ACOFPCA46 Resident & Student Forum - SPONSORSHIP AND EXHIBIT OPPORTUNITIES Saturday, July 30, 2022
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ACOFPCA46
Resident & Student Forum
SPONSORSHIP AND EXHIBIT
OPPORTUNITIES
Saturday, July 30, 2022
ACOFPCA46 RESIDENT & STUDENT FORUM
SPONSORSHIP AND EXHIBIT FORM
July 30, 2022 | Anaheim, CA | DISNEYLAND HOTEL
QUESTIONS: Contact Taro Barag at taro@acofp-ca.org
We are participating at the following level(s): Please check your selection
Exhibitor Booth – $500.00
Saturday only in Resident & Student Forum
Exhibitor Booths – $700.00
Saturday only in Resident & Student Forum and Hall (2 tables)
Resident & Student Tote Bag Sponsor – $550.00
Logo on bag along with a one-page flyer you provide. As the exclusive Resident-Student Tote Bag Sponsor,
you are guaranteed to get your company’s name in front of ACOFPCA46 Residents & Students.
Exhibit Break Sponsor – $800.00
Breaks will be set up daily in the Resident & Student Forum room with
food and beverages. Your company name and logo will be prominently featured.
Payment, Cancellation and Liability Policy:
There are no refunds for cancellations received after May 3, 2022. Full payment must be received prior to the meeting. The undersigned
hereby also acknowledges receipt of and agrees to abide by the Exhibit Licensing agreement and Regulations, including the Cancellation
Policy. See page 3.
By signing below, you agree to be bound by the terms of this agreement:
Exhibitor Signature: Date:
YOUR ORGANIZATION’S INFORMATION
Company Name:
Billing Address: City: State: Zip:
Email Address:
Contact Name: Contact Email:
PAYMENT INFORMATION
TOTAL AMOUNT: $
Check enclosed, please make payable to ACOFPCA
Mail to: ACOFPCA | Attn: Steve Barag, DO, FACOFP | PO BOX 486 | Rancho Cucamonga, CA 91729
AMEX Discover MasterCard Visa
Fax to: 909-992-3174 | Email: taro@acofp-ca.org
Credit Card Number:
Expiration Date: Security Code:
Name on Card:
Signature of Cardholder:
Date:
QUESTIONS: Contact Taro Barag at taro@acofp-ca.orgACOFPCA46 EXHIBIT H A L L
IN D E M N I F I CATIO N AGR E E ME N T
EXHIBIT HALL INDEMNIFICATION AGREEMENT REFUSAL OF EXHIBITS: The ACOFPCA reserves
ACOFPCA’46 Exhibit Hall Indemnification Agreement the right to refuse application of those not meeting
Exhibitor will defend, hold harmless, and indemnify from and the standards required or expected, as well as
against all liability cost and expenses, including reasonable the right to curtail or to close exhibits that reflect
attorney fees, resulting from claims of injury - to persons or unfavorably on the character of the meeting.
damages to property arising out of the sole negligence or
intentional acts of the ACOFP of California and its affiliate BOOTH CONSTRUCTION & ARRANGEMENTS: An exhibit
employees, officers, directors, agents or invitees. Exhibitor table is a 6 foot skirted table in the front, with the ability
hereby assumes entire responsibility and hereby agrees for you to place a backdrop setup for your company name.
to protect, defend, indemnify and save Disneyland Hotel, There will be two chairs and a wastebasket. The exhibit hall is
it’s owners/ operators and each of their respective parents, carpeted. There is a daily pickup of waste. All exposed parts of
subsidiaries, affiliates employees, officers directors, and any display must be finished so as not to be objectionable to
agents harmless against all claims, losses or damages to other exhibitors of the ACOFPCA. All chemicals used in the
persons or property, governmental charges or fines and exhibit hall must be flameproof in accordance with Fire
attorney’s fees arising out of or caused by its installation, Department regulations. All electrical wiring must conform
removal, maintenance, occupancy or use of the exhibition to local codes and regulations. Equipment, products or
premises or a part thereof, excluding any such liability caused materials to be shown or demonstrated must be placed
by the sole gross negligence of the Hotel and its employees in the exhibit space contracted for in order to ensure that
and agents. Exhibitor shall obtain and keep in force during viewing the display or equipment will be in the booth
the term of the installation and use of the exhibit premise and not impeding aisle traffic.
policies of Comprehensive General Liability Insurance and
Contractual Liability Insurance, insuring in an amount not CARE OF EXHIBIT SPACE: The exhibitor must, at his/ her
less than $2,000,000 combined single limit for personal injury expense, maintain & keep exhibit and the space contracted
and property damage. The hotel, it’s owners/operators shall for in clean and good order, in accordance with these rules/
be included in such polices as additional named insured. In regulations & all other applicable ordinances.
addition the exhibitor acknowledges that neither the Hotel
nor its owners/operators maintain insurance covering FLAMMABLE MATERIALS: Volatile or flammable fluids,
exhibitor’s property and that it is the sole responsibility of substances or material of any nature prohibited by fire
the exhibitor to obtain business interruption and property regulations or insurance carriers may not be used in any way.
damage insurance insuring any losses by the exhibitor
CONDUCT:
TAX ID NUMBER: 94-3115928 The following practices are prohibited:
CANCELLATION POLICY: If cancellation of space is made A. Noisy electrical or other mechanical apparatus
before May 2, 2022, the balance paid minus the entry fee of interfering with other exhibitor’s space.
$300.00 will be refunded for the Resident-Student Exhibit B. Operation of X-ray equipment.
Booth. All money paid will be retained by the ACOFP of C. Canvassing or distributing any material outside the
California as liquidated damages for all cancellations received exhibitor’s own space.
on or after May 3, 2022. All cancellations must be sent to D. Subleasing of exhibit space.
conventionchair@acofpca.org. E. Soliciting participation or otherwise harassing
convention attendees.
SUBLETTING OF SPACE: Exhibitors may not assign, sublet or Publicizing and/or maintaining any extracurricular
apportion to others whole or any part of the space allocated activities, inducements, demonstrations or displays away
and may not display goods or services other than those from the exhibit areas during the exhibit hours.
manufactured /regularly distributed by the exhibitor and Advertising by exhibitors must be confined to the assigned
approved by the ACOFPCA. booth space. While promotional give-a-ways and/or
drawings are permitted and encouraged, no exchange of
currency is permitted.ACOFPCA46 EXHIBIT H A L L
IN D E M N I F I CATIO N AGR E E ME N T
EXHIBIT ROOM HOURS: MEALS: Meals are not provided.
Saturday, July 30, 2022, 8am-3pm, Magic Kingdom
Ballroom 2 & 3 SHIPMENTS: Shipments should be sent to arrive no
more than three days before set up date. At the end
EXHIBIT HALLWAY HOURS: of the conference, all items must be removed and
Saturday, July 30, 2022, 8am-3pm, shipping arrangements made for pick up. Please
Hallway outside Magic Kingdom make sure if shipping items to the Disneyland Hotel
Ballroom 2 & 3 to place your name and company information with a
request to hold for your pick up upon arrival. Storage
SET-UP: Setup by July 30, 2022 7am (if no special Charges will be applied to shipments held more
arrangements have been made) may be than three days. There are additional charges per
reassigned by ACOFPCA. box for package handling through Bell services.
REMOVAL: Dismantling of booths will commence on HANDLING FEES: There are additional handling fees
Saturday, July 30, 2022 at 3:00pm and be completed by charge by Disney. Items requiring special
3:30pm. handling will be charged accordingly.
SECURITY & INDEMNIFICATION: No professional security
will be provided for the exhibit hall during the conference.
It is the responsibility of each exhibitor to ensure the
security of his or her own property. This contract includes a
clause of indemnity.You can also read
