2021 Society for Social Work and Research Annual Conference Revised and Final Presenter Guidelines and Instructions revised for final virtual ...
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2021 Society for Social Work and Research Annual Conference
Revised and Final Presenter Guidelines and Instructions
(revised for final virtual conference format)
Thank you to all presenters, speakers, and discussants who will be presenting at the 2021
SSWR Annual Conference. The following provides guidelines and instructions for transitioning
your session to a virtual format, including all session formats, presentations, and posters. Thank
you for working with us on this adapted format to promote learning, connection, and discussion
among SSWR members. If you are presenting in multiple formats, please read the instructions
for each format.
Virtual Conference Format Overview
The SSWR 2021 Virtual Annual Conference (January 19-22, 2021) will consist of 271
concurrent 60-minute, abstract-based “lightning” presentation sessions as well as poster
sessions, plenary sessions, invited symposia, and keynote speeches. These sessions are open
to all virtual conference registrants. Presenters have the option to submit supplemental
presentation materials in advance of the conference, but these are not required. These optional
materials will be available to registrants in advance of the conference.
Post Conference Events
It has long been a goal of SSWR to offer meaningful programming to the membership
throughout the year. Throughout 2021, a range of post-conference events will be organized by
SSWR and available to all SSWR 2021 conference registrants. These sessions will be weekly
through February to May and August to November. They will include workshop sessions,
special interest group (SIG) meetings, and poster forums organized by cluster. Further
communication is forthcoming regarding these engagement opportunities.
Grouped Paper Sessions, Symposium Sessions, and Roundtable Sessions:
Instructions for Presentations and Optional Submission of Advance Materials
Presentation Instructions for the Live Grouped Paper and Symposium Sessions
During the live conference session, grouped paper presentations and symposium papers should
last no longer than 5 minutes and use no more than 3 slides. The session chair’s framing
and/or discussant feedback would ideally be no more than 10 minutes, so that the remainder of
the session will be reserved for audience interaction.
Each paper presenter will have five minutes to present their work during the live session. The
following format is suggested as it has been found to work in other virtual conference formats.
Organization: Begin with a one-minute overview summary of the paper that includes the
central question addressed and the major conclusions.
Explanation: Follow with the reasons listeners ought to accept the paper’s conclusions:
the underlying theory, description of the evidence, methodological defense of the
1evidence, and when relevant, a connection to (and improvement upon) existing
interventions, policies, and practices.
Use of Slides: Each presenter will be allotted three slides during the session, and each
should be displayed long enough for viewers to actually comprehend the message they
are supposed to convey. For easiest viewing, slides should utilize charts/tables
whenever possible and font sizes should be no smaller than 18 points. Slides should
serve as an aid but should not be read from directly.
Optional Submission of Advance Materials for Grouped Paper Sessions and Symposium
Sessions
While each presenter will only have five minutes to present during the conference, you will have
the opportunity to upload supplemental materials in pdf format to the conference website in
advance of the conference. Suggested supplemental materials include a full set of presentation
slides, just the three slides that will be used during the presentation, or possibly a draft or
published article on the research presented. Videos cannot be accommodated as supplemental
materials.
Presentation Instructions for the Roundtable Sessions
During the live conference session, the presentations within a roundtable should be allocated a
total of 30 minutes or less with the remainder of the time allocated to discussion and Q&A with
the audience members. See presentation instructions above for tips on presenting quickly and
effectively in a short time period.
Optional Submission of Advance Materials for Roundtable Sessions
Each presenter will have the opportunity to upload supplemental materials in pdf format to the
conference website in advance of the conference. Suggested supplemental materials include
slides, a summary of points which will be addressed in the presentation, or possibly a draft or
published article on the research presented. Videos cannot be accommodated as supplemental
materials.
Submission Site for Supplemental Materials: https://www.sswrvirtual.org/
Tech Support number is 478-245-4042Monday – Friday, 9:00 am to 5:00 pm EST. You
may leave a voicemail or text.
This table outlines the optional supplemental materials presenters may submit in preparation for
the virtual conference (January 19-22, 2021). If you are presenting in multiple formats, please
read this document carefully as each format may have slightly different expectations of you as a
presenter.
Presentation Format Optional Submission of Advance Materials Deadlines
for
Submission
of Materials
Grouped paper sessions (3- Each presenter may submit one PDF. The PDF may include a Site opens:
4 papers each) full set of slides, just the three slides that will be used during the 12/01/2020
presentation, or possibly a draft or published article on the
research presented. Site closes:
01/04/2021
Each presenter will receive an email from SSWR GNTV
(sswr@gntv.info) with a link to submit the PDF.
2Symposia sessions The chair, the discussant, and each presenter have the option Site opens:
to each submit one PDF of their individual presentation in 12/01/2020
advance of the conference. The PDF may include a full set of
slides or just the three that will be used during the presentation. Site closes:
01/04/2021
Each presenter will receive an email from SSWR GNTV
(sswr@gntv.info) with a link to submit the PDF.
Roundtable sessions The chair and each presenter may each submit one PDF. The Site opens:
PDF may include slides, an outline of the issues that will be 12/01/2020
discussed, or possibly a draft or published article on the topics
to be addressed. Site closes:
01/04/2021
The chair, the discussant, and each presenter will receive an
email from SSWR GNTV (sswr@gntv.info) with a link to submit
the PDF.
Guidelines for Session Chairs
The chair can be critical to the success of a session. The principal challenge for a chair is to
keep the pace brisk so as to allow all presenters to speak and still allow time for attendee
participation and discussion. SSWR asks chairs to do the following:
Before the conference: Connect with presenters and discussants to coordinate the
timing and session organization
During the session:
o Serve as Zoom Meeting host by monitoring the Chat feature for questions
o Introduce the session presenters
o Track time of each participant, ensuring the session runs smoothly
o Facilitate Q&A by tracking and posing the chat questions to the presenters from
audience members
Guidelines for Discussants
Before the Conference:
o Connect with the chair and panelists to receive their paper and/or supplemental
materials.
o Read and prepare comments and questions on the papers
During the Session:
o Deliver feedback on paper(s)
o Ask questions of the presenters based on their work
Poster Presentations: Instructions for Submission
Two Poster Submission Deadlines and Their Availability
Available during the conference:
o Submit the poster by December 10, 2020, and the poster presentation will be
available during the virtual conference, January 19 – 23, 2021, in the “Poster
Gallery.”
Available after the conference:
o Submit the poster between December 11, 2020 and January 11, 2021, and the
poster presentation will be available starting February 5, 2021, in the “Poster
Gallery.”
3All poster presentations will be accessible to conference registrants on the virtual conference
platform through December 30, 2021.
New for 2021: Post-Conference Poster Forums
All poster presenters and all conference registrants will be invited to participate in optional 60-
minute poster forums. There will be 28 poster forums, one for each cluster. Each poster forum
will have a designated, live Zoom meeting room. The Poster Forums will be scheduled at 11:00
am and 6:00 pm EST, two to three session per week, between February 5 and April 15. As a
poster presenter, your participation in the forum is optional.
Poster Presentation Submissions
There are two format options for your poster presentation submission:
OPTION 1:
o Submit your poster as a PowerPoint presentation only.
For detailed submission instructions visit: https://www.eposterboards.com/sswr-
2021/#database
OPTION 2:
o Submit your poster as a recorded PowerPoint, where you are also describing the
research verbally as you advance through the PowerPoint.
o Submit to eposterboards as a .MOV, .MP4, or .PPTX
o Please keep your recording between 5-7 minutes. Recordings over 7 minutes will
not be accepted.
o The recording must have your audio in the file. Do not submit the poster and
audio recording as separate files.
For detailed submission instructions visit: https://www.eposterboards.com/sswr-
2021/#database
Poster Presentation Submission Site:
Presenter Community Site: https://www.eposterboards.com/sswr-2021/
Password: sswr2021
Tech Support Chat: Monday – Friday, 9:00 am to 5:00 pm EST.
If you have any questions, please reach out via the chat box on the website (it
will pop up on lower right-hand corner of your screen) or the technical support
form link in the “Still have questions regarding the posters section.”
Presentation Format Submission of Poster Presentation Deadlines
(Select one per accepted for
poster) Submission
of Posters
Virtual Conference Poster Poster presentations available during the virtual conference, Site opens:
Presentations January 19-23, 2021. 11/23/2020
All poster presentations available through December 30, 2021 Site closes:
12/10/2020
Post-Conference Poster Poster presentations available post virtual conference, Site opens:
Presentations February 5, 2021 11/23/2020
All poster presentations available through December 30, 2021 Site closes:
01/11/2021
4Abstract Acceptance Rules
All accepted abstracts will be included in the online, searchable SSWR virtual conference
program. If your abstract is included in the online SSWR program, you may site your abstract
(see addendum A, page 5).
Please note that abstracts accepted for the 2021 SSWR virtual conference program may not be
deferred for presentation during the 2022 SSWR Annual Conference. If you are not able to
participate in the live conference session or submit your poster, you may withdraw your abstract
and resubmit for the 2021 SSWR Annual Conference. If you withdraw your abstract from the
program, you may not cite it.
Abstract Acceptance Citation Guidelines
Conference Presentation
Evans, A. D., Jr., Garbarino, J., Bocanegra, E., Kinscherff, R.T., & Marquez-Greene, N. (2019,
August8-11). Gun violence: An event on the power of community [Conference presentation].
APA 2019 Convention, Chicago, IL, United States. https://convention.apa.org/2019-video
Parenthetical citation: (Evans et al., 2019)
Narrative citation: Evans et al. (2019)
Provide the names of the presenters in the author element of the reference.
Provide the full dates of the conference in the date element of the reference.
Describe the presentation in square brackets after the title. The description is flexible
(e.g., “[Conference session],” “[Paper presentation],” “[Poster session],” “[Keynote
address]”).
Provide the name of the conference or meeting and its location in the source element of
the reference.
If video of the conference presentation is available, include a link at the end of the
reference.
Abstract of a conference presentation
Cacioppo, S. (2019, April 25-28). Evolutionary theory of social connections: Past, present, and
future [Conference presentation abstract]. Ninety-ninth annual convention of the Western
Psychological Association, Pasadena, CA, United States. https://westernpsych.org/wp-
content/uploads/2019/04/WPA-Program-2019-Final-2.pdf
Parenthetical citation: (Cacioppo, 2019)
Narrative citation: Cacioppo (2019)
To cite only the abstract of a conference presentation, include the word “abstract” as part
of the bracketed description (e.g., “[Conference presentation abstract”])/
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