGE E INCLUDES
Happy Hour • Exclusive right to brand the area where cash bar will be set up (2 nights available).
• Conference fee waived for 1 delegate to scientific program.
COST: From R9 900
PACKAGE F INCLUDES
• Free advert in the proceedings
International
• Recognition on official programme, in proceedings and on all announcements/
Speaker (3 max) advertisements and mention during Gala dinner.
COST: • Conference fee waived for 1 delegate to scientific program.
Speaker travel costs, • Brand lecture room during talk of sponsored speaker:(Maximum 2 pull-up banners).
accommodation and
fees be covered by
company. REQUIREMENTS FOR ALL SPEAKERS
Provide full CV and proposed topic to Scientific committee, to approve*.
International speaker Full papers and pp 1 month in advance. NO company or product mention
from R85 000 during presentation, recognition at the end to the sponsoring company.
INCLUDES
PACKAGE G • Free advert in the proceedings
Local Speaker • Conference fee waived for 1 delegate to scientific program.
• Brand lecture room during talk of sponsored speaker:(Maximum 2 pull-up banners).
COST:
Speaker travel costs,
accommodation and fees REQUIREMENTS FOR ALL SPEAKERS
be covered by company. Provide full CV and proposed topic to Scientific committee, to approve*.
Full papers and pp 1 month in advance. NO company or product mention
Local speaker during presentation, recognition at the end to the sponsoring company.
from R15 000
INCLUDES
PACKAGE H • Full Branding at function that you sponsor.
Function • Gala dinner: Branding of function room and additional branding at congress venue.
• Free advertising space in the proceedings (inserts to be provided).
COST: • Recognition on official programme, pre-congress marketing and proceedings.
Negotiable, depending • One free registration - Scientific programme.
on entertainment, menu, • Branding of invitations pre-event.
decor, etc. • Sponsorship available for: Gala dinner, Cocktail and Braai.LECTURE HALL
Category A: R15 490.
Category B: R13 490.
Category C: R11 490
2nd or 3rd stand at 10% discount
Bookings after 1 May - 10% increase
Basic Schell scheme: Category A & B.
*Schell scheme includes lights, plugpoint
and fascia with name.
Category C schell scheme on request
39 m
B1 C1 C2 C3 C4 C5 C6 C7 C8 C9 B2
C10
CATERING
C11
C12
24,84 m
A1 A3 A5 A7 A9
C13
A2 A4 A6 A8 A10
C14
C15
CATERING
C16
B3 C26 C25 C24 C23 C22 C21 C20 C19 C18 C17 B4
BOOKED RESERVED Subject to changeRESERVATION FORM
Event Coordinator
www.vetlink.co.za
support@vetlink.co.za
012 346 1590
COMPANY INFORMATION (Please type or print clearly)
Exhibitor/Sponsor Name ______________________________________________________________________
Address ___________________________________________________________________________________
City _________________________ Postal code ___________________VAT number ____________________
Phone _______________________ Email invoicing ______________________________________________
Contact person: Name_________________________ Email:_________________________________________
The following sponsorship opportunities will be available during the RuVASA conference.
1. EXHIBITION SPACE (after 1 May prices increase with 10%):
Corner stands with schell scheme: Category A R15 490
Middle stand with schell scheme Category B R13 490.
Floor space only Category C R11 490
(First paid/confirmed with PO, first served - Stand selection will only be confirmed upon receipt of payment)
EXHIBITION PREFERENCES First choice: Stand nr___Second choice:Stand nr ____
Special request/requirements ____________________
2. SPONSORSHIP OPPORTUNITIES (Only confirmed once paid/Purchase order nr received)
B. REGISTRATION SPONSOR
C. SESSION SPONSOR DAY:
D. HAPPY HOUR SPONSOR:
E. SPEAKER SPONSOR
Main Speaker 1
Main Speaker 2
Main Speaker 2
(Suggestions to be approved by scientific commitee)__________________
F. FUNCTION SPONSOR
Gala dinner
Braai
3. COMPANY EMPLOYEES ATTENDING
Exhibition space excludes lunch and teas for trade delegates. Please indicate all delegates attending
Name 1 _______________________ Lunch&Teas Dinners Breakfast Days attending:_______
Name 2 _______________________ Lunch&Teas Dinners Breakfast Days attending:_______
Name 3 _______________________ Lunch&Teas Dinners Breakfast Days attending:_______
Name 4 _______________________ Lunch&Teas Dinners Breakfast Days attending:_______
The undersigned expressly represents, warrants and covenants to RuVASA (and its representatives) that: (1) the signatory is authorized to bind the Exhibitor to the rules and terms governing the
Exposition hereof, including the Rules and Regulations set forth in this document, (2) the signatory has read, understand and agrees to the Regulations, (3) RuVASA reserves the right to list
the Exhibitor in its marketing materials, and (4) the signatory understands that this contract is a legally binding instrument between the RuVASA and the Exhibitor, but only upon acceptance
in writing by the RuVASA.
Any changes hereto and/or to the Regulations must be made in writing and signed by both the Exhibitor and RuVASA
Exhibitor’s Authorized Signature _____________________________________________________________________
Name (please print name) __________________________________________________________________________
Title ___________________________________________________________ Date____________________________
To submit: Email to conferences@vetlink.co.zaRULES & REGULATIONS
RuVASA/VETLINK reserves the right to prohibit any exhibit, part thereof, or proposed exhibit that, in its
EXHIBITION RULES & REGULATIONS: opinion, is not suitable or in keeping with intentions and/or purposes of
the organization.
Kindly peruse this document. In signing and returning the document you agree to the content.
1. EXHIBITION SPACE: The cost of each exhibition space charges schedule, RuVASA/VETLINK shall retain the right to
includes one table, two chairs. Exhibits shall be so arranged resell cancelled space without rebate or allowance to the
as not to obstruct the general view, nor hide the exhibits Exhibitor
of others. No gazebo’s allowed. No banners outside of 8. AMENDMENT TO RULES: RuVASA/VETLINK reserves the right
allocated stand allowed. Bring your own extention cord to to interpret, amend and enforce these 8. TERMINATION
connect to electrical outlets. OF EXHIBITION. In the event that the premises in which the
2. The Exhibitor is solely and fully responsible for its own exhibit Exhibition is or is to be conducted shall become, in the sole
material and stand contents, and should insure its exhibit discretion of RuVASA/VETLINK, unfitfor occupancy, or in the
against loss or damage from any cause whatsoever. All event the holding of the Exhibition or the performance of
property of the Exhibitor is understood to remain in its care, RuVASA/VETLINK under the Exhibit Reservation Contract (of
custody and control in transit to or from within the confines which these Rules and Regulations are a part) are substantially
of the exhibit hall. or materially interfered with by virtue of any cause or causes
3. LIABILITY: Upon approval of this contract by an authorized not reasonably within the control of RuVASA/VETLINK, said
Exhibitor representative, it is expressly understood that the Contract and/or the Exhibition (or any part thereof) may be
Exhibitor has read and agrees to abide by the RuVASA/ terminated by RuVASA/VETLINK. RuVASA/VETLINK shall not
VETLINK liability policies outlined below. RuVASA/VETLINK, be responsible for delays, damage, loss, increased costs,
and all organizations and individuals who are employed or other unfavourable conditions arising by virtue of cause
by or associated with it, in connection with this Exhibition, or causes not reasonably within the control of RuVASA/
will not assume responsibility and shall be held harmless by VETLINK. If RuVASA/VETLINK terminates said Contract and/
all Exhibitors for damage or loss resulting from fire,theft, or or the Exhibition (or any part thereof) as aforesaid, then
any other cause whatsoever, including accident or injury RuVASA/VETLINK (or its representatives) shall not be liable
to exhibitors, their employees and agents, the public, or to the Exhibitor other than for a prorated refund of such
others. The Exhibitor agrees to pay promptly for any and Exhibitor’s space price payment determined on the basis
all damages to the exhibition building or its equipment of the number of Exhibition days remaining. For purposes
incurred through carelessness or otherwise, of Exhibitor or its hereof, the phrase “cause or causes not reasonably within
employees or agents. the control of RuVASA/VETLINK” shall include, but not by
4. INSURANCE: RuVASA or VETLINK or the venue does not way of limitation: fire,casualty, flood,epidemic, earthquake
maintain insurance covering EXHIBITOR’S property or or inclement weather; explosion or accident; blockade
employees. It is the sole responsibility of the EXHIBITOR or embargo; governmental restraints; restraints or orders
to obtain public liability insurance, business interruption of civil defence or military authorities; terrorism or threat
insurance, property damage insurance, and workers’ of terrorism, act of public enemy, riot, or civil disturbance;
compensation insurance covering and protecting EXHIBITOR strike, lockout, boycott, or other labour disturbance; inability
against all such losses as referenced in these Guidelines. to secure sufficientlabour, technical, or other personnel;
5. PAYMENT SCHEDULE: a Non-refundable, non-transferable failure, impairment, or lack of adequate transportation
deposit of 25% is due at least 10 days from the date this facilities; inability to obtain, or condemnation, requisition,
signed agreement is received by Vetlink to reserve your or commandeering of necessary supplies or equipment;
exhibition space. The balance must be paid on or before 2 local, state, or Federal law, ordinances, rule, order decree,
weeks before the event. If the balance due is not paid on or regulation, whether legislative, executive, or judicial,
or before this date, the conference organiser reserves the and whether constitutional or unconstitutional; or Acts of
right, without further notice, to reduce or release said space God rules as it deems proper to assure the success of the
to other exhibitors. No space will be reserved or assigned Exhibition.
unless both the deposit and signed contract are received. 9. ARTWORK : All artwork should be supplied 4 weeks before
6. ALCOHOL SERVING AND CONSUMPTION: Exhibitors are not the start of the congress. If no artwork is received in the
permitted to serve alcohol from and/or within the confines allocated period, the benefits will be nullified. NO refunds
of their booth space nor within the exhibition hall, without will be given. Address of delivery: 272 Broderick Street,
written permission from the conference organisers and a Groenkloof, Pretoria.
signed service agreement.
7. CANCELLATION / SPACE REDUCTION: Any cancellation,
space reduction requests, or requests for changes of this
contract must be made in writing and forwarded to the PAYMENTS
organisers at PO Box 232, Groenkloof, SOUTH AFRICA, 0182 or
vetlinkinfo@mweb.co.za. Cancellations or space reductions Direct Deposits:
will be subject to charges according to the following Vetlink cc
schedule:• More than three months before conference start FNB Brooklyn
date – Eligible for full refund.• More than 60 days and less Acc Nr: 62301029676
than three months before conference start date – Deposit Branch Code: 251345
forfeited; excess of deposit paid will be refunded in full.• 60 Cheques: Vetlink
days and less before conference start date – Full amount Swift Code: FIRNZAJJ
of fee is due. In the event of cancellation or reduction of
contracted space, and subject to the above cancellationYou can also read
