Sponsorship & Exhibition Opportunities - ACHIEVING EQUITY IN REHABILITATION Me mahi tahi tatou - NZRA 2021
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Sponsorship
& Exhibition
Opportunities
Me mahi tahi tatou
ACHIEVING
EQUITY IN 17 – 19 September 2021
REHABILITATION Rotorua
NOVOTEL, ROTORUA I 17- 19 SEPTEMBER 2021
Invitation The New Zealand Rehabilitation Association invites you to participate in their 2021 Conference to be held at the Novotel Hotel in Rotorua on 17 – 19 September.
We invite you to support the New Zealand Rehabilitation Association (NZRA) Inc.
2021 conference - a national hui to discuss, debate, and share knowledge about
rehabilitation in Aotearoa.
The NZRA is a New Zealand registered charity raising awareness and elevating
the voice of rehabilitation in Aotearoa, New Zealand. We do this by advancing
education, training and research, providing opportunities for connecting
nationally and internationally, and providing leadership in advocating for
excellence in rehabilitation within New Zealand. We are committed to working
relationally as tangata Tiriti. We honour Te Tiriti o Waitangi and acknowledge
Māori as tangata whenua. We aspire to be mana-enhancing in how we work, and
to be actively pro-equity and anti-racist in our actions.
This past year has been a signification period of change. We have been
challenged by a global pandemic that has fundamentally altered the way we think
about our place in the world, and about how we live and work. These events,
which have been devastating in many regards, have also provided us with an
opportunity to question things we have previously taken for granted or assumed
to be true. At the same time there has been growing awareness of problems with
inequity in our health sector – inequities that relate to culture, ethnicity, wealth,
disability, funding and geography.
This conference is focused on working together in new ways to achieve equity
in rehabilitation access and outcomes within Aotearoa, New Zealand. We will be
creating multiple spaces for dialogue within the programme to ensure that ideas and
actions promoting equity in rehabilitation can be shared and used by delegates.
We seek your valued support to make the NZRA 2021 conference a success next
year and invite you to consider the sponsorship opportunities outlined in this 3
prospectus. We are keen to engage with sponsors and exhibitors to maximise
delegate interaction, with carefully planned sessions and refreshment breaks.
Please feel free to contact us directly to discuss how we can accommodate
your needs and tailor a bespoke package to suit your specific requirements.
For example, you may be interested in providing sponsorship around specific
content. Some options might include sponsoring a co-design workshop,
a ‘Dragons Den’ style competition to share ideas and innovations for addressing
equity, or patient journey mapping activities. Alternatively you may be interested
in providing sponsorship for a Clinical Innovation Award.
We look forward to your support and warmly invite you to join us in Rotorua.
Me mahi tahi tātou.
Let’s all work together. ACHIEVING EQUITY
I N R E H A B I L I TAT I O N
Rachelle Martin Professor William Levack
Conference Convenor NZRA President
NZ Rehabilitation Association Conference 2021 NOVOTEL, ROTORUA
17-1 9 S E P T E M B E R 2 0 2 1
Information
Location
Novotel Hotel
Lake End, Tutanekai Street, Rotorua
Key Dates
Exhibition set up 16 September 2021 – time tbc
Exhibition open 17 – 19 September 2021
Welcome reception 17 September 2021–tbc
Conference dinner 18 September 2021–tbc
Programme Overview
Thursday 16 November
Pre-conference workshops – to be confirmed
Friday 17 November
4
Morning tea 1030–1100
Lunch 1200–1300
Afternoon tea 1515–1545
Saturday 18 November
Morning tea 1030–1100
Lunch 1200–1300
Afternoon tea 1515–1545
Sunday 19 November
Brunch 1030 – 1115
Exhibitor pack out 1200
ACHIEVING EQUITY
I N R E H A B I L I TAT I O N
Please note:
NOVOTEL, ROTORUA
This is a draft overview of the programme only and is subject to change.
17-1 9 S E P T E M B E R 2 0 2 1
Sponsors and Exhibitors
Take this opportunity to show your support for the
NZ Rehabilitation community, make connections,
develop relationships and provide valuable exposure
to your company and its products and services!
Why Sponsor?
• Sponsorship provides an excellent opportunity to promote your name and
support your brands, maintaining a high profile among specialists, before,
during and after this event.
• Sponsorship provides you with an opportunity to engage with key decision-
makers, over three days, under one roof.
• Sponsors will benefit from an interested, relevant and influential audience in
an educational / social environment away from the competition of everyday
distractions. This may lead to new or increased sales.
• Sponsorship contributes to the promotion, planning and operation of the
conference, reducing the overall cost of managing and staging the event
and enabling a higher level of participation by the delegates.
5
Delegate Demographics
The NZRA membership is made up of:
• health professionals working across the care continuum,
• people who access health and disability services and their family members,
• health and disability advocates,
• employees within health funding agencies (such as ACC and the
Ministry of Health),
• researchers and academics.
The NZRA conference has recently attracted approximately 150 delegates.
ACHIEVING EQUITY
However, we anticipate that limited opportunities for international professional I N R E H A B I L I TAT I O N
development currently will contribute to higher delegate numbers in 2021.
NOVOTEL, ROTORUA
17-1 9 S E P T E M B E R 2 0 2 1
Rotorua
Rotorua is known as the birth place of New Zealand tourism. With Māori
culture, pristine lakes, fertile forests and activities and attractions a plenty, 6
come and experience everything that this magical region has to offer.
Rotorua offers a destination for people and groups on all budgets and is
easily accessible by land and air being conveniently located in the central
North Island.
Whether you’re after an adrenaline rush, something more relaxing or looking
to discover the marvels of this geothermal utopia, you are sure to have an
unforgettable experience in Rotorua.
ACHIEVING EQUITY
I N R E H A B I L I TAT I O N
NOVOTEL, ROTORUA
17-1 9 S E P T E M B E R 2 0 2 1
NZRA2021 Conference
Organising Committee
Convenor
Rachelle Martin
Overall planning group
Rachelle Martin
Felicity Bright
Leanne Parker
Dawn Adair
Sarah Lillas
Poornima Viswanathan
Person with lived experience of disability – TBC
Māori advisor – TBC
Content appraisal group
William Levack
Nic Kayes
Ally Calder
Preet Kamal 7
Kirsten Gozdzikowska
Marketing and communication group
NZRA Administrator
Chris Bloomfield
Kathryn Scott
Sheril Mittal
Natalie Reynolds
ACHIEVING EQUITY
I N R E H A B I L I TAT I O N
NOVOTEL, ROTORUA
17-1 9 S E P T E M B E R 2 0 2 1
Sponsorship Opportunities 8
Gold page 9
Silver page 10
Bronze page 11
Conference Dinner page 12
Welcome Reception page 13
ACHIEVING EQUITY
I N R E H A B I L I TAT I O N
Associate page 14
NOVOTEL, ROTORUA
Table Top Display page 15 17-1 9 S E P T E M B E R 2 0 2 1
GOLD
NZ$12,000 + GST
(One opportunity available)
Sponsorship benefits and exposure
• Two complimentary table displays
• Four complimentary conference registrations including daily catering,
welcome function and the conference dinner
GOLD
• Hyperlinked logo and 50-100 word organisation profile on the
conference website and app
• Company logo on the sponsors holding slides shown throughout the
conference
• One company freestanding banner displayed at the conference (banner
supplied by your company, conference organisers will allocate space)
• Company logo and profile showcased in an EDM (electronic direct mail)
to the database pre-event
• Provide a promotional advert to be uploaded to your profile on the
Conference App (pdf document, artwork to be provided by your
organisation)
• Delegate list provided of all those attending the conference (excluding
9
those who request privacy)
Gold sponsorship also entitles you to the following benefit:
Conference App Sponsorship
• Company logo on the splash screen of the conference app
• Further acknowledgement on the conference website and sponsors
holding slides as the ‘Conference App Sponsor’
ACHIEVING EQUITY
I N R E H A B I L I TAT I O N
NOVOTEL, ROTORUA
17-1 9 S E P T E M B E R 2 0 2 1
SILVER
NZ$8,000 + GST
(Four opportunities available)
Sponsorship benefits and exposure
• One complimentary table display
• Two complimentary conference registrations including daily catering, welcome
function and the conference dinner
• Hyperlinked logo and 50-100 word organisation profile on the conference
website and app
• Company logo on the sponsors holding slides shown throughout the conference
• One company freestanding banner displayed at the conference (banner
SILVER
supplied by your company, conference organisers will allocate space)
• Company logo and profile showcased in an EDM (electronic direct mail) to the
database pre-event
• Provide a promotional advert to be uploaded to your profile on the
Conference App (pdf document, artwork to be provided by your organisation)
• Delegate list provided of all those attending the conference (excluding those
who request privacy)
Silver sponsorship also entitles you to choose one of the following
additional benefits:
Lanyard and Name Badge Sponsor
• Company logo featured on the name badge (alongside the conference logo) 10
• Opportunity to provide branded lanyards for all delegates to wear (to be
provided by your organisation)
• Further acknowledgement on the conference website and sponsors holding
slides as the ‘Lanyard and Name Badge Sponsor’
Coffee Cart Sponsor
• Opportunity to brand coffee cart or supply a branded reusable coffee cup
(supplied by your organisation)
• One free standing banner to be placed next to the coffee cart (to be provided
by your organisation)
• Further acknowledgement on the conference website and sponsors holding
slides as the ‘Coffee Cart Sponsor’
Pocket Programme Sponsor
• Company logo featured on the pocket programme (alongside the conference
logo)
• Further acknowledgement on the conference website and sponsors holding
slides as the ‘Pocket Programme Sponsor’
Keynote Speaker Sponsor
• Opportunity to introduce the keynote speaker and address the audience ACHIEVING EQUITY
(maximum 3 minutes) I N R E H A B I L I TAT I O N
• Two free standing banners in the Keynote Session (supplied by the sponsor,
conference organiser will place the banners near the stage)
• Further acknowledgement on the conference website and sponsors holding NOVOTEL, ROTORUA
slides as the ‘Keynote Speaker Sponsor’ 17-1 9 S E P T E M B E R 2 0 2 1BRONZE
NZ$5,000 + GST
(Three opportunities available)
Sponsorship benefits and exposure
• One complimentary table display
BRONZE
• One complimentary conference registration including daily catering,
welcome function and the conference dinner
• Hyperlinked logo and 50-100 word organisation profile on the
conference website and app
• Company logo on the sponsors holding slides shown throughout
the conference
• One company freestanding banner displayed at the conference (banner
supplied by your company, conference organisers will allocate space)
• Company logo and profile showcased in an EDM (electronic direct mail)
to the database pre-event
• Provide a promotional advert to be uploaded to your profile on
the Conference App (pdf document, artwork to be provided by
your organisation)
• Delegate list provided of all those attending the conference (excluding
11
those who request privacy)
Bronze sponsorship also entitles you to choose one of the following
additional benefits:
Catering Sponsorship–Day one, day two or day three:
• Company logo featured on the catering cards placed amongst the
catering stations during your sponsored catering breaks
• Two freestanding company banners displayed near the catering stations
for the duration of the catering break.
• Further acknowledgement on the conference website and sponsors
holding slides as the ‘Catering sponsor – (Day one, two or three)’
ACHIEVING EQUITY
I N R E H A B I L I TAT I O N
NOVOTEL, ROTORUA
17-1 9 S E P T E M B E R 2 0 2 1CONFERENCE DINNER
CONFERENCE DINNER
NZ$5,000 +GST
(One opportunity available)
Sponsorship benefits and exposure
• Naming rights to the social event as the “(sponsors name) conference
dinner”
• Four complimentary tickets to the dinner
• Opportunity for you to make a short address to the audience (maximum
of three minutes)
• Prominent branding for your company at the function venue (two free
standing banners supplied by sponsor, conference organisers will
allocate space to ensure that your brand makes the most impact –
likely near entrance way)
• Hyperlinked logo and 50-100 word organisation profile on the
conference website and app
• Company logo on the sponsors holding slides shown throughout
the conference
• Company logo and profile showcased in an EDM (electronic direct mail)
to the database pre-event
12
• Provide a promotional advert to be uploaded to your profile on
the Conference App (pdf document, artwork to be provided by
your organisation)
• Delegate list provided of all those attending the conference
(excluding those who request privacy).
ACHIEVING EQUITY
I N R E H A B I L I TAT I O N
NOVOTEL, ROTORUA
17-1 9 S E P T E M B E R 2 0 2 1WELCOME RECEPTION
WELCOME RECEPTION
NZ$3,000 +GST
(One opportunity available)
Sponsorship benefits and exposure
• Naming rights to the social event as the “(sponsors name) welcome
reception”
• Prominent branding for your company at the function venue (two free
standing banners supplied by sponsor, conference organisers will
allocate space to ensure that your brand makes the most impact – likely
near entrance way)
• Hyperlinked logo and 50-100 word organisation profile on the
conference website and app
• Company logo on the sponsors holding slides shown throughout the
conference
• Company logo and profile showcased in an EDM (electronic direct mail)
to the database pre-event
• Provide a promotional advert to be uploaded to your profile on the
Conference App (pdf document, artwork to be provided by your
organisation)
13
• Delegate list provided of all those attending the conference (excluding
those who request privacy).
ACHIEVING EQUITY
I N R E H A B I L I TAT I O N
NOVOTEL, ROTORUA
17-1 9 S E P T E M B E R 2 0 2 1ASSOCIATE
NZ$500 + GST
ASSOCIATE
Sponsorship benefits and exposure
• Hyperlinked logo and 50-100 word organisation profile on the
conference website and app
• Company logo on the sponsors holding slides shown throughout the
conference
• Company logo and profile showcased in an EDM (electronic direct mail)
to the database pre-event
• Provide a promotional advert to be uploaded to your profile on the
Conference App (pdf document, artwork to be provided by your
organisation)
14
ACHIEVING EQUITY
I N R E H A B I L I TAT I O N
NOVOTEL, ROTORUA
17-1 9 S E P T E M B E R 2 0 2 1TABLE TOP DISPLAY
TABLE TOP DISPLAY
NZ$1,650 + GST
Sponsorship benefits and exposure
• One complimentary exhibitor registration, including daily catering
and welcome function
• Hyperlinked logo and 50-100 word organisation profile on the
conference website and app
• Provide a promotional advert to be uploaded to your profile on the
Conference App (pdf document, artwork to be provided by your
organisation)
• One clothed trestle table with two chairs
• One poster board
NB: Conference organisers to allocate space closer to conference.
15
ACHIEVING EQUITY
I N R E H A B I L I TAT I O N
NOVOTEL, ROTORUA
17-1 9 S E P T E M B E R 2 0 2 1Exhibition Floor Plan
LIFTS
01
RUTHERFORD ROOM
10
02
09
16
03
BATTEN 1
08
04
05
07
BATTEN 2
06
ACHIEVING EQUITY
I N R E H A B I L I TAT I O N
NOVOTEL, ROTORUA
17-1 9 S E P T E M B E R 2 0 2 1General Information
Virtual Events
In light of recent global events the need to diversify the way we deliver events
has been essential. We are excited to offer an OnAir Virtual Platform to ensure
participation is available in case we need to revert to a virtual conference.
Sponsors and exhibitors can still reap the benefits of attendee engagement and
brand promotion. Sponsor logos are easily integrated into the meeting interface
and delegate communications, while sponsors can be offered the chance to
sponsor a session, with an introductory presentation or branded holding slide/
advertisements. Pre- and post-meeting opportunities can also be provided,
through distribution of a dedicated marketing email to the conference database.
A fully integrated virtual conference, an online ‘exhibition hall’ with dedicated
exhibitor ‘booths’ allow for easy uploading of collateral, interaction with
attendees through live chat portals and the recording and follow-up of leads.
Should there be a need for a fully virtual conference, our Conference Organiser
will engage effectively with each sponsor and exhibitor to ensure their benefits
are clearly outlined and delivered in a virtual format.
Registrations
Exhibitor registration includes lunches, morning and afternoon teas and
the welcome function which is held amongst the exhibition. Tickets to the 17
conference dinner are available to purchase separately during the online
registration process.
Additional exhibitors can be registered to assist on the stand at a cost of
$400 + GST for the three days or $250 + GST for one day.
Accommodation
Exhibitors will be able to book accommodation at the conference hotels where
competitive room rates have been negotiated during the registration process.
Additional Equipment
Any additional equipment required such as display units, shelving, stools, audio
visual equipment etc can be ordered through the exhibition build organisation,
ACHIEVING EQUITY
Exhibition Hire Services I N R E H A B I L I TAT I O N
Nicola Ransome
T +64 3 338 4193 | E nicola@exhibitionhire.co.nz
NOVOTEL, ROTORUA
17-1 9 S E P T E M B E R 2 0 2 1Health and Safety
We take the health and safety of our delegates, exhibitors and suppliers
seriously. A manual will be provided to exhibitors closer to the conference.
This will provide full details around compliance when packing in your displays
and working throughout the conference. Please note that all electronic
equipment plugged in onsite must be tagged and tested. By agreeing to
exhibit at the conference, you agree to adhere to our health and safety policy.
Insurance
It is the responsibility of each exhibitor to ensure that their stand and goods
on display are adequately insured for theft and damage. All exhibitors shall
insure, indemnify and hold the NZ Rehabilitation Association or the conference
secretariat harmless in respect of all costs, claims, demands and expenses.
Exhibitors are responsible for any injury to persons and damage to property
on the conference environment caused during the setting up, the operation
of and the dismantling and removal of the exhibition.
Payment
All prices are quoted in New Zealand dollars and exclude Goods and Services
Tax (GST) of 15%. Invoices are payable within one month of invoice, or prior to
conference, whichever is earliest.
Sponsorship packages and exhibition space will be allocated only on receipt
of the booking form (i.e. a first come, first served basis).
The organising committee may need to make changes to the floor plan,
however, changes will not be undertaken without prior discussion with
the companies affected.
Sponsors consent to their contact details being shared with conference 18
suppliers and contractors.
Cancellation Policy
If notification of cancellation of sponsorship packages or exhibition space is
received in writing prior to Friday 28 May 2021, you will be refunded in full less
an administration charge of $150 + GST. After that date no refunds will be made.
The organising committee reserves the right to cancel the conference in case of
circumstances beyond their control. In such a case all monies paid to date will
be refunded in full less any expenses incurred. The liability of the organisers will
be limited to that amount.
Contact
ACHIEVING EQUITY
If you wish to discuss any information outlined in this prospectus please contact us. I N R E H A B I L I TAT I O N
Emma Prattley
Sponsorship and Exhibition Manager NOVOTEL, ROTORUA
NZRA 2021 Conference, Conference Innovators 17-1 9 S E P T E M B E R 2 0 2 1
E emma@conference.nz | T +64 9 525 2464Sponsorship and Exhibition Application
Form NZRA2021
Please forward this form indicating your sponsorship and exhibition request to:
Emma Prattley, Conference Innovators Ltd PO Box 28 084, Remuera, Auckland 1051
E emma@conference.nz | T +64 9 525 2464
Organisation name
Contact person (Main)
Postal address
City Postcode
Contact number Email
Purchase order number
SPONSORSHIP REQUESTS will be allocated on a first in first served basis.
Please indicate which opportunity you are interested in:
Gold Silver Bronze
$12,000 + GST $8,000 + GST $5,000+ GST
Additional Benefits Additional Benefits Additional Benefits
Conference App Sponsor Lanyard & Name Badge Catering Day 1
Coffee Cart Catering Day 2
Pocket Programme Catering Day 3
Keynote Speaker
Conference Dinner Welcome Function Associate
$5,000 + GST $3,000 + GST $500 + GST
Exhibition Stand Table Top Display
$2,750 + GST $1,500 + GST
Upon receipt of your application you will receive a confirmation of your sponsorship request and
a contract with invoice (where appropriate).
Acceptance of Terms
We apply for sponsorship in accordance to the terms and conditions set out in the sponsorship document
By completing this form you have given your consent for us to store your personal data. Your personal data
will be retained by Conference Innovators and NZ Rehabilitation Association for up to 24 months after the
conclusion of this conference.
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