2017 RUGBY ONTARIO OPERATIONAL PLAN
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RUGBY ONTARIO OPERATIONAL PLAN 2017
VISION AND MISSION STATEMENT
VISION
Lead the sport of rugby in Ontario into a new era of growth through increased participation,
community involvement, sound administration and successful player development
MISSION
To establish a stronger identity for rugby in Ontario by promoting the sport’s core values and
by fostering a culture of inclusiveness and excellence on and off the field of play
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 2
STRATEGIC FRAMEWORK: PILLARS
1 2 3 4 5
COMMUNITY HIGH FINANCE/
RUGBY PERFORMANCE COMMERCIAL GOVERNANCE
ADMIN
PILLAR 1:
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 3
COMMUNITY RUGBY
VISION: Grow participation in partnership with all stakeholders in Ontario
COMMUNITY RUGBY PILLAR AT A GLANCE
KEY RESPONSIBLE 2017 TARGETS 2017 ACTUALS FINAL 2018 TARGETS
FOCUS AREA KEY ACTIVITIES PERFORMANCE STAFF
INDICATORS
Coach • Ensure that Ontario coaches • Increase Coach and Match • 400 coaches • 239 coaches • 420 coaches
Development are properly registered and number of Official registered with RC registered with RC registered with RC
completed Rugby Canada’s registered Development and RO and RO and RO by Dec
PlaySmart initiative (Develop Coaches by Manager • Establish
database to establish a 20% by 2020 recruitment
baseline of all coaches strategy
across Ontario).
• Recruit, develop and retain
coaches that will support the
growth of rugby.
• Implementation of an Coach and Match • 8 NCCP Community • 12 NCCP • 12 NCCP
adequate amount of coach Official Initiation/World Community Community
education clinics through a Development Rugby Level 1 courses Initiation/World Initiation/World
targeted and strategic Manager conducted Rugby Level 1 Rugby Level 1
approach. courses conducted courses conducted
• 4 NCCP Comp • 5 NCCP Comp by Oct
Intro/World Rugby Intro/World • 4 NCCP Comp
Level 2 courses Rugby Level 2 Intro/World
conducted courses conducted Rugby Level 2
• 2 Make Ethical courses conducted
• 4 Make Ethical Decisions courses by Oct
Decisions courses held held
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 4
• Provide Professional Coach and Match • 6 Professional • 8 Professional • 6 Professional
Development across the Official Development Sessions Development Development
province that will assist in the Development conducted Sessions held Sessions conducted
development of coaches Manager by Oct
(club, school and Post-
Secondary Education
Associations).
• Provide 7s specific coach Coach and Match • 2 World Rugby • 1 World Rugby • 2 World Rugby
education programs. Official Coaching Sevens Coaching Sevens Coaching Sevens
Development Level 1 courses Level 1 course Level 1 conducted
Manager conducted conducted by Oct
Match Official • Ensure that Ontario match • Increase Coach and Match • 198 match officials • 184 match officials • 205 match
Development officials are properly number of Official registered with RC registered with RC officials registered
registered and completed registered Development and RO and RO with RC and RO
Rugby Canada’s PlaySmart Match Officials Manager by Dec
initiative (Establish database by 20% in • Establish
of all match officials across 2020 recruitment
Ontario). • By 2020, strategy
• Recruit, develop and retain develop a core
match officials that will group of 7s
support the growth of all Match Officials
forms of rugby.
• Implementation of an Coach and Match • 8 World Rugby • 11 World Rugby • 10 World Rugby
adequate amount of match Official Match Official Level Match Official Match Official
official education clinics Development 1 courses conducted Level 1 courses Level 1 courses
through a targeted and Manager • 2 World Rugby conducted conducted by Oct
strategic approach. Match Official Level • 1 World Rugby • 2 World Rugby
2 courses conducted Match Official Match Official
• 1 World Rugby Level 2 course Level 2 courses
Coaching of Match conducted conducted by Oct
Officials Level 1 • 0 World Rugby • 1 World Rugby
course conducted Coaching of Match Coaching of Match
Officials Level 1 Officials Level 1
courses held course conducted
by Oct
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 5
• Provide Professional Coach and Match • 6 Professional • 3 Professional • 6 Professional
Development across the Official Development Sessions Development Development
province that will assist in the Development held (15s and 7s) Sessions held Sessions held (15s
development of our match Manager and 7s) by Oct
officials. •
• Provide 7s specific match
official education programs
• Research and develop a Coach and Match • Research other PSOs • Research • Begin developing
Long Term Official Official Long Term Official commenced in Q4 a Long Term
Development Plan. Development Development Plans Official
Manager Development Plan
by Dec
Youth Rugby • Make safe, fun and inclusive • Rookie Rugby Rugby • Rookie Rugby • Resources have • Rookie Rugby
programming available to available to Development and resources and been made resources and
all Ontario rugby clubs (e.g. 100% of RO Administration training available to available training available
Rookie Rugby) at Stages 1-4 clubs. Manager 100% of RO clubs • Training made to 100% of RO
of the LTAD model. with minor programs available to all clubs with minor
• 20 Rookie Rugby clubs programs by June
summer students • 21 Rookie Rugby • 25 Rookie Rugby
Summer students summer students
engaged by May
• Engage Ontario schools & • By 2020, 3% Rugby • 7 new school regions • 6 new regions • 5 new school
community groups to assist in of players Development and engaged in 2017 engaged (Barrie, regions engaged
developing rugby including engaged Administration • Conduct 7 Regional Bytown, Oakville, in 2018 by June
establishing a process for the through the Manager Rookie Rugby School Kingston, • Conduct 8
conversion of players to club schools & Festivals Waterloo, Regional Rookie
rugby. community Wilmot) Rugby School
groups convert • 7 School Festivals Festivals by June
to club rugby. held (Ajax, • Pilot a municipal
Bowmanville, non contact rugby
Brantford, program for 40
Cobourg, Fergus, players by June
Peterborough, • Identify and
Toronto East) engage a further
3 to 5
Municipalities with
a view to
introducing non
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 6
contact rugby
programs in
2019 by Dec
• Introduce an additional tier • Create u19 Competitions, • Targeted for post • Targeted for • Introduce 3
from senior high school to male and Events and 2017 post 2017 regional U19
senior club rugby, increase female 15s Marketing male leagues by
retention rate of high leagues Coordinator June
schoolers. • Introduce 2
regional U15
female leagues
by June
• Develop a youth pathway • Regionally Competitions, • Conduct U14, U16 & • RO met with • Conduct U13,
that provides the opportunity based Events and U18 male and clubs and U15, U17 & U19
for every player at both 7s competitions Marketing female 15’s organized u14 male and female
and 15s to participate and established at Coordinator competitions boys and girls 15’s competitions
progress to the higher age U14, U16 & • Conduct U14, U16 & competitions in starting in June
groups. U18, male & U18 male and Q1 and Q2. • Conduct U13,
female, 7s and female 7s Branches planned U15 & U17 male
15s competitions via Fall u16 u18 boys/ and female 7s
7s Festival season girls leagues competitions via
• Fall 7s – 7 Fall 7s Festival
Festivals season starting in
conducted in Q3 Sept
and Q4.
• Work to develop rugby in • Establish rugby Rugby • Identify and engage • 5 identified and • Establish three
non-traditional communities clubs or Development and three partners for engaged - rugby programs
(e.g. Northern Ontario, community Administration developing rugby in Abilities Centre, in non-traditional
indigenous communities etc). programs in Manager non-traditional Aboriginal Sport communities by
non traditional communities & Wellness Aug
rugby Council, Six
communities Nations of the
Grand River,
Lambton County,
Hockey Canada
(Parry Sound)
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 7
Recreational • Provide non-contact playing • Recreational Rugby • Conduct eight new • 5 Programs • Consolidate the
(Non-contact) opportunities across all age rugby Development and recreational non undertaken in eight new
Rugby groups and both genders represents 10% Administration contact programs Brantford, recreational non
beyond minor level in of all registered Manager through the 2017-18 Burlington, Fergus, contact programs
accordance with “Active for players by OSRCF Grant Oshawa and introduced in
Life” stage of the LTAD 2020 Sarnia (indigenous) 2017 by June
model. • 3 programs • Add four new non
planned for contact
Peterborough recreational
(Indigenous), North programs in 2018
Bay and Niagara by Dec
Club Rugby • Conduct male and female • All clubs Competitions, • 16 clubs participate • 16 Clubs • 16 clubs
senior provincial Leagues & provided with Events and in Men’s Provincial Participated in participate in
Cups. the opportunity Marketing Leagues & Cup Men’s Provincial Men’s Provincial
to enter teams Coordinator • 8 clubs participate in Leagues Leagues & Cup by
into relevant OWL & OWL Cup • 8 Clubs May
leagues. participated in • 8 clubs
OWL participate in
• Cup competitions OWL & OWL
commenced in Cup by May
Q3, to be
completed in Q4.
• Foster and support • By 2018, Competitions, • Targeted for post • Targeted for • Pilot regional
competitive and recreational regionalize 15s Events and 2017 post 2017 model in
regional Leagues. rugby season. Marketing Provincial
• Regionalize club play; more Coordinator Leagues in 2018
games + less travel.
• Provide administrative • RO Policies and Rugby • 2017 RO Operations • Manual Board • 2017 RO
support to clubs to ensure Procedures Development and Manual provided to approved on 15 Operations
they meet all Rugby Canada clearly Administration all Clubs and February, Manual reviewed
and Rugby Ontario policy communicated Manager published on website distributed to and 2018 version
requirements. to all RO clubs. by March member clubs and provided to all
posted on RO Clubs and
website published on
website by March
• Provide assistance to clubs to • Provide Game Rugby • Review RO Club • Review to take • Review RO Club
develop and promote rugby development Development and Resource Manual. place in 2018 Resource Manual.
in their local area (attracting resources (e.g. Administration Provide revised Provide revised
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 8schools with various growing Club Resource Manager document by 31 Dec document by Dec
the game strategies) Manual) to RO 2017 • Create and
Clubs. distribute specific
resources to target
7s players and
women and girls
• Develop strategies with clubs • By 2020, Rugby • Identify three • Five identified - • Identify an
to attract non-traditional partnerships Development and potential partners for Aboriginal Sport & additional three
participation groups developed Administration developing rugby in Wellness Council partnerships for
depending on clubs between non Manager non-traditional of Ontario, Six developing rugby
operating region. traditional communities Nations of the in non-traditional
communities and Grand River, communities by
identified Lambton County, July
Rugby Ontario Abilities Centre,
clubs Hockey Canada
• Increase two-way • Maintain Communication • Communications • Database • 2018
communication and database of Coordinator Database completed completed and Communications
promotion channels with and club contacts & circulated by end circulated Database
between clubs. • Utilize Feb 2017 • Communication completed &
communication • Utilize communication features circulated by end
features of features of investigated of February.
competition competition • Utilize
management management communication
software to software to features of
effectively effectively competition
communicate to communicate to management
invested parties invested parties software to
effectively
communicate to
invested parties
• Research and develop • Identify & Club Services • Individual profile • Clubs provided • Individual profile
financial support initiatives provide clubs Coordinator provided to each RO with grant and provided to each
and new funding with potential Club on 2017 fundraising RO Club on 2018
technologies for clubs. grant and opportunities by end opportunities opportunities by
fundraising Q2 through the June (Grants
opportunities Growing The Connect)
Game Workshops
• Develop an entire season of • By 2017, launch Competitions, • Establish 4 Club • Completed Q2 – • Standardize and
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 9Fall age-grade rugby 7s 7s specific Fall Events and facilitated, Launched Fall 7s professionalize
tournaments operating across tournament Marketing standardized 7s Series 7s tournament
Ontario. calendar. Coordinator events in 2017. structure (game
• By 2018, regs, schedules,
develop Club referee payment
Fall 7s point process etc.)
based series • New Club 7’s
point base
series/ league
organized and
completed by
November
• League
culminates at RO
Jr 7s Event
• Research and develop a • By 2018, Competitions, • By end of Q3, 2018 • 2018 Senior and • By Oct, have
shorter 15s rugby season to research and Events and Senior and Junior Junior season 2019 Senior and
accommodate a longer 7s propose Marketing season formats formats Junior season
season which will cater to regional Coordinator determined. determined by formats
both senior and age-grade provincial men’s end of Q4. determined.
members. schedule.
• Launch program to • By 2020, Competitions, • Competitions • SportLomo • Review
streamline club competitions, develop an Events and management Competitions Competitions
through an easy to use endowment to Marketing platform launched management management
software platform. support clubs. Coordinator and utilized by all platform platform
Ontario competitions launched in Q1 launched in
in 2017 2017 and
amend as
necessary by
March 2018
Player Welfare • Implement Rugby Canada’s • Completion of Rugby • Set up 2018 • Now targeted for • Pilot completion of
Play Smart initiative across Play Smart is a Development and Registration (Sport 2020 as per KPI Play Smart with
the Ontario membership. requirement of Administration Lomo) system so that players and
all registrants Manager Play Smart must be parents in 3 clubs
(and guardian completed as part of • Play Smart
if under 18) by the registration completed by
2020. process. 75% of registered
• Conduct a pilot • Sarnia and match officials
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 10program with 2 clubs Barrhaven Scottish and 50% of
to have all registrants identified and registered coaches
complete Play Smart. engaged as pilot
clubs. Pilot to be
undertaken in
2018
• Identify, establish and • Partnerships Rugby • Establish partnerships • Partnerships • Partnerships
maintain partnerships with established with Development and with one organization established with established in
organizations with relevant organizations Administration specializing in drug Succeed Clean 2017 with
expertise in the area of specializing in Manager education and one (drug education) Succeed Clean
player welfare. concussion and specializing in and Holland (drug education)
drug education concussion Bloorview Kids and Holland
and management Rehabilitation Bloorview Kids
management. Hospital Rehabilitation
(concussion Hospital
management) (concussion
management)
• Organize and provide • Develop and Rugby • Develop and • Two Concussion • Conduct three
access to player welfare introduce Development and introduce player management face face to face
educational opportunities. player welfare Administration welfare education to face sessions community sessions
education Manager through RO social conducted (Toronto plus online
through RO media and face to and Sarnia) concussion
social media face methods • Social media education
and face to campaign programs
face methods launched in • Conduct face to
conjunction with face drug
Holland Bloorview education sessions
Kids Rehabilitation with all Provincial
Hospital teams by August
• Drug education
session conducted
with Junior
provincial teams
Technology • Implement a proven • By 2017, Chief Operating • Competitions • SportLomo • Review
competition platform to introduce a Officer and management Competitions SportLomo
streamline branch union proven Competitions, platform available management Competitions
league management. competitions Events and and utilized by all platform management
• Empower volunteers with the management Marketing branches and Ontario launched in Q1 platform
Coordinator
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 11implementation of a single platform to be clubs in 2017. launched in
competition management utilized by all 2017 and
platform which will manage branch unions. amend as
all aspects of club necessary by
competitions including but not March 2018
limited to; match • Collaborate with
management, match/injury Sportlomo on
reporting, roster form additional
database development and features (ex.
streamlined club Injury reporting).
communication.
Overall • Through a combination of all • By 2020 Rugby • Maintain 2016 junior • Minors up 21% • Registration -
participation in of the tactics above, expand expand Development and and senior (2013 to 2435) Stable senior
Community rugby participation within registered Administration registration numbers, • Juniors up 3% numbers. A 5%
Rugby traditional clubs, as well as rugby players Manager 10% growth in minor (3924 to 4039) increase in junior
establishing new rugby clubs by 20% numbers. • Senior down 2% numbers, 15%
and participation models • Employment of a full (3539 to 3482) growth in minor
time Rugby • Full time Rugby numbers by Dec
Development Officer Development
Coordinator role
commenced in
April
PILLAR 2: HIGH PERFORMANCE
VISION: To develop national leading representative and player development programs, that consistently produces high performance 15s and 7s athletes.
HIGH PERFORMANCE RUGBY PILLAR AT A GLANCE
KEY PERFORMANCE RESPONSIBLE 2017 TARGETS 2017 ACTUALS FINAL 2018 TARGETS
FOCUS AREA KEY ACTIVITIES
INDICATORS STAFF
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 12Provincial • Significant investment • By 2020, 50% of High • In conjunction with CEO continue • 2 x fundraising • In conjunction with
Teams to achieve success on all national squads Performance to develop provincial budgets events ran by CEO construct
the national scale (7s are made up of Manager and sponsorship to develop Senior Blues men. provincial budgets
& 15s). Ontario athletes. increased frequency of high Limited Success. and sponsorship to
• Establish a clear performance training and • Sr. Men match vs. develop increased
pathway from Junior playing opportunities for all Glendale frequency of high
to Senior Blues provincial teams • RO, RC, OTP & performance
Programs. • Continue to develop CSIO agreed a training and playing
relationships with high draft MOU for 7’s opportunities for all
performance partners to aid in HP women’s provincial teams by
the development of Ontario partnership July
based national players • Provincial • Develop
• Continue to develop greater Pathway relationships with
lines of communications with key documentation high performance
RC High Performance personnel undertaken. partners to aid in
• Develop documentation to be the development of
accessible to all RO Ontario based
stakeholders with regard to national players by
provincial pathway for 7’s and July
15’s for 2017 season and multi • 40% of all 2018
year programs national squads are
made up of Ontario
Players by Dec
• Pre-budgets to be
set by Nov.
• HP winter training
dates established
for our HP athletes
by Oct.
• ETS, Town of Whitby
and Abilities Centre
to be brought in as
partners for winter
HP development.
• Continue to develop • By 2020, establish High • Solidify 7 team junior rep • Skills curriculum • Identify potential
a 5 year aligned separate streams Performance program in 2017 developed and additional 7’s
representative for 15s and 7s Manager • Develop skills curriculum for u15 implemented Provincial teams and
pathway program. focused athletes. through to U19 in 2017 during Ontario programs beyond
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 13• All head coaches to attend Age Grade the U18 level (e.g.
player succession and develop Camps and Team U16)
depth chart meeting at the practice sessions • All head coaches to
culmination of all provincial • Age grade depth attend player
programs charts were not succession and
• Continue to develop working completed. develop depth chart
partnership with RC to build 7’s • A strong meeting at the
program within the province to relationship with culmination of all
aid in the development of high RC 7’s coaches provincial programs
performance/ high potential has been by September.
players developed and • Continue to develop
supported. working partnership
with RC to build 7’s
program within the
province to aid in
the development of
high performance/
high potential
players (ongoing)
• Solidify regional hub • Operate all High • 18 regional hub teams at full • 344 Players • Addition of
identification and provincial hub Performance capacity of 24 players (432 Participated in Provincial Teams at
development model. programs at full Manager total players) Hub Program Boys U-15, Boys U-
capacity. (18 • 18 regional teams at full • East hub did not 16, Girls U-16.
Teams x 24 complement of 2 coaches per meet player
Players) team (36 total coaches) engagement • Partnership with RC
• Each Hub program at full expectations in athlete combine
complement of 2 managers • 28 coaches testing and core skill
• Each hub to deliver 3 x 1 day engaged in development.
camps consisting of 3 on field program • Single training site
session • 4 managers for winter HP.
• Each hub to participate in 1 inter engaged in • Addition Core
hub game program Training in London
• 3 x 1 day camps and Ottawa.
in Q3 • Central and
Western Hubs for
• Inter-hub game in Team Training.
Q3 • Increased number of
training sessions and
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 14• Standard of competitive games
games proved to during competition
be poor.
• Increase high level • Identify and High • Boys U18 and U16 to play US • Games in Q3 • Boys U18 and U16
playing opportunities develop playing Performance Impact Academies in summer undertaken to play similar
for provincial teams. relationships with Manager 2017 against all US standard USA teams
rugby • U18 girls to play USA Mid west based teams in summer 2018
organizations in summer 2017 • Snr Women and • U18 girls to play
outside Ontario • U19 Blues men to play HSAA in U20 women similar standard
summer 2017 successful in pre USA teams in
• Senior Blues men to play 2 x season games v summer 2018
games against USA based Quebec • U19 Blues men to
teams • Sr. Men split play similar
• Develop potential international games vs. standard USA teams
tier 3 games for Senior Blues Glendale. in summer 2018
teams • Discussion with • Senior Blues men to
Columbia national play 2 x games
team and against USA based
Aboriginal teams by Sept
Australian Rep • Support
team started for establishment of
2018 season Ontario Arrows
Professional Rugby.
• Sr. Blues
development side to
play in Eastern CRC
• Sr. Blues in RC
completion.
Talent • Standardized • Depth chart of High • Positional profiles to be • All player profiles • Positional profiles to
Identification selection and talent provincial and Performance finalized and utilized in all complete be finalized and
ID criteria. national team Manager provincial programs by June • First draft of utilized in all
• Develop position athletes to be 2017 provincial provincial programs
profiles produced each • Provincial selection criteria to be selection criteria by June
documentation year. reviewed and amended to be complete • 2017 Provincial
(15s/7s). • All talent used for programs commencing • Selection criteria selection criteria to
identification June 2017 has been shared be reviewed and
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 15documents • Selection criteria to be shared with RC. amended to be used
accessible via with Rugby Canada for 2018 programs
Rugby Ontario commencing June
website • Selection criteria to
be established at
November/Decemb
er coaches planning
meeting.
• Selection criteria to
be shared with
Rugby Canada by
June.
•
• Establish • Identify and High • Identify key personnel to works • On-going • Review performance
model/network for engage individuals Performance as identifiers of talent in school, discussion with RC of 2017 talent ID
talent ID personnel to support talent ID Manager age group club and junior around talent ID staff who worked as
across Ontario across the province provincial hub programs network. identifiers of talent
• Establish 7s ID • Identify and • Ontario talent ID staff to utilize • Network has not in school, age group
Pathway. engage 7s specific branch and club 7’s competitions been formed for club and junior
individuals from September to December to National provincial hub
identify provincial depth chart Identification programs by March.
players • Reappoint or
• Run 1 open combine per season • Ontario 7’s talent identify new talent
for U15 – U17 players in both identification has ID staff as required
genders to identify potential 7’s been established. by May
players • 3 Combine Testing • Increase “on
• Identify 7’s specific talent ID Dates have been ground” personal
personnel to aid provincial set and confirmed. for 2018. 4 total
coaching staff in ID process coaches. One for
each region.
• Ontario talent ID
staff to utilize
Ontario Summer
Games and club 7’s
competitions from
September to
December to
develop 2018
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 16provincial depth
chart players
• Establish “The
Program”
• 3 combines over 8-
month period. Set
training standards.
• 6 Core Skill Sessions
• 3 Position Specific
Skill Sessions.
• Establish greater links • By 2020, all major High • Run a minimum of 2 coach 2 coach Development • Run a minimum of 2
with Post-Secondary identified school, Performance development session focused on sessions executed. coach development
Education club and Post- Manager University and College coaches session focused on
Associations to Secondary each year All Uni coaches from University and
identify players for Education • Contact all OUA rugby coaches OUA teams contacted College coaches by
senior provincial Associations events 2 x per year with regard to with regard to HP Dec
programs. to be attended by identified and potential players players and • Contact all OUA
provincial ID staff. • Develop OUA viewing ID nominations rugby coaches 2 x
program for Senior Blues staff per year with
regard to identified
and potential
players by Dec
• Develop OUA
viewing ID program
for Senior Blues staff
by Dec
• February RO Super
Coaches Clinic to be
established.
• OUA coaches to be
approached to
identify “Arrow
Academy” players.
Player • Ensure all athletes • By 2020, have 4 High • All players engaged in • Strength and • RO and RC to
Development engaging with high performance Performance Provincial programs to receive conditioning app consolidate working
provincial rep teams training centers Manager strength and conditioning finalized and partnership to
have strength and active in Ontario. programing through RO App rolled out to Jnr maximize OHPSI
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 17conditioning • By 2020, 50% of (total 432 athletes) Provincial Players and OTP funding by
provision. all nationally • Develop 3 academy training • Initial engagement March
• Utilize state of the art carded rugby centers (East, West and Central) with academy • ETS establishing
technology to support athletes are to be operational by October training centres; winter training
province wide athlete Ontarians. 2017 West (Guelph program for all
development. • By 2020, 90% of • All players selected to the Uni), Central “Program” athletes.
• Develop a year all athletes academy to receive 8 months of (Abilities Centre, • Move to single
round individual involved in skills and physical development Whitby) and East academy training
player development individual player programing totaling 3840 mins (RA Centre, centre (Whitby) with
program for high development of contact time (minimum) Ottawa). support centres in
potential/high program, will be • All players selected to the • Central Academy Ottawa and London.
performance athletes. achieving Rugby academy to receive individual established at • Multiple combines
• Develop 7’s specific Canada fitness S&C programing and monitoring Abilities Centre (3) in an effort to
player development standards. through RO app managed by for 2018. hold athletes
program aligned with ETS • Ottawa Area accountable for their
RC provincial • All players selected to the support is S&C training.
Canadian Sevens academy to receive individual proposed for • All selected
Academies 12-month development plans 2018. provincial athletes
• Develop curriculum of • RO and RC to develop • 7’s male academy will be provided ETS
excellence for player partnership to design 3 7’s running weekly app for remainder
development academy hubs in Ontario sessions of the competitive
programs. • RO and RC to develop working • 7’s female season. (Funded)
• Continue to develop partnership to maximize OHPSI academy • Work in hand with
7s specific athletes and OTP funding established with RC Eastern 7’s
through alignment RC and OTP. Academy with
with Rugby Canada Weekly sessions respect to talent ID
Regional established. and training.
Development Centers. •
Elite • Identify • In 2017, plan High • Work with competitions and Ontario Club Jr. • Structure east and
Competition developmental regional Performance events coordinator to develop Provincial west GTA teams to
Environment windows to place representative Manager competition structures for Competitions were play minimum of 2
high potential competition. Ontario club competitions executed. games by Oct 2018
athletes into • By 2020, launch 4 • Develop player and coach • Support EORU
performance level funded regional selection policy for regional rep Regional senior men’s team
competition. representative program Representative and facilitate GTA
• Develop and Men’s and • Structure east and west GTA Programs were not and EORU team
maintain HP Women’s teams. teams to play minimum of 2 established. competition
programming for • Identify and games in 2017
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 18identified regional develop support • Support EORU senior men’s team GTA East (Central)
athletes. system and and facilitate GTA and EORU and West U-15 to
• Develop a regional resources for team competition U18 teams have been
representative athletes. proposed for the
program across 2018 season.
Ontario
• Enhance support EORU vs. Blues
system to a wider Development was
base of sub executed.
provincial rep team
athletes (Nutrition, Ontario Jr. Teams vs.
S&C, Athlete EORU executed in
Assistance). Brantford successfully.
• Support the • Support key High • Support volunteer network Additional • Support volunteer
development of volunteer groups to Performance where needed to develop 7’s competitions were network where
Ontario 7s series facilitate the Manager series developed focusing needed to develop
program and Rugby Ontario 7s series. • In conjunction with competitions on branch teams. 7’s series
Canada Elite • Align HP 7s and events coordinator aid in • In conjunction with
competitions. program to RC the development of the Mag 7’s 7’s Series was used as competitions and
Regional as a key event in the Ontario 7’s part of ID structure. events coordinator
Development series calendar deliver the Mag 7’s
Centers to support • RO and RC to develop schedule 6 stop 7’s series was as a key event in the
athletes and for CSA elite competitions designed with Mag Ontario 7’s series
competitions. 7’s as signature event. calendar by Oct
• RO to partner with the Abilities
Centre to develop skills and • RO and RC to
RO supporting RC develop schedule
educational pilot program in Elite 7’s Competitions.
2017 for CSA elite
competitions
ASAD established as
leader of HP • With the Abilities
Centre review skills
development for RO.
and educational
Educational
pilot program
Templated used for
RO HP program. conducted 2017
and expand
program where
deemed
appropriate by Dec
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 19• Research other • Research and meet High • Approach high performing HP Administration • Consolidate the
Provincial Sport with current high Performance sports Organizations to arrange visited TFC Soccer. 2 partnership
Organizations performing Manager a minimum of 2 opportunities visits (academy developed with two
representative provincial and each year to meet and share included) sports Organizations
programs, develop a national sport best practice in 2017 by March
model for successful organizations to • Add a third sports
competition and review and discuss organization by
development. representative March
programs. • Conduct a minimum
of 2 meetings to
share best practices
by Dec
• Engage clubs to • Process developed High • Develop club committee to aid in • Committee • Review success of
nominate players, and implemented Performance the development of regional rep members Club Committee and
coaches, managers to obtain required Manager program engaged and redefine roles and
and match officials to information from continuing to responsibilities as
support regional clubs develop potential deemed necessary
representative programs for by March
leagues. 2018.
Staff • Recruit/Retain HP • Create 2 High • In conjunction with RC High • S&C coaches • In conjunction with
Development and S&C staff to professional Performance Performance staff run 2-day identified RC High
facilitate development Manager coaching clinic for all provincial regionally. Performance staff
developmental HP opportunities per coaches in May 2017 • ETS provided run 2-day coaching
programs. year targeted at • With coach development Training APP clinic for all
provincial coaches. manager identify 1 opportunity • 3 PD session provincial coaches in
per year (minimum) to engage completed om Q2 February.
provincial staff in performance • With coach
level work shop development
manager identify
one opportunity
(minimum) to engage
provincial staff in
performance level
work shop by
December.
• Develop a network of • Identify and recruit High • Identify through application and • Specialist skills • Identify through
high level coaches to coaches in key Performance recruitment coaches to staff all coaches in areas application and
facilitate a consistent areas of specialism Manager level of provincial programing of scrum and recruitment coaches
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 20regional – Scrum, Throwing, • Identify through provincial rep scrum half play to staff all level of
representative Scrum half pass program coaches with the ability have been provincial
program. and Kicking. to coach at national age grade identified programing by
• Identify and develop level • HP Manager and January.
specialist skills • Develop a minimum of 2 Coordinator have • Identify through
coaches to deliver opportunities per year for been identified. provincial rep
specialist sessions to identified coaches to receive • Performance level program, coaches
provincial teams, coach development coaches have with the ability to
clubs, schools and • Recruit 1 performance level been identified coach at national
universities coach in the 4 key areas of for all age group age grade level by
• Identify and support specialist skills. representative Sept
a high performance- • Run 1 x specialist skills clinic per programs. • Provide a minimum
coaching cohort year for provincial club and • 3 Specialist Skills of two opportunities
school coaches clinics scheduled for identified
for Q4 and 2018. coaches to receive
coach development
by December.
• Review
performances of
2017 skills coaches
and retain existing
or recruit new
coaches as needed
by January.
• Run one specialist
skills clinic for
provincial, club and
school coaches
(Academy)
PILLAR 3: COMMERCIAL
VISION: Continue to professionalize Rugby Ontario, strengthen our brand and development meaningful partnerships.
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 21COMMERCIAL PILLAR AT A GLANCE
KEY PERFORMANCE RESPONSIBLE STAFF 2017 TARGETS 2017 ACTUALS 2018 TARGETS
FOCUS AREA KEY ACTIVITIES FINAL
INDICATORS
Branding • Develop a top- • 1 consistent brand Chief Executive • Ontario Storm and Ontario • Completed Q1 • Review the two new
line brand for Ontario Officer and Blues brands consolidated. 2017 partnerships
strategy. Provincial programs Competitions, Events • Partner with 2 well with well established
• Consistent • New professional and Marketing established organizations • BioSteel, Under organizations.
branding of home established by Coordinator to add value to Rugby Armour, Abilities • Add a partnership
Rugby Ontario end of 2017 Ontario brand Centres, Holland with a third
Provincial teams Bloorview, organization by June.
(Blues). SportSide • Implement an online
Medical merchandising
platform launched in
• Launched on site by April
• Launch on-line merchandise in
merchandising platform by Q2
Summer 2017 • After discussions
• Rugby Ontario operations with UA, online
move to Whitby by end of merchandise
Q3 platform
targeted for
2018
• Move to Whitby
completed in
April.
• Develop long • Continue to grow Chief Executive • Partner with 2 well • BioSteel, Under • Partner with an
lasting working the pool of Officer and established organizations Armour, Abilities additional well
relationships corporate sponsors. Competitions, Events to add value to Rugby Centres, Holland established
with partners. • Establish 2 key and Marketing Ontario brand Bloorview, organization to add
• Establish yearly philanthropic Coordinator SportSide value to Rugby
relationships fundraising events Medical Ontario brand by
with brands that by 2017, ongoing June
add legitimacy
to Rugby
Ontario.
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 22• Develop
champions for
rugby in Ontario
(Private Donors,
Corporate
Businesses etc.).
• Develop • Establish on-line Chief Executive • Launch on-line • After discussions • 25% increase in
consistent store in 2017. Officer and merchandising platform by with UA, online merchandising
branding Profitable, Competitions, Events Summer 2017 merchandise revenue from 2017 to
through on-line sustainable revenue and Marketing platform 2018 by Dec
merchandising stream by 2018. Coordinator targeted for
platform. • 2018
• Establish a • Establish endowment Chief Executive • Rugby Ontario operations • Move to Whitby • Identify & engage
centralized fund for Rugby Officer and move to Whitby by end of completed in potential partners for
professional Ontario Centre of Competitions, Events Q2. April. the Centre of
home for Rugby Excellence, ongoing and Marketing Excellence by Dec
in Ontario. to 2020 Coordinator
Revenue • Redefine jersey • Grow recurring Chief Executive • $50,000 in 2017 • $19,175 Dairy • Targeted revenue of
Generation sponsorship sponsorship funding Officer and Farmers of $50,000 by Dec
structure. by 15% in 2020 Competitions, Events Canada
and Marketing • $5000 - Men in
Coordinator Kilts
• Target new • Establish new Chief Executive • 2 Key Brands by 2017 • Honda - • Review two Key
funding corporate Officer and $20,000 Brands established in
opportunities partnerships with 3 Competitions, Events • $72,500 raised 2017 by March
available key brands by and Marketing at Wine • Identify and engage
through Rugby 2019 Coordinator Fundraising a 3rd brand by Dec.
Ontario Dinner in June
partners. • $ 40,000 raised
• Redefine at Redtail Golf
partnership Tournament in
expectations, September
shift to more
mutually
beneficial
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 23agreements.
• Secure funding • Partnership with Chief Executive • Targeted for post 2017 • Targeted for post • Targeted for 2019
for regional Ontario based Officer and 2017
representative organizations and Competitions, Events
teams. government funding and Marketing
by 2018 Coordinator
Event and • Continue to • Generate10% of Chief Executive • Conduct all Rugby Ontario • Planning • Conduct all Rugby
Competitions grow and funding from events Officer and annual events (Mag 7s, completed in Q1 Ontario annual events
Management professionalize by 2018 Competitions, Events Junior Cup Day, McCormick • Minor Festival & (Corporate 7s, Junior
Rugby Ontario • Grow event revenue and Marketing Cup, Minor Festival) Junior Cup Day Cup Day, McCormick
major events. up 20% by 2020. Coordinator held in August. Cup, Minor Festival)
(Mag 7s, Junior • Generate • Mag 7s & by Oct
Cup Day, international interest McCormick Cup • $50,000 profit
McCormick Cup, in Mag 7s scheduled for generated by
Mini Festival). tournament, October. Corporate 7’s by Nov
generate $25,000 • $26,000 in
profit in 2017. sponsorship
• 2018 $50,000, obtained for
2019, $75,000, Mag7s
2020 $100,000
• Use major events • Work in-conjunction Chief Executive • All major Rugby Ontario • Gilbert @ • All major Rugby
as a way to with the clubs to Officer and partners activating onsite Glendale Match Ontario partners
promote our establish a direct Competitions, Events as per contractual • Glendale Match activating onsite as
programs and pipeline to the club and Marketing agreements. in Burlington – Jr per contractual
partners to our from the sponsor. Coordinator • All Ontario based Senior matches prior agreements by Dec
members, with Blues (Men) competitions to • All Ontario based
direct selling be linked to a local club Senior Blues (Men)
and marketing day or community festival competitions continue
opportunities to to be linked to a local
partners. club day or
• Develop a community festival by
professional Aug
strategy to
correctly market
and promote
Ontario Blues
programs to the
entire Ontario
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 24sporting
community.
Communicatio • Create and • Launch a new Communications • Launch new website in • Q1 website • Grow social media
n and deliver optimal website in 2017 Coordinator and March 2017 launched following by 25%
Marketing communication • Double Social Competitions, Events • Grow social media • Q3 target across all platforms
platforms to the Media following by and Marketing following by 15% across Competed by by Dec
RO membership. 2020 Coordinator all platforms end of Q2.
(17.5% total
follower growth)
• Investigate • Introduce one new Communications • Re-establish newsletter • Newsletter re- • Recommend a new
potential new communication Coordinator and system for enhanced established – first communication portal
communication portal by 2020. Competitions, Events communication with entire ed. released in to be established in
portals. and Marketing membership 1st week of July 2019 by Dec
Coordinator
• Through RO • RO Communication Communications • All relevant rugby news • Ongoing • Quarterly
Communication platforms updated Coordinator and updated daily via website • 234 articles newsletters to
platforms, daily Competitions, Events and social media published produced for the
ensure RO and Marketing • 1717 Tweets membership
members are Coordinator • All relevant rugby
• 711 FB Posts
updated in a news updated daily
• 267 Instagrams
timely fashion on via website and
all relevant social media
rugby news. (ongoing)
• Targeted • Targeted marketed Communications • Enhance branding of • Ongoing • Enhance branding of
marketing and and communication Coordinator and Ontario Blues on social Ontario Blues on
communication program developed Competitions, Events media through graphics, social media through
program to and implemented and Marketing biographies and increased graphics, biographies
create positive by 2020. Coordinator video/photo content from and increased
messaging • Research and events video/photo content
around the implement from events (ongoing)
benefits of marketing strategies
participation in around Ontario
rugby. Senior Blues
• Redefine competitions by
marketing 2020.
strategies
around Ontario
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 25Senior Blues
competitions.
Corporate • Strengthen ties • By 2020, encourage Chief Executive • Establish 1 partnership with • Canadian Tire • Renew 2017
Social to the various each member club Officer and a charitable organization. JumpStart partnership
Responsibility rugby to champion a local Competitions, Events Program and established with a
communities cause. and Marketing Abilities Centre charitable
through offering • Promote club Coordinator organization by
support to community activities March.
worthy and partnerships • Identify and engage
charitable through RO media potential 2nd
organizations. channels chartable
• Continue to • 2 strategic organizations by Dec
promote and partnerships
support clubs established with
that take a charitable
proactive organizations by
approach to 2020.
making a
difference in
their
communities.
• Partner with
charitable
organizations to
provide an
opportunity for
Rugby Ontario’s
membership to
make a
difference.
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 26PILLAR 4: FINANCE/ADMINISTRATION
VISION: To raise the professional standard of the organization by remodeling and enhancing operational and administration processes.
FINANCE/ADMINISTRATION PILLAR AT A GLANCE
KEY PERFORMANCE RESPONSIBLE STAFF 2017 TARGETS 2017 ACTUALS 2018 TARGETS
FOCUS AREA KEY ACTIVITIES
INDICATORS FINAL
Financial • Remodel the • Online financial Chief Executive • LiveCA system fully • Transitioned all • Review 2017
Management organization’s system identified Officer, Chief functional by end of Q1 financial functionality of
financial system, and implemented Operational Officer operations and LiveCA system by
processes and and Rugby processes to Xero January. Adjust
budgets. Development and and LiveCA and as required by
Administration is fully March.
Manager operational
• Increase financial • Increase in the Chief Executive • Increase the percentage • $72,500 raised • Maintain the
independence and percentage of Officer of discretionary over at Wine percentage of
health of the discretionary over targeted funding by Fundraising discretionary
organization. targeted funding by 10% in 2017 Dinner in June over targeted
• Deliver a balanced 10% • Reduce the percentage • $ 40,000 raised funding by 10%
budget. • Reduce the of annual revenue at Redtail Golf by Dec
percentage of derived from registrant Tournament in • Reduce the
annual revenue fees by 2% in 2017 September. percentage of
derived from annual revenue
registrant fees by derived from
5% registrant fees by
a 2% by Dec
• To meet all annual • Ontario Ministry and Chief Executive • 100% of Ontario • Ontario Ministry • 100% of Ontario
financial reporting RO governance Officer and Rugby Ministry requirements Sport Recognition Ministry
requirements. annual requirements Development and met by Ministry due Policy (SRP), requirements met
met. Administration dates. Ontario Amateur by Ministry due
Manager Sport Fund dates.
(OASF), Ontario
Sport Recreation
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 27& Community
Fund (OSRCF)
submissions and
reports lodged
Membership • Integrate an effective • New registration Chief Operational • Sport Lomo registration • Sport Lomo • Provide support
Services and efficient platform in place for Officer, Rugby system fully functional by registration and guidance to
membership 2018 season. Development and end of Q4. system fully clubs to ensure
registration platform Administration functional by end effective and
and process. Manager and of Q4, ready for efficient
Membership Services clubs to use in integration of
Coordinator 2018. registration
process.
• Continually
review
functionality of
the new Sport
Lomo registration
and relay to
SportLomo
• Recommended
potential changes
(if any) for 2019
by Oct.
• Provide educational • Registration Chief Operational • Sport Lomo registration • Initial training • Sport Lomo
opportunities and webinars and Officer, Rugby webinars and resource session held for registration
resources to member resource materials Development and materials available to clubs in webinars and
clubs on registration available to all clubs Administration all clubs by end of Q4. December. resource
procedures, insurance. for 2018 season Manager and • Resources made materials,
Membership Services available including any
Coordinator 2019 updates,
available by Dec
Operations • Integrate central • New CMS platform Chief Operating • Sport Lomo fully • SportLomo • SportLomo
management system to in place for the Officer and Rugby integrated for Competitions registration
support administration 2017 season. Development and competition management Management management
and operational Administration by start of rugby season. (including referee fully integrated
processes. Manager appointments) by end of Jan
fully functional in
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 28Q1
• Develop and deliver • Operation plans Chief Operational • 2017 Operational Plan • 2017 • 2018
annual operational annual approved by Officer and Rugby Board approved by end Operational Plan Operational Plan
plans linked to RO Board. Development and Q1. Board approved Board approved
Strategic Plan. Administration in Q2 by Jan
Manager
• Meet all Ontario • Annual Base funding Rugby Development • Full recognition achieved • Recognition • OASF reporting
Ministry Sport received from and Administration under the Ontario achieved from requirements
Recognition Policy Ontario Ministry. Manager Ministry’s new Sport the Ministry completed as per
requirements. Recognition Policy by • Base Funding Ministry timelines,
end Q1 reporting funds received as
• Base Funding reporting requirements per Ministry
requirements completed. timelines
completed, funds • Formal
received by end Q2 agreement
signed with
Ministry.
• Receiving
$200,000 per
year for the next
2 years (an 82%
increase from
$110,000 per
year).
Membership • Increase the frequency • Membership All staff • Membership satisfaction • Survey • Membership
Engagement/F in which staff formally satisfaction surveys surveys conducted as completed with satisfaction
eedback engage the community conducted annually relevant by end of Q4 parents of all surveys
through interviews. in relevant areas registered Minor conducted as
• Continue to test what is & Junior players. relevant by Dec
working versus what is • Annually review RO • RO processes reviewed Results shared • RO processes
not working, continue processes and and amended as with Clubs. reviewed and
to improve our amend as necessary necessary to improve amended as
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 29processes to better to improve member member service by end necessary to
serve our members. service. of Q4 improve member
service by Dec
PILLAR 5: GOVERNANCE
VISION: Establish and implement cutting edge Governance practices which makes Rugby Ontario a recognized leader amongst Canadian sporting organizations
GOVERNANCE PILLAR AT A GLANCE
KEY PERFORMANCE RESPONSIBLE STAFF 2017 TARGETS 2017 ACTUALS 2018 TARGETS
FOCUS AREA KEY ACTIVITIES
INDICATORS FINAL
Board of • Ensure all RO business is • Conduct a minimum Board of Directors • Conduct 6 board • Q1 meeting - • Minimum of 6
Directors conducted in accordance of 6 Board meetings and meeting in 2017 February board
with legal requirements annually. Chief Executive • Q2 meetings – meetings
and RO by-laws and Officer April, May conducted by
polices. • Q3 meetings – Dec
July,
September
• Q4 meeting -
November
• Oversee the • 4 yearly Strategic Board of Directors • 4-year Strategic Plan • 2017-2020 • 2018
implementation of RO Plan developed and and developed, Strategic Plan Operational
Strategic Plan. implemented. Chief Executive approved and Approved by Plan
• Approve Annual Officer implemented Board in Q1 developed
Operational Plan. • 2017 Operational • 2017 and approved
Plan developed and Operational by Jan
approved Plan approved • Strategic Plan
by board in targets
Q1 reviewed by
Dec
• Recruit dedicated • Professionals Board of Directors • Professionals • Development • Professionals
professionals to provide identified and and identified and Committee and identified and
guidance to Rugby engaged across all Chief Executive engaged Competition engaged by
Ontario CEO. areas of operation Officer Committee Dec
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 30on a needs basis Established
Risk • Monitor all aspects • Review and amend Rugby Development • HR Manual to be • HR Manual • Risk
Management associated within the risk risk management and Administration reviewed, amended reviewed management
management framework. policies and Manager and CEO approved commenced, policies and
procedures as by end Q4. completion procedures to
required. targeted for be reviewed,
Q1, 2018. amended and
CEO approved
by Dec
Stakeholder • Develop and maintain • Annual review of all Board of Directors • 2017 Satisfaction • Clubs engaged • 2018
Relations positive relationships with stakeholder. and All staff survey sent to all RO on league Satisfaction
RO registrants and clubs, clubs by end structures survey sent to
Provincial Unions, Rugby October. through all RO clubs by
Canada, commercial Competitions Oct.
partners, the Ontario Committee.
Ministry, other PSO’s and • All junior and
relevant community minor parents
groups. surveyed.
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 31You can also read
