2020 TROOP Fall Product Manager Guide - Girl Scouts Heart Of ...
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2020 TROOP
Fall Product
Manager Guide
1
2020
Fall Product Program
Troop Manager Guide
TABLE OF CONTENTS
4 Meet the Merchandise
4 New Merchandise
5 Troop Product Program Manager
Agreement
6 Product Program Policies and
Standards
7 Program Dates
9 Resources
9 Delivery Tips
Welcome to the new 10
11
M2 Online System
Rewards
M2 Online System! 12
12
Troop Rewards
Proceeds
13 Product Program Proceeds
Volunteers will be able to see all online orders in real- Standards
time, view troop rosters, message troop members, post
messages, and easily track troop members’ activity, select 14 FAQs
rewards and pull reports. 17 Fall Product Money/ Product Receipt
18 Automated Clearing House
Girls, and their parents, will be able to enter Nut & Candy 19 ACH Debit Authorization Form
card orders and select their rewards, saving the troop 21 Fall Product Outstanding Balance Form
leader time!
IMPORTANT NOTE!
Do Not Add Girls in the M2 Online System!
This can only be done at the council level.
Be sure to verify that all registered girls are listed in the M2 Online System prior to when orders are due. If
you need assistance in adding a girl, please contact Council Customer Care at 800-624-4185,
or info@girlscoutshs.org
MEET THE MERCHANDISE
MAGAZINES NUTS & CANDY
Customers will enjoy browsing through their favorite Customers can select from a large variety of premium
titles and selecting subscriptions of the most popular chocolates, gourmet candies, nuts and snack mixes.
paper and digital magazine titles at a drastic savings
from newsstand prices. Paper order forms have a limited variety of items offered,
but customers can log on to see additional nut and candy
Publications are available for customers to purchase items offered through the M2 Online System.
online.
NEW MERCHANDISE
$7 Peanuts, peanut
butter gems, peanut
$10 Roasted pecans
covered in caramel
NEW
butter mini cups, HOLIDAY and milk chocolate.
TIN!
mini pretzels and Perfect for gift
cashews. 7 oz. giving! 8 oz.
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PROGRAM DATES
Please adhere to the deadlines set by your Service Unit Fall September 4: Troop Product Program Manager
Product Manager so orders reach your customers as soon as Agreement, Product Program
possible and rewards can be shipped on time. Policies, and ACH forms due to the
council Submit to info@girlscoutshs.org
Some troops choose to change due dates for their girls. Be
sure to set realistic deadlines for orders and money to be September 8: 6:30 p.m.
turned in to you. The girls should be given the opportunity to M2 Online System Starting Your Sale and Q&A
sell for the entire length of the program. Login in at
https://www1.gotomeeting.com/join/612942365
Meeting ID: 612-942-365
August 30 at 3 p.m. For audio use computer speakers
TROOP FALL PRODUCT PROGRAM TRAINING WEBINAR
*Registration is required prior to webinar.* September 12: Fall Product Program Officially Begins
Register at: Girls begin taking orders in person and
https://attendee.gotowebinar.com/register/7259193877381602320 online
Webinar ID: 949-785-035
For audio use computer speakers or October 6: Troop ACH Form to council deadline
call in at 1-562-247-8422 Submit to info@girlscoutshs.org
September: Troop Fall Product Managers (TFPM) must: October 13 at 6:30 p.m.
• Attend mandatory training provided by SUFPM and receive M2 ONLINE SYSTEM ENTERING GIRL ORDERS, REWARDS
program materials & Q&A
• Have troop and girls registered for the 2020-2021 Girl Login in at
Scout membership year. All girls must have a GSUSA ID https://www1.gotomeeting.com/join/249943925
number to participate Meeting ID: 249-943-925
• Train parents/girls and obtain a Parent/Guardian For audio use computer speakers
Permission Form for each girl
• Collect and keep all signed permission forms until October 16: Girls submit to Troop and/or online
both the Fall Product and Cookie Programs are • Nut & Candy Orders
completed and all money is paid • Reward Choices (selected online or on Girl
• Parent/Guardian Permission Forms contain sensitive Order Summary)
information. Please keep these in a secure location. • NOTE: Girls can continue selling all online
Once both the Fall Product and Cookie Programs are items through DECEMBER 4
completed and all balances are submitted in full to the
council, permission forms must be destroyed October 19: Troop Fall Product Manager must:
• M2 Online System
• Update troop contact information • Enter nut & candy order BY GIRL online
• Select “With Rewards” or “Without Rewards” for • Submit nut & candy order online
Cadette, Senior and Ambassador troops only • Troops are automatically locked out of the
• Note: This option MUST be selected PRIOR to nut & candy ordering portion online once
entering any girl orders order is submitted
• Familiarize yourself with the system • Troops that have not submitted their order
• Girls will be uploaded by the council will be locked out of the nut/candy ordering
• Verify all Girl Scouts are listed online portion online at 11 p.m.
September 3 at 7 p.m. November 9 at 6:30 p.m.
TROOP FALL PRODUCT PROGRAM TRAINING M2 Online System Delivery and Q&A
WEBINAR Login in at
*Registration is required prior to webinar.* https://www1.gotomeeting.com/join/174257149
Register at: Meeting ID: 174-257-149
https://attendee.gotowebinar.com/register/5190102109906835216 For audio use computer speakers
Webinar ID: 925-045-627
For audio use computer speakers or
call in at 1-562-247-8422
7
PROGRAM DATES
November 12-14: Nut & Candy Items delivered to Service By December 3: Troops are locked out of rewards portion
Units online at 11 p.m.
• Your Service Unit Fall Product Manager will • Troops needing to make additions or
notify you of delivery location, date and changes must contact their SUFPM
time
• Troop Fall Product Manager promptly By December 9: Troop ACH Shortage Information due to
disperses product to girls council - email to info@girlscoutshs.org
November 12- Girls deliver nut & candy items December 9: Deadline to submit Outstanding Balance
December 2: Girls continue selling all online items Forms to council - email to
info@girlscoutshs.org
November 23 at 6:30 p.m.
M2 ONLINE SYSTEM FINALIZING YOUR SALE AND Q&A • After this date the Troop Fall Product
Login in at Manager will be responsible for payment of
https://www1.gotomeeting.com/join/825680037 any outstanding debts owed by parents
Meeting ID: 825-680-037
For audio use computer speakers December 14: ACH payment from troop bank accounts
December 2: Girls submit payment to Troop January 11: Rewards begin shipping to SUFPM
Prior to December 3: Troop Fall Product Manager must: Mid-January: Troop Fall Product Managers will receive
• Verify totals are correct for any online nut/ and give out girl rewards to those with a
candy orders BY GIRL online zero balance
• Select rewards choices BY GIRL online
• Deposit girl payments into troop account September 10, 2021: Passport Bucks Expire
• Complete any Outstanding Balance
Forms necessary and attach proper
documentation
• Check online for balance due
• M2 Online System will automatically tally
proceeds and deduct from amount due to
council
8
RESOURCES DELIVERY TIPS
Your Service Unit Fall Product Manager will contact you
to pick up the girls’ nut & candy products and rewards.
M2
• Bring a copy of your troop order when picking up nut &
candy items.
• Count and recount the nut & candy items before signing
for them.
• Orders are delivered “to the piece”, there will be no extra
product at Service Unit deliveries.
ONLINE SYSTEM • Damaged items can be exchanged at the council Girl
Scout Leadership Centers.
• When dispersing products to girls, have each parent
count and sign a receipt for their orders.
• Print report from online for parents to double count their
order and sign for receipt at pick-up.
If you have a parent that does not pick up their product in a
timely manner, DO NOT WAIT until the end of the program
to notify someone. Contact your Service Unit Fall Product
Manager for help.
M2 Online System MAGAZINES
www.gsnutsandmags.com/gshs Girls can continue selling magazine orders online
throughout the entire program, which may affect her final
rewards.
Girl Scouts Heart of the South
www.girlscoutshs.org
ONLINE NUT AND CANDY ORDERS
Council Fall Product Resources Girls can continue selling nut and candy items online
throughout the entire program, which may affect her final
www.girlscoutshs.org/fallproduct rewards.
Council Customer Care
800-624-4185 HAVE A RECEIPT
Receipts are to be used for all transactions (both product
info@girlscoutshs.org and money).
• Make sure signatures are obtained from both parties
when ANY type of exchange occurs, whether it be
product or money.
• If there are discrepancies, the paperwork will verify the
transaction in question .
• Receipt print outs are available on the Fall Product
Resources section of the GSHS website.
ONLINE ORDERS
Troops that have not submitted their order will be locked
out of the nut/candy ordering portion online at 11 p.m. on
October 19.
• Troops must speak to their SUFPM to make additions or
changes.
• Troops will still have access to rewards and report
sections online at this point.
9
M2 ONLINE SYSTEM
IMPORTANT NOTE!
Do Not Add Girls
in M2 Online System
This can only be done at the council level.
M2
ONLINE SYSTEM
Call 800-624-4185 for assistance or email us
at info@girlscoutshs.org.
Be sure to verify that all registered girls are
listed in M2 Online System prior to when orders
are due.
M2 ONLINE SYSTEM UPLOADING GIRLS GIRLS REGISTERING WITH
Girls must be registered Girl Scouts for the 2020-2021 M2 ONLINE SYSTEM
membership year to participate.
Girls, and their guardians, will go to
www.gsnutsandmags.com/gshs and follow the prompts to
ALL GIRLS WILL BE UPLOADED BY THE COUNCIL.
participate in the online Fall Product Program. Make sure girls
have their troop number before starting. Girls that register
Troops should check M2 Online System periodically to verify
with M2 Online System will be prompted to link themselves
that all of their registered girls are listed.
with a troop. They can do this by either choosing from a list
sorted by the girl’s last name, or searching the list by their
If a girl is not listed in M2 Online System, then:
last name.
• Verify that a 2020-2021 registration has been submitted to
the council.
If their last name does not appear, then they can choose
• Send an email to info@girlscoutshs.org noting what girl(s)
from a list of troop numbers.
needs to be added along with the service unit name and
troop number.
If their name or troop number is not listed, they will need to
• DO NOT WAIT until the nut/candy orders are due on
contact the council to verify one of the following:
October 19, 2020 to contact the council.
• That their membership is up to date and has the correct
troop information
• That their email on file is accurate.
• That they have been uploaded into M2 Online System.
You can contact the council by calling 800-624-4185, or
emailing info@girlscoutshs.org.
10REWARDS
11TROOP REWARDS PROCEEDS
$500 TROOP ONLINE TROOP PROCEEDS
SALES All troop and service unit proceeds are reviewed annually and
are subject to change.
Volunteer Avatar Patch
17% - Troops earn 17% of items sold.
TROOP EXTRA PROCEEDS OPTION
Troops registered as Cadettes, Seniors or
Ambassadors may choose to take one of the
following options:
• 17% of total orders with earned rewards and
patches, OR
• 22% of total orders with no rewards – girls are
still eligible for patches.
RULES for EPO:
• The troop must be registered with the council as
$325 TROOP PGA a Cadette, Senior or Ambassador troop.
Each troop that reaches a minimum of $325 per girl average • The choice made is for the whole troop.
(PGA) in combined sales will receive a We’ve Got This! 2021 • GIRLS, not adults, must make the troop’s choice.
Girl Scout Cookie Program themed deluxe utility tote. • “Without Rewards” MUST be selected online
PRIOR to entering girl orders.
$375 TROOP PGA SERVICE UNIT PROCEEDS
ONE EARLY COOKIE BOOTH
SITE PICK 2% - Service Units earn 2% of all items
sold within their area!
Each troop that reaches a minimum of $375 PGA (combined
sales) will receive ONE Early Cookie Booth Site Choice. 1% BONUS FOR NO DEBT
• After the eBudde Booth Scheduler opens to view, troops Service Units can earn a bonus of 1% of all items
qualifying will submit their top 10 choices of locations, sold within their area IF there are no debts to the
dates and times in order of preference to council by a council for their service unit.
specified deadline.
• Deadlines will be communicated directly to those
qualifying troops. 1% BONUS FOR 85%
• Selections submitted must be from those listed on the
eBudde Booth Scheduler during the “open to view” round. PARTICIPATION
• ONE booth sale timeslot will be chosen for qualifying Service Units can earn a bonus of 1% of all items
troops from selections submitted. If none are available, sold within their area IF they have 85% of the
the troop will be contacted to make other selections. registered girls in their area participating in the Fall
• Booth sale timeslots will be selected for troops in PGA Product Program. Numbers will be based off of
order from highest to lowest of those qualifying. registered girls as of November 1, 2020.
• If any qualifying troop fails to submit selections to council
by the specified deadline, their troop will be skipped until NOTE: All Service Unit proceeds will be held until all
selections have been submitted. unregistered girls participating in the Fall Product Program are
• All selections will be completed prior to the opening of the registered for the current membership year, all troops have
eBudde Booth Scheduler first round. at least two fully screened and approved volunteers, and
• Due to the parameters of the eBudde Booth Scheduler, service unit budget, bank statements and financial reports
troops that qualify will then only be allowed to select one are submitted.
additional booth sale during the first round.
12Product Program
Proceeds Standards
• Troops should be financed by troop money-earning activities and by a share of money earned through
council-sponsored product sales.
• Girl Scouts engage in troop budgeting activities that help them to learn money management. The girls are
part of the decision-making process in determining troop dues, troop money-earning projects and uses
of collective funds. The funds are for Girl Scout activities and are not to be retained by individuals as their
property.
• Girl Scouts may not raise money for other organizations. However, girls may contribute a portion of their
troop treasury to organizations or projects they consider worthwhile (for example, local or international
community service organizations or environmental projects).
• Girls should be encouraged to designate a portion of their troop treasury for the annual membership dues
of all troop members. This is a sound and efficient practice that enables girls to meet membership dues
and lessens the potential burden to individual members.
• All proceeds earned by girls through product activities must support Girl Scout program experiences for
girls (such as camp, troop travel and program events; but not scholarships or financial credits toward
outside organizations). Individual gift cards or individual tickets to external establishments would not be
within guidance.
• Example:
• Accepted: Tickets for a troop trip to the zoo
• Not Accepted: Tickets given to an individual girl or her family to the zoo
• Do not reimburse girls for experiences – travel and event rewards should be Girl Scout hosted and funded.
If a girl is unable to attend an event sponsored by the troop, she is not to be reimbursed for the funding
that would have been spent for her experience.
• Proceeds received by a troop are non-transferable – Girls who leave the troop or leave Girl Scouting are not
entitled to proceeds earned while in the troop when they leave. Proceeds do not follow the girls.
• Proceeds may only be allocated to Girl Scout troops for Girl Scout program activities. Cash based
accounts may not be kept for or distributed to individual girls. Do not track proceeds for individual girls in
any pathway – either by council or troop.
13FAQS
Communication, knowledge and execution are key How do we get proceeds from the orders sold online?
components to any successful venture. This FAQ will better • M2 Online System will calculate all proceeds from online
explain the fiscal responsibility and participant accountability and in-person sales and subtract it from the total the
that is expected from girls, parents and volunteers involved in troop owes at the end of the program. If a troop has not
our Fall Product Program. sold in-person nut and candy items and has no balance to
remit, the council will issue a payment for any proceeds
Who can participate in the Fall Product Program? owed to the troop for online sales via ACH transaction to
• Every registered Girl Scout, regardless of troop the troop’s bank account.
participation, who does not have an outstanding balance
from previous Fall Product or Cookie Program. How can my troop participate if I don’t have access to a
computer?
Is it mandatory for a troop to participate in the Fall Product • Ask a responsible parent or volunteer who does have
Program and the Girl Scout Cookie Program? access to a computer to be the Troop Fall Product
• No. Troops can participate or not in either program, but Manager for your troop. They need to be registered,
participation is required if they want to participate in complete a Troop Fall Product Manager Agreement,
additional money earning activities. Additional troop Product Sale Policies and Procedures, and ACH Form and
money earning activities are not permitted during the follow the same guidelines as any other volunteer.
Fall Product, and Cookie Program dates. Girls also do not
qualify for Financial Assistance from the council if they do Who do I call if I have a problem?
not participate in the Girl Scout Cookie Program. • Contact your Service Unit Fall Product Manager first, then
contact Council Customer Care at 800.624.4185, or
How does an adult leader or Troop Fall Product Manager info@girlscoutshs.org
sign up to participate in the Fall Product Program?
• Register for the current membership year, attend When do we collect payment from the customer?
Fall Product training in your area, submit a Troop Fall • If orders are sold online, the customer will pay online with
Product Manager Agreement, Product Sale Policies and a debit/credit card. Payment for nuts/candy in-person
Procedures, and ACH Form to the Service Unit Fall Product orders is due when product is delivered. However, some
Manager/Council. Volunteer cannot have an outstanding troops and/or service units may require payment for nut/
balance from any previous Girl Scout Product Program. candy items to be collected at the time of order.
What are the dates for Fall Product Program? What do I do if I have a parent who does not want to pay?
• Girls can start selling beginning September 12, 2020. Girls • Let the Service Unit Fall Product Manager know as soon
submit nut/candy orders to troops by October 16, 2020. as possible that you are having a problem. Fill out the
Girls turn in final payment for items not sold online to your outstanding balance form and turn it in to the council
Troop by December 2, 2020. office along with the signed permission slip and signed
paperwork/receipts from when the parent picked up
My troop does not want to participate, but I have individual product. Turn these in by the deadline set by the council.
girl(s) who do. What do I need to do? Do not delay your troop’s payment waiting on a parent.
• Girls can participate as registered individuals with a Do not use troop proceeds to pay a parent’s outstanding
responsible adult who is willing to be trained as Troop Fall balance. If outstanding balance paperwork is not received
Product Manager and sign a Troop Fall Product Manager in the council office by December 9, 2020 for any parent
Agreement and Product Sales Policies and Procedures. debt, then the Troop will be responsible for any debts
If a parent or other adult is not able to do so, her leader, owed to the council.
Service Unit Fall Product Manager, or the Council can help
with the program. Will we be able to get extra product?
• Each Girl Scout Leadership Center will have a limited
How can I encourage my troop and their parents to amount of extra product.
participate online?
• All girls have to do is send emails to their family and Can non-registered girls or troops participate in product
friends and watch the orders add up. Their friends and sales?
relatives on Facebook would love to help out by ordering. • No. All troops and girls must be registered to participate
Customers like to purchase online because they can in any council product sale program.
use their debit/credit card and take their time making
selections. No door to door selling is necessary when
you use the computer; there is no money to handle;
subscriptions are filled out correctly, and there are no
delays with delivery. 14FAQS
What is the Parent/Guardian Permission Form?
• This form outlines the parent/guardian’s financial What if my troop does not have the full ACH draft amount
responsibility to the council. Troops must collect this form in the bank account?
before giving order cards and sales materials. Parents/ • If a troop does not have the full amount due to the council
girls should never be allowed to participate in a product in their bank account for the draft on December 14, they
sale without having submitted a completed permission must communicate any shortages to the council by
form. December 9 at 5 p.m.
• Troops that do not make the council aware of account
What is the Troop Fall Product Manager Agreement shortages by the deadline will be responsible for any and
Form? all fees associated with the transaction.
• This form outlines the Troop Leader/Fall Product Manager’s
financial responsibility to the council. Service Unit Fall Do troops accept personal checks?
Product Managers should collect this form before giving • It is at the troop’s discretion whether they will accept
sales materials. Troops will not be allowed to participate personal checks or not (from parents and/or customers).
in a product sale without having submitted a completed If they choose to do so, those checks will be deposited
agreement form. into the troop account and the troop will be responsible
for collecting on any checks that are returned for
Do you need my Social Security Number? insufficient funds, closed account, etc.
• Yes. In order to receive product sale material and/or
products we must have an identifier for the person signing Are receipts necessary?
the Parent/Guardian Permission Form and/or Fall Product • Yes. Receipts are to be used for all transactions, both
Manager Agreement. If you do not feel comfortable with product and money. Signatures must be obtained from
giving the full number, we must have the last four digits both parties when any type of exchange occurs. If there
of your social security number and full date of birth. are discrepancies, the receipts and paperwork will verify
The council cannot proceed with collections through the transaction in question.
the credit bureau if we do not have this information.
Parents/Guardians might also be asked to pay up front for How do I handle online items purchased?
products if this information is not provided to the troop. • Customers will pay online by credit card directly to M2
(All personal information is kept secure and confidential.) Online System. Since customers pay M2 directly, troops
will not remit payment to the council for these orders.
How do we pay council? • M2 Online System will deduct all proceeds and payments
• Once money is collected from girls for nut and candy made to the council (including online) to show a balance
orders, it needs to be deposited into your troop bank due for each troop.
account.
• After all nut and candy orders and all online sales are What if a parent is on the Debtors List?
finalized in the system, M2 Online System will calculate • If a parent is on the debtors list, then their girl will not
proceeds for all. be allowed to participate in any product sales until her
• An automated clearing house (ACH) transaction will balance is paid in full.
remove the balance due to the council from your troop
bank account. What if a parent consistently pays late?
• If they do not have a current balance, then this girl can
What is ACH? participate in the program. However, troops should
• ACH stands for Automated Clearing House, which allows require frequent payments, payment up front for product
the council to automatically withdraw a payment from a or only allow them to participate in sales that do not
troop’s checking account on a specified date. Troops must require the handling of money (booth sales, online sales,
fill out a Product Program ACH Debit Authorization form etc.).
and submit to council. This process saves volunteers time
turning in payments to council offices. What if a Troop Leader/Troop Fall Product Manager is on
the Debtors List?
Is ACH Payment Mandatory? • If a Troop Leader/ Troop Fall Product Manager is on the
• Yes. Council requires payment via ACH for all Product debtors list, they will not be allowed to participate in any
Program accounts. ACH forms must be submitted to the product sales until the balance is paid in full.
council by the designated deadlines. • The troop will need to have a different volunteer take
• Full payment, minus troop proceeds, must be available in the Troop Fall Product Manager position and payment
the troop’s bank account for ACH draft on December 14, arrangements made for any debt in order for the girls in
2020. that troop to participate.
15FAQS
What if a parent does not pick up product? Should a troop pay a parent’s debt to the council?
• If a parent/girl fails to pick up product in a timely manner, • No. Troops should never cover a parent’s debt to the
do not wait to notify your Service Unit Fall Product council. If this does happen, then the debt is owed to
Manager, or the council. If you wait until the end of the the troop (not the council) and the troop is responsible
program, it is much more difficult to find someone that for collecting payment from the parent. The council can
needs the product and it is most likely too late for anyone assist the troop by sending letters to the parent regarding
to help. the balance due, but cannot take further action (collection
• Have other girls in the troop help to sell the product. Be agency, legal action, etc.). The debt is ultimately the
sure to transfer product to the appropriate girl for her responsibility of the troop to collect.
to receive credit.
• Contact other troops in your area to see if they need What if there is a troop with a remaining balance?
extra product. • If a troop has a remaining balance, the service unit must
• If product remains at the end of the program, complete complete an Outstanding Balance Form on the Troop
an Outstanding Balance Form on the parent and submit it, Leader/Troop Product Program Manager and submit it
along with all documentation to the council. along with all documentation. The Troop Product Program
Manager Agreement should already be on file at the
What is the Outstanding Balance Form? council office.
• An Outstanding Balance Form outlines the responsible
party and all information for a debt to the council. This What documentation is to be submitted with a Troop
form should be completed for any parent/guardian/troop Outstanding Balance Form?
with a remaining balance at the end of the program. • Service units must submit balance due, all receipts for
• Forms are available on the Fall Product Program resources product and money, notes on all attempts to collect, and
section of the council’s website. any other pertinent information for the debt. The signed
Troop Product Program Manager Agreement should
What documentation is to be submitted with a Parent already be on file with the council office.
Outstanding Balance Form?
• Troops must submit the signed Parent/Guardian Should a service unit pay a troop’s debt to the council?
Permission Form, balance due, all receipts for product and • No. Service units should never cover a troop’s debt to
money, notes on all attempts to collect, and any other the council. If this does happen, then the debt is owed to
pertinent information for the debt. the service unit (not the council) and the service unit is
responsible for collecting payment from the troop. The
What if there is a parent with a remaining balance at the council can assist the service unit by sending letters to the
end of the program? troop regarding the balance due, but cannot take further
• If a troop is unable to collect money from a parent, the action (collection agency, legal action, etc.). The debt is
Troop Fall Product Manager should keep a record of all ultimately the responsibility of the service unit to collect.
contact attempting a resolution and contact the Service
Unit Fall Product Manager. What if there are extenuating circumstances that cause a
• If further assistance becomes necessary, the Troop Fall debt?
Product Manager must complete an Outstanding Balance • Circumstances that may require special arrangements for
Form and attach a signed parent/guardian permission payment will be handled on a case-by-case basis. These
form, receipts and all documentation of correspondence may include serious illness or death in the family, fire,
and amount due. An Outstanding Balance form and all theft and auto accidents. You will be required to provide
necessary paperwork for each parent with a remaining proof and/or documentation in these instances.
balance must be submitted with final reports to the • In the case of theft documented by a police report, the
council or the troop will be held liable for those funds. council would expect the loss to be covered by personal
insurance and additional time will be allowed to collect
What if a Parent Outstanding Balance Form is not from insurance. If not covered by insurance and not
submitted to the council? properly documented, payment in full is expected by the
• An Outstanding Balance Form for each parent with a due date.
remaining balance must be submitted to the council
with all documentation. If a form is not submitted by the
designated deadline date, the troop will be held liable for
the balance due.
162020 FALL PRODUCT MONEY 2020 FALL PRODUCT MONEY
AND/OR PRODUCT RECEIPT AND/OR PRODUCT RECEIPT
Date: Troop # Date: Troop #
Service Unit: Service Unit:
Girl’s Name: Girl’s Name:
Qty $ Each Ext. $ PRODUCT Qty $ Each Ext. $ PRODUCT
$10.00 A. Deluxe Pecan Clusters - Holiday Tin $10.00 A. Deluxe Pecan Clusters - Holiday Tin
BALANCE DUE
BALANCE DUE
$10.00 B. Honey Roasted Mixed Nuts $10.00 B. Honey Roasted Mixed Nuts
$9.00 C. Chocolate Covered Almonds $9.00 C. Chocolate Covered Almonds
$9.00 D. Thin Mint Almonds $9.00 D. Thin Mint Almonds
$8.00 E. Whole Cashews $8.00 E. Whole Cashews
$
$
$7.00 F. Deluxe Pecan Clusters $7.00 F. Deluxe Pecan Clusters
$7.00 G. Peanut Butter Trail Mix $7.00 G. Peanut Butter Trail Mix
$7.00 H. English Butter Toffee $7.00 H. English Butter Toffee
$7.00 I. Dark Chocolate Caramel Caps $7.00 I. Dark Chocolate Caramel Caps
$6.00 J. Chocolate Covered Raisins $6.00 J. Chocolate Covered Raisins
$6.00 K. Dulce De Leche Owls $6.00 K. Dulce De Leche Owls
$6.00 L. Peanut Butter Bears $6.00 L. Peanut Butter Bears
$6.00 M. Cranberry Nut Mix $6.00 M. Cranberry Nut Mix
$
$
$
$
$5.00 N. Honey Roasted Peanuts $5.00 N. Honey Roasted Peanuts
AMOUNT PAID
AMOUNT PAID
AMOUNT DUE
AMOUNT DUE
$5.00 O. Hot Cajun Crunch $5.00 O. Hot Cajun Crunch
$5.00 P. Fruit Slices $5.00 P. Fruit Slices
$5.00 Q. Troop to Troops Military Orders $5.00 Q. Troop to Troops Military Orders
TOTAL TOTAL
RECEIVED BY RECEIVED BY
RECEIVED FROM RECEIVED FROM
2020 FALL PRODUCT MONEY 2020 FALL PRODUCT MONEY
AND/OR PRODUCT RECEIPT AND/OR PRODUCT RECEIPT
Date: Troop # Date: Troop #
Service Unit: Service Unit:
Girl’s Name: Girl’s Name:
Qty $ Each Ext. $ PRODUCT Qty $ Each Ext. $ PRODUCT
$10.00 A. Deluxe Pecan Clusters - Holiday Tin $10.00 A. Deluxe Pecan Clusters - Holiday Tin
BALANCE DUE
BALANCE DUE
$10.00 B. Honey Roasted Mixed Nuts $10.00 B. Honey Roasted Mixed Nuts
$9.00 C. Chocolate Covered Almonds $9.00 C. Chocolate Covered Almonds
$9.00 D. Thin Mint Almonds $9.00 D. Thin Mint Almonds
$8.00 E. Whole Cashews $8.00 E. Whole Cashews
$
$
$7.00 F. Deluxe Pecan Clusters $7.00 F. Deluxe Pecan Clusters
$7.00 G. Peanut Butter Trail Mix $7.00 G. Peanut Butter Trail Mix
$7.00 H. English Butter Toffee $7.00 H. English Butter Toffee
$7.00 I. Dark Chocolate Caramel Caps $7.00 I. Dark Chocolate Caramel Caps
$6.00 J. Chocolate Covered Raisins $6.00 J. Chocolate Covered Raisins
$6.00 K. Dulce De Leche Owls $6.00 K. Dulce De Leche Owls
$6.00 L. Peanut Butter Bears $6.00 L. Peanut Butter Bears
$6.00 M. Cranberry Nut Mix $6.00 M. Cranberry Nut Mix
$
$
$
$
$5.00 N. Honey Roasted Peanuts $5.00 N. Honey Roasted Peanuts
AMOUNT PAID
AMOUNT PAID
AMOUNT DUE
AMOUNT DUE
$5.00 O. Hot Cajun Crunch $5.00 O. Hot Cajun Crunch
$5.00 P. Fruit Slices $5.00 P. Fruit Slices
$5.00 Q. Troop to Troops Military Orders $5.00 Q. Troop to Troops Military Orders
TOTAL TOTAL
RECEIVED BY RECEIVED BY
17
RECEIVED FROM RECEIVED FROMAUTOMATED CLEARING HOUSE (ACH)
Girl Scouts Heart of the South will be accepting payments via Automated Clearing House (ACH) for Troop’s Product Program
payments. Therefore, GSHS will automatically withdraw payments for Fall Product from Girl Scout Troop accounts.
Process of ACH
• Each troop must have an active GSHS troop bank account.
• Each troop is required to complete and submit an ACH Debit Authorization form with a voided troop check or letter from
the bank with account and routing information attached. All ACH authorization forms must be submitted to the council by
October 6, 2020 for the Fall Product Program for troops to place their nut/candy order.
• GSHS will complete one (1) draft for Fall Product from troop accounts.
• In M2 Online System the balance will be visible on the troop dashboard.
• Troops are required to have funds available in their troop account according to the deadlines below:
2020 FALL PRODUCT
December 9, 2020 ACH shortage information due to Council
*Shortage information deadlines are FIRM deadlines
December 14, 2020 ACH draft from Troop bank account
• If an emergency arises and a troop does not have all funds available for the drafts, troop volunteers must contact
800-624-4185 or info@girlscoutshs.org prior to the deadlines outlined above. Information should include the following:
• Service Unit and Troop number
• Amount to be withdrawn from account via ACH
• When full balance is anticipated
• What caused the shortage of funds
• Troops that do not make GSHS aware of account shortages by the deadlines outlined will be responsible for any and all
insufficient fund fees associated with the transaction.
• An email will be sent through M2 Online System prior to the ACH sweep, informing troops of the transaction timeframe.
Please note that transactions can take between 24 to 48 hours to show on the troop account.
• Once the drafts are complete and confirmed by the bank, payments will be uploaded in M2 Online System and will appear
on each troop’s Deposit Tab. Payments will also be recorded on the reports within the online systems.
• Should a troop have an overpayment, the overpayment amount will be electronically deposited in the account provided.
• Service Units will have product sale proceeds electronically deposited into Service Unit bank accounts provided.
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2021
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22NOTES
23FALL PRODUCT QUICK REFERENCE
All troops and girls MUST be registered for the 2020-2021 membership year to participate in the Fall Product Program.
DATES TO REMEMBER
September 12 Girls begin taking orders in person and online
October 6 Deadline for Troops to submit agreements, policies & ACH Forms to Council – submit to info@girlscoutshs.org
October 16 Girls submit nut & candy orders and reward choices to TFPM or online
*Girls continue selling Nuts, Candy and Magazine orders online
October 19 by 11 p.m. Troop Fall Product Managers submit Nut & Candy Order online
*Troops are automatically locked out of the nut & candy ordering portion when submitted
*All Troops automatically locked out at 11pm from nut & candy ordering
November 12-14 Service Unit Nut & Candy Delivery
November 12-December 2 Girls continue selling online Nuts, Candy and Magazine orders, deliver nut & candy items and collect money
December 2 Girls submit all payments to TFPM
December 3 by 11pm Troops submit Reward orders online
*Troops locked out of Rewards ordering at 11pm
December 9 Troop ACH Shortage Information deadline to council
December 9 Deadline for Outstanding Balance Forms to council
December 14 ACH draft from Troop bank accounts
January 11 Rewards begin shipping to Service Units
Mid-January SUFPMs disperse rewards to troops
GIRL REWARDS
Combined Sales: To qualify, girls must have sold at least the dollar amount for each level in total combined sales. This includes all in-person and
online Ashdon Farms (nuts & candy) and M2 orders (magazines) sold.
GIRL SCOUT SELLS: GIRL SCOUT EARNS:
3 Magazine Orders Swimming Sloth Patch 2020 Product Line Up
6 Magazine Orders Mags Super Seller Patch
15 Emails sent through M2 Bravely Be You Patch $10 Items
20 Nut/Candy Orders Trust Your Strengths Patch Deluxe Pecan Clusters in Holiday Tin
35 Nut/Candy Orders Super Seller Patch Honey Roasted Mixed Nuts
5 Troop to Troops Orders Care to Share Patch
$9 Items
$375 Sales, 15 Emails, & Personalized Patch Chocolate Covered Almonds
Me2 Avatar Thin Mint Almonds
15 Emails, Me2 Avatar & Cookie Crossover Patch $8 Items
350+ Cookies sold in the Whole Cashews
2021 Cookie Program $7 Items
Deluxe Pecan Clusters
$125 Combined Sales Pom Pom Keychain
$200 Combined Sales Sloth Pen Peanut Butter Trail Mix
$275 Combined Sales Small Sloth Plush Plush OR Theme Necklace English Butter Toffee
$350 Combined Sales T-shirt OR Brave & Strong Bracelets Dark Chocolate Caramel Caps
$425 Combined Sales Sloth Socks OR Watercolor Paint Kit
$ 6 Items
$525 Combined Sales FitWrist OR Sloth Journal OR $5 Passport Bucks
$600 Combined Sales Mini Bluetooth Speaker OR $5 Passport Bucks Chocolate Covered Raisins
$700 Combined Sales Large Sloth Plush OR Tote Bag OR $10 Passport Bucks Dulce de Leche Owls
$800 Combined Sales Tassel String Lights OR $20 Passport Bucks Peanut Butter Bears
$1,000 Combined Sales Heart String Light OR $50 Passport Bucks Cranberry Nut Mix
$1,200 Combined Sales Personalized Blanket OR Sloth Blanket OR
$75 Passport Bucks
$5 Items
Honey Roasted Peanuts
Hot Cajun Crunch
Fruit Slices
TROOP PGA REWARDS Troop to Troops – Military Donation
Troop rewards are based on the troop per girl average of combined sales.
$325 Troop PGA ????? Additional Nut/Candy items available online online
$375 Troop PGA One early Cookie Booth Site Choice
TROOP PROCEEDS
17% Troops earn 17% of all nut/candy and magazine items sold (online and in-person)
Extra Proceeds Troops registered as Cadettes, Seniors or Ambassadors may choose to take one of the following options:
17% of total orders with earned rewards and patches OR 22% of total orders with no rewards – patches only
Passport Bucks may be used for council sponsored program activities and destinations, council shop, 2021 GSHS resident camp fees and trading
post purchases. Passport Bucks may not be cashed for “real money”; have24
no value outside of GSHS; are non-transferable; and expire on 9/10/2021.You can also read
