20 FEBRUARY 2019 - Western Cape Government
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
20 FEBRUARY 2019
NSPDR > E-LODGEMENT
PRESENTATION OUTLINE
1. Progress Overview
2. Stakeholder Onboarding
3. Technical Solutions
4. Support & Training
2
Progress Overview
NSPDR > OVERVIEW
EXECUTIVE SUMMARY // JANUARY 2019
The overall project percentage complete is approx. 90%, noting the following:
● A total of 33 out of 36 project milestones have been completed.
● Notable achievements include;
○ User Acceptance Testing sign-off, and
○ Solution readiness for deployment to a production environment.
● The critical path is now positioned on the project’s “Go-Live” phase, pending
confirmation of a suitable hosting environment for this purpose.
● The NSPDR will continue to be hosted in the Testing/Staging environment until it is
migrated to a production environment. Which will take four weeks to complete.
4
NSPDR > OVERVIEW
EXECUTIVE SUMMARY // CONTINUED…
An official request to pilot the E-Lodgement application has been received from
Lesedi Municipality, Midvaal and two municipalities in Free State at this stage.
The project team will support the proof of concept/pilot during the months of
March 2019.
The project is ready to move to a Support phase.
● It is now critical that the DRDLR confirms the way forward regarding a hosted
environment for “Go-Live” purposes.
● It is also now critical that the DRDLR confirm System and Data Administrators to be
trained to provide first-line support to the NSPDR Ecosystem.
5
NSPDR > OVERVIEW
QUALITY STATEMENT // HEALTH CARD
The original “Go-Live” date has now been postponed due to
schedule no permanent hosting environment to deploy NSPDR to.
budget The project remains sufficiently capitalised.
Continued stakeholder engagements and system testing is in
scope progress.
Interim mitigation plan is to use Esri's Afrihost cloud
risks environment, pending a permanent solution.
issues Confirmed hosted (“cloud”) production environment.
Status moved to amber from green (see ‘risks’ section later in
quality the presentation regarding Marketing).
6
NSPDR > SCHEDULES
PROGRAM SCHEDULE // 4∙YEARS
phase | desc. H2 | 2016 H1 | 2017 H2 | 2017 H1 | 2018 H2 | 2018 H1 | 2019 H2 | 2019 H1 | 2020
Ph. 1 : Setup + 1M project inception
Ph. 2 : Coding 10M software build
Ph. 3 : Alpha 0 2M alpha release
Ph. 4 : Beta #1 8M beta 1 release
Ph. 5 : Beta #2 8M beta 2 release
Ph. 6 : DEPLOY 2M solution rollout
Ph. 7 : Training 9M training program
Ph. 8 : Support two-year support 24M
7
Stakeholder Onboarding
NSPDR > ONBOARDING
DEFINITIONS // STAKEHOLDER JOURNEY
APPROACHED ENGAGEMENTS DATA RECEIVED
Date on which the data An engagement is defined as Date on which the data and/or
custodian and/or key creating awareness of the documents were received or
stakeholder was first NSPDR project, normally by downloaded.
approached. presenting to an individual, or a Obtaining data involves the
This typically include the group of stakeholders. physical collection of spatial
following: It also assists in understanding data, by means and acquisition
⎯ Informal or impromptu meetings the level of spatial competence, of various media available to
⎯ Telephonic conversations as well as a general view of the the custodians in question.
⎯ Email correspondence, and technical infrastructure within
⎯ Letters of request, etc. each area.
14
NSPDR > ONBOARDING
CATEGORISATION // STAKEHOLDER CLASSES
MUNICIPALITIES STATE INSTITUTIONS
District Municipalities National Departments and Chief
(Category C) Directorates
Local Municipalities Provincial or Sector Departments
(Category B) Parastatal or State-Owned Entities
Metropolitan Municipalities Research Agencies or Bodies
(Category A)
Corporate or Private Companies
15NSPDR > ONBOARDING
MUNICIPALITIES // DASHBOARD (257)
85 %
Approached
59 %
Engagements
71 %
Data Received
218 151 183
16NSPDR > ONBOARDING
MUNICIPALITIES // BY TYPE (%)
REPORT HIGHLIGHTS
100%
@ 25 January 2019 80%
60%
Engagements to date:
⎯ LOCAL: 56.1% 40%
⎯ DISTRICT: 65.9% 20%
⎯ METROPOL: 87.5%
0%
Local District Metropol TOTAL
Approached Engagements DataReceived
17NSPDR > ONBOARDING
MUNICIPALITIES // OUTLOOK [ 257 ]
QUICK EXPLANATION
@ 25 January 2019
Map Legend:
⎯ METROPOL =
⎯ DISTRICT =
⎯ LOCAL =
⎯ DM + LM =
18NSPDR > ONBOARDING
MUNICIPALITIES //APPROACHED
REPORT ABSTRACT
@ 25 January 2019
Approached:
⎯ METROPOL 8
⎯ DISTRICT 40
⎯ LOCAL 170
⎯ TOTAL 218
19NSPDR > ONBOARDING
MUNICIPALITIES // ENGAGEMENTS
REPORT ABSTRACT
@ 25 January 2019
Engagements:
⎯ METROPOL 7
⎯ DISTRICT 29
⎯ LOCAL 115
⎯ TOTAL 151
20NSPDR > ONBOARDING
MUNICIPALITIES // DATA COLLECTED *
REPORT ABSTRACT
@ 25 January 2019
Data Collected:
⎯ METROPOL 8
⎯ DISTRICT 36
⎯ LOCAL 139
⎯ TOTAL 183
21NSPDR > ONBOARDING
STATE INSTITUTIONS // DASHBOARD (98)
76 %
Approached
69 %
Engagements
27 %
Data Received
74 68 17
23NSPDR > ONBOARDING
STATE INSTITUTIONS // BY CATEGORY (%)
REPORT INFORMATION
100%
@ 25 January 2019 80%
⎯ NOTE: ± 77 out of 98 state 60%
institutions actually have
40%
spatial planning data that can
(potentially) be collected. 20%
⎯ The remaining stakeholders
are engaged on the basis of 0%
National Provincial Parastatal Research TOTAL
creating “awareness” only.
Approached Engagements DataReceived
24NSPDR > ONBOARDING
PERFORMANCE //ACTUALS V. TARGETS
200
# Actuals vs. Targets
160
120
80
40
0
Metropol District Local National Provincial Parastatal Research
Approached 8 40 170 28 8 8 9
Engagements 7 29 115 24 8 5 8
DataReceived 8 36 139 9 5 3 0
TARGET 6 35 164 26 8 13 4
25Technical Solutions
NSPDR > TECHNICAL
SOLUTION UPDATE // PART–ONE
✔ completed ✘ outstanding
Portal development completed: OCIO to confirm hosted environment for the
● Search functionality; e-learning; reporting issues NSPDR Ecosystem. The “Go-live” date has been
(citizen crowd sourcing); data inventory; SPLUMA postponed.
compliance sample dashboard; System and Data Administrators to be identified.
● Exploring data by theme; analysis tools; data
SASDI EMC - minimum metadata available:
custodian/contributor links; and the disclaimer.
compliance verification will be impacted.
The DRDLR has approved the Portal landing page
Security to be customised and finalised by the
and overall design.
DRDLR ICT team prior to “Go-Live”.
E-Lodgement and Portal have completed UAT
User management support to be completed.
sign-off.
Updated E-Learning link.
27NSPDR > TECHNICAL
SOLUTION UPDATE // PART–TWO
➕ successes ➖ challenges
E-Lodgement and Portal have completed UAT Resource constraints for cataloguing of municipal
sign-off. data speedily so that it is ready to be uploaded to
Ongoing scheduled stakeholder engagement with the system; Town planning system experience will
data custodians. be impacted; Lack of SDF data and metadata;
● Data received uploaded into the system. M&E hampered by lack of data (dashboards).
● Municipal data received has been loaded into the Data quality issues will hamper the experience of
SDF database. using the NSPDR Ecosystem portal. Currently
● A geodatabase template is available for the under review.
gathering of municipal data.
28Administrative Automated and user
Monitoring and
functionality to align customizable
Evaluation mechanism
attributes from Lodging of reporting functionality
to ensure compliance
different databases, development including spatial
Functional as specified in
facilitate sharing of applications through information (maps),
SPLUMA (Act 6 of
core datasets and the NSPDR Ecosystem data tables, graphs,
2013) and its
prevent unnecessary documents, images
Regulations
data duplication and text files
A web-based GIS
Generate performance
• Tablet and compatible reports on integrated
mobile devices planning and
Secured access control
information sharing
from the NSPDR
Ecosystem Create a web based
application workflow
An offline appliance to enable the ability to
electronically submit a
Land application which
Administrative Data custodian
is in compliance with
Provide for real-time functionality to review management function Section 35 of the API & Seed Apps that
access and data and authorize changes aligned to the South SPLUMA Regulations will be part of the
synchronisation across to master data through African Spatial Data (published in the NSPDR Ecosystem
NSPDR versioning Infrastructure Act Government Gazette
No. 38594 of 23 March
Spatial and attribute 2015) provides for
querying and search “electronic
functionality Enable horizontal and submissions”
vertical alignment of
spatial plans (Rural
Data quality and
Provide the ability to Development Plans,
integrity management
link with external Spatial Development
databases of the Frameworks, sector
various stakeholders plans etc.)App Space: The Data security
Linking to the data and API An offline
through
national through the appliance in
secured access
Metadata NSPDR the form of Ability to make Post
Non-functional and encryption
Catalogue – a infrastructure Data-in-a-box use of open Implementation
requirements: should enable the according to
vital tool for will be made source tools Support
development of State Security
management of available upon
business-specific Protocol and
spatial data request
applications ICT Policy
Adherence to
open standards
for the
Allow for development of
optimal the NSPDR
Ecosystem (e.g. Post
performance in
OGC). implementation
very low-
support will
An NSPDR bandwidth
Audit trails on include bug
A Data Storage Appliance that scenarios, as
A link to the changed, edited fixes,
that contains will host the well as
SASDI EMC for and added streamlining
the Base Data applications functional
metadata spatial and processes,
and Municipal and viewer as speed during
management attribute updates and
Data. part of the main simultaneous
information technical
infrastructure. access by
maintenance
multiple users
Provide training for a two-year
with moderate
manuals and contract period.
Internet access
marketing
and bandwidth.
materials for
the NSPDR
Ecosystem.NSPDR > USER TESTING
UAT // SATISFACTION LEVELS
# PARTICIPANT REPRESENTING NSPDR E-LODGEMENT
01 Paul Strydom DRDLR 8.5 8.5
02 Norman Rakhumba DRDLR 8.5 8.5
03 Rendani Mudau DRDLR 8.5 8.5
04 Walter Smit SPLUM – Western Cape 9 9
05 Emmanuel Jeje SPLUM – Western Cape 9 9
06 Tukisetso Kopela DRDLR 8.5 8.5
07 Nomfundo Kweyama SPLUM – KwaZulu-Natal 9 #N/A
08 Hlonela Mntonintshi SPLUM – Mpumalanga 7 #N/A
09 Ross Hoole SPLUM – KwaZulu-Natal 5 5
10 Afikile Mtwa SPLUM – Eastern Cape 7 6
11 Gerhardus De Bruin SPLUM – Northern Cape #N/A 6
12 Dave Moffett SPLUM – Mpumalanga #N/A 5
33NSPDR > USER TESTING
SYSTEM TESTING // OPEN VS. CLOSED (#)
E-Lodgement … Data Repository …
1
42
OPEN
Closed
65
29
34NSPDR > USER TESTING
NSPDR ECOSYSTEM // BY TYPE
Functionality 7%
3%2%
Enhancement
13%
User Interface
User Query
9%
Spelling Error
64%
2%
User Network Restrictions
Misinterpretation of Instructions
35NSPDR > USER TESTING
E-LODGEMENT // BY CATEGORY
Functionality 3%
14%
Cloud Issue
User Query
20%
Enhancement 57%
User Interface
3%
3%
Data Error
36Support & Training
NSPDR > POC
PROOF OF CONCEPT // E-LODGEMENT
LESEDI LOCAL MUNICIPALITY
An official request to pilot the E-Lodgement application has been received from Lesedi
Local Municipality.
⎯ The project team will support the proof of concept/pilot during the month of January 2019.
⎯ The main purpose of this POC is to prove and confirm the NSPDR E-Lodgement application’s
viability.
⎯ A proof of concept provides municipal staff with experience in using this new technology and,
barring a poor evaluation, will result in approval to go ahead with full implementation.
38NSPDR > TRAINING
SUPPORT PHASE // TRAIN THE TRAINER
As a large number of trainees need to go through the training program the most economical way
would be a train the trainer approach.
The trainers will be identified by the organisation and the train the trainer sessions will provide
an opportunity to assess their suitability.
It is suggested that the trainers be Subject Matter Experts on the system in order to effectively
deliver the technical training.
As previously stated in the Training Needs Analysis Report the regional champions identified
could fulfil this role.
The train the trainer sessions will comprehensively cover the course curriculum, learning
outcomes, method of delivery, and assessment procedures.
41NSPDR > TRAINING
SUPPORT PHASE // TRAIN THE TRAINER
It is envisaged that Agizo/Esri SA resources will be responsible for delivery of the first iteration
of training as per an agreed scope of work to identified client resources who in turn will become
trainers.
Train the trainers would be the most efficient strategy to enable the team to reach the provincial
and municipality users.
The client project team under the direction and guidance of Agizo/Esri SA resources will do the
second iteration.
The client team should then be in a position to complete the third and future iterations without
the help from Agizo/Esri SA resources.
Agizo/Esri SA resources will however conduct quality assurance on all training deliverables.
4243
NSPDR > NEXT STEPS
WORK PLANNED // NEXT 90 DAYS (STARTING FEB 2019)
TECHNICAL SOLUTION CHANGE MANAGEMENT
NSPDR E-Lodgement – Proof of Ongoing municipal and stakeholder
Concept (Lesedi and others) engagements
Ongoing spatial data cataloguing Design and implement the “Train the
and uploads Trainer” programme
44NSPDR > NEXT STEPS
ACTIVITY ROADMAP // ONGOING&UPCOMING
45Issues log …
You can also read
