Bassetlaw NCT Branch - Guide to Labelling
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Bassetlaw NCT Branch
Guide to Labelling
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All sellers are required to label their items for sale using the standard label template as described
below. Any item that does not have a label attached cannot be sold and will be rejected and
returned to the seller at the end of the sale. Below is all you need to know when it comes to labelling
your items for the Nearly New Sale and how to make the most money for your items.
1. Seller numbers
Each seller is issued a new seller number for each sale which should be clearly displayed on
ALL your labels. Labels from previous sales should not be used as money is allocated via the
seller number; this will almost certainly be different to previous sales. Please note that
Bassetlaw NCT cannot be held responsible if you use the wrong seller number.
2. Printing your labels
You will have received an email from Bassetlaw NCT when you registered, this will tell you
your seller number. Labels are now available in Word or editable PDF format, as separate
files. These documents can be found on the Bassetlaw NCT website
a. In the Microsoft Word document use the ‘Find and Replace’ option to change all the
label numbers to your allocated seller number. Do this by pressing Ctrl and ‘H’ at the
same time; a box will appear (see below). Type ‘000’ in to the ‘Find’ box and your
seller number into the ‘Replace’ box. If your number is 1-99 then enter the number
as two digits only eg 56 not 056. Click ‘Replace All’ and all labels should change to
your seller number.
b. In the PDF file, type your seller number into any one of the highlighted boxes, click
return, and your seller number should be displayed on each label multiple times.
Print your labels on paper (ideally 80gsm thickness) NOT card, so they are easier to cut at
the tills.
PLEASE NOTE: Each seller is permitted to sell a maximum of 216 items (18 sheets of labels)
It is a good idea to strengthen the top part of the label if you are safety pinning through
them as it will prevent them ripping and the label detaching. You only need to strengthen
the part that remains on the item as illustrated overleaf.
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3. Make your labels eye-catching
Consider printing them on to coloured paper (use the same colour for all labels) as they will
stand out from the standard white ones. It allows buyers to easily spot which other items
you are selling; if they like your style/taste they will hopefully want to buy lots more of your
items! Coloured labels also help with the post-sale process; any unsold items that belong to
you will be easier to sort and any items with a different label colour to yours will be easily
identified if they accidentally wander into your pile of unsold items.
4. Writing your labels
This may seem like a daunting task but once you get into the swing of it, it’s surprisingly
therapeutic! It might help to sort your items in to different categories – clothes, toys, books,
equipment etc. This will help you decide what price you should charge for the different
items you have and the descriptions you may want to include on the label. It may also help
you to attach labels in a more systematic way – often clothes labels are attached slightly
differently to toys/books etc. Repeating the same process will make it easier and quicker.
5. Deciding what to write on your labels
There are 3 key pieces of information you must include on each label, the Age (or Size), an
Item description and most importantly the Price (see below). There is no need to write your
name on any labels as we will identify you via your unique seller number. The thick dashed
line is where the label is cut along at the till so it’s important the (same) price is included
both above and below this line. The bottom part of each label is retained at the till and is
used to confirm which items have been sold for each seller and more importantly at what
price.
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Sold item labels will not be available to collect when you collect your unsold items but can
be posted back to you after the sale for a fee of £1. When you drop your items off at the
Arena on Friday 27th March, you will need to write your name and address on an envelope
and pay a £1 postage fee. Please bear this in mind if you are asking somebody else to drop
your items off.
NOTE – You are no longer able to provide your own envelope and stamp. If you want your
sold items posting, you must pay £1 and we will arrange on your behalf.
6. Pricing your items
Prices should be large, easy to read and in increments of 50p – any item not priced in 50p
multiples will be marked down to the nearest 50p.
Clothes generally sell at 20% of their original cost, equipment at 30% provided it is in good
condition. Consider grouping similar items together eg 5 vests or 3 t-shirts if you don’t think
they will sell for the minimum price of 50p. Note; all grouped items MUST be the same age
and gender.
7. Hints on selling clothes
All items should be labelled (and will be displayed) with Boys/Girls in the following age
categories:
Newborn, 0-3mths, 3-6mths, 6-9mths, 9-12mths, 12-18mths, 18-24mths, 2-3yrs, 3-4yrs, 4-
5yrs etc. up to age 10.
If your clothing is designer, then state it on the label; designer clothes sell for more than
supermarket brands.
Use safety pins to secure the labels to your clothing items; don’t use pins or tape. Labels
should be pinned to the front chest area of each garment and not inside the neck as
illustrated later in this document.
Hangers MUST point to the left; this makes it far quicker for volunteers when putting clothes
on the rails for display. If the coat hanger has an age stated on it, it must correspond to the
age of the item being displayed, cover any incorrect ages/sizes to avoid confusing buyers.
Clothes on hangers sell better than in bags. If you choose to use bags, please ensure the bag
is transparent (it should NOT be coloured in any way) and resealable. Items that are not fully
visible through a bag will be rejected. Also ensure labels are stuck to the OUTSIDE of bags
and not placed inside; items will be rejected if the label is not on the outside of the bag.
Most supermarkets sell zip-lock bags of varying sizes that are an excellent way to group your
items.
Please see the pictures at the end of this document for further guidance.
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To save our volunteers a lot of time and effort, please group your clothes in size/gender and
clearly label bags / bundles of clothes prior to dropping them off at the Arena on the Friday.
8. Hints on selling non-clothing items
Equipment sells well provided it is in good condition and priced fairly.
Prams and buggies must have instructions with them (download them from the internet)
WE CANNOT SELL CAR SEATS OR ISOFIX BASES – if you wish to sell your car seat as part of a
travel system you can add a note to your pram with a contact number so the buyer can
purchase it separately from you if they desire.
Bedding and (pram) foot muffs will be displayed on hanging rails so please try to supply
them on trouser hangers where possible (see pictures below).
All electrical items MUST have a valid PAT test certificate displayed on them.
Toys are very popular at our sales, especially the Autumn one where buyers are looking for
Christmas present bargains. All toys must be clean, in good working order and with all parts
included. All electronic toys that contain batteries will be tested to ensure they work; any
that fail will be rejected.
Consider grouping similar items together eg musical instruments, books of a similar type,
baby toys etc to make your items more desirable to buyers.
Be mindful of where you stick your label and what damage the sticky tape may cause when
it is removed – it might be best to put the item inside a bag if you don’t want it to be
damaged when the tape is removed.
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If you are selling any jigsaws or multi-component puzzles/games etc please check all pieces
are present before you sell them. We are unable to check each puzzle and rely on the
honesty of our sellers to only sell complete jigsaws/games.
9. Important Points to Note
• You MUST use your newly issued seller number and Spring 2020 labels. Your money will be
paid according to seller number so please ensure you use the correct one.
• If you want your sold item tickets posting to you after the sale, you must pay £1 and write
your name and address on an envelope when you drop your items off on Friday 27th March.
• Items on hangers sell better than in bags – pin items together and use one hanger (if you are
short of them) or fasten several coat hangers together to display items.
• Prices must be in multiples of 50p, with the same price on the top and bottom of the label.
• Only attach one label to each item, multiple labels can cause confusion and delays at the tills
and may cause items to be rejected prior to the sale.
• Do not attach the bottom of the label to the item – it must hang freely so it can be easily cut
off at the tills when the item is sold.
• When labelling an item that has several parts ie toys, fancy dress, clothing sets etc, please
ensure that all items are securely fastened together as they can easily become detached
from each other.
• Toys ALWAYS sell better at Autumn sales over Spring sales as people are buying for
Christmas.
• Try and sell season specific items (clothes in particular) eg coats and Christmas clothing in
Autumn, shorts etc in Spring.
• POLITE NOTICE: Any seller found to be selling poor quality or incomplete items will not be
permitted to sell at future sales.
• If you wish for the proceeds of the sale of an item to go to the NCT please amend the seller
number to 200 on each label. Labels with seller number 200 can be provided free of charge
by emailing nns.bassetlaw@nct.org.uk
• You can donate unsold items to our nominated charity; this saves you collecting your items
at the end of the sale. If you wish to do this, please inform us when you drop your items off
on the Friday.
10. Reasons why items could be rejected
• Missing label
• Dirty/stained/damaged
• No price or two conflicting prices on the same label
• Incomplete (if multi component item) eg jigsaws
• Not working (particularly battery-operated toys)
• Labels inside bags rather than on the outside
• Items bagged in a non-transparent bag
• Items not displayed correctly eg hanger’s incorrect way
• Labels attached at the top and bottom (the bottom of label must hang freely)
Rejected items will not be entered into the sale and will be returned to seller piles to collect at the
end of the sale. Any items that have lost their label will be displayed on a reject table; please ensure
you check this as you collect your unsold items.
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If you have any queries or questions, please contact the Nearly New Sale Co-ordinators on
nns.bassetlaw@nct.org.uk
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Labelling Do’s and Don’ts
All labels must be pinned to the front chest area of the garment, not inside
Coat hangers must point to the left
If the coat hanger has an age stated on it, it must correspond to the age of the item being sold (if
in doubt, scribble it out!)
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Labels must be attached at the top only, the bottom must be allowed to hang free
Transparent resealable bags MUST be used to display items – preferably zip-lock bags
Labels must be attached to the OUTSIDE of bags and not placed inside
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