ACT HERITAGE GRANTS PROGRAM - GUIDELINES FOR APPLICATIONS 2018-2019
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ACT HERITAGE GRANTS PROGRAM GUIDELINES FOR APPLICATIONS 2018–2019 APPLICATIONS CLOSE 4PM FRIDAY 11 MAY 2018
Environment, Planning and Sustainable Development Directorate
© Australian Capital Territory, Canberra 2018
This work is copyright. Apart from any use as permitted under the
Copyright Act 1968, no part may be reproduced by any process without
written permission from:
Director-General, Environment, Planning and Sustainable Development
Directorate, ACT Government, GPO Box 158, Canberra ACT 2601.
Telephone: 13 22 81
Website: www.environment.act.gov.au
Accessibility
The ACT Government is committed to making its information, services,
events and venues as accessible as possible.
If you have difficulty reading a standard printed document and
would like to receive this publication in an alternative format, such
as large print, please phone Access Canberra on 13 22 81 or email the
Environment, Planning and Sustainable Development Directorate at
EPSDDcomms@act.gov.au
If English is not your first language and you require a translating and
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If you are deaf, or have a speech or hearing impairment, and need the
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2 2018-2019 ACT HERITAGE GRANTS PROGRAM - GUIDELINES FOR APPLICATIONS
CONTENTS
THE ACT HERITAGE GRANTS PROGRAM.............................................................5
WHO CAN APPLY?..........................................................................................................5
FUNDING PRIORITIES FOR 2018–2019......................................................................6
HOW MUCH IS AVAILABLE?..........................................................................................9
PROGRAM TIMETABLE..................................................................................................9
ASSESSMENT OF APPLICATIONS...............................................................................9
PREPARING YOUR GRANT APPLICATION........................................................10
APPLICANT DETAILS................................................................................................... 10
PROJECT DETAILS...................................................................................................... 10
INSURANCE.................................................................................................................. 10
TIMETABLE/STAGING................................................................................................. 11
2018–2019 FUNDING PRIORITIES........................................................................... 11
BENEFIT TO THE HERITAGE OF THE ACT............................................................... 11
NEED AND URGENCY OF PROJECT......................................................................... 11
PROJECT STAFFING.................................................................................................... 11
BEST PRACTICE........................................................................................................... 11
PROMOTION................................................................................................................ 11
SUBMISSION................................................................................................................ 11
PROJECT BUDGET.......................................................................................................................12
PROJECT SUPPORT................................................................................................... 12
TOTAL FUNDING SOUGHT........................................................................................ 12
POTENTIAL INCOME EARNED.................................................................................. 12
OTHER GRANTS OR PROJECT FUNDING SOUGHT.............................................. 12
CHECKLIST/DECLARATION.................................................................................................13
ELIGIBILITY CHECK.................................................................................................... 13
DECLARATION............................................................................................................. 13
LEGAL CERTIFICATION............................................................................................... 13
GST AND INSURANCE.............................................................................................................14
GST REQUIREMENTS.................................................................................................. 14
IF YOU HAVE AN ABN AND ARE GST REGISTERED................................................ 14
IF YOU ARE NOT GST REGISTERED.......................................................................... 14
OTHER GRANT PROGRAMS...................................................................................... 15
ACT ENVIRONMENT GRANTS.................................................................................... 15
ARTSACT FUNDING PROGRAM................................................................................. 15
EVENTS ACT................................................................................................................. 15
NATIONAL LIBRARY COMMUNITY HERITAGE GRANTS......................................... 15
DEPARTMENT OF THE ENVIRONMENT AND ENERGY.......................................... 15
OTHER GRANT PROGRAMS.............................................................................................15
ACT HERITAGE GRANTS PROGRAM........................................................................16
WWW.ENVIRONMENT.ACT.GOV.AU/HERITAGE 3
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4 2018-2019 ACT HERITAGE GRANTS PROGRAM - GUIDELINES FOR APPLICATIONS
THE ACT
HERITAGE
GRANTS
PROGRAM
THE ACT HERITAGE GRANTS PROGRAM (THE PROGRAM) IS AN ANNUAL ACT
GOVERNMENT FUNDED PROGRAM ADMINISTERED BY ACT HERITAGE IN THE
ENVIRONMENT, PLANNING AND SUSTAINABLE DEVELOPMENT DIRECTORATE
(EPSDD). THE PROGRAM WAS ESTABLISHED BY THE ACT GOVERNMENT ON
BEHALF OF THE MINISTER FOR THE ENVIRONMENT AND HERITAGE TO ASSIST THE
COMMUNITY CONSERVE AND PROMOTE THE HERITAGE OF THE ACT.
These guidelines contain information on the Program and how to apply. Electronic copies of the
application form are available from the EPSDD website or by contacting ACT Heritage on 6207 2160.
WHO CAN APPLY?
Individuals, community groups, and incorporated non-profit or private organisations may apply
for a grant. Applicants do not need to be residents of the ACT, but the project must focus on the
heritage of the ACT and be of benefit to its community.
Community organisations may apply as project partners with ACT Government agencies and will be
expected to provide a significant volunteer/in-kind contribution. The ACT Government agency will
be expected to match the amount of funding applied for and provide written confirmation of this.
1. MUGGA MUGGA, SYMONSTON
2. WORLD WAR I TRENCH AND WARFARE BOMBING SCHOOL SITE - JERRABOMBERRA WETLANDS
3. ST CLAIR VILLA MUSEUM AND ARCHIVES, GOULBURN
WWW.ENVIRONMENT.ACT.GOV.AU/HERITAGE 5
FUNDING PRIORITIES
FOR 2018–2019
PRIORITY FOR PROJECTS WILL BE GIVEN TO PLACES OR OBJECTS LISTED ON, OR
NOMINATED TO, THE ACT HERITAGE REGISTER. THIS YEAR’S PRIORITIES ARE:
CONSERVATION WORKS AND PROJECTS COMMUNITY PROJECTS THAT INCREASE
THAT ENABLE THE CONTINUED USE OF AND THE UTILISATION, AWARENESS AND
ACCESS TO PLACES ENTERED ON THE ACT ENGAGEMENT IN HERITAGE PLACES
HERITAGE REGISTER THROUGH EDUCATION (OF ALL AGES),
ORAL HISTORIES, TOURISM, INTERPRETATION
Conservation works for public, community or private
AND EVENTS.
heritage. This can include repairs to significant fabric,
stabilisation of a building, or to improve public access, Projects or events that enable community participation
safety and visibility. Funding is available for the in the identification, conservation, interpretation and
reinstatement of original features such as exterior render, promotion of heritage in the ACT, e.g. events in the annual
front facades, or windows visible from the street. The Canberra & Region Heritage Festival.
amount applied for should be matched by the applicant.
Please note that interpretive signage must be on the
Funding is not available for new buildings, additions or Canberra Tracks signage template. Funding will only
routine maintenance such as painting, pest control or be provided to develop content to add to the existing
electrical works. Canberra Tracks App.
For further information visit Canberra Tracks.
CONSERVATION MANAGEMENT PLANS
Oral histories must include a list of potential
Conservation Management Plans for places or objects
interviewees, a brief bio on why their story is important
that do not have an existing plan that is approved by the
to the heritage of the ACT, permission from the
ACT Heritage Council and is not more than five years old.
interviewee, a quote from a professional oral historian,
Conservation Management Plans guide conservation
and a quote to provide the interviews in .wav format on
works and management actions.
a hard drive to the ACT Heritage Library.
6 2018-2019 ACT HERITAGE GRANTS PROGRAM - GUIDELINES FOR APPLICATIONS
PROJECTS THAT PROVIDE PARTNERSHIP
OPPORTUNITIES BETWEEN COMMUNITY
ORGANISATIONS AND ACT GOVERNMENT
AGENCIES
Community organisations may apply as project partners
with ACT Government agencies and will be expected
to provide a significant volunteer/in-kind contribution.
The ACT Government agency will be expected to match
the amount of funding applied for and provide written
confirmation of this. One organisation (community or
ACT Government) must manage the project, i.e. take
responsibility for project accountability and reporting
requirements.
PROJECTS THAT PREPARE TO CELEBRATE
ABORIGINAL PROJECTS INITIATED BY THE 50TH ANNIVERSARY OF THE MOON
OR INVOLVING THE LOCAL ABORIGINAL LANDING.
COMMUNITY IN LOCAL HERITAGE ACTIVITIES In July 1969, Neil Armstrong became the first person to
Projects with Aboriginal heritage content must include set foot on the moon, a feat watched live by 500 million
evidence of consultation with the Representative people and billions since.
Aboriginal Organisations (RAOs) and the broader
What many people don’t know is that the first minutes
Aboriginal community (where applicable) with regard
of footage from the moon walk were beamed to the
to the concept of the project, prior to submitting the
world from a small building on the outskirts of Canberra,
application.
the Honeysuckle Creek Tracking Station.
Please refer to the Australian Heritage Commission
For the 2018-2019 Program round only, applications
Guidelines (2002) Ask First: a guide to respecting
are invited that celebrate and promote this important
Indigenous heritage places and values.
event and the role the ACT played in the international
Contact the Aboriginal Liaison Officer at ACT Heritage space program.
on 6207 5724 to discuss consultation, and obtain RAO
contact details.
WWW.ENVIRONMENT.ACT.GOV.AU/HERITAGE 7
WHAT THE PROGRAM
DOES NOT FUND:
→→ Any applicant who has an overdue unacquitted grant through the Program. Applicants
intending to apply for a grant through the 2018–2019 Program should ensure that any overdue
grant has been acquitted by the closing date of Friday 11 May 2018.
→→ Any applicant who does not provide an Australian Business Number (ABN) or a ‘Statement by
Supplier’ from the Australian Taxation Office declaring why they have not provided an ABN.
→→ Projects where the item is the responsibility of normal ACT Government operations/core
business.
→→ Activities to assist with day-to-day operational expenses, i.e. activities that are primarily the
responsibility of you/your organisation, other ACT Government agencies or other external
organisations.
→→ Projects without the written support of the project partner, or the owner(s)/property manager(s)
of the heritage place or object.
→→ Excessive salaries and/or administrative costs. The Program will only fund salary and
administrative expenses that can be demonstrated to relate to the grant project i.e. not to the
normal operations of an organisation. These should be based on the relevant industrial award.
Please see Fee Guide at Page 16 for a list of some of the recommended rates.
→→ Projects that duplicate or repeat existing services, products or projects.
→→ A fee to cover public liability insurance for an organisation.
→→ Purchase of office equipment, computer hardware/software, tools, photographic/ video
equipment.
→→ Activities related to a course of study or that form part of an assessment at an educational or
training institution.
→→ Applications for retrospective funding or works underway.
→→ Project launches or catering costs for events.
→→ Any applicant who is a current staff member of ACT Heritage or the ACT Heritage Council.
→→ Applications that do not address the assessment criteria, do not provide the required
information, or do not comply with the requirements of these Guidelines.
4. BLUNDELLS COTTAGE
5. OCHRE USED FOR ABORIGINAL
CEREMONIES AND ROCK ART
4 5
8 2018-2019 ACT HERITAGE GRANTS PROGRAM - GUIDELINES FOR APPLICATIONS
HOW MUCH IS AVAILABLE?
The Program has approximately $345,000 allocated for 2018–2019. A proportion of funding is
allocated to Community Heritage Partnership Projects that provide community services e.g. the
free Heritage Advisory Service and selected annual heritage promotional events.
Generally, funded projects have some financial or in-kind contribution by applicants as a
demonstration of their commitment to the project.
The Minister for the Environment and Heritage makes the final decision on the grants funded,
based on advice from EPSDD.
Information on recently funded projects is available from the EPSDD website.
PROGRAM TIMETABLE
DATE ANNOUNCEMENT
17 March 2018 Announcement of the 2018-2019 ACT Heritage Grants Program
11 May 2018 Applications close 4pm EST
September 2018 Successful grant projects announced
October 2018 Deeds of Agreement are signed and projects commence
ASSESSMENT OF APPLICATIONS
Each application will be assessed against the following criteria:
→→ Benefit to the heritage of the ACT
→→ The need for the project including urgency
→→ Demonstrated support from stakeholders and their level of involvement
→→ Skills, qualifications, experience and past performance of the applicant and others working
on the project
→→ Compliance with best-practice in heritage conservation
→→ Promotion and publicity opportunities, including events that promote the heritage of the ACT
→→ Project design and feasibility, budget rigour and value-for-money
→→ Other funding available/sought. (Note: partnership projects require that the grant amount
sought must be matched by the government agency).
WWW.ENVIRONMENT.ACT.GOV.AU/HERITAGE 9
PREPARING YOUR
GRANT APPLICATION
Applications must be submitted through the online ‘Smartform’ application form.
Please complete all the required information on the application form and provide relevant attachments in order to
successfully submit the online application. You will be asked to provide the following details:
APPLICANT DETAILS INSURANCE
Accurate details will allow ACT Heritage to contact you at The ACT Government requires applicants to hold
short notice during the assessment process. Please notify appropriate Public Liability Insurance to cover the
ACT Heritage if any of your details change or if you will be activities undertaken under the grant should they be
unreachable for any significant period of time. successful. The insurance cover required may be up to
$20 million depending on the nature and risks of the
If you do not have an Australian Business Number (ABN),
proposed project. Successful applicants will be required
please attach a ‘Statement by Supplier’ form, which can
to complete a Risk Profile for their project using the
be downloaded from the Australian Taxation Office’s
ACT Government Public Liability – Risk Advisory Service
website. If you have an ABN, please provide a printout
website. Successful applicants must provide a copy of
with your application.
their Certificate of Currency prior to signing the deed.
Relevant insurance may include public liability insurance,
PROJECT DETAILS professional indemnity (for professionals, consultants)
and insurance certification of any subcontractors and/or
consultants. Insurance advice may be obtained from
PROJECT TITLE ACT Treasury on 13 22 81.
Propose a project name that is descriptive, but not too
long. The name should indicate the type of project and
the location or final outcome (if relevant).
PROJECT SUMMARY
Provide a summary of the project in four lines or less.
6. DILLY BAG STAINED WITH OCHRE
10 2018-2019 ACT HERITAGE GRANTS PROGRAM - GUIDELINES FOR APPLICATIONSTIMETABLE/ NEED AND
STAGING URGENCY OF
Outline the timetable for your grant project, breaking
it up into logical stages and setting timeframes for
PROJECT
each stage. State why you believe your project is needed and
why it should happen in 2018–2019.
Please note that successful applicants must:
→→ accept the deed within six weeks of the Minister’s
offer of funding and have insurance in place PROJECT STAFFING
→→ commence the project soon after signing the deed
Include a current curriculum vitae of not more than
→→ complete all aspects of the project, including final one page, (or for contractors details of relevant
reports and acquittal of funding, within 12 months. projects), for all key personnel, including yourself, any
consultants, contractors, sub-contractors, volunteers
2018–2019 or your regular staff. Outline their roles in and skills
for the work they will do in this project and relevant
FUNDING qualifications. Any changes in these key personnel
during the course of the funded activity require prior
PRIORITIES approval from ACT Heritage.
Indicate which priority area your project best meets
(see pages 6–7).
BEST PRACTICE
Explain how you will ensure all heritage works/
BENEFIT TO THE projects are undertaken in accordance with best
practice in heritage conservation by complying with
HERITAGE OF THE the Heritage Act 2004, ACT Heritage Council policies
and guidelines, and the Burra Charter principles for
ACT management of heritage places.
→→ State the aims and objectives of your project
→→ List the outcomes of your project. Examples
PROMOTION
include: making the community more aware of an Applicants are encouraged to develop a promotional
aspect of ACT heritage; or the project will result plan or media strategy, particularly if undertaking a
in heritage places in the ACT being conserved project with positive promotional outcomes e.g. an
appropriately exhibition or event. Evidence of your promotional
→→ Describe how your project will enhance community activity will be required upon acquittal.
appreciation for the heritage of the ACT. For
example, will a heritage place be easier to access?
→→ Explain what product(s) or activities will be SUBMISSION
achieved as a result of this project. Examples
Applications must be received by 4pm on
include: conservation works to a heritage place;
Friday 11 May 2018. Enquiries can be made by:
an event; Conservation Management Plan; or an
exhibition. Phone: (02) 6207 2160
Email: heritage@act.gov.au, or
Website: http://www.environment.act.gov.au/heritage
WWW.ENVIRONMENT.ACT.GOV.AU/HERITAGE 11PROJECT BUDGET The budget is one of the most important aspects of the application. Applicants must ensure the budget is clear, accurate, realistic, and supported by appropriate documentation where necessary. Significant expenditure items in the budget must include written quotes or other appropriate forms of evidence. A fee to cover the required certification of receipts and expenditure by a chartered accountant for projects over $10,000 should be included. Applications by community organisations for partnership projects with ACT Government agencies must include the amount to be contributed by the ACT Government agency and written confirmation by the agency. PROJECT SUPPORT If your project involves other organisations, people or stakeholders, you must provide written confirmation of in-kind and/or financial support or permission to access a heritage site/place from the asset owner/property manager. TOTAL FUNDING SOUGHT This will be calculated automatically AFTER completing the budget sheet. GST will be determined separately (see page 14 of this document on GST requirements). POTENTIAL INCOME EARNED You must declare whether you or your organisation would make any profit on the grant. Any expected revenue during the period of the project should be accounted for in the budget and matching funding provided. OTHER GRANTS OR PROJECT FUNDING SOUGHT List the previous grants that you or your organisation have recently received or applied for, covering at least the last two years. Additional supporting information may strengthen your application. Successful management of past grants demonstrates your capability to manage future funding. 12 2018-2019 ACT HERITAGE GRANTS PROGRAM - GUIDELINES FOR APPLICATIONS
CHECKLIST/
DECLARATION
ELIGIBILITY CHECK DECLARATION LEGAL CERTIFICATION
You must confirm that you Details of past employment This section is to be
are eligible for funding under with ACT Heritage and/ completed by the individual
the Program by ticking the or ACT Heritage Council applicant, or the relevant
boxes at the beginning of the membership as well as any authorised officer in your
application form. other potential conflicts of organisation e.g. the chief
interest must be declared executive officer, president,
in this section of the director.
application form.
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7. NIL DESPERANDUM, TIDBINBILLA
8
8. DUNTROON DAIRY, CAMPBELL
WWW.ENVIRONMENT.ACT.GOV.AU/HERITAGE 13GST AND INSURANCE GST REQUIREMENTS All funding provided under the Program may be assessable as taxable income and may need to be included in your income tax return. IF YOU HAVE AN ABN AND ARE GST REGISTERED All GST registered businesses that receive payments from the ACT Government to provide services will receive a 10% top up of their funding to take the GST into account. The total grant amount received (including GST) must be accounted for as a taxable supply (income) and 1/11th remitted to the Australian Tax Office (ATO) on your next Business Activity Statement (BAS) as GST payable. The net funding that remains will cover the costs of your project excluding GST. Any GST that you pay on goods and services acquired for your project will be claimable by you as input tax credits. IF YOU ARE NOT GST REGISTERED Applicants must provide either an Australian Business Number (ABN) or a ‘Statement by a Supplier’ form stating they are not operating/running a commercial business. If you require advice in relation to this please contact the Australian Taxation Office on 13 28 66 or www.ato.gov.au. You can apply for your ABN and register for GST through the Business Entry Point’s website. 14 2018-2019 ACT HERITAGE GRANTS PROGRAM - GUIDELINES FOR APPLICATIONS
OTHER GRANT
PROGRAMS
PLEASE ALSO CONSIDER OTHER SOURCES OF FUNDING FOR YOUR PROJECT. IN SOME CASES
APPLICANTS MAY WISH TO APPLY TO MORE THAN ONE PROGRAM.
ACT ENVIRONMENT GRANTS NATIONAL LIBRARY COMMUNITY
HERITAGE GRANTS
ACT Environment Grants provide financial assistance to
community-based environmental projects in the ACT. The Community Heritage Grants (CHG) program provides
grants of up to $15,000 to community organisations
Web: http://www.environment.act.gov.au/act-nrm/
such as libraries, archives, museums, genealogical and
grants,-volunteering-and-events/grants
historical societies, multicultural and Indigenous groups.
Contact: 13 2281
The grants are provided to assist with the preservation
of locally owned, but nationally significant collections of
ARTSACT FUNDING PROGRAM public accessible materials.
artsACT Funding Program offers artists and arts Web: http://www.nla.gov.au/awards-and-grants/chg
organisations a range of forms of funding assistance to Contact: (02) 6262 1111
help develop, promote and represent their work.
Web: http://www.arts.act.gov.au/funding DEPARTMENT OF THE
Contact: (02) 6207 2384 ENVIRONMENT AND ENERGY
Find out more about the range of funding and investment
EVENTS ACT programs aimed at protecting the environment and
heritage, promoting climate action, and providing
The ACT Event Fund has been established as a key
adequate, reliable and affordable energy.
mechanism for stimulating and fostering a range of
positive economic, social and community outcomes for Web: http://www.environment.gov.au/about-us/grants-
the Canberra region through the festival and events sector. funding
Contact: 1800 653 004 or 6274 1111
Web: http://events.act.gov.au/funding
Contact: (02) 6205 0666
ACT DEPARTMENT OF COMMUNITY SERVICES
The Department of Community Services offers grant
funding for the community through a range of programs
including women’s, Indigenous, youth, multicultural, and
disabilities.
Web: http://www.communityservices.act.gov.au/home/
grants
Contact: 13 34 27
WWW.ENVIRONMENT.ACT.GOV.AU/HERITAGE 15ACT HERITAGE
GRANTS PROGRAM
RECOMMENDED RATES FOR CONSULTANTS - A GUIDE TO ASSIST WITH THE PREPARATION OF YOUR
GRANT APPLICATION BUDGET
CONSULTANT HOURLY RATE SERVICE CONTACT COMMENTS
Archaeologist See Comments Assistants, Sub Australian Society of Visit website - “Policies” for
Consultants, Consulting Archaeologists Recommended Minimum
Consultants www.aacai.com.au Fee Scale
Architect There is no Architect Royal Australian Institute of Fees can either be
Recommended Architects (ACT Chapter) - percentage based, a lump
Fee Schedule for listed under Chapter Offices sum or time charged ie. an
architects www.architecture.com.au hourly or daily rate.
Oral Historian See comments Interview only Oral History Australia Costings depend on project
and website. Research, http://www. scope and provision of timed
interview and oralhistoryaustralia.org.au summaries or transcriptions.
timed summary/
transcription for
first interview hour
Historian - $75-$205 Conservation Australian Council of Rate varies according
Levels 1-4 plans; heritage Professional Historians to project
studies/surveys; Association Inc.
historical research www.historians.org.au
and writing;
editing and
publishing;
Genealogist Varies on scope Reports after Australasian Association of Difficult research may attract
analysis, research Genealogists and Record higher rates.
assessment Agents Inc
www.aagra.asn.au/fees
Editor Varies on scope Professional Canberra Society of Editors Rate dependent on scope
editing of www.editorscanberra.org of project
publications,
reports etc.
16 2018-2019 ACT HERITAGE GRANTS PROGRAM - GUIDELINES FOR APPLICATIONS© Australian Capital Territory, Canberra 2018 This work is copyright. Apart from any use as permitted under the Copyright Act 1968, no part may be reproduced by any process without written permission from: Director-General, Environment, Planning and Sustainable Development Directorate, ACT Government, GPO Box 158, Canberra ACT 2601. Telephone: 02 6207 1923 Website: www.environment.act.gov.au
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