TEAM HANDBOOK COMPANION - 2018-2019 UNITED STATES - Enactus ...
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UNITED STATES 2018-2019 TEAM HANDBOOK COMPANION
TABLE OF
CONTENTS
Letter from Enactus United States President
Introduction
2018-2019 Enactus United States Calendar
Active Team Requirements
Competition Details and Format
Project Partnership Opportunities
21 Scholarships, Honors, and Awards
22 Appendix
Enactus Team Handbook Companion » 2
DEAR ENACTUS TEAM ADVISORS, FACULTY AND STUDENTS:
Welcome to the academic year! This going to be our best year ever! You are part of a powerful community
of intergenerational leaders – student, alumni, academic, and business – committed to using the power
of entrepreneurial action to transform lives and shape a better, more sustainable world.
Enactus is set apart from other organizations because of the unique opportunity to gain hands-on,
experiential learning in a highly-competitive environment. We know that competition strengthens the
value of the learning experience; provides a great conduit for best practice sharing; inspires, motivates,
awards, and rewards all engaged in the process; and strengthens the collective impact of the Enactus
ecosystem. When Enactus students compete, we all win.
My team and I look forward to helping you build and sustain a quality Enactus program on your campus.
We are here to support and serve you in your efforts. Please do not hesitate to contact your Regional
Program Manager to see how we can help you achieve your team goals.
Warm regards,
Alex Perwich
President, Enactus United States
3 ‹ Enactus Team Handbook Companion
INTRODUCTION
ABOUT THIS GUIDE
The Enactus Team Handbook provides teams with full details
This guide is designed to serve as a companion piece to the regarding the judging criterion and the competition process.
Enactus Team Handbook. Please reference the handbook Pages 9-19 of this guide will provide you with competition
for a complete understanding of Enactus. details which are specific to Enactus United States.
1. Organizational Overview & Membership Guidelines
2. Establishing an Effective Team
3. Developing Quality Projects
4. Preparing for Competition PARTNERSHIP OPPORTUNITIES
5. Sample Forms & Documents On pages 18-19 within this guide, you will find details about a
number of exciting Partnership Opportunities. Through these
programs, teams have the opportunity to focus on some of the
INTRODUCTION most important issues affecting our world today. Sponsored
Within the first section of this guide you will find by Enactus United States partner companies, Partnership
an explanation of the guide and an Overview of Opportunities offer teams a focused set of objectives, provide
Enactus United States. project grants and/or prize money and special recognition for
the teams who achieve the most success addressing
targeted issues.
ACTIVE TEAM REQUIREMENTS
We have found there are several guidelines, which if followed,
will provide a strong foundation for our Enactus teams.
Please refer to page 8 for these guidelines.
SCHOLARSHIPS, HONORS & AWARDS
No team exists on its own. Each successful team can count on
a long list of individuals who have contributed time, energy and
creativity on its behalf. Enactus United States has established
ENACTUS UNITED STATES COMPETITION several special honors and awards to provide teams with the
Enactus competitions are challenging, team-oriented events
opportunity to earn national recognition for their strongest
that create a sense of accountability and motivation for teams
supporters.
to continually improve the quality of their projects. They also
provide an opportunity for collaboration and best-practice
Each of these scholarships, honors and awards have their own
sharing, further strengthening the value of the learning
entry format. All submissions are reviewed and winners are
experience and the overall effectiveness of the program.
selected by a panel of judges. Complete details of the
scholarships, honors and awards can be found on page
In the United States, the competition process takes place over
21 within this guide and at:
three days at what we call the National Exposition, held in May.
enactusunitedstates.org/student_awards_scholarships.
After three days of activities progressing through the opening,
semi-final and final rounds of competition, one team will be
named the Enactus United States National Champion and be
invited to represent the United States at the Enactus World APPENDIX
Cup. At the back of this guide, you will find a few forms that are
specific to Enactus United States.
Enactus Team Handbook Companion » 4
We live our
values
of integrity,
passion,
innovation
and
collaboration
in all that we do.
Entrepreneurial – igniting business
innovation with integrity and passion.
Action – the experience of social impact
that sparks social enterprise.
Us – student, academic and business
leaders collaborating to create a better
world.
Social Enterprise – an economically
sustainable business model that positively
impacts people, planet and prosperity. A
Social Enterprise can be organized as a
for-prof t or not-for-prof t.
Entrepreneurial Action – business
innovation that creates social impact.
Enactus Team Handbook Companion » 5
ENACTUS
UNITED STATES OVERVIEW
OUR MISSION
Engage the next generation of entrepreneurial leaders to use innovation and business
principles to improve the world.
OUR VISION
To create a better, more sustainable world.
OUR BELIEF
Investing in students who take entrepreneurial action for others creates a better world for us all.
ABOUT ENACTUS UNITED STATES
Our story
Enactus is a community of student, academic and business leaders
committed to using the power of entrepreneurial action to enable
human progress. We establish student programs on campuses
across the nation. Enactus students apply business concepts to
develop community empowerment projects, transform lives and
shape a better, more sustainable world.
Our people
Enactus was originally founded in the United States in 1975 and the
US is now one of 36 countries from around the world that operates an
Enactus program. Enactus United States is the single largest country
operation and is a priority for the future growth and development of
the Enactus organization.
Our competitions
National Competitions are dramatic, energy-filled events where
Enactus teams showcase the collective impact of their community
outreach efforts. Students present their projects and are evaluated
by business leaders serving as judges who rank them on how
successful they were at using business concepts to improve the
livelihoods of others through entrepreneurial action. The winners
of these National Competitions are then invited to compete at the
prestigious Enactus World Cup.
ENACTUS JUDGING CRITERION:
Which Enactus team most effectively used entrepreneurial action
to empower people to improve their livelihoods in an economically,
socially and environmentally sustainable way?
Enactus Team Handbook Companion » 7
ACTIVE TEAM GUIDELINES
FOR ENACTUS UNITED STATES
To be an “active team,” Enactus teams in the United States must to improve outcomes and measurements, be connected with
the following guidelines: potential BAB members, and learn about new tools, funding
• Have a faculty advisor who is registered with Enactus USA’s sources, and ideas from Enactus United States Headquarters
website • Have at least 10 active members from differing years in school
• Utilize the Project Charter (found on our website) when
• Have a minimum of one active student developing projects
• Compete at Enactus Competitions — this builds excitement and
• Be planning or implementing a project that aligns with the
energy for the team in addition to being a funding source for
Enactus judging criterion
projects and getting new members excited about the full
After researching highly-sustainable Enactus teams, we also Enactus experience.
recommend the following:
• Frequent communication with your Regional Program Manager
to overview your projects and receive consultation on how
8 ‹ Enactus Team Handbook CompanionNATIONAL EXPOSITION DETAILS
Competition provides an opportunity for Enactus teams to
showcase thier project work and to collaborate with other
NO-SHOW POLICY
In the event that a team does not show up to compete at the
memebers of our network. The following pages describe competition and has not informed the Enactus United States
important details regarding the competition process, policies Program Department of their decision not to compete prior to
and format. league parings being posted, the team will be subject to the
following penalties:
1. First offense – Warning
NAME BADGE POLICY
For security reasons, no one will be allowed to participate in 2. Second offense – Ineligible to compete for one year
any Enactus event without displaying an Enactus-approved and a letter will be sent to the team’s institution
name badge at all times. Specifics on obtaining name badges informing them of the offense.
will be communicated to teams prior to all events. In the event the team is unable to compete due to extenuating
circumstances, the team should call the Enactus United
States Program Department as soon as possible to inform
them of the situation.
COMPETITION EXPENSES
All expenses, with the exception of any meals provided by
Enactus, are the responsibility of the individual team. LEAGUE PAIRING METHODOLOGY
RANDOMIZATION PROCESS:
It is the responsibility of each team to make hotel room
reservations for the National Exposition. Enactus will provide Opening Round: 16 or 20 Leagues
room block information on the Enactus United States website, • The number of leagues (16 or 20) will be determined by the
and when calling to book rooms, teams should request the number of competing teams.
Enactus room block and the Enactus rate. • After competition registration has closed, pull the
entire list of competing teams and pull the top
Reservations must be made 4-6 weeks in advance of the winning teams for the last 3 years. Sort from the
competition date to ensure receipt of the Enactus rate. Room most number of wins to least number of wins.
blocks are automatically released by the hotel after that time. Identify top competing teams with the most wins.
In the case of a tie, choose the team(s) with the most
recent wins.
• Alphabetize these top competing teams and then run
JUDGE RESOURCES through the random league generator. Assign the teams to
Please reference the Team Handbook for the Judges leagues sequentially in the resulting randomized order.
Oath, Individual Team Evaluation Form, and Cumulative • Alphabetize the remaining competing teams and
Evaluation Form used in the Enactus Regional and National then run through the random league generator.
place at the Enactus United States National Exposition. Assign the teams to leagues sequentially in the resulting
randomized order.
• After all teams and winning teams have been
assigned to a league, run each league
COMPETITION PAIRING PROCESS separately through the random league generator to
Enactus USA uses the randomized process described in the
determine time slot.
next section for determining the league pairings for opening
round of competition. There will be a minimum of four teams Semi-Final: 16 or 20 Teams/4 Leagues
per league. The number of teams advancing to the next round • Teams draw numbered chips to determine choice order.
of competition is dependent on the number of teams per They then choose league and time slot on stage.
league. Any changes to this process will be announced prior to
competition. In the event that the number of competing teams Final: 4 Teams/1 League
in a league decreases after league pairings have been • Teams draw numbered chips to determine choice order.
published due to teams dropping out of competition, Enactus They then choose league and time slot on stage.
reserves the right to adjust the number of teams advancing out
of each league.
Enactus Team Handbook Companion » 10COMPETITION
DETAILS
PRE-SCREENING PROCESS LIVE PRESENTATION
All competing teams will be required to pass through a pre-
Each competing team will have a 25-minute time block for
screening process before being cleared for registration. The
its live presentation. The League Coordinator will keep the
pre-screening will include a review of their Annual Report, Team
official time. After the League Coordinator has formally
Bio (optional) and any project-related materials the team
introduced the team, the time will be precisely divided as
wishes to showcase, as well as confirming that all mandatory
outlined below.
reports have been submitted accurately.
Teams are approved to showcase items from the front of the
room, but are not permitted to place items on judges tables,
LIVE PRESENTATION TIME-BLOCK
allow judges to touch, hold, keep nor remove from the room. • 3 minutes (set-up period)
The team must understand that any items they may have • 17 minutes (live presentation)
for sale are not permitted to be sold until after the Awards • 5 minutes (question & answer session)
Ceremony.
VIOLATION
If a team presents or displays items that have not been
STUDENT AND TEAM REGISTRATION screened and pre-approved, it will be automatically disqualified
REQUIREMENT from the competitions.
Any student who attends an Enactus United States
competition at any level must be a registered student
through the online registration process found at www.
enactusunitedstates.org. To view a current list of team COMPETITION REGISTRATION PROCESS
members for your institution, please refer to the Team Roster If your team intends to compete, online registration is required.
page of the website. The deadline for teams to register for Regionals online will be
communicated via email and enactusunitedstates.org
WE WANT TO BRAG ON YOU!
We know all our teams are doing great work, even those unable
to compete. To add in your team’s impact when we present
end of year numbers, we require all active teams that do not
compete at the National Exposition to submit their Team
Portfolio Report. DEADLINE: May 31 at 5:00 CST
11 ‹ Enactus Team Handbook CompanionANNUAL REPORT • Team Biographies must follow the same guidlines as the
This mandatory report must be typed in a legible font size annual reports and may not exceed 10 pages single-sided
and should provide an overview of the team’s efforts, results or 5 pages double-sided.
and achievements. It may also include information on future
• Additionally, no project information metrics can be placed
plans for growth and expansion. Annual Reports are limited to
on team biographies.
the dimensions noted below but can be bound or folded in
Annual Reports are distributed to the judges during the set-up
any manner:
period as outlined in the Live Presentation section of the Team
Handbook. Teams will be notified in advance of the number of
Annual Reports they are required to bring to the Enactus United
1. Four single sheets of 8 ½″ X 11″ States National Exposition. All judges must receive a copy of the
or A4 size paper with print only Annual Report. For samples of Annual Reports from previous
on one side of each sheet. competing teams, please visit:
http://www.enactusunitedstates.org/competition_resources.
We have also included samples in the appendix of this
handbook to demonstrate options for annual report layouts,
although your team is not limited to these options.
2. Two single sheets of 8 ½″ X 11″
or A4 size paper with print on both
sides of each sheet.
PROJECT VERIFICATION FORM
Every team must request that their Faculty Advisor, one student
and one administrator (e.g. dean, department chair or institution
president) review their Annual Report and sign the Project
Verification Form. If a team’s Faculty Advisor is also an
3. One
sheet of 11″ X 17″ or
administrator, the form must be signed by another administrator.
A3 size paper with print on
The Project Verification Form is to be submitted only once per
both sides. Please note: Using
year and serves as just one part of an internal audit of projects
one of the dimensions above
and activities at all levels of competition.
but cutting the paper in a
manner which causes a change
in the size is NOT permitted.
TEAM PORTFOLIO REPORT
Although the information submitted is used by Enactus and will
Important points regarding the annual report – not be shared with judges as part of the evaluation at any
competitive event, it must be completed and submitted online by
• If a team uses a cover or back page, it will count each active team prior to competing at the Enactus United
as one of those pages. States National Exposition. The deadline for competing teams
to submit their Team Portfolio Report is May 1, 2019.
• Teams should not use folders, report covers, etc.
in conjunction with their Annual Reports.
Keep in mind that this report is not for the purpose of
• If a team wishes to include a team bio along with the competition. Teams should include information relevant to all
annual report, the bio must be a completely independent of their projects, regardless of whether the projects are being
document (not embedded within annual report) and may presented in competition. This report provides key information
NOT include any info/photos related to projects. to Enactus USA on teams and their activities throughout the
program year.
• Although Enactus encourages creativity with the
formatting of the annual reports, we ask that teams give
careful consideration prior to fully employing new ideas
(inclusive of changing the shapes, sizes, etc. of the report).
Please contact your Regional Program Manager to ensure
that any new ideas are within the guidelines of Enactus.
12 ‹ Enactus Team Handbook CompanionCOMPETITION FORMAT
LEAGUES
The number of leagues in the opening round of competition is dependent upon
the number of teams that register to compete.
Opening Round Semi-Final Round Final Round
Maximum of 10 teams per Four teams per league. Four teams
league. One team from each One team from each league
league advances to next round. advances to next round.
League #1 Semi-Final League #1 Final Round League
League #2 Semi-Final League #2
League #3 Semi-Final League #3
League #4 Semi-Final League #4
League #5
League #6
League #7
League #8
League #9
League #10
League #11
League #12
League #13
League #14
League #15
League #16
OPENING ROUND
2nd Place $1,000 FINAL ROUND
3rd Place $750 National Champion $10,000
2nd Place $5,000
3rd Place $4,000
SEMI-FINAL ROUND 4th Place $3,000
2nd Place $2,000
3rd Place $1,500
4th Place $1,250
5th Place $1,100
Enactus Team Handbook Companion » 13TIE BREAKER POLICY
OPENING THROUGH SEMI-FINAL ROUND • First Tie Breaker – go by number of 1st, 2nd, 3rd, 4th, etc.
TIE-BREAKER PROCESS votes until one of the teams has a higher number of votes in
the higher ranking slot.
These methods are also noted on the Scoring Grid and should
be followed exactly as outlined. NOTE: This is usually the second step in the tie-breaker
• First Tie Breaker – judges vote between the tied teams only. process for opening and semi-final rounds.
Please note, no conversation or debate should take place
among judges.
• Second Tie Breaker – Judges vote between the tied teams
only. (Please note, no conversation or debate should take
• Second Tie Breaker – go by number of 1st, 2nd, 3rd, 4th etc. place among judges.) Voting should take place in a separate
votes until one of the teams has a higher number of votes room so that confidentiality is maintained. If a judge leaves
in the higher ranking slot. If neither the first or second tie- during the tallying of votes and is not present for the voting
breaker processes are successful in breaking the tie, notify between the tied teams, the tie-breaker process will go
a Competition Management staff person before proceeding forward with the judges who are present.
with the third tie-breaker process.
• Third Tie Breaker – Staff and League Coordinator explain
• Third Tie Breaker – Staff and League Coordinator explain to the judges that they will be permitted to discuss and
to the judges that they will be permitted to discuss and deliberate for up to 10 minutes on which of the tied
deliberate for up to 10 minutes on which of the tied teams teams should be ranked higher. After 10 minutes
should be ranked higher. After 10 minutes (or sooner if
(or sooner if discussion has concluded) take a re-vote
discussion has concluded) take a re-vote between
between the tied teams.
the tied teams.
In the event of a tie in the Final Round of the National
Competition, the following process will be followed:TEAM AUDIT
Enactus Worldwide employs a global auditing initiative for PHASE 2: TEAM OPERATIONAL REVIEW
the National Champion teams competing at the Enactus In this second phase, the Enactus United States staff
World Cup. We view this initiative as an integral part of the will review the infrastructure, resources and capacity of
Enactus Program. the team. Example: We will assess whether or not a team
with X members could actually implement Y projects
We see the audit process as a collaborative initiative between within the Z weeks/months of activity this program year.
Enactus Worldwide, our Enactus Country Offices and the Among other infrastructural elements, the team’s budget
Enactus teams. It is meant to help the local networks gain will be reviewed closely.
further knowledge of the programs implemented by the
National Champion teams and achieve deeper confidence in PHASE 3: PROJECT AUDITS/SITE VISITS
their representation of Enactus United States at the Enactus In phase three, the Enactus United States staff will conduct a
World Cup. Although we do not doubt the ethical practices of reasonable number of project site visits. An investigation will
our Enactus teams, we take this process very seriously and be employed to assess the correlation between the visual and
will take action accordingly if/when a team fails the audit. reported impact/outcome (especially as it pertains to the link
between the Team Portfolio Report, annual report and visual
Enactus United States will conduct the following audits: presentation) through testimonials and conversations with
• National Champion Team – This audit will be conducted by beneficiaries, etc. Key team members will be invited to attend
Enactus personnel on site over multiple days to review all the site visits with the audit team. A translator, selected by
claims made by the National Champion team in the annual the auditor, may be asked to attend the site visits should the
report and audiovisual presentation. Audit must be complete auditor not speak the local language.
within 5 weeks of the end of National Competition.
• Top Four Teams – All teams making it to the top four may be We hope that this provides you with ample information in
audited by Enactus personnel via telephone/video conferences understanding the audit process. Should you have any further
and review of all pertinent information. An questions, please contact your Regional Program Manager.
on-site visit will not occur.
• Randomly Selected Teams – Enactus United States
may conduct random audits through any stage of the
competition.
The audit comprises three core phases:
PHASE 1: TEAM ENGAGEMENT
In the first phase, the Enactus United States staff will
interview a few key team members (includes Faculty
Advisors), review the team’s hardcopy materials and reports
to ensure consistency and accuracy based on information
presented through the following reports (this list is not
all-inclusive): annual report, visual presentation, team bio,
Team Portfolio Report, Active Team Sheet, etc. Meetings and
interviews will be scheduled in advance so that the team can
be adequately prepared.
15 ‹ Enactus Team Handbook CompanionENACTUS UNITED STATES FORMAL
GRIEVANCE PROCESS
THE GRIEVANCE PROCESS Submit an official letter of complaint detailing the violation to:
Enactus wishes to uphold the integrity and transparency Bernard J. Milano
of every competition. If you feel that a competition rule Chairman - Enactus Rules Committee
has been violated by another team or that your team was c/o KPMG Foundation
treated unfairly, please report the violation to the most senior 3 Chestnut Ridge Road
member of the Enactus United States Staff immediately so Montvale, NJ 07645
that the issue can be addressed with the participants and/or or via email to bmilano@kpmg.com
individuals witness to the violation.
Complaint must include full name and contact information of
the individual(s) filing the formal complaint and name of the
college/university at which the individual is an active Faculty
ON-SITE COMPLAINT FILING PROCESS
Advisor. Anonymous complaints will be disregarded.
Contact the most senior member of the Enactus United
States program staff in attendance at the event to
report the violation.
FORMAL COMPLAINT HANDLING PROCESS
1. Upon receipt of a formal complaint, the filing
individual(s) will receive written confirmation of the
ON-SITE COMPLAINT HANDLING PROCESS
complaint being received within 30 days of receipt.
1. Complaints submitted on-site will be reviewed by the
2. Formal complaints will be reviewed by the Enactus Rules
Enactus Rules Committee.
Committee, which is a sub committee of the Enactus
2. Upon review of the complaint, if the violation can be
United States National Advisory Board, with written
resolved in a timely manner at the National Competition,
findings being submitted to the filing individual(s) within
the individual(s) filing the on-site complaint will receive
30 days of the receipt of the appeal. Decisions of the
a verbal ruling by the Enactus Rules Committee.
Enactus Rules Committee are final.
3. The decision of the Enactus Rules Committee is final.
FORMAL COMPLAINT FILING PROCESS
If you or your team did not learn of the suspected violation
in a way that allowed for the issue to be immediately
addressed, you and/or your team may file a formal written
complaint. All complaints must be submitted by your Faculty
Advisor within 30 days of the suspected violation. Teams
cannot request a copy of the complaint against them.
Enactus Team Handbook Companion » 16The National Champion from the United States will be invited EXPENSES
to compete against the other National Champion teams from All expenses, with the exception of any meals provided to the
around the world for the title of Enactus World Cup Champion. competing teams, are the responsibility of the individual team.
This competition allows teams to share best practice
examples from across the globe.
REGISTRATION
The event is a spectacular exhibit that highlights the rich
To register for the Enactus World Cup, contact the Enactus
diversity of languages, cultures and ethnicities represented
United States Programs Department at 800.235.9585.
within Enactus and gives all in attendance a unique
opportunity for cultural exchange and understanding.
All teams may observe with prior approval from Enactus.
Registration is required. Registration must take place through
the Enactus United States office.
17 ‹ Enactus Team Handbook CompanionPROJECT
PARTNERSHIP
OPPORTUNITIES
Sponsored by Enactus United States partner companies, additional instruction and resources. Check each Project
Partnership Opportunities provide a call to action for teams Accelerator website for a complete overview of opportunities
to implement Enactus projects that address targeted issues for participating teams, which could include mentorship from
and objectives. These programs are great opportunities for sponsor representatives, special training resources, exclusive
Enactus teams to receive grant funding and/or prize money webinars, collaboration groups and more.
to support and recognize their impact. This section will
All teams participating in Project Accelerators will submit
provide an overview of two types of Project Opportunities
Final Impact Reports in April to detail the success of their
available to all Enactus United States teams: Project
projects, including measurable outputs and outcomes. These
Accelerators and Challenges.
reports are evaluated to determine the top teams who will
Note: Project Accelerators and Challenges are subject to sponsorship and
receive additional recognition and cash prizes to reward their
may vary in availability from year to year.
efforts. Check enactusunitedstates.org/project_accelerators
GENERAL TIMELINE for the most current information on Project Accelerator
General Timeline* opportunities.
*See each program for specific dates
Application Tips
October Project Accelerator • Don’t wait until the deadline to start working. Use the
Applications due Application sample to create and revise rough drafts before
submitting your final draft online.
October - December Teams participating in Project • Focus on the grant objective. Carefully study the Project
Accelerators notified & grants Accelerator dedicated website and show how your project
disbursed; Check Point 1 with meets the criteria. An Application sample is available
Enactus staff at each Project Accelerator website. Be sure to clearly
address the questions in the Application.
February - March Project Accelerator Check
• Determine your target audience’s interests and needs by
Point 2 with Enactus staff
conducting a thorough needs assessment with the people
served by your project. Needs assessment information is
April Project Accelerator
required in Project Accelerator Applications. Your target
Final Impact Reports
audience’s input and engagement is vital to the success of
Challenge Impact Entries due
your project.
• Be specific. Provide a detailed but concise description of
May Grand Prize Winners
your project and anticipated measureable outcomes to
announced at Enactus US
demonstrate your preparedness and understanding of the
National Exposition
grant objectives.
• Clarity, correct spelling and proper grammar matter. Your
PROJECT ACCELERATORS Application will be reviewed by Enactus and/or sponsor
Through Project Accelerators, formerly known as Project representatives.
Partnerships, Enactus United States teams have the • Don’t wait until the deadline to start working. Use the
opportunity to focus on some of the most important issues Application sample to create and revise rough drafts before
affecting our world today. Project Accelerators provide grant submitting your final draft online.
funding for participating teams to start a new or improve • S tudents must be registered with Enactus and have
an existing project that aligns with the grant criteria and permissions assigned by their Enactus faculty advisor to
objectives. submit Project Accelerator Applications. See the Assigning
In addition to grant funds, teams participating in Project Permissions section for details.
Accelerators have access to a dedicated website with • If you want to discuss your project or have questions
program information and designated Enactus staff to provide about the Application, do not hesitate to contact Project
Accelerator staff.
Enactus Team Handbook Companion » 18FAQ CHALLENGES
Q: Can my team receive more than one Through Challenges, previously known as Topic
Project Accelerator grant? Competitions, Enactus teams have the opportunity to
A: Yes. showcase completed or on-going projects that fulfill specific
Q: Can my team make changes to our project or budget? topic criteria. The teams with the most impactful projects are
A: All changes to the proposed project and budget must rewarded with cash prizes and recognition. To participate in
be approved in writing by designated Enactus staff. Challenges, interested teams submit Impact Entries in the
Q: Can my team present a Project Accelerator Spring to report on a project that meets the Challenge criteria
during competition? and objectives.
A: Most definitely! Each Project Accelerator is designed
to meet the Enactus Judging Criterion and your team is Check enactusunitedstates.org/challenges for current
encouraged to include Project Accelerators during your Challenge opportunities. Challenges will be posted as they
competition presentation. become available.
Q. Can my team submit an existing project for a Project
Accelerator grant?
A: Teams are welcome to submit new or existing projects ASSIGNING PERMISSIONS
for Project Accelerator grants. Teams can report on To submit Applications, Reports and/or Impact Entries,
activity and measurable impact generated from students must be registered with Enactus and have
May 1 of the previous academic year to the Final permissions assigned by their Enactus faculty advisor. Only
Impact Report deadline for each Project Accelerator. advisors can assign these permissions. Advisors should
Q: Can my team connect with a sponsor representative to follow the instructions below to assign the “Apply/Submit
help us work on the project? Project Accelerators or Challenges” permission to students.
A: Some sponsors have representatives available to If you need additional assistance, please contact
connect with and mentor Enactus teams. Contact Project Accelerator staff.
Project Accelerator staff if you are interested. 1. Log on at EnactusUnitedStates.org
Q: Does my team’s project that receives Project 2. After you are logged on, click “Team Roster and
Accelerator grant funding have to follow all grant Permissions”
requirements? 3. Under
“Student Permissions,” click “Edit” next
A: Yes, in order to receive Project Accelerator grant to the student’s name who you would like to give
funding, your team must agree to follow all grant permissions
requirements. See the Terms and Conditions provided 4. Check each box next to a permission you would like to
in each Application sample. give this student
Q: My team’s project goes beyond the scope of the Project 5. When you have checked all permissions you would
Accelerator criteria. Can we still submit an Application? like to assign, click “Update” at the bottom of the
A. If your project meets the minimum objectives and page to confirm these permissions
grant requirements, we welcome you to submit an
Application. Please contact Project Accelerator staff
if you would like to discuss your particular project and CONTACT
Questions? Contact designated Enactus staff to discuss
proposal.
these opportunities:
Q: What if my team is unable to finish the project or has to
drop out of the Project Accelerator?
A: Please contact Enactus staff as soon as any concerns Jordon Blackford
arise for guidance and instruction. Director of Programs, Enactus USA
jblackford@enactus.org
19 ‹ Enactus Team Handbook CompanionSCHOLARSHIPS,
HONORS & AWARDS
No Enactus team exists on its own. Each successful team Additionally, through the support of individual, corporate,
can count a long list of individuals who have contributed association and foundation donors, Enactus USA students
time, energy and creativity on its behalf. Enactus USA has have access to more than $25,000 in scholarships and
established several special awards, honors and scholarships awards, as well as a number of unique internships.
to provide individual team members and their supporters an
All scholarship, honor and award details are listed
opportunity to be recognized for the contributions they have
on our website:
made to their team.
www.enactusunitedstates.org/student_awards_scholarships
Service Leadership Awards provide special recognition for Note: Finalists are encouraged to thank our participating sponsors/judges.
individual Enactus USA team members who have invested
a minimum of 100 hours each year in Enactus activities.
ENACTUS SERVICE
LEADERSHIP AWARDS
PURPOSE a. 100 hours of service for Enactus Service
The Enactus Service Leadership Awards are presented on Leadership Award
an annual basis in recognition for time invested through b. 500 hours of service for Platinum Enactus Service
participation in Enactus activities. Qualifying Enactus United Leadership Award
States students within each of the three award levels receive c. 1,000 hours of service for Diamond Enactus
a printed certificate, distributed quarterly. The award is also a Service Leadership Award
great item to add to their résumé.
* The 100-hour and 500-hour awards can be earned each
academic year. The 1,000-hour is a cumulative award and
can only be earned once.
CRITERIA
To qualify for these awards*, applicants must fulfill the
following criteria during the academic year in which they are
applying: NOMINATION
This is a self-nominated award. Students who believe they have
1. Be an active member of a team.
fulfilled the criteria may apply to receive this award through
2. Register as an official Enactus United States student
their online account. Each applicant’s Sam Walton Fellow will be
participant at www.enactusunitedstates.org
required to verify that they have met the award criteria. The
3. Complete a minimum number of hours of service
deadline to submit applications for service leadership awards for
through participation in Enactus activities:
hours of service completed in the 2018-2019 academic year is
April 19, 2019. Awards will be given out at the National
Exposition for those registered to attend. For award recipients
who cannot attend the National Exposition, an electronic award
will be emailed to the email address listed in the portal.
Enactus Team Handbook Companion » 21APPENDIX 22 ‹ Enactus Team Handbook Companion
APPENDIX 1: TEAM PORTFOLIO
REPORT TERM DEFINITIONS
Enactus Course Working Outside Your Home Country
Some institutions offer Enactus as a course for academic Please list any and all countries, other than yours, that your
credit. Although this is not a mandate for ensuring success team worked with for the specific project.
of the Enactus team, Enactus Worldwide is interested in
gathering this information.
Hours of Team Involvement
This number is the total hours your team spent impacting
Number of Business Advisory Board (BAB) Members others through specific community empowerment projects.
The Business Advisory Board (BAB) is usually comprised of This number includes time spent directly and indirectly,
select supporters of the team from their business community including but not limited to meetings, planning, project-
as well as institutional/university administrators. Your Faculty related travel, media activities, report writing, Enactus events.
Advisor(s) should not be counted as BAB members. Do not include time spent by non-Enactus Team members.
Additional, non-project related hours should be recorded
separately, below the Project Data information.
Partnerships/Collaborations
If your team has partnered with any of the organizations listed
or collaborated with another Enactus team or organizations Number of People Directly Impacted
that focus on Microfinance, please place an “X” in the This is the total number of individuals who were direct
appropriate field. You may mark more than one, if applicable. beneficiaries of your team’s community empowerment
Enactus would like to track its worldwide involvement with projects. This number should only include those outreach
these specific entities/initiatives. projects that fit the Enactus Project Criterion. It should not
include estimates of people impacted indirectly as a result of
the wider ripple effect of your activities (i.e. team fundraising,
Revenue Sources team recruiting, customers of a business developed or helped
Place an “X” next to the appropriate revenue source(s) of your by your project, etc.).
team. Please also note the amount of funds received (convert
into US Dollars) in the fields next to each source.
Number of People Indirectly Impacted
This is the total number of individuals who were indirect
Online Presence beneficiaries of your team’s community empowerment
Please indicate here if your team is using any of the social projects. This must be based on those outreach projects that
sites listed in its project and/or operational endeavors. meet the Enactus Project Criterion and should reflect the
number of people impacted indirectly as a result of the wider
ripple effect of your activities. Do not include media outreach
Project Name in this number.
Please record the project name as it is listed in
your Annual Report.
23 ‹ Enactus Team Handbook CompanionMedia Impressions This is the total number of individuals reached through print, electronic, social or other media. Additional, non-project related media impressions should be recorded separately, below the Project Data information. New Businesses Created This is the number of businesses created as a result of your project. Although it is not mandatory for your team’s Enactus projects to create new business ventures, Enactus Worldwide is interested in gathering this information if it is applicable to your project. People Employed in New Job Opportunities This is the total number of people employed in jobs that were created as a direct result of your project (i.e. entrepreneurs, business expansion, business creation, etc.). Although it is not mandatory for your team’s Enactus projects to create employment opportunities, Enactus Worldwide is interested in gathering this information if it is applicable to your project. People Employed in Existing Job Opportunities This is the number of people who are now employed in previously existing positions as a result of your project’s interventions. Examples of project interventions that lead to employment may include: job skills education, job search skill development, networking, etc. Although it is not mandatory for your team’s Enactus projects to find employment for individuals, Enactus Worldwide is interested in gathering this information if it is applicable to your project.
APPENDIX 2: COMPLETING A W-9
FORM
ENACTUS AUDITOR REQUIREMENTS • Current vendor address.
Enactus must be able to officially legitimize each payee • Social Security Number or Employer Identification
regardless of the payment or taxable status of the vendor/ Number. We only need one or the other per vendor.
payment. To satisfy this requirement, a completed W-9 must Make sure it is the applicable number for the vendor
be on file for every constituent or team prior to payment. listed on the W-9. For example: Individuals=Social
Security Number, school=Employer Identification
Number, team=federal ID or school federal ID.
PURPOSE OF THE W-9 • Signature-Required for the vendor. If you are signing
Form W-9 (Rev. 01-2011) “A person who is required to file for your school, be sure you have verified the Employer
an information return with the IRS must obtain your correct Identification Number is correct. This is the official
taxpayer identification number (TIN) to report, for example, certification that the number is correct.
income paid to you…”
W-9 is used for all U.S. persons (including resident aliens),
Additional General Instructions are noted on the Form and
to provide your correct TIN to the person requesting the
new forms can be downloaded from the IRS website at www.
information.
irs.gov or by contacting Enactus United States Programs or
Accounting at 800.235.9585.
REQUIRED W-9 FIELDS (SEE SAMPLE AND
FORM W-9 GENERAL INSTRUCTIONS)
*Changes to status, address, name, etc. is the sole responsibility
• Name as shown on your income tax return (typically
of the individual/school.
used for sole proprietors or individuals).
• Business name (if different from above–typically used
for the team/school).
• Taxable Status must be provided: Please check one box
and indicate if your federal income taxable
status is exempt or not. Do not be vague. If there is
a question about your exemption status or not, it
will delay processing.
25 ‹ Enactus Team Handbook CompanionAPPENDIX 3: PROJECT
VERIFICATION FORM
Enactus__________________________________________________________, hereby confirms that all projects presented are legitimate and were
[Clearly print full name of Institution]
implemented as stated in the Annual Report and audio/visual presentation.
By appending our signatures to this form we acknowledge and agree that:
• Falsely, consciously, and deliberately over-stating the reach, impact and/or qualitative and quantitative results of any project is an offence.
• It is an offence to plagiarize, claim or present a project that our team did not implement or did not contribute to.
• With regards to continuing projects, we will indicate in our audio/visual presentation and annual report the specific activities undertaken within
the current program year, thereby clearly differentiating actions taken this year from those of previous years. We will also ensure that the
presentation of anticipated/future outcomes are clearly identified as ‘projections’ and not as results already achieved.
• We will provide any additional information and support documentation about our projects upon request by the Enactus office.
• Annual Reports have been reviewed by the Team President, Faculty Advisor and an Institutional Administrator.
• We will make available the stipulated number of copies of our annual report to the Enactus office and comply with the submission of all
mandatory reports by the competition date.
• This form applies to Annual Reports presented this year at all levels of Enactus competitions, including national and the
Enactus World Cup.
We recognize that appropriate disciplinary action(s) may be taken by the Enactus office should we not honor any of the above points.
Team Leader Faculty Advisor Institutional Administrator
(Print Name Clearly) (Print Name Clearly) (Print Name Clearly)
Submitted by: Date:
(Print Name Clearly)
Submission of this form is mandatory to compete.
Enactus Team Handbook Companion » 26APPENDIX 4: ANNUAL REPORT
SAMPLE LAYOUTS
ENACTUS UNIVERSITY
ANNUAL
REPORT 2019
Report Sample 1PROJECT A
Seeing Opportunity
(need)
22% of people in our city are
living below the poverty line
12% do not have access to
basic resources
Taking Action Enabling Progress
(solution) (outcomes)
Our team launched a county- 10 new jobs created
wide initiative to connect low 23 participants now
income families to resources experiencing a 200% increase
We created a business model in their monthly income
to provide training and part- 14 community partners
time jobs providing resouces
Profits help scale the project launching project in one new
county
SDGs Addressed
02 | ANNUAL REPORT 2019 Enactus Team Handbook Companion » 28PROJECT B
Seeing Opportunity
(need)
Our campus generates 32 tons of
compostable waste each month
Local farmers in our community
spend 18% of profits on fertilizer
Taking Action Enabling Progress
(solution) (outcomes)
Worked with our campus 180 tons of compostable waste
facilities to initiate an EU diverted
composting program 18 farmers reducing monthly
Students earn cafeteria credit for fertilizer expenses by 50%
each pound of compostable Organic fertilizer is reducing
material they put in bins chemical pollution
Compost is sold to local farmers Profits from fertilizer created 3
to use as fertilizer part-time jobs for students to
collect compost
SDGs Addressed
03 | ANNUAL REPORT 2019TEAM FINANCES
Item 5 Item 1 Item 5 Item 1
20% 20% 20% 20%
Item 4 Item 2 Item 4 Item 2
20% 20% 20% 20%
Item 3 Item 3
20% 20%
TEAM HOURS
19 of our 34 members have earned the Platinum Service Leadership Award
50
40
30
20
10
0
Recruiting Events Fundraising Team Meetings Projects
04 | ANNUAL REPORT 2019 Enactus Team Handbook Companion » 302019
ANNUAL
REPORT
PREPARED BY
ENACTUS STATE
UNIVERSITY
www.esu/enactus.edu
31 ‹ Enactus Team Handbook Companion
Report Sample 2Project a
Entrepreneurial Empowering Improving
Sustainability
Action People Livelihoods
Created a Provide job 10 new jobs Profits earned
business model training and created from program
that brings support through 23 participants sponsors are
service- ongoing core now scaling the
providers and competency experiencing a program to one
low income program 200% increase new county in
individuals Human in their monthly 2020
together to centered design income Program
establish a curriculum 14 community graduates
sustainable and focuses on the partners provide
accessible root cause of providing new competency
support poverty and resources curricula and
network provides 47 total donate 2% of
Profits provide customized program the first 3
part-time jobs training participants months of their
and help scale Program salary back into
the project to participants are the program
other able to apply
communities their skills
sustainable
development
goals Enactus Team Handbook Companion » 32Project b
Entrepreneurial Empowering Improving
Sustainability
Action People Livelihoods
Composting Training and 3 new student Diverted 180
program that empowering jobs created tons of
earns students students to 18 local compostable
cafeteria credit make more farmers waste from the
each time they conscientious reducing their landfill, and
compost purchasing monthly continuing to
Composting choices and fertilizer costs divert more
waste dispose of their by up to 50% each day
generates profit materials in a Reduced Reducing
for campus mores landfill waste in chemical
cafeteria and sustainable our community pollution from
facilities and way by 180 tons fertilizers being
provides 3 part- Empowering Generated used by local
time jobs for the university to $2,700 in sales farmers
students implement a for the campus Engaged the
Local farmers long-term, cafeteria university and
save 50% of sustainable through selling trained
fertilizer costs waste reduction organic students to
by purchasing program compost continue
organic fertilizer growing the
compost project
sustainable
development
33 ‹ Enactus Team Handbook Companion
goalsTEAM FINANCES
BAB Support
10%
Grants
25%
Private Donation
5%
Fundraisers
40%
Institution Supp
20%
TEAM HOURS
50
40
30
20
10
0
Recruiting Events Fundrasing Team Meetings Projects
Enactus State University Annual Report Enactus Team Handbook Companion » 32
2019Enactus United States | 417.831.9505 enactusunitedstates.org
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