SPONSORSHIP AND EXHIBITION OPPORTUNITIES - CIRTA 2021
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SPONSORSHIP AND EXHIBITION
NZNIFRS
National Intestinal Failure & Rehabilitation Service
OPPORTUNITIES Intestinal Rehabilitation & Transplant
A S S O C I AT I O N
30 J U N E – 2 J U LY 2021 | CORDIS HOTEL, AUCKLAND
Invitation
Nau mai, haere mai!
Welcome to CIRTA 2021.
We are delighted to invite you to join us for the world’s leading conference in intestinal
failure, rehabilitation and transplantation in 2021. The challenges of the Covid-19 pandemic
may have changed the way we can interact with each other for now, but the need for the
highest quality care for our patients with intestinal failure remains.
The Intestinal Rehabilitation and Transplant Association is the only society dedicated to
the care of patients with intestinal failure, whether they can be managed with parenteral
(intravenous nutrition), rehabilitated or referred for intestinal transplantation. IRTA is rare
in encompassing the lifespan in representing health professionals looking after neonates,
children and adults. As well as representing researchers, doctors and surgeons, IRTA has
a very strong Allied Health representation of specialist nurses, psychologists, dietitians,
pharmacists and many more. As a relatively small specialist society, it has a dedicated and
loyal delegation of 500-600 attendees every two years.
Our Congress will bring together the world’s leading researchers and experts in the
management of these rare diseases. We have used our famous Kiwi can-do attitude and
ingenuity to carefully design an innovative and exciting Congress which will work just as well for
those people joining us online and those that are able to travel to join us in person in Auckland.
The Congress will have all the usual interactive components we have come to expect from
CIRTA – Meet-the-Professor sessions, debates, State-of-the-Art lectures, workshops, oral and
e-poster presentations, surgical videos and much, much more. Our agile timetable works
across time zones so that networking with colleagues near and far will be seamless.
Our programme is more exciting than ever before, incorporating the strong Allied Health
component of CIRTA, and addressing the real-life challenges we face every day in managing
intestinal failure and transplantation. What is the best way to feed a patient with intestinal
failure? What should we do if our patient are reluctant to advance feeds? How do we
manage patients who live a long way from our hospitals? When should we refer them for
transplantation and what is the latest evidence about outcomes?
For our industry partners, we will have the usual trade exhibition here in Auckland but also
a virtual exhibition and sponsorship opportunities between online sessions, allowing you to
interact with delegates the world over. Now more than ever we ask for your input in sponsoring
our meeting in order to showcase Auckland, New Zealand and our National Intestinal Failure
and Rehabilitation Service, the first of its type worldwide. Please help us to make this cutting
edge Congress a success. Let us show the world what New Zealand can achieve!
Helen Evans and Amin Roberts, Congress Convenors
2 Cate Fraser-Irwin, Congress Allied Health lead
Information
Location Programme Overview
Cordis Hotel Wednesday 30 June
83 Symonds Street Post-graduate course
Auckland – Medical/Surgical
Post-graduate course
Key Dates – Allied Health Programme
Exhibition set up Thursday 1 July
30 June 2021 – time tbc Morning tea 1030–1100
Lunch 1200–1300
Exhibition open
Afternoon tea 1515–1545
1 July 2021
Friday 2 July
Welcome reception
Morning tea 1030–1100
30 June 2021
Lunch 1200–1300
Conference dinner Afternoon tea 1515–1545
1 July 2021
Please note: This is a draft overview
of the programme only and is subject
to change.
3
Sponsors and Exhibitors
Take this opportunity to show your support and make connections,
develop relationships and provide valuable exposure to your company
and its products and services!
Why sponsor?
• Sponsorship provides an excellent opportunity to promote your name
and support your brands, maintaining a high profile among specialists,
before, during and after this event.
• Sponsorship provides you with an opportunity to engage with key
decision-makers, over three days, under one roof.
• Sponsors will benefit from an interested, relevant and influential audience
in an educational / social environment away from the competition of
everyday distractions. This may lead to new or increased sales.
• Sponsorship contributes to the promotion, planning and operation of
the conference, reducing the overall cost of managing and staging the
event and enabling a higher level of participation by the delegates.
Delegate Demographics
The Congress of Intestinal Rehabilitation and Transplant has in recent years attracted 400-
550 delegates from over 40 countries, including Europe, North America, South America,
Asia, the Middle East and Australasia. This is the first meeting to be held in the Asia-Pacific
region and we anticipate higher numbers of delegates from within the region.
Attendees are made up of:
• IRTA members
• Paediatricians, Physicians and Surgeons
• Allied Health Professionals including dietitians, nurse specialists, pharmacists,
psychologists
• Trainee doctors and allied health professionals
• Research scientists
• Postgraduates
• Patient representatives
4 CIRTA2021 will be delivered both in person in Auckland and also through a virtual
platform which will maximise the attendance.
Auckland
As New Zealand’s largest city, it is also the international gateway to
the rest of the country. Auckland’s waterside location has fostered
the locals’ love affair with the sea, earning this place the nickname
“City of Sails”. Auckland has so much to see and do - there’s plenty
of entertainment for a few hours, a few days or a few weeks.
Auckland is a beautiful city built around a stunning waterfront
which has been developed into a vibrant entertainment area with
a host of upmarket restaurants, bars and shops.
5
CIRTA2021 Conference
Organising Committee
Dr Helen Evans
Co-Convenor
Paediatric Gastroenterologist
Starship Child Health, NZ
Dr Amin Roberts
Co-Convenor
Paediatric Gastroenterologist
Starship Child Health and NIFRS*, NZ
Cate Fraser-Irwin
Nurse Specialist
Starship Child Health and NIFRS*, NZ
Local organising committee
Amy Andrews Dietitian | Starship Child Health & NIFRS*, NZ
Prof Julie Bines Professor of Paediatrics | University of Melbourne, Australia
Prof Ian Bissett Surgeon | Auckland City Hospital & NIFRS, NZ
Mr Stephen Evans Paediatric Surgeon | Starship Child Health, NZ
Prof Winita Hardikar Paediatric Gastroenterologist | Royal Children’s Hospital,
Melbourne, Australia
Kim Herbison Dietitian | Starship Child Health & NIFRS*, NZ
Prof Robert Jones Surgeon | Austin & Royal Children’s Hospitals, Melbourne, Australia
Briar McLeod Nurse Specialist | Auckland City Hospital, NZ
Prof Greg O’Grady Surgeon | Auckland City Hospital & University of Auckland, NZ
Dr Adam Testro Gastroenterologist | Austin Hospital, Melbourne, Australia
Dr Russell Walmsley Gastroenterologist | North Shore Hospital, NZ
Dr Darren Wong Gastroenterologist | Austin Hospital, Melbourne, Australia
6 * National Intestinal Failure & Rehabilitation Service
Sponsorship Opportunities
7SPONSORSHIP
OPPORTUNITIES
Platinum Sponsor
NZ$20,000 + GST
(One opportunity available)
Sponsorship benefits and exposure
• Three complimentary exhibition stands
• Six complimentary conference registrations including daily catering,
welcome function and the congress dinner
• Hyperlinked logo and 50-100 word organisation profile on the conference
website and app
• Company logo on the sponsors holding slides shown throughout the
conference
• Company logo and profile showcased in an EDM (electronic direct mail) to
the database pre-event
• Provide a promotional advert to be uploaded to your profile on the
Conference App (pdf document, artwork to be provided by your
organisation)
• Delegate list provided of all those attending the conference (excluding
those who request privacy)
Platinum sponsorship also entitles you to choose one of the following
additional benefits:
Keynote Speaker Sponsor
• One free standing banners in the Keynote Session (supplied by the
sponsor, conference organiser will place the banners near the stage)
8SPONSORSHIP
OPPORTUNITIES
Gold Sponsor
NZ$15,000 + GST
(Three opportunities available)
Sponsorship benefits and exposure
• Two complimentary exhibition stand
• Four complimentary conference registrations including daily catering, welcome
function and the conference dinner
• Hyperlinked logo and 50-100 word organisation profile on the conference website
and app
• Company logo on the sponsors holding slides shown throughout the conference
• Company logo and profile showcased in an EDM (electronic direct mail) to the
database pre-event
• Provide a promotional advert to be uploaded to your profile on the Conference
App (pdf document, artwork to be provided by your organisation)
• Delegate list provided of all those attending the conference (excluding those who
request privacy)
Gold sponsorship also entitles you to choose one of the following additional benefits:
Plenary Speaker Sponsor
• One free standing banners in the plenary speaker Session (supplied by the
sponsor, conference organiser will place the banners near the stage)
• Further acknowledgement on the conference website and sponsors holding slides
as the ‘Plenary Speaker Sponsor’
Barista Coffee Cart Sponsor
• Opportunity to brand coffee cart or supply a branded reusable coffee cup
(supplied by your organisation)
• One free standing banner to be placed next to the coffee cart (to be provided by
your organisation)
• Further acknowledgement on the conference website and sponsors holding slides
as the ‘Barista Coffee Cart Sponsor’
Live Streaming/Virtual Platform Sponsor
• We are excited to offer an OnAir Virtual Platform to ensure participation is available
for those that are unable to attend in person. Your logo will be displayed on the
banner of the virtual platform
• Further acknowledgement on the conference website and sponsors holding slides
as the ‘Virtual Platform Sponsor’ 9SPONSORSHIP
OPPORTUNITIES
Silver Sponsor
NZ$10,000 + GST
(Three opportunities available)
Sponsorship benefits and exposure
• One complimentary exhibition stand
• Two complimentary conference registration including daily catering, welcome
function and the conference dinner
• Hyperlinked logo and 50-100 word organisation profile on the conference website
and app
• Company logo on the sponsors holding slides shown throughout the conference
• Company logo and profile showcased in an EDM (electronic direct mail) to the
database pre-event
• Provide a promotional advert to be uploaded to your profile on the Conference
App (pdf document, artwork to be provided by your organisation)
• Delegate list provided of all those attending the conference (excluding those who
request privacy)
Silver sponsorship also entitles you to choose one of the following additional benefits:
Lanyard and Name Badge Sponsor
• Company logo featured on the name badge (alongside the conference logo)
• Opportunity to provide branded lanyards for all delegates to wear (to be provided
by your organisation)
• Further acknowledgement on the conference website and sponsors holding slides
as the ‘Lanyard and Name Badge Sponsor’
Conference App Sponsorship
• Company logo on the splash screen of the conference app
• Further acknowledgement on the conference website and sponsors holding slides
as the “Conference App Sponsor”
Welcome Reception Sponsor
• Naming rights to the social event as the “(sponsors name) welcome reception”
• Prominent branding for your company at the function venue (two free standing
banners supplied by sponsor, conference organisers will allocate space to ensure
that your brand makes the most impact – likely near entrance way)
10SPONSORSHIP
OPPORTUNITIES
Bronze Sponsor
NZ$5,000 + GST
(Four opportunities available)
Sponsorship benefits and exposure
• One complimentary exhibition stand
• Two complimentary conference registration including daily catering, welcome
function and the conference dinner
• Hyperlinked logo and 50-100 word organisation profile on the conference website
and app
• Company logo on the sponsors holding slides shown throughout the conference
• Company logo and profile showcased in an EDM (electronic direct mail) to the
database pre-event
• Provide a promotional advert to be uploaded to your profile on the Conference
App (pdf document, artwork to be provided by your organisation)
• Delegate list provided of all those attending the conference (excluding those who
request privacy)
Bronze sponsorship also entitles you to choose one of the following additional benefits:
Pocket Programme Sponsor
• Company logo featured on the pocket programme (alongside the conference logo)
• Further acknowledgement on the conference website and sponsors holding slides
as the ‘Pocket Programme Sponsor’
Catering Sponsorship–Day one, day two:
• Company logo featured on the catering cards placed amongst the catering
stations during your sponsored catering breaks
• Two freestanding company banners displayed near the catering stations for the
duration of the catering break.
• Further acknowledgement on the conference website and sponsors holding slides
as the ‘Catering sponsor – (Day one, or two)’
Session Sponsor
• Company logo featured on the introductory hold slide for the sponsored session
• A freestanding company banner displayed in the room during the session
11SPONSORSHIP
OPPORTUNITIES
Associate Sponsor NZ$750 + GST
Sponsorship benefits and exposure
• Hyperlinked logo and 50-100 word organisation profile on the conference website
and app
• Company logo on the sponsors holding slides shown throughout the conference
• Company logo and profile showcased in an EDM (electronic direct mail) to the
database pre-event
• Provide a promotional advert to be uploaded to your profile on the Conference
App (pdf document, artwork to be provided by your organisation)
Exhibition Stand NZ$3,000 + GST
• Two complimentary exhibitor registrations, including daily catering and
welcome function
• Hyperlinked logo and 50-100 word organisation profile on the conference
website and app
• Provide a promotional advert to be uploaded to your profile on the Conference
App (pdf document, artwork to be provided by your organisation)
• Pre-fabricated stands are 3m wide x 1.2m deep x 2.3m high
• Partitioning will be supplied for two or three sides of the stand, depending upon
individual requirements.
• 2 x 150 watt spotlights
• 1 x 10 amp power supply with 4 pin multi-box power point
• Company name on fascia board (max 20 characters on black and white board)
Table Top Display NZ$1,750 + GST
• One complimentary exhibitor registration, including daily catering and
welcome function
• Hyperlinked logo and 50-100 word organisation profile on the conference
website and app
• Provide a promotional advert to be uploaded to your profile on the Conference
App (pdf document, artwork to be provided by your organisation)
• One clothed trestle table with two chairs
• One poster board
12 NB: Conference organisers to allocate space closer to conference.Floor plan
13General Information
Virtual Events
In light of recent global events the need to diversify the way we deliver events
has been essential. We are excited to offer an OnAir Virtual Platform to ensure
participation is available in case we need to revert to a virtual conference.
Sponsors and exhibitors can still reap the benefits of attendee engagement and
brand promotion. Sponsor logos are easily integrated into the meeting interface and
delegate communications, while sponsors can be offered the chance to sponsor a
session, with an introductory presentation or branded holding slide/advertisements.
Pre- and post-meeting opportunities can also be provided,through distribution of a
dedicated marketing email to the conference database.
A fully integrated virtual conference, an online ‘exhibition hall’ with dedicated
exhibitor ‘booths’ allow for easy uploading of collateral, interaction with attendees
through live chat portals and the recording and follow-up of leads.
Should there be a need for a fully virtual conference, our Conference Organiser will
engage effectively with each sponsor and exhibitor to ensure their benefits are clearly
outlined and delivered in a virtual format.
Registrations
Exhibitor registration includes lunches, morning and afternoon teas and the welcome
function which is held amongst the exhibition. Tickets to the conference dinner are
available to purchase separately during the online registration process.
Additional exhibitors can be registered to assist on the stand at a cost of $260 + GST
for the two days or $165 + GST for one day.
Accommodation
Exhibitors will be able to book accommodation at the conference hotels where
competitive room rates have been negotiated during the registration process.
Additional Equipment
Any additional equipment required such as display units, shelving, stools, audio visual
equipment etc can be ordered through the exhibition build organisation, Exhibition
Hire Services
Nicola Ransome T +64 3 338 4193 | E nicola@exhibitionhire.co.nz
14Health and Safety
We take the health and safety of our delegates, exhibitors and suppliers seriously.
A manual will be provided to exhibitors closer to the conference. This will provide full
details around compliance when packing in your displays and working throughout
the conference. Please note that all electronic equipment plugged in onsite must be
tagged and tested. By agreeing to exhibit at the conference, you agree to adhere to
our health and safety policy.
Insurance
It is the responsibility of each exhibitor to ensure that their stand and goods on
display are adequately insured for theft and damage. All exhibitors shall insure,
indemnify and hold the Intestinal Rehabilitation and Transplant Association or
the conference secretariat harmless in respect of all costs, claims, demands and
expenses. Exhibitors are responsible for any injury to persons and damage to
property on the conference environment caused during the setting up, the operation
of and the dismantling and removal of the exhibition.
Payment
All prices are quoted in New Zealand dollars and exclude Goods and Services Tax
(GST) of 15%. Invoices are payable within one month of invoice, or prior to conference,
whichever is earliest.
Sponsorship packages and exhibition space will be allocated only on receipt of the
booking form (i.e. a first come, first served basis).
The organising committee may need to make changes to the floor plan, however,
changes will not be undertaken without prior discussion with the companies affected.
Sponsors consent to their contact details being shared with conference suppliers and
contractors.
Cancellation Policy
If notification of cancellation of sponsorship packages or exhibition space is
received in writing prior to Friday 5 March 2021, you will be refunded in full less an
administration charge of $150 + GST. After that date no refunds will be made.
The organising committee reserves the right to cancel the conference in case of
circumstances beyond their control. In such a case all monies paid to date will be
refunded in full less any expenses incurred. The liability of the organisers will be
limited to that amount.
Contact
If you wish to discuss any information outlined in this prospectus please contact us.
Claire Bark, Project Manager, Conference Innovators Ltd E claire@conference.nz,
T +64 9 972 2034
15Sponsorship and Exhibition
Application Form – CIRTA2021
Please forward this form indicating your
sponsorship and exhibition request to:
Claire Bark, Conference Innovators Ltd
PO Box 28 084, Remuera, Auckland 1051 NZNIFRS Intestinal Rehabilitation & Transplant
E claire@conference.nz | T +64 9 972 2034
National Intestinal Failure & Rehabilitation Service
A S S O C IAT ION
Organisation name
Contact person (Main)
Postal address
City Postcode
Phone number Mobile number
Email Purchase order number
Sponsorship requests will be allocated on a first in first served basis.
Please indicate which opportunity you are interested in:
Platinum Sponsor Gold Sponsor Silver Sponsor
$20,000 + GST $15,000 + GST $10,000+ GST
Additional Benefits Additional Benefits Additional Benefits
Keynote Speaker Sponsor Plenary Speaker Sponsor Lanyard & Name Badge Sponsor
Coffee Cart Sponsor Conference App sponsor
Live Streaming/On air Sponsor Welcome Reception Sponsor
Bronze Sponsor Exhibition Stand Table Top Display
$5,000 + GST $3,000 + GST $1,750 + GST
Additional Benefits
Pocket Programme Sponsor Associate Sponsor
Catering Day One or Day Two Sponsor $750 + GST
Session Sponsor
Upon receipt of your application you will receive a confirmation of your sponsorship request and a
contract with invoice (where appropriate).
Acceptance of Terms
We apply for sponsorship in accordance to the terms and conditions set out in the sponsorship document.
By completing this form you have given your consent for us to store your personal data. Your personal
data will be retained by Conference Innovators and Intestinal Rehabilitation and Transplant Association
for up to 24 months after the conclusion of this conference.
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