ALUMNI STUDENT RECRUITMENT PROGRAM - 2018-2019 Office of Admissions - Allen ...

ALUMNI STUDENT
      RECRUITMENT PROGRAM

                       2018-2019

Office of Admissions               Office of Alumni Affairs

Dear Alumni/Allenites,

The Allen University Admissions Recruitment Manual (AU ARM) is a step by step, how-to guide de-
signed for Alumni/Faculty/Staff undergraduate admissions recruitment. The purpose of this manual is to
provide strategic means by which the University admissions recruitment efforts prove to be beneficially
centralized, more effective and efficient in areas that warrant enrollment of prospective students with
emphasis not only on traditional students and transfer students, but non-traditional students as well.

Like most colleges and universities, Allen University is faced with the urgent need of marketing the in-
stitution and recruiting the best and brightest students. Currently, major strategies include representation
at various college and high school fairs nationally and internationally as the budget will allow; which is
why your role is imperative to the overall admissions recruitment plan. The Office of Admissions realiz-
es we cannot attend every recruitment opportunity so we must rely heavily on alumni to assist in repre-
senting the institution. We currently utilize state of the art brochures that are colorful and easy to read
along with the latest technology and social media.

Successful recruitment is a direct result of marketing the institution and is a joint effort of various con-
stituent groups (alumni, faculty, students, staff, administrators, employees, community partners) of the
University. Emphasis is placed on direct and indirect contact with students through various states and
locations within the state, on-campus college fairs and word-of-mouth.

Therefore, we hope that this manual will ease the anxiety and streamline your admissions recruitment
activity while making it successful. If we can be of assistance, please do not hesitate to contact the Of-
fice of Admissions: (803) 376-5735 or admissions@allenuniversity.edu and/or the Office of Alumni
Affairs: (803) 376-5704.

Allen To Thee,

Charles Singley                                           GNGarrett
Charles Singley                                           Nimai Garrett
Director of Admissions                                    Director of Alumni Affairs/Webmaster
Allen University                                          Allen University

TABLE OF CONTENTS

Introduction                              4
      Mission                             4
      Website                             4

Presentation & Etiquette                  5

Procedures for High School Visits         6
      The Private High School Visits      7

Presentations & Student Inquiries         8

After The Visit                           9

Admission Requirements                    9 - 10
      Types of Applicants                 9

Academic Majors & Concentrations          11

Cost of Attendance                        12
      Tuition and Fees (2018-2019)        12

Procedures for College Fair Presentations 13
      Primary Contacts                    13

INTRODUCTION

What is the Allen University Alumni Student Recruitment program and how can I be a part of it?

Thank you for becoming a part of the Allen University Alumni Student Recruitment program. Your ef-
forts this year will provide an important link between prospective students all over the country and the
Allen University campus. This is a voluntary program involving Allen University alumni/faculty/staff in
the recruitment of prospective students. The Office of Admission and Office of Alumni Affairs jointly
support this program and its volunteers.

As an alumnus of Allen University or supporter of a Allen University student, you are able to offer a
unique and valuable perspective to prospective students. Your role as a student recruiter provides a vital
component: adding a much needed personal touch to the college admissions process.

Through this program, we hope to increase the Allen University’s yield: the percentage of admitted stu-
dents who ultimately enroll at the Allen University. To that end, your personal interaction with talented
students across the country is much needed to communicate the pride of the Allen University community
and the value of an AU degree.

Please take time to review the handbook and keep it handy for future reference. The goals of this manual
are to:
         Familiarize you with the goals and activities of your university
         Educate you on the talking points of Allen University
         Provide a resource to help you answer prospective students’ questions

We hope you will find your volunteer activities with the program fun and rewarding. Allen University is
grateful for your service and we look forward to working with you in the coming year.

MISSION

The Mission of the Allen University Alumni Student Recruitment Program is to:
 Encourage talented and qualified students to apply to Allen University.
 Encourage admitted students to enroll at Allen University.
 Promote an accurate and holistic view of the university throughout the country, especially in areas
   not reached by the Office of Admissions.
 Provide a vehicle for meaningful involvement of alumni in the admissions and college decision pro-
   cess.

WEBSITE

Please check our website regularly for updates: www.allenuniversity.edu/admissions

PRESENTATION & ETIQUITTE

You are a representative of Allen University so please be certain to act and dress professionally. Busi-
ness or business casual is appropriate. Make every effort to be standing behind your table at all times. At
events, representatives are not allowed to stand in aisles or in front of their tables.

It is also imperative to eliminate all distractions. Please do not bring children along to a recruitment
event.

Turn off your cell phone and do not answer it at the table. Your attention should be focused on the stu-
dents and parents who approach your table. Bring reading material, a laptop, or other electronic devices
in case the fair is slow. We recommended that you do not bring anything that may interfere with recruit-
ing efforts.

PROCEDURES FOR HIGH SCHOOL VISITS
                                       Scheduling & Preparation

STEP 1 – Contact School
Contact the Senior Guidance Counselor for the high school and work out an agreeable day and time to
visit the school for the purpose of speaking directly with students and providing them information about
Allen University.

STEP 2 – Determine Type of Visit
Establish the style of visit most preferred for that school. The preference of the Office of Admissions is
to conduct a presentation to a group of students in a classroom, library, guidance office or other venue.
When this is not feasible, request to be able to set up a display table for a certain period of time so stu-
dents can come by, pick up information and ask questions on a one-on-one basis.

When working out this type of visit, make a special point to request an area of high traffic and visibility.
The cafeteria during lunch periods – either inside or outside of it can be an ideal arrangement for maxi-
mum exposure.

While discussing the visit, also seek ways to maximize your time at that school. If the school allows and
if time permits, conducting both a presentation and setting up a display table may generate more expo-
sure and opportunity to interact with students.

STEP 3 – Get Directions
Ensure that you have the correct address to the school. Ask for directions to the school and find out
where to meet the counselor or a designated representative upon your arrival. (This should be in the
school’s Main Office as you sign in).

STEP 4 – Confirm Visit
Once the visit is scheduled, confirm your attendance by contacting the counselor via phone or email no
less than 24 hours in advance. This will aid the counselor in publicizing the visit to interested students.

STEP 5 – Admissions Recruitment Materials
Prepare a plentiful amount of the recruitment materials and equipment to have on hand for the visit.

These should include (Provided by Admissions for Recruitment):

   Admissions View-books
   Contact Cards
   Admissions Applications; where permitted. (In lieu of paper admissions applications, direct students
    to: www.allenuniversity.edu)
   Pens to provide for students to fill out contact cards or application
   Allen University paraphernalia approved by the Office of Admissions
   Other informational materials approved by the Office of Admissions:
   Catalogs are available online
   Financial Opportunities
   Campus Event Flyers

Make it a point to have enough materials to leave some with the guidance counselors.

                         THE PRIVATE HIGH SCHOOL VISITS
                                                Overview

   Plan to arrive at least 30 minutes before the appointment.

   Upon arrival (have appropriate government identification), report to the main office of the school.
    Meet the counselor and let the counselor direct you to where you will be allowed to set up. (Keep in
    mind that many high schools’ policies require college representatives to set up in certain areas dur-
    ing private visits making location selection non-negotiable).

   Once location has been established make sure the table provided by the school is large enough to
    drape the banner and lay out the materials you wish to display.

   The Office of Admissions requires that the Allen University banner must be used; therefore, the ta-
    ble must be able to accommodate it.

   If the table is small in size and it is the best the school can make available, drape the banner over it
    as neatly and professionally as is possible. In classroom situations, you are asked to use desks in-
    stead of a table. In these cases, move three or four desks together to form a unified table-like sur-
    face over which the banner can be draped and materials laid out.

   Admissions materials should be kept visible and handy, but not placed on the table for wholesale
    distribution, especially the admissions Viewbook.

   When talking with seniors give admissions Viewbooks and ask both juniors and seniors to grades to
    fill out one of the contact cards.

   Encourage seniors to submit an application for admission. Give them the option to complete a paper
    application or to apply online at: www.allenuniversity.edu.

   If you collect a paper admissions application before you leave, be certain to inform the student that
    he/she must provide a one-time $25.00 admissions application processing fee. Payment can be
    mailed to the Office of Admissions in the form of cash or money order. Payments can also be taken
    by Student Financial Services over the phone with a debit/credit card. Please inform the students
    that no applications can be processed without a fee. If questions arise concerning application fee
    waivers, please advise the individual(s) to contact the Office of Admissions.

                     PRESENTATIONS & STUDENT INQUIRIES

   On visits where you have the opportunity to speak to a group of students, at the same time, whether
    in a classroom, guidance office or library, the recruitment exhibit of materials still needs to be set up
    before and during the presentation. Certain handouts might be passed out before the presentation so
    the students can refer to them when you cover those particular areas of information.

   Generally answer the questions of each student as correctly and accurately as possible and be sure
    they each take all the appropriate materials they need. For questions related to specific academic
    departments or other areas of the college which may not be able to give precise answer, ask the stu-
    dent to contact online that specific department at:

        Admissions link: www.allenuniversity.edu/adm issions
        Scholarship link: www.allenuniversity.edu/financial-aid/grants-and-scholarships
                          www.uncf.org
                          www.hbcuconnect.com
        Financial Aid link: www.allenuniversity.edu/financial-aid
        Housing link: www.allenuniversity.edu/life-at-allen/campus-facilities

   Emphasize to every student the requirements needed for admissions. Make sure they know the im-
    portance of taking the ACT or the SAT and encourage any juniors to go ahead and take one of those
    tests while still juniors. Also, reiterate the high school unit requirements and the classes needed to
    fulfill those requirements. For students who apply, remind them to request that their guidance coun-
    selor send their transcript to the Allen University admissions office as early as possible. They may
    also wish to fill out a contact card on which you can make a notation that an application has been
    given to the student to complete.

   For students raising questions regarding scholarships, please refer them to the Allen University
    Scholarships website. Be sure the students understand the competitive nature of the scholarships
    and that being eligible is not necessarily a guarantee of receiving scholarship. Also, encourage all
    students to complete a Free Application for Federal Student Aid (FAFSA) for the school year they
    wish to enroll. They may apply at www.fafsa.ed.gov.

   Upon concluding the presentation, invite the students to pick up any additional information provided
    on the Allen University display table. Invite them also to come for a tour of the campus by schedul-
    ing it with the Office of Admissions.

   Finally, leave the counselor a card including a telephone number, mailing address, and email address
    in anticipation of further inquiries.

                                       AFTER THE VISIT

   Ensure that you have secured all documents and items used for your display or collected from stu-
    dents.

   If necessary, follow through with the process that your alumni chapter has in place for the high
    school visit follow up. You may desire to collect the contact cards and/or applications for your
    Chapter’s database.

   We ask that you return the information collected (contact cards and applications) to the Office of
    Admissions along with the name, date and time of the program. This will be our primary source of
    contact for prospective students and recording the College’s recruitment efforts.

                             ADMISSIONS REQUIREMENTS
                                           Types of Applicants

First-Time Freshmen
Applicants who are about to obtain or has obtained a high school diploma or GED from a school accred-
ited by a state or regional accrediting agency and has never attended Allen University or any other post-
secondary institution of higher education (unless jointly enrolled while completing high school) are re-
ferred to as first-time freshmen.

Transfer Students
Applicants who have attended a college or university after high school, but who now want to work to-
ward a degree at Allen University.

Transient Students
Students pursuing a degree at another institution who wishes to enroll at Allen University for specific
classes to be counted toward their degree.

Re-Admitting Students
Students whose attendance at Allen University has been interrupted for one semester or more.

International Students
Students who are not citizens of the United States.

ADMISSIONS REQUIREMENTS

First-Time Freshmen
         Complete the Allen University Application
         Submit Official High School Transcript or GED Test Scores
         2.0 Grade Point Average or Higher
         SAT or ACT Scores
         Two Recommendation Letters (Guidance Counselor, Teacher, and/or Clergy)
         Complete FAFSA (School Code: 003417)

Transfer Student
         Complete the Allen University Application and Check Off as Transfer Student
         Submit Official Transcripts from All Colleges/Universities Attended
         In addition, you must submit an Official High School Transcript or GED Test Scores if you
          currently have fewer than 30 credit hours at the last college/university attended.
         2.0 Grade Point Average or Higher
         Two Recommendation Letters (Guidance Counselor, Teacher, and/or Clergy)
         Complete FAFSA (School Code: 003417)

Adult Education
         Complete the Allen University Application
         Submit Official High School Transcript or GED Test Scores
         2.0 Grade Point Average or Higher
         Two Recommendation Letters (Guidance Counselor, Teacher, and/or Clergy)
         SAT or ACT Scores
         Complete FAFSA (School Code: 003417)

International Student
         Complete the Allen University International Application
         To have coursework taken at foreign universities considered for transfer credit an external
          evaluation must be obtained. We recommend WES (World Education Services, Inc.), but
          any evaluator certified by the NACES (National Association of Credential Evaluation Ser-
          vices) is acceptable.
         Submit official transcripts (high school and/or college), photocopies will not be accepted.
          Only official copies will be accepted, or a school official can email your information direct-
          ly to an Admissions staff member. All transcripts must have an official seal on them (ex.
          WAEC Results). We cannot accept faxed official transcripts.
         Copy of Passport
         Copy of Immigration Documents (Visa, I-20, Permanent Resident Card)
         Two Recommendation Letters (Guidance Counselor, Teacher, and/or Clergy)
         If accepted, submit a current and official copy of sponsor’s bank statement. It is the respon-
          sibility of the student to locate financial resources to cover expenses while in the United
          States.

ACADEMIC MAJORS AND CONCENTRATIONS

Biology (Bachelor of Science)
        Environmental Science
        Pre-Health

Business Administration (Bachelor of Science)
        Accounting
        Banking and Finance
        Entrepreneurship
        Organizational Management

English (Bachelor of Arts)
        Literature
        Professional Writing
        Writing (Minor)

Mathematics (Bachelor of Science)
       Computer Science

Music (Bachelor of Arts)
        Band Instrument
        Piano
        Voice
        Music (Minor)
        Music Business (Concentration)

Religion (Bachelor of Arts)
        Pastoral Ministry
        Religious Studies

Social Science (Bachelor of Arts)
         African-American Studies
         Criminal Justice
         Human Services

COST OF ATTENDANCE

*** The University reserves the right to adjust fees, room and board and revise pertinent policies during
                               the year should conditions warrant. ***

                                  2018-2019 Tuition and Fees

Allen University offers a quality education at an affordable bundled price without excessive fees. Esti-
mated annual costs are provided below to help undergraduate students plan for their attendance at Allen
University. Exact costs will vary based on a student’s status, room and board selections, and course of
study. Cost of attendance is equivalent for both South Carolina-residents and non-residents (there is no
differentiation between in-state and out-of-state costs; all students pay the same flat-rate). A housing
deposit of $150 is required for boarding students.

                                     Full-Time (12-18 credit hours)                 Part-Time (less
                                                                                    than 12 credit
                                                                                        hours)
                                     Boarding               Non-Boarding
                   Tuition            $6,270.00                 $6,270.00            $500.00/credit hour

        Room & Board                  $3,615.00                    N/A                      N/A

              Health Fee               $200.00                   $200.00                    N/A

            Activity Fee               $200.00                   $200.00                    N/A

        Enrollment Fee                   N/A                       N/A               $531.00/semester

       Total (Semester)              $10,285.00                 $6,670.00                   N/A

             Total (Year)            $20,570.00                 $13,340.00                  N/A

NOTE: Books and supplies are not included in Tuition and Fees. Students must pay for books and sup-
plies which cost approximately $500 - $1,000 per semester.

PROCEDURES FOR COLLEGE FAIR PRESENTATIONS

Scheduling and Presentation
Contact Allen University Admissions Office to provide or verify information regarding a college fair
program invitation. Please prepare to provide well detailed information relating to the date, time, loca-
tion, and point of contact for the event.

ALL ALUMNI AND ALUMNI CHAPTERS MUST INFORM THE OFFICE OF ADMISSIONS
OF ANY VISITS TO MAJOR RECRUITING ACTIVITIES (I.E., HIGH SCHOOL VISIT OR
COLLEGE FAIR). IT IS ALSO IMPORTANT TO SUBMIT ALL APPLICATIONS TO THE
OFFICE OF ADMISSIONS AS SOON AS POSSIBLE.

IF YOU HAVE QUESTIONS ABOUT THE ABOVE INFORMATION, OR NEED ADDITION-
AL INFORMATION ABOUT THE ADMISSION/RECRUITMENT PROCESS, PLEASE DO
NOT HESITATE TO CONTACT THE FOLLOWING:

Mr. Charles Singley, Director of Admissions
P: 803-376-5801/803-397-5426
E: csingley@allenuniver sity.edu

Mrs. Michelle Lucas, University Registrar
P: 803-376-6023
E: mlucas@allenuniver sity.edu

Mr. Nimai Garrett, Director of Alumni Affairs/Webmaster
P: 803.376.5704
E: ggar r ett@allenuniver sity.edu