Bay Campus Residences Guide Swansea University Bay Campus 2017 2018

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Bay Campus Residences Guide Swansea University Bay Campus 2017 2018
Bay Campus Residences Guide
Swansea University Bay Campus 2017 - 2018
Bay Campus Residences Guide Swansea University Bay Campus 2017 2018
Contents
 1 Welcome                               6 Your Mail                        11 Health and Support
- Living together – helpful hints       - Mail collection                  - Register with a doctor and dentist
  to make it work                       - Mail forwarding                  - Drugs and alcohol
- ANUK / Unipol Code of Standards       - Postal address                   - Smoke free policy
  for Larger Residential Developments                                      - Meningitis
- Data Protection Act                    7 Facilities at Bay Campus        - SMILE Life Essentials
- Your Assured Shorthold Tenancy        - Laundrette                       - Swansea University student support
  and Regulations                       - Common room                      - Money advice
- Accommodation account and induction   - Dining room
- Blackboard                            - 52°                               12 Environmental Issues
                                        - Tesco Express                    - Sustainability
 2 Arrival and What To Do Next          - Banks and cash points            - Recycling and waste
- Key collection                                                           - Green Swansea
- What to bring                          8 Cleaning
- Reservation deposit                   - Our cleaning responsibilities     13 Travel Information
- Your inventory                        - Your cleaning responsibilities   - Car parking
- Settling in                           - Waste removal                    - Buses
- Emergencies                           - Posters and display materials    - Cycling
                                        - Cleaning rotas and products
 3 Who’s Who                            - Food hygiene tips                 14 Admin Issues
- Bay Campus Residences                                                    - Payment of rent
- Welfare Wardens                        9 Maintenance and Repairs         - Release from your contract
- Residential Services Main Reception   - Repair reporting                 - Moving rooms
     Useful Contacts                    - Emergency repairs                - Vacation and storage
- T 0300 103 3000                       - Communal bedroom and communal    - Visitors
- E BayCampus@upp-ltd.com                 Maintenance inspections          - When you leave – departure information
- W swansea.ac.uk/accommodation/        - Planned and preventative         - Comments and feedback
     residences/bay/                      Maintenance schedule             - Complaints
                                        - List of indicative charges
 4 Connectivity                         - Target response times
- Wi-Fi internet                        - Right of entry
- Live television and TV Licensing
                                         10 Fire, Safety and Security
 5 Services                             - Evacuation procedure
- Access swipe cards                    - Fire drills
- Lock outs                             - Fire alarm testing
- Personal belongings Insurance         - Lifts
- Hot water and heating                 - Prohibited items
- Help with appliances                  - Smoking
- PAT Policy                            - First aid
- Grounds                               - Getting around
- Snow clearing and gritting            - Driving
- Bicycle storage                       - Water safety
                                        - Security services

                                                                                                                          Welcome to Swansea
                                                                                                                          University Bay Campus

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Bay Campus Residences Guide Swansea University Bay Campus 2017 2018
1.      Welcome
Welcome to Bay Campus Residences,              Establish some “Flat Rules” – to avoid         Use headphones late at night/early in
                                                                                                                                          Data protection information                Accommodation account and induction Res Reps
your home for the next year. This              misunderstanding, it is important to           the morning.
                                                                                                                                          Bay Campus Residences complies with        If you need to check any details related to The role of a Res Rep is to help make
residents guide is designed to provide         set ground rules regarding each other’s
you with information to help you prepare       belongings, kitchen cleanliness, visits        Always be considerate and avoid             the Data Protection Act (1998) which       your tenancy or fees you can do this via       life in our residences the best it can be.
for your year in our residences. We            by guests etc. You will learn where            congregating in communal areas, at          governs the use of all personal data       your Accommodation Account at                  You’ll be fundamental in the organisation
                                               others stand on these matters and              any time, whether inside or outside,        held and the controls required over its    www.swansea.ac.uk/accommodation/               of social, sporting, cultural and
hope its contents will help you know
what to expect and have a happy and            avoid possible conflict.                       day or night.                               accuracy, access and security.             residences/residencefees2015/                  environmental events on Bay Campus.
enjoyable year with us.                                                                                                                   Students have the right to privacy of                                                     You’ll also be empowered to share your
                                               Give each other some space – consider        Socialising in residencies                    personal data. Access to all student       You should have completed your online          thoughts and ideas on Bay Campus
We hope that the accommodation meets           others’ need for time alone and              Coming to university is about having fun      data held by Bay Campus Residences                                                        Residences and the accommodation.
your expectations and if there is anything     establish your own quiet time also. All      and we accept that residents will want to     and Swansea University whether on          your acceptance for your accommodation. Anyone can get involved, either by
you need in terms of information, advice       residents are individuals, with particular   socialise with others. However, we do not     paper, computer files or other storage     You can return to it whilst you’re a resident nominating yourself as a Res Rep or
or support, please ask at the Bay              interests, opinions and habits; you          endorse parties in residencies because        media is strictly controlled. Bay Campus   via your Accommodation Account –               by joining in the events and activities
Campus Residences Admin Office which           should respect work and rest periods         they can lead to uncontrollable situations    Residences standard response to            please check that you have completed it. organised throughout the year so keep an
is located within Central Admin on the         particularly at night.                       and risk to others. If you arrange a          enquiries about individuals is that                                                       eye out for Res Rep information.
ground floor of the Tower.                                                                  gathering that leads to an incident, which    information cannot be disclosed            Blackboard
                                             Sometimes, no matter how hard you try,         causes disturbance or harm to others,                                                    Blackboard is an online learning and
Coming to university can be both             you cannot make it work. If, after talking     you will be held fully responsible and this                                              teaching tool that you will be able to
exciting and daunting. We want to help       it through with others you still cannot        could jeopardise your place in residencies    Your Assured Shorthold Tenancy and         access once you’re enrolled. There is an
you make the transition process as           resolve a conflict, talk to someone from Bay   and affect your academic progress.            Regulations                                accommodation section in Blackboard
smooth as possible when settling into        Campus Residences who will be happy                                                          Your Assured Shorthold Tenancy (AST)       that covers all the information contained
your accommodation. One of the most          to help.                                    Security staff have full authorisation to        Agreement and Residence Regulations        in this handbook and lots more.
rewarding aspects of living in university                                                shut down any social situation they              contain all the contractual information
residences is the opportunity to make new   Noise and quiet hours                        consider to be getting out of hand or            about your accommodation. These can
friends from a variety of backgrounds.      One of the most important things to          causing a major nuisance. They will also         be accessed via your accommodation
Bay Campus Residences aims to provide       consider when living with others is noise report any such cases to Bay Campus                 account at www.swansea.ac.uk/
support for students living in residences,  levels. In large communities, there will be Residences and, if deemed appropriate,            accommodation/residences/bay/
encouraging a spirit of community and       unavoidable levels of background noise       Swansea University Residential Services.
cooperation that supports success in        but consideration for your fellow residents
students’ personal and academic lives.      will make your time at residences a more Visitors and guests
Supporting students is about encouraging    enjoyable place to live for all. If you are  If you invite friends around, please be
them to make decisions for themselves by    disturbed by noise levels, in the first      aware you must be present at all times
providing a reliable support and guidance   instance you should talk to those who you and you will be expected to take full
service to those who need it.               think are responsible. You should do this responsibility for their actions. For your
                                            before you become so distressed that you own safety and wellbeing of others you
Student well-being is vitally important     are liable to become unreasonable! If you are advised not to bring guests into
to us. We want our students to be           continue to be disturbed by noise you can residences unless they are known to you.
equipped with all the skills, knowledge     contact the Admin Office who can help you
and experience they need to lead fulfilling and who may call Security staff to assist. ANUK / Unipol Code of Standards
careers and personal lives. Creating a                                                   All of Bay Campus Residences operate in
stimulating and supportive environment      Tips for reducing noise                      line with the ANUK / Unipol Code of
helps our students to thrive in every way. Your flatmates may be trying to work or sleep Standards for Larger Residential
                                            so please keep voice/music to a              Developments which stipulates standards
Helpful hints to make it work               reasonable level at all times. Bass notes on of facilities and their management.
   Communicate – the key to successful      audio equipment as well as mobiles and       We will provide accommodation that
   relationships is communication. Sit                                                   is maintained to the standard which

  down and talk about habits, preferences, Skype noise can be especially disturbing         complies with relevant health and safety
  moods and values. If something is        particularly to those living next door.          laws and the ANUK Code of Practice.
  bothering you the sooner you talk about                                                   Information about the Code and details of
  it, the sooner it can be resolved.       The rooms are reasonably well sound              the full Code can be viewed on the
                                           proofed but noise does travel, especially        www.nationalcode.org/upload/file/
  Be understanding – everyone has days at night and through open windows.                   nationalcode_edu.pdf
  when everything seems to go wrong
  and bad moods can result. Try to be          Avoid slamming doors and running
  understanding and tolerant.                  down corridors.

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Bay Campus Residences Guide Swansea University Bay Campus 2017 2018
2.            Arrival and what to do next
    Key Collection                             Your room inventory
    Read information on how to collect your    You must complete your online Student
    residences access swipe card here          Accommodation inventory which you can
    www.swansea.ac.uk/accommodation            access via your resident’s welcome page
                                               here www.swansea.ac.uk/accommodation
    What to bring
    Some items you may want to bring are:      It is best to complete the check list for
                                               communal areas with other residents in
      Crockery and cutlery.                    your flat/area.
      Pots, pans and cooking utensils.
                                               Please complete and return within 7 days
      Toaster.                                 of arrival.
      Iron.
                                               Settling in
      Towels.                                  Once you’ve moved in you can start to
                                               find out what’s where and who’s who
      Bedding, including all linen, duvet,
                                               within your residence. Make a point of
      pillows and blankets if required.
                                               noting your emergency exit routes in the
      All of the above can be purchased at     event of a fire. The Bay Campus
      www.Unikitout.com. They offer huge       Residences team are available to help
      discounts on Student Bed Packs,          you settle in and answer any questions. If
      Student Kitchen Packs, Student           they can’t help, they will put you in touch
      Bathroom and Towel Packs, Student        with someone who can!
      Combo Packs, Electricals, Accessories
      and much more - They even deliver        Emergencies
      direct to your halls so everything is    In case of an emergency that requires the
      waiting for you upon your arrival!       emergency services (Ambulance, Police or
      PLUS save an extra 10% by quoting        Fire Service) please call 999/112 from an
      BAYCAMPUS10.                             external phone. You can also contact Bay
                                               Campus Security 24/7 on 01792 606010
      You will also need to bring your own
                                               or dial *2 from any internal lobby phone.
      electrical items such as televisions,
                                               Please refer to the emergency procedures
      laptops, hairdryers.
                                               information posted on the back of your
    Reservation deposit                        bedroom door.
    On accepting your offer fromResidential
    Services you will pay a deposit which is
    automatically deducted by Residential
    Services from your last term’s rental
    payment. Read further information on
    your Residence Fees via
    www.swansea.ac.uk/accommodation/
    residences/residencefees2015/

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Bay Campus Residences Guide Swansea University Bay Campus 2017 2018
3.       Who’s who
Bay Campus Residences Team                    The team consists of:                 Welfare Wardens                                          Resident Network – Residence Life
We have a team of dedicated staff to help                                           All residences have a support network of                 Co-Ordinator
                                                General Manager
you settle in and help with any queries                                             Welfare Wardens. Welfare Wardens are                     At the start of each year your Resident Network will hold
whilst you’re living here.                      Facilities Manager                  students living within residences who                    welcome activities to enable you to meet and get to know
                                                                                    provide pastoral and practical support,                  your neighbours. They work closely with the Students’
                                                Business and Administration Manager
You can use our online maintenance                                                  including:                                               Union in setting up Residence Committees where you get
helpdesk to report any faults or                Facilities Administrative Assistant                                                          an opportunity to organise social events and have a say in
maintenance problems with your                                                                                                               how your residence works.
                                                Facilities Receptionist                       Help with settling in.
accommodation:
www.baycampusresidences.com                     Facilities Maintenance Technician             Discuss issues with residents.                 Swansea University Residential Services
Password: baycampus2018                                                                                                                      Main Reception
                                                Welfare Wardens                              Chat informally about worries or                Residential Services main reception is located in
 Your request will be given a priority, see                                                  concerns.                                       Penmaen on Singleton Park campus. They can help
                                              Management Team
priority definitions within Section 12                                                       Provide a sympathetic ear to personal           you if you have any queries about your Assured
                                              General Manager
“Maintenance and Reporting”. The matter                                                      matters.                                        Shorthold Tenancy, including:
                                              The General Manager, has overall day to
will be dealt with in-house wherever
                                              day responsibility for the management of       Offer general support and impartial
possible. An external contractor will be
                                              all residences. The General Manager is         advice.                                           Room transfers and withdrawals.
summoned if required.
                                              assisted by a managerial team consisting
                                                                                             Direct you to other University                    Accommodation waiting list.
Bay Campus Residences team are                of a Facilities Manager and Business and
                                                                                             departments for the appropriate help
responsible for the day to day running        Administrative Manager.                                                                          Residence fees.
                                                                                             and care.
of your residences, so please call in to
                                              Managerial Team                                                                                Open Monday to Friday 09.00am – 4.00pm
see them in the Central Admin area in the                                                  Welfare Wardens are available daily for a
                                              Facilities Manager and Business and                                                            E: accommodation@swansea.ac.uk
Tower with questions about residencies,                                                    student drop in service at the Admin
                                              Administration Manager                                                                         T: +44 (0)1792 295101
including:                                                                                 Office Reception between 17:30 – 18:30.
                                              The Managerial teams are responsible for                                                       W: www.swansea.ac.uk/accommodation/introduction/
                                                                                           Please note that between 18:30 – 22:30
   Repairs and maintenance.                   the management and delivery of services
                                                                                           Welfare Wardens may be out visiting other
                                              to Residences including health and safety,
   Cleaning and portering.                                                                 tenants.
                                              cleaning, security and inspections. They
   Collecting mail.                           are assisted by the Facilities Maintenance
                                                                                           Welfare Wardens visit all properties in the
                                              Technicians.
   Issuing new swipe cards in case of                                                      first weeks of term to give welcome talks – you
   lock outs.                                                                              will be emailed the dates and times of
                                              Bay Campus Residences Admin Office
                                                                                           your welcome talk in advance.
   Any other queries regarding your           The administrative and reception team
   room or residence.                         are there to discuss any problems and
                                                                                           The team also works alongside Swansea
                                              issues you may have whilst in your
                                                                                           University Residential Services Department
                                              accommodation and can be found in the
Your Bay Campus Residences Team
All our staff are committed to making our     Admin Office.
                                                                                           and Swansea University Student Services
                                                                                           Wellbeing Services who are also there to
                                                                                                                                             Useful Contacts
residences safe, comfortable and                                                           help you with any wellbeing issues.               Bay Campus Residences Admin Office contact details and opening: Monday to Friday 08.30am – 17.30pm
welcoming for you and will be happy
to assist you whenever possible. Most
queries can be resolved at Bay Campus                                                                                                                          T 0300 103 3000
Residences Admin Office but occasionally
you might need to see another member of
the Team.

                                                                                                                                                               E BayCampus@upp-ltd.com

                                                                                                                                                               W swansea.ac.uk/accommodation/residences/bay/

                                                                                                                                             If you need to report an urgent issue outside of the main Admin Office opening hours you can contact
                                                                                                                                             Swansea University Bay Security 01792 606010.

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Bay Campus Residences Guide Swansea University Bay Campus 2017 2018
4.       Connectivity                                  5.            Services
 Internet                                              Access swipe cards                            Hot water                                      Bicycle storage
 Wi-Fi is available to all residents throughout        If you have any issues with your swipe        Hot water is provided on a demand and          Residents who bring bicycles must keep
the residences and campus. Within your                 card, call into the Bay Campus                supply system which residents will have        them in the bicycle shelters provided.
residences you will have access to KeySurf a           Residences Admin Office and speak to a        access to throughout the year.                 Bicycles must not be brought into the
high quality Internet access through a wired           member of staff.                                                                             buildings at any time and should be
connection in each room and over a high                                                            Heating                                          securely locked with a good quality
speed wireless network, covering bedrooms               In the event of losing your swipe card     Heating in the rooms is controlled by the D-lock within the bicycle shelters. All
and communal areas. Please select the                  there will be £10.00 replacement fee        thermostatic radiator valve (TRV). TRV           bicycles are left entirely at the owners’
“KeySurf” Wi-Fi network. Open your web                 which will be added to your residence       is a self-regulating valve fitted to a hot water own risk. All bicycles must be removed
browser and you will be presented with the             fees account.                               heating system radiator. To control the          from the bicycle shelters at the end of the
KeySurf sign in screen. Click on the “Create                                                       temperature of a room turn the TRV to            contract period. Bicycle insurance can
Account” button. Fill in your details and pick         Do not tamper or deface your swipe card adjust the flow of hot water. Please be aware be purchased via https://www.endsleigh.
your product. On completion of registration,           i.e. punch holes, as this will render the   that the residence operates on a                 co.uk/personal/home-insurance/bicycle-
make a note of your username and password.             card inactive resulting in the necessary    seasonal system so the heating will be           insurance/ for an additional premium.
 You will be returned to the KeySurf sign              purchase of a replacement card.             turned off during the warmer months and
 in screen. Use your new username and                                                              turned back on during the colder months.
 password to get online.                               Lock outs
                                                       If you are locked out (e.g. locked your     Help with appliances
A guide on how to connect to Wifi is                   swipe card in your room) we will give you Operating instructions for electrical
available at: swansea.ac.uk/accommodation              a temporary swipe card. You must return appliances are available online and on
                                                       your temporary swipe card to the Admin your Welcome USB.
Live television and TV licensing                       Office by 10am, the following morning to
If you bring a television or any other TV              avoid a charge for late return.             PAT policy
receiving equipment, you must have a valid                                                         If you are bringing your own electrical
TV licence. This applies whether the TV is             Please note that a fee will be incurred     appliances, make sure you read our
in your own bedroom or in communal areas.              after 5 lock outs (£10.00) and (£15.00) for Electrical Appliance and PAT Testing Policy
TV Licensing Authority representatives can             each subsequent 5 lock outs.                at: swansea.ac.uk/accommodation
make checks throughout residences, and will
be accompanied by staff when visiting.                 For more information regarding residence      Grounds
                                                       charges please refer to section 8 of the

Remember, failure to hold a TV Licence can             Residence Regulations, which was sent to You are encouraged to make use of the
lead to a fine of up to £1,000, so you must            you via email upon your accommodation grounds in the vicinity of the residence,
have one if you need it.                               acceptance.                               especially in fine weather. However please
                                                                                                 be considerate of other residents and
Find out all you need to know about TV                 Personal belongings insurance             keep noise to a minimum, during late
licensing, including how to claim back unused          You are covered by a personal belongings hours. Please do not play music outside.
months, at www.tvlicensing.co.uk/. TV                  insurance policy with Endsleigh: https:// Please use the litter bins provided.
licensing general enquiries: 0300 790 6090.            www.endsleigh.co.uk/personal/student-
                                                       insurance/                                Snow clearing and gritting
                                                                                                 During cold weather students are advised
                                                       Contents insurance policy                 to take extra care, as surfaces may
                                                       To enhance your policy to cover           become slippery. If there is a risk of snow
                                                       expensive items (eg. Electrical equipment or ice, main walk-ways, entrances and
                                                       or bicycles) contact Endsleigh https://   steps will be gritted. Following snow
                                                       www.endsleigh.co.uk/personal/student-     fall these areas will be cleared (as soon
                                                       insurance/ or meet to discuss.            as practically possible) and regularly
                                                                                                 checked. In high winds, extra care must
                                                                                                 be taken to keep windows closed.

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Bay Campus Residences Guide Swansea University Bay Campus 2017 2018
6.            Your Mail
     Mail collection                              Registered post and parcels can be           If you have ordered a parcel that you
     Your full postal address is included         collected from the Bay Campus                know is heavy and/or large please
     within your Assured Shorthold Tenancy        Residences Admin Office. If a parcel or      ensure that you collect it within 24 hours
     Agreement. You should ensure that your       registered mail has been received you will   of receiving the automated e-mail due to
     name, student ID, room number and            receive an automated e-mail from the         limited parcel storage space. If a parcel
     block details are included on any mail.      Bay Campus Residences team which             is too large to be stored it may be
     Your name should appear as it does on        will be sent to your student account.        turned away and you will have to make
     your student account; nicknames cannot                                                    alternative arrangements.

     be recognised on the system. Adding your You should bring with you proof of
     student ID will assist us with logging your identity (ideally your student ID card)     Mail forwarding
     parcel when there are multiple students     when you come to collect registered         We are unable to forward letters to
     with the same name.                         mail and parcels.                           residents who have left due to the
                                                                                             quantity of letters we will receive. For a
     You should structure your postal address Due to the high volume of registered mail fee you can make arrangements directly
     as follows:                                  and parcels that are received, residents   with Royal Mail to have mail redirected to
                                                  are requested to collect parcels within    another address via https://www.royalmail.
     Your Name (Student ID)                       48 hours of receiving he automated         com/personal/receiving-mail/redirection
     Block Name/ Flat                             e-mail; parcels not collected may be
     Number/ (Room Number)                        returned to sender.                        You should ensure that you collect any
     Student Accommodation                                                                   mail or parcels prior to the end of your
     Swansea University Bay Campus                Bay Campus Residences reserves the         contract period. Bay Campus
     Fabian Way                                   right to refuse any parcels we deem to be Residences accept no liability for mail or
     Crymlyn Burrows                              suspicious due to Health & Safety risks.   parcels left on site after the end of
     Swansea                                      If a parcel is refused we will inform the  contract period and they will be returned
     SA1 8EP                                      student and if a redelivery is arranged we to sender. Avoid ordering any parcels 2
                                                  will require confirmation of the contents. weeks prior to moving unless they are to
                                                                                             your new address.
     Each flat has an allocated post box which is Mail   collection   times
     shared with other members of your flat       Parcels can be collected from the
                                                  Bay Campus Residences Admin
                                                  Office during the following times:
                                                  11:00 – 12:00

     and Bay Campus Residences cannot be 14:00 – 15:00
     held responsible for missing items of post. 17:30 – 18:30.
     Each flat will be given one key for each for These times will be extended during
     each post box and you will need to agree busy periods.
     with your flatmates how to keep the key safe
     and who will be responsible for collecting
     the post. A £10.00 replacement fee may
     apply for any list post box keys.

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Bay Campus Residences Guide Swansea University Bay Campus 2017 2018
7.             Facilities at Bay Campus
Laundrette                                     You will find comfy seats, a television,       Koop
The laundrette at Bay Campus is open 24        pool table and a vending machine               The third food pod in The Core offers
hrs a day. You will be required to use your    which provides great value snacks.            ‘high street’ chicken with a twist! From
accommodation swipe card to access                                                           healthy choices to indulgent delights,
the laundrette, outside of office hours and    Tenants can access the full Wi-Fi             Koop will provide salads, wraps, burgers
weekends.                                      services within the Common                    and ‘southern-style’ chicken all
                                               Room.                                          featuring the unique Koop style!
Upon arrival you will receive a laundry card
which you can collect after picking up your    The Core                                      52°
accommodation swipe card. Upon receipt         The Core is the main campus food court        52° is the flagship café-bar at the heart of
of your laundry card please follow the         situated off Severn Way, amidst the           Bay Campus. Offering a relaxed,
steps below to register your card.             student residences. The Core offers a         contemporary coffee shop by day and a
                                               contemporary,large,flexible space at the      lively student bar by night. Open early
   Log onto www.washstation.co.uk and          centre of the site and will feature a         until late, 7 days a week, 52° offers a wide
   press top up your card. Follow the          number of ‘food pods’ providing a variety     variety of snacks, quality coffees, beers,
   online instructions to register your        of culinary styles and choices.               wines and non-alcoholic options. Catch
   Washstation laundry card.                                                                 live sports on the big screen and regular
                                              As well as providing day-to-day catering       entertainment across the week – right on
     Click on the option to ‘Add Value’, here
                                              services, the flexibility of The Core will     your doorstep!
     you can top up your card with £5, £10,
                                              also allow the provision of a casual
     £20, £30 or £40 denomination.
                                              student social area, general recreational      Tesco Express
     Once credit has been added you will      activity (including student events) plus a     For all your catering essentials, you will
     be given a unique 6 digit code. You      conference and function space.                 find a Tesco Express located on Bay
     need to make a note of this code, from                                                  Campus within Emlyn.
     there you will need to go down to the    A number of flexible, moveable walls will      Visit www.tesco.com/store-locator/uk/
     laundry room touch your card against allow The Core to be configured in a
     the pinmate machine and enter this       variety of ways to suit different              Banks and cash points
     unique code. This will then activate     event requirements and capacities. The         At Bay Campus you will find a Santander
     the top up and the card will be ready    space can seat over 400 people in its          bank, along with a cash machine for
     to use. Then simply follow the multi     standard layout and 200-250 as an event/       withdrawals.
     lingual instruction signs to begin your banqueting venue. A fully licensed event
     load wash.                               bar is provided to service all types of        There is a Lloyds bank on the ground
                                              functions. The Core will be available year     floor of the Taliesin Building at Swansea
     One load of washing will cost £2.40.
                                              round for internal and external events,        University Singleton Park campus.
     Drying your clothes will cost £1.20 per  when not in use for student/staff catering.
     load.                                                                                   You will also find cash machines on the
                                              Opening Hours: Monday – Friday,                ground floor of Fulton House and the first floor
 If you have any queries please call the      07:30 – 19:30                                  of Union House at Singleton Park campus.
 student helpline on 0800 141 2331 or
 follow us on twitter @washstation3           The Core will feature three main               There is a wide choice of banks in Swansea
                                              food pods:                                     City Centre and in the nearby area.
 Check out the website to see when            Cegin
machines are free and to be notified when     Cegin is the ‘traditional’ food pod
your washing is finished via                  situated within The Core. Serving
www.washstation.co.uk and selecting           home cooked favourites, daily carvery
“Ready to Wash”.                              and full cooked breakfast.

Common Room                                    Stryd
The Common Room located in Gruffydd is the     Stryd brings contemporary street food to
place to go to meet and socialise. The         Bay Campus. Situated within The Core,
Common Room is a multi-purpose space           Stryd will provide an international, multi-
that can be used for, socialising, studying,   cultural service, heavily focused on world
film nights, pool competitions or just         foods and will feature regular culinary
relaxing with fellow residents.                theatre with in-house live cooking.

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Bay Campus Residences Guide Swansea University Bay Campus 2017 2018
8.             Cleaning
Our cleaning responsibilities:                  If you do not keep your room or shared         Defrosting your freezer                       Your responsibilities:
The housekeeping staff will carry out           kitchen to an acceptable standard you          This process should be completed by           All waste should be sorted into the appropriately

weekly cleaning of shared kitchens,             will be notified and given the opportunity residents on a termly basis i.e. before           labelled waste bin within the communal kitchens. You

communal entrances, hallways, staircases, to clean it. If you do not clean it to               leaving for Christmas, Easter break or        are required to empty any bedroom waste into the

lifts and social spaces. You will be            a satisfactory standard you will be            when there is a build-up of frost and         appropriate communal kitchen waste bins.
informed of your flat’s cleaning day when you   charged and the cleaning team will be          before vacating your residences at the
move in. The cleaning service does not          unable to carry out their cleaning duties      end of your tenancy period.                   Posters and display materials
include washing up or cleaning the              until such time. A Kitchen contract                                                          Posters, photographs, decorations, etc must be
insides of cupboards or fridges.                cleaning charge could be in excess of             Remove all food items and transfer to      confined to the pin boards supplied. Do not affix items
                                                £145.00.                                          another freezer.                           to walls, ceilings or doors – this constitutes a fire
A dust pan and brush, mop and bucket and                                                                                                     hazard and may damage wall surfaces. Staff
                                                                                                  Remove all internal drawers.
vacuum cleaner are available for your use    Legionnaire’s disease                                                                           are instructed to remove them. This applies to both
within all communal kitchens. Please do not What is Legionnaire’s disease?                        Turn off the freezer by switching off      bedroom and common areas. Failure to comply will
use vacuum cleaners to mop up spillages.     Legionnaire’s disease is a potentially fatal         mains supply switch at the mains           result in cleaning and redecoration charges being
                                             form of pneumonia, which can affect                  socket.                                    levied. No alterations or additions to the decoration or
External (grounds) cleaning is also          anybody. It is caused by the inhalation of           Place a towel or cleaning cloth on the     fittings of the room are allowed.
provided by Bay Campus Residences on small droplets of water from contaminated                    base of the freezer which will help
a regular basis. To maintain a litter–free   sources containing legionella bacteria.              collect excess water.                      Cleaning rotas and products
environment, students are requested to                                                                                                       Making and sticking to a cleaning rota is an effective way of
use the litter bins provided on campus.      Where is Legionella found?                           Place a bowl of hot water in the freezer   keeping your flat pleasant and safe. Your resident Welfare
                                             All hot and cold water systems in                    to help assist speed up the defrost        Wardens can assist with devising a rota to help you get
Your cleaning responsibilities:              residential properties are a potential               process.                                   started.
You are responsible for cleaning your room   source for legionella bacteria growth. The           Do not use any sharp objects such as
including your ensuite bathroom on a regular main areas of risk are where the bacteria            knives to remove ice build up.             Many residents find that buying or pooling cleaning
basis. Please use the appropriate cleaning   can multiply and increase to dangerous                                                          products together as a flat at the start of term works well.
materials and refer to manufacturer’s        levels and then spread, e.g. in spray from           Do not use any heat producing              We encourage you to set up a cleaning kitty and would
guidance to prevent damage.                  showers and taps.                                    electrical items such as hairdryers to     recommend that you buy the following items to help
                                                                                                  remove frost.                              with cleaning:
Although your housekeeping team                 Who is at risk?                                   To avoid any potential water seepage
regularly clean shared areas, you are
expected to keep these free from litter
                                                Legionnaire’s disease most commonly
                                                affects the elderly, or people with chest or
                                                                                                  on kitchen floors, check defrost
                                                                                                  process regularly.
                                                                                                                                               Anti-bacterial multi-purpose cleaner for floors and
                                                                                                                                               surfaces.
                                                                                                                                                                                                                  Food Hygiene Tips
and in good order. Built in ovens, hobs         lung problems. Not everyone exposed to                                                         Degreaser for cookers, hobs and grill pans.                         Keep your hands clean: they carry germs.
and microwaves should be cleaned                legionella bacteria becomes ill.               Once defrosted, wipe down interior,
regularly by residents in between                                                                                                              Hob cleaner for ceramic hob tops.                                   Use disposable cleaning cloths to avoid
                                                                                               replace drawers and wait for at least
scheduled cleaning.                             Symptoms of Legionnaire’s disease are                                                                                                                              spreading bacteria.
                                                                                               2 hours before replacing food into              Oven cleaner – always follow instructions carefully.
                                                similar to those of flu.                       the freezer.                                                                                                        Always wash equipment and utensils after
Residents are required to allow access                                                                                                         Washing up liquid.
                                                                                                                                                                                                                   preparing food.
to the cleaners and ensure there are            Taking the following simple precautions        Do not move furniture from designated           Cleaning gloves, washing sponges and
no obstructions or hazards that might           will help keep you safe:                                                                                                                                           Keep the kitchen clean: leftovers attract pests.
                                                                                               areas and please keep stairwells and            scouring pads, brillo pads.
impede their work.                                                                             corridors clear.                                                                                                    Cover open wounds when preparing food.
                                                  Flush through showers and taps for 1                                                         Disposable kitchen towel.
It is particularly important, especially on       minute following a period of non-use                                                                                                                             Refrigerate all high risk foods e.g. meat, poultry,
                                                                                               Waste removal                                   Fridge cleaner and deodorizer.
your designated cleaning day that the             (any period of 7 days or more). This is                                                                                                                          fish, dairy products.
                                                                                               Housekeeping staff will empty the bins
                                                  to flush out any stagnant water which has                                                    Toilet cleaner and separate cleaning gloves
following are completed by 9.00am.                                                             in the communal areas Monday to Friday.                                                                             Do not overload the refrigerator.
                                                  been in the bathroom which may have                                                          and cloths.
                                                                                               However, if you find the bins are full then
   All waste is put into the                      been contaminated.                                                                                                                                               Defrost the freezer once a term.
                                                                                               please bag the rubbish appropriately and        Shower and bathroom multi-purpose cleaner.
   appropriate bins.                              Keep all shower heads and taps clean         place next to the bins in your kitchen.                                                                             Store cooked and raw food separately.
                                                  and free from a build-up of lime scale,                                                    Always make sure you follow the instructions and never
   Wash crockery regularly and store in
                                                                                               Our responsibilities:                         mix products. If you have any queries, please ask staff
   cupboards – do not allow washing up            mould or algae growth.
                                                                                               Daily waste removal in communal areas         for advice.
   to accumulate on work tops especially
   prior to cleaning day as this limits the Regularly (at least every 3 months)                and social spaces, Monday – Friday
   ability to clean.                        clean shower heads with an                         except bank holidays and Bay Campus
                                            antibacterial product.                             Residences closure days. You will be
   Kitchen worktops are wiped down.                                                            provided with new clear bin liners
   Floors are clear to allow for cleaning.                                                     without charge.

                                                                  16                                                                                                                                         17
Bay Campus Residences Guide Swansea University Bay Campus 2017 2018
9.              Maintenance and Repairs

Repair reporting                                               Please see below a brief summary of some of these operations and checks where we may
Report any maintenance problems as soon as                     require our tradespeople or technicians to enter your room or flat at predetermined intervals.
possible. Do not rely on housemates to report
problems!                                                       Type of check                                        Frequency             Where

Please report your maintenance fault via                        Fire alarm testing                                   Weekly                Common areas
our online maintenance helpdesk or
                                                                Lift alarms                                          Weekly                All areas where fitted
www.baycampusresidences.com
Password: baycampus2018                                         Emergency lighting test                              Monthly               Common areas
if you have any difficulty doing so please come to the
Bay Campus Residences Admin Office. Maintenance                 Automatic closing fire doors                         Monthly               All areas
faults could include an item of disrepair within your
                                                                Fire blankets                                        Monthly               All common areas
room or anywhere within the residences.
                                                                Distress alarms                                      Quarterly             All areas where fitted
Emergency repairs
Emergency repairs are issues that require an                    Fire alarm service                                   Quarterly             All areas where fitted
immediate response either because they are
                                                                Window restrictor test                               Bi-annually           All areas where fitted
possibly endangering the health and safety of
people, causing major damage to buildings or                    Window fastenings                                    Quarterly             All areas
contents or affect the security of the building and its
occupations and may include:                                    Electrical equipment testing                         Annually              All areas

                                                                Lighting levels test                                 Annually              Random rooms and areas
   Gas escapes.
   Serious water leaks.                                         Riser door locks                                     Monthly               All areas

   Total failure of heating system (depending on the
   time of year).                                              List of indicative charges
   Total failure of electrical supply.                         Where loss or damage occurs to Bay Campus Residences property, which is not due to ‘fair wear and tear’, a charge will be
                                                               raised to the resident(s) concerned.
   Serious electrical malfunctions.
   Serious problems with drainage.                             Charges will reflect the cost of the repair or replacement plus reasonable administration fees. We cannot foresee the extent of all
                                                               damages or predict price rises, but the following list is intended to provide a guide price for most eventualities. (Prices include VAT).
   Obstructed, damaged fire exit doors.
   Damaged lifts.
                                                                Item Cost £                                                              Item Cost £
These should be reported immediately in person                  REDECORATION                                                             WHITE GOODS/KITCHEN EQUIPMENT
or via phone on 0300 103 3000. Outside the
Admin Office opening hours, please contact Swansea              Redecorate window sill                          Individual pricing       Replacement of large upright fridge/
                                                                                                                                                                                         £332.00
University Security on: 01792 606010.                                                                                                    freezer
                                                                                                                one wall from
                                                                Redecorate average size room/ kitchen                                    Replacement microwave/combo                     £82.00
                                                                                                                £35- £65
Communal, bedroom safety and
maintenance checks                                              Minor making good to decorations
                                                                                                                from £35.00              Replacement kettle                              £8.00
Inspections are undertaken twice a year by staff to             (poster damage)
check safety and maintenance to ensure you’re                   Redecorate average size room/
                                                                                                                Individual pricing       Replacement hob                                 £165.00
looking after your accommodation.                               kitchen ceiling
                                                                FLOORING                                                                 Replacement oven                                £184.00
Rooms or communal areas that are not kept
reasonably clean and up to standard can pose a                  Replacement of carpet tiles bedroom             £20 per sq m             Replacement vacuum cleaner                      £82.00
health risk and also impact on other residents. We
will give you plenty of warning before an inspection
is due to take place.

Planned preventative maintenance schedule
There are a number of regular operations and
checks that we undertake to ensure your
safety and to comply with legislation.

                                                          18                                                                      19
9.           Maintenance and Repairs continued
                                                                                                                                                                                General Repairs        Urgent Repairs                                 Emergency Repairs

 Item Cost £                                                          Item Cost £
                                                                                                                                                                                Priority               Priority                Priority               Priority
 FURNITURE/FURNISHINGS                                                CARPENTRY/GLAZING                                                                                         Four                   Three                   Two                    One

 Replacement of standard mirror                 £30.00                Replacement of flat, room or kitchen door     £332.00            Building fabric external element         20 working days        20 Working Days         Within 1 working day   Within 4 hours

 Replacement of desk chair                      £87.00                Replacement of bathroom, w/c or                                  Building fabric internal element         20 working days        Within 10 Hours         Within 1 working day   Within 4 hours
                                                                                                                    £82.00
                                                                      ensuite door
 Replacement of kitchen stool                   £50.00                                                                                 Floor and floor coverings                20 working days        Within 10 Hours         Within 1 working day   Within 4 hours
                                                                      Kitchen cupboard unit                         £40.00
 Replacement of room/kitchen
                                                £30.00                Door closers                                  £46.00             Decorative finishes                      20 working days        NA                      NA                     NA
 notice board
 Replacement of shower curtain                  £5.00                 FIRE SAFETY                                                      HVAC systems                             20 working days        5 Working Days          Within 6 hours         Within 4 hours

 Replacement of wardrobe including full                               Replacement of fire blanket                   £10.00             Electrical Installation                  20 working days        5 Working Days          Within 6 hours         Within 4 hours
 width top shelf with hanging rail and 3        £135.00 each          Fire alarm engineer call out                  £75.00             Domestic water system                    20 working days        5 Working Days          Within 6 hours         Within 4 hours
 shelves underneath
                                                                      ACCESS CARDS
 Replacement of desk with 3 drawer unit         £85.00 each                                                                            Sanitary fittings                        20 working days        5 Working Days          Within 10 hours        Within 4 hours
                                                                      Replacement post box key                      £10.00
 Replacement of wall fixed bookcase/                                                                                                   Electrical installations                 20 working days        5 Working Days          Within 6 hours         Within 4 hours
                                                £35.00 each           Replacement room access card                  £10.00
 shelving unit
                                                                                                                                       Safety systems                           20 working days        5 Working Days          Within 6 hours         Within 4 hours
 Replacement of three quarter size cabin                              HOURLY CHARGES
 bed with mattress wall fixed head board        £120.00 each                                                                           Lifts and lifting equipment              21 working days        5 Working Days          Within 6 hours         Within 2 hours
                                                                      Hourly charge for FM Technician               £10.00
 and wall protector
                                                                      Hourly charge for additional cleaning         £14.20             Roads and pathways                       22 working days        5 Working Days          Within 6 hours         Within 4 hours
 Replacement of door plaque                     £10.00 each
                                                                      Hourly charge for trade engineer              £25.00
 Replacement of single mattress                 £55.00 each
                                                                      KITCHEN EQUIPMENT
 Replacement of ¾/double mattress               £78.00 each
                                                                      Mop and bucket (missing)                      £10.00
 Replacement of bedside chest with 1                                                                                                  Right of entry access to rooms
                                                £34.50 each
 drawer and space below                                               Sweeping brush (missing)                      £5.00             Bay Campus Residences reserves the              request as soon as we can and with the
 Replacement of armchair                        £175.00 each          Ironing board (missing)                       £15.00            right for its employees and authorised          minimum disruption.
                                                                                                                                      contractors to enter its residential
 Replacement of sofa                            £299.95 each
                                                                                                                                      accommodation for the purpose of                We will leave your property as we found it.
 Re-upholstery costs start from                 £60 per item                                                                          welfare, inspection, maintenance and
 Replacement of fridge/freezer drawer/shelf £15.00                                                                                    repairs, or to rectify a health and safety or   We will aim to contact you at least 24
                                                                                                                                      breach of tenancy issue.                        hours in advance before carrying out
 Replacement of hob dials and spindle plate     £40.00                                                                                                                                repairs or needing access. This may not
                                                                                                                                      Notice will be given when possible for all      apply in cases of emergency, for safety
                                                                                                                                      planned programmed maintenance, at              reasons, or when we visit on your request.
                                                                                                                                      least 7 days notice will be given.
Target repair response times                  Priority two works refers to work that    Priority three works means standard
This table outlines target times for          does not present an immediate threat      works which if not attended to could          When we visit we will always knock
attending and rectifying reported faults.     to the health and safety of people but    result in a reduction in the quality of the   before entering your residence, as well
In the case of an ‘Emergency Fault’ the       requires a swift response to prevent      service(s) provided.                          as individual rooms before entering. You
immediate response may be a temporary         further damage or deterioration.                                                        have the right to ask for ID or to ring for
fix, with the fault permanently repaired as                                              Priority four works means work of a
soon as possible. We welcome feedback         This category could include blockages to routine nature.                                allowing access.
on the quality of our service.                sanitary systems, flooding, security
                                              issues, emergency exits compromised.
Priority one works reflects incidents         The rectification period for these works
or defects which require an immediate         requires the repair to be responded to and
response. These defects are possibly          temporary repair (sufficient to make the
endangering the health and safety             matter a Priority three work).
of people, causing major damage to
buildings or contents, or affecting the
security of the premises or its occupants.

                                                               20                                                                                                                                       21
10.                    Fire, Safety and Security
     As you unpack, have a look around at               Failure to adhere to procedures or co-                 Goods being transported in the lift
     the fire and safety signs located in your          operate during a fire drill evacuation will            must be positioned in such a way that
     property – they are provided to ensure             result in disciplinary sanctions being applied.        they cannot move about. Care must be
     your safety.                                                                                              taken to evenly distribute the load.
                                                         Fire alarm testing
                                                                                                               Tampering with the security telephone
     Fire safety information sheets are                 Fire alarm tests are carried out weekly on
                                                                                                               in the lift will result in disciplinary action.
     provided on the back of your study room            a Wednesday. Fire alarms are checked
     door and displayed in the kitchen area.            weekly and will ring for a very short time.            Do not use lifts in the event of a fire.
                                                        The short burst of sound will indicate a
     For concise and easily accessible notes            fire alarm test. In the event that the fire alarm   In the event of an emergency do not
     on fire safety, you can log back into              sounds as a continuous ringing, this                attempt to open the lift car doors. Press
     your accommodation induction via your              indicates unplanned fire alarm activation and       and hold the ALARM button for 3 seconds,
     Accommodation Account.                             fire alarm procedures must be observed.             you will be connected to the rescue
                                                        Please note this, so checks are not                 service who will arrange for an engineer to
     Reading over the safety module will only           confused with drills or actual alarms.              attend to you as soon as possible.
     take a couple of minutes and it’s a quick
     step to looking after yourself and your               Lifts                                            Prohibited Items
     housemates.                                           The lifts in the halls are tested to the         You cannot bring any of the following items
                                                           highest standards. However, as with all          into any part of your accommodation.
      You will have watched our fire safety video          lifts, occasionally they can break down.         Please note that possession of prohibited
      online as part of your online induction. It          In the event of a lift failure, stay put, stay   items leads to disciplinary action. Prohibited
      will have demonstrated how quickly a fire can calm, and follow the simple instructions                items include but are not limited to:
      spread in a student bedroom.                         provided on the safety instruction card
                                                           located in the lift. The lifts have both            Nitrous oxide canisters.
      Please remember that fire rules and                  an emergency alarm and means of
                                                                                                               Candles.
      regulations are in place to protect you              communication through to the Schindler
      and other residents from the risk of fire.           call centre. Therefore, the Bay Campus              Incense Sticks.
                                                           ResidencesTeam will know straight
                                                                                                               Fairy Lights.
      We have a responsibility to ensure that              away if there is an issue and will deal
      you know what to do in the event of an               with it as quickly as possible.                     Barbecues.
      emergency, so please take the time to
                                                                                                               Fireworks.
      familiarise yourself with the basics to              Do’s and Don’ts
      keep you safe.                                           The lift may only be used if the car
                                                                                                            The Bay Campus Residences team
                                                               lighting is on.                              reserve the right to enter any room at
      Keep all communal areas and fireexits
                                                               Persons who are unable to use the            any time to investigate, remove and
      clear of personal belongings at all times.
                                                               controls in the car may only use the         confiscate any items which constitute a
                                                               lift if accompanied by a person able         fire hazard.
      If you discover a fire – evacuation
                                                               to assist.
      procedure
                                                                                                            Weight Restrictions on Bookshelf
      Please refer to the emergency                            Passengers must stand still while the        The bookshelf above the desk in your study
      evacuation procedure on the back of                      lift car is moving. Jumping or rocking       bedroom has a weight restriction of 25kg.
      your bedroom door.                                       is not allowed. Instructions in the lift     To put this in perspective the following also
                                                               car must be followed.                        weigh 25kgs:
      Fire drills
                                                               Do not throw objects, especially             36 iPads
      Bay Campus Residences is legally
                                                               burning matches or cigarettes, through       500 darts
      requiredto carry out fire evacuation drills on all
                                                               the gap between the door and the             250 blueberry muffins 8
      its buildings. An un-notified rolling
                                                               landing sill into the hoistway pit. This     billion grains of sand
      programme of fire drills will be starting soon after
                                                               may cause a fire and dangerous smoke.        8000 tea bags!
      your arrival. They are designed to be as
      realistic as possible and a continuous ringing           Do not obstruct the lift doors.              Smoking
      alarm will sound. All occupants are required
                                                               Do not attempt to enter or exit this lift    Smoking is prohibited in all Bay Campus
      to leave the residence buildings and meet at
                                                               whilst the doors are closing - press the     Residences buildings, semi-enclosed building
      the publicised assembly point.
                                                               door open button (in the lift car) or the    entrances and immediately outside all
     .The evacuation procedure and assembly
                                                               landing push button, this will reopen        entrances, windows and other areas where
      point information Is displayed in the ground
                                                               the lift doors.                              smoke could enter a building. This applies
      floor notice boards of all residencies.
                                                                                                            equally to traditional smokingmaterials,
                                                                                                            e-cigarettes and other smoking devices.

22                                                                            23
10.                 Fire, Safety and Security continued
If you smoke, stand at least 5 metres from   Accidents                            Water safety                                           Finally, there are several clubs and societies There is public access to Crymlyn Burrows,    If you see anything at Crymlyn
buildings inside the designated shelters     If you have an accident please ask a The coast is a great place to live and relax,          at the university which hold organised water but all users must observe the following to     Burrows that may be damaging or
and ensure that cigarette ends are           member of the Bay Campus Residences  and we are very fortunate at Swansea                   activities. If you are interested in becoming minimise any disturbance or damage.            disturbing the site please contact
disposed of safely and properly. Do not      team for an accident forms. All      University to have a unique location with              involved in water sports then these clubs                                                    01792 20 (5678) and ask for the
litter the grounds. Failure to keep to the   completed accident forms are reviewedthe beach and sea right on our doorstep.               may offer opportunities for you to do this       Do not leave any litter.                    Biodiversity Officer or University
policy will result in disciplinary action.   during the departmental Quarterly Safety
                                                                                  This is a great resource for everyone to               as part of a group and with the appropriate                                                  Security.
                                                                                                                                                                                          Do not light any fires or barbeques.
                                             Review meetings.                     enjoy, but the sea can be very dangerous,              safety cover.
Window restrictors                                                                so please make sure you read the tips                                                                   Do not dig or excavate in any area,         Please also contact this number to report
For security and safety reasons, windows If you see something which you think may below to keep yourself safe and make the               If you take these simple steps, you should       including the dunes.                        any stranded marine mammals.

have restrictors fitted. Do not force windows, result in an accident please complete a   most of your time at the beach.                 be able to enjoy yourself safely along our         Any dogs must be under strict control.    Security Services

interfere with mechanisms, or remove any     Near Miss Accident Report. Don’t leave it   If you are not from the coast or are            coastline.                                                                                   Swansea University Estates Security Service
parts. If you are unsure on how to operate   until some has an accident before it gets   inexperienced in the water then please                                                             Dog faeces should be placed in the        provide 24/7 security provision including foot
your window, please speak to a member        reported.                                   make an effort to educate yourself, there       SSSI                                               provided dog pins.                        patrols throughout the campus
of staff on site. You are not permitted to                                               is a lot of useful information on the RNLI      Crymlyn Burrows, next to Bay Campus,
                                                                                                                                                                                            Do not pick or prune any flowers or
                                                                                                                                                                                                                                      supplemented by the appropriate use of
access attic, roof areas, maintenance        A Bay Campus Residences Safety File         website here:                                   has been designated a Site of Special                                                        CCTV cameras to deter unauthorised
                                                                                                                                                                                            plants.
walkways, plant riser cupboards or any       is located within the Admin Office.         www.rnli.org/safety/respect-the-water           Scientific Interest (SSSI), as a result of its                                               access and protect property. CCTV
other unauthorised areas.                                                                                                                nature conservation importance.                    Do not collect any marine life from       coverage includes but is not limited to the
                                             Getting around                              If you are planning to head into the water,                                                        the beach area.                           Residential common room, lifts, internal
Items on window sills                        When travelling around campus or town,      then make sure you assess the conditions        Important habitats at Crymlyn Burrows              There is no vehicle access.               lobby areas and external bicycle shelters.
Please do not store items on inner and       stick to main roads and well lit paths.     first; if it looks too rough then stay on the   include sand dunes, saltmarsh and
outer window ledges. This can pose a                                                     beach. Never swim after drinking alcohol,       mudflats. The vegetation includes rare             Do not introduce any species through      You can help to maintain a secure and

serious Health and Safety risk if windows    Try to avoid being out and about after dark and never swim alone. Make sure you             plants such as field wormwood and                  seeding or planting without prior         safe environment by taking some basic

are open and is therefore prohibited.        on your own. Use the bus whenever you have a phone with you in case you need to             sea stock with fen orchid historically             consent from NRW.                         precautions:
                                             can and never get into a stranger’s car no contact the coastguard in an emergency.          also recorded. There are common                    Do not dump any waste material on
Your responsibilities                        matter how nice they seem.                 You can do this by dialling 999.                 lizards, and many species of birds                                                             Secure any ground floor windows
                                                                                                                                                                                            the site.
  Failure to maintain security through                                                                                                   including oystercatcher, sanderling and                                                        before leaving your flat.
  leaving windows open or room               When walking, avoid shortcuts through       Inflatable dinghies, mats and toys are          ringer plover. The site also supports an           No shooting.
                                                                                                                                                                                                                                        Keep your bedroom, flat and hall doors
  doors unlocked, wedging doors              unlit areas. Report any campus lighting     great for the pool but are not safe to use      important assemblage of invertebrates                                                          locked.
  open, forcing doors, sabotaging            which is not working to site security.      at the beach. Please leave these at home.       including several important species of           Beach cleaning can damage the
  locks or losing swipe cards exposes                                                                                                    beetle including the strandline beetle           strandline habitats used by rare beetles.     Be aware of ‘tailgaters’ – unauthorised
  other tenants to unnecessary               Walk confidently and keep valuables         Make sure you check the tide times              and dune tiger beetle.                           So please take your own litter home, but      persons following you into your hall
  risks. Any practices, which through        such as mobile phones, money, jewellery, and know what time high and low water                                                               only undertake beach cleans under the         or flat.
  carelessness or deliberate action are      laptops, tablets and i-pods out of sight.   is. The tide goes in and out very quickly,      Swansea University now owns Crymlyn              supervision of the Biodiversity Officer.
  held to compromise security, may be                                                    and you can find yourself cut off in a          Burrows SSSI, and is responsible for                                                         In case of emergency Bay Campus
  subject to disciplinary proceedings in     Disguise valuable items, especially         dangerous position if you are not careful.      ensuring its protection into the future.         Please take care near to the mudflats,      Security can be contacted on:
  accordance with Bay Campus                 laptops, in different bags rather than a    An incoming tide is most dangerous and          The university employs a Biodiversity            the inlet/creek and the sea.                01792 606010.
  Residences Residence Regulations.          carry case.                                 you should avoid going for long walks           Officer to look after the SSSI, and to           Beware of incoming tides. Damage to
                                                                                         or walking around any structures on the         ensure that everyone plays their part in         Crymlyn Burrows is a criminal
   If you occupy a ground floor room do
                                             Driving                                     beach during this time.                         looking after this special place. Along          offence.
   not leave computers, cash or valuables
                                             Plan ahead and stay on pre-planned                                                          with access management, the officer is
   in public view.
                                             routes you know and ensure that you         Make sure you wear sun cream if you are         responsible for managing invasive plant
   If you live on the ground floor, check    have enough petrol to complete the          going to spend time on the beach. Sand          species, controlling the growth of scrub,
   that your window is locked.               journey.                                    and water both reflect and intensify the        and ensuring that damage does
                                                                                         UV rays from the sun and you can easily         not occur.
Immobilise database                          Park in a well-lit car park, where you know become sun burnt, even on a cloudy day.
Immobilise is a database you can use to      people will be around when you return.      Visit www.nhsdirect.wales.nhs.uk
register your property (e.g. mobile phones, Reverse your car into the space so that it
lap tops, MP3 players, cameras, in fact      is easy to drive away when you return.      If you want to enter the water at a beach
anything with a serial number). It is a FREE                                             which is supervised by lifeguards, then
on-line system where once registered         Do not leave valuables in the car where     there are several beaches close by which
means that you have a better chance of       people can see them, lock them in the       are lifeguarded by the RNLI. The details
getting your property back if it is lost or  boot or glove box out of sight.             can be found here:
stolen. Please take a look at the Immobilise                                             www.rnli.org/findmynearest
website at: www.immobilise.com

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11.                  Health and Support
Register with a Doctor and Dentist               Meningitis involves an inflammation of the   Swansea University student support
Bay Campus Residences strongly                   membranes that surround and give             All students at Swansea benefit from
suggests that you register with a doctor         protection to the brain and spinal cord.     access to the Student Support Services
and dentist in Swansea.                                                                       Department, which provides information,
                                                 The meningococcal septicaemia
                                                                                              advice and support on a wide range of
                                                 bacteria, that causes meningitis B
There is a dentist within Swansea                                                             issues.
                                                 can show symptoms such as fever,
University located in Horton Residence on
                                                 vomiting, drowsiness, confusion and
the Singleton Park campus.                                                                    A University department dedicated to
                                                 irritability, severe muscle pain, severe
Visit www.keedentalcare.co.uk                                                                 your pastoral needs: whether you have a
                                                 headache, stiff neck, a distinctive rash,
                                                                                              general enquiry about student life, a
                                                 sensitivity to light and convulsions or
The University Health Centre is based on                                                      specific problem or would just like to talk
                                                 seizures.
the ground floor of Penmaen Residence at the                                                  things through, Student Services is a
Singleton Park campus. The nearest                                                            good place to start.
                                                  The majority of people with
medical centre to Bay Campus is SA1
                                                  meningococcal septicaemia develop a
Medical Centre, Beacon Centre for Health,                                                  Check out the Student Services’ website
                                                  rash of tiny ‘pin prick’ spots which can
Swansea, SA1 8QY (01792) 481444.                                                           to read more about the support at
                                                  quickly develop into purple bruising.
                                                                                           www.swansea.ac.uk/student-support-
Alternatively you can locate a doctor or                                                   services/
                                               For further information please check:
dentist practice by going to NHS Direct
                                               www.nhs.uk/conditions/meningitis/pages/
Wales website at www.nhsdirect.wales.                                                      Remember to register with a GP and
                                               introduction.aspx
nhs.uk/localservices/                                                                      Dentist when you arrive.
                                               National Meningitis Federation
Drugs and alcohol
                                               www.nmaus.org/
Refer to the Bay Campus Residences
Drugs and Alcohol Policy.                      National Meningitis Trust
                                               www.meningitis.org/
Smoke free policy                              Meningitis Help Charity
Bay Campus Residences and Swansea              www.meningitishelpcharity.co.uk/
University has a Smoke Free Policy which
means that smoking is not permitted in          Swansea University SMILE –
your room, any residence building or any        Swansea Medical Information
University building.                            Life Essentials is all about ensuring that
                                                throughout your time at Swansea
For further information, read the               University you’re able to keep a healthy
Bay Campus Residences Smoke                     body and mind. By reading this
Free Policy at                                  information and following the advice you
www.swansea.ac.uk/accommodation                 can be sure that everything will be in
                                                place should you fall ill and need to
Meningitis                                      seek medical help.
Students are the second highest risk            www.swansea.ac.uk/undergraduate/
group for meningitis, with up to 25% of         student-life/pdfuploads/2015%20
students carrying the bacteria that causes SMILE%20Life%20Essentials.pdf
the disease.
                                                Osteopathy clinic
Before coming to university we suggest          If you are suffering from back pain, a
that you contact your GP to ensure that         sports injury, headaches or arthritis,
you have received the new Men ACWY              contact the on campus Osteopathic
vaccine.                                        Clinic on 01792 518600 or www.swansea.
                                                ac.uk/humanandhealthsciences/business/
Students in their first weeks at university are osteopathicclinic/. The clinic offers good
at their most vulnerable.                       reductions on rates for students and 50%
                                                off your first appointment.
Get vaccinated. If you‘ve not been
immunised it is advisable to get vaccinated
before coming to university as the
vaccinations take 10 days to be effective.

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