Bay Campus Residences Guide Swansea University Bay Campus 2017 2018
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Contents 1 Welcome 6 Your Mail 11 Health and Support - Living together – helpful hints - Mail collection - Register with a doctor and dentist to make it work - Mail forwarding - Drugs and alcohol - ANUK / Unipol Code of Standards - Postal address - Smoke free policy for Larger Residential Developments - Meningitis - Data Protection Act 7 Facilities at Bay Campus - SMILE Life Essentials - Your Assured Shorthold Tenancy - Laundrette - Swansea University student support and Regulations - Common room - Money advice - Accommodation account and induction - Dining room - Blackboard - 52° 12 Environmental Issues - Tesco Express - Sustainability 2 Arrival and What To Do Next - Banks and cash points - Recycling and waste - Key collection - Green Swansea - What to bring 8 Cleaning - Reservation deposit - Our cleaning responsibilities 13 Travel Information - Your inventory - Your cleaning responsibilities - Car parking - Settling in - Waste removal - Buses - Emergencies - Posters and display materials - Cycling - Cleaning rotas and products 3 Who’s Who - Food hygiene tips 14 Admin Issues - Bay Campus Residences - Payment of rent - Welfare Wardens 9 Maintenance and Repairs - Release from your contract - Residential Services Main Reception - Repair reporting - Moving rooms Useful Contacts - Emergency repairs - Vacation and storage - T 0300 103 3000 - Communal bedroom and communal - Visitors - E BayCampus@upp-ltd.com Maintenance inspections - When you leave – departure information - W swansea.ac.uk/accommodation/ - Planned and preventative - Comments and feedback residences/bay/ Maintenance schedule - Complaints - List of indicative charges 4 Connectivity - Target response times - Wi-Fi internet - Right of entry - Live television and TV Licensing 10 Fire, Safety and Security 5 Services - Evacuation procedure - Access swipe cards - Fire drills - Lock outs - Fire alarm testing - Personal belongings Insurance - Lifts - Hot water and heating - Prohibited items - Help with appliances - Smoking - PAT Policy - First aid - Grounds - Getting around - Snow clearing and gritting - Driving - Bicycle storage - Water safety - Security services Welcome to Swansea University Bay Campus 2 3
1. Welcome Welcome to Bay Campus Residences, Establish some “Flat Rules” – to avoid Use headphones late at night/early in Data protection information Accommodation account and induction Res Reps your home for the next year. This misunderstanding, it is important to the morning. Bay Campus Residences complies with If you need to check any details related to The role of a Res Rep is to help make residents guide is designed to provide set ground rules regarding each other’s you with information to help you prepare belongings, kitchen cleanliness, visits Always be considerate and avoid the Data Protection Act (1998) which your tenancy or fees you can do this via life in our residences the best it can be. for your year in our residences. We by guests etc. You will learn where congregating in communal areas, at governs the use of all personal data your Accommodation Account at You’ll be fundamental in the organisation others stand on these matters and any time, whether inside or outside, held and the controls required over its www.swansea.ac.uk/accommodation/ of social, sporting, cultural and hope its contents will help you know what to expect and have a happy and avoid possible conflict. day or night. accuracy, access and security. residences/residencefees2015/ environmental events on Bay Campus. enjoyable year with us. Students have the right to privacy of You’ll also be empowered to share your Give each other some space – consider Socialising in residencies personal data. Access to all student You should have completed your online thoughts and ideas on Bay Campus We hope that the accommodation meets others’ need for time alone and Coming to university is about having fun data held by Bay Campus Residences Residences and the accommodation. your expectations and if there is anything establish your own quiet time also. All and we accept that residents will want to and Swansea University whether on your acceptance for your accommodation. Anyone can get involved, either by you need in terms of information, advice residents are individuals, with particular socialise with others. However, we do not paper, computer files or other storage You can return to it whilst you’re a resident nominating yourself as a Res Rep or or support, please ask at the Bay interests, opinions and habits; you endorse parties in residencies because media is strictly controlled. Bay Campus via your Accommodation Account – by joining in the events and activities Campus Residences Admin Office which should respect work and rest periods they can lead to uncontrollable situations Residences standard response to please check that you have completed it. organised throughout the year so keep an is located within Central Admin on the particularly at night. and risk to others. If you arrange a enquiries about individuals is that eye out for Res Rep information. ground floor of the Tower. gathering that leads to an incident, which information cannot be disclosed Blackboard Sometimes, no matter how hard you try, causes disturbance or harm to others, Blackboard is an online learning and Coming to university can be both you cannot make it work. If, after talking you will be held fully responsible and this teaching tool that you will be able to exciting and daunting. We want to help it through with others you still cannot could jeopardise your place in residencies Your Assured Shorthold Tenancy and access once you’re enrolled. There is an you make the transition process as resolve a conflict, talk to someone from Bay and affect your academic progress. Regulations accommodation section in Blackboard smooth as possible when settling into Campus Residences who will be happy Your Assured Shorthold Tenancy (AST) that covers all the information contained your accommodation. One of the most to help. Security staff have full authorisation to Agreement and Residence Regulations in this handbook and lots more. rewarding aspects of living in university shut down any social situation they contain all the contractual information residences is the opportunity to make new Noise and quiet hours consider to be getting out of hand or about your accommodation. These can friends from a variety of backgrounds. One of the most important things to causing a major nuisance. They will also be accessed via your accommodation Bay Campus Residences aims to provide consider when living with others is noise report any such cases to Bay Campus account at www.swansea.ac.uk/ support for students living in residences, levels. In large communities, there will be Residences and, if deemed appropriate, accommodation/residences/bay/ encouraging a spirit of community and unavoidable levels of background noise Swansea University Residential Services. cooperation that supports success in but consideration for your fellow residents students’ personal and academic lives. will make your time at residences a more Visitors and guests Supporting students is about encouraging enjoyable place to live for all. If you are If you invite friends around, please be them to make decisions for themselves by disturbed by noise levels, in the first aware you must be present at all times providing a reliable support and guidance instance you should talk to those who you and you will be expected to take full service to those who need it. think are responsible. You should do this responsibility for their actions. For your before you become so distressed that you own safety and wellbeing of others you Student well-being is vitally important are liable to become unreasonable! If you are advised not to bring guests into to us. We want our students to be continue to be disturbed by noise you can residences unless they are known to you. equipped with all the skills, knowledge contact the Admin Office who can help you and experience they need to lead fulfilling and who may call Security staff to assist. ANUK / Unipol Code of Standards careers and personal lives. Creating a All of Bay Campus Residences operate in stimulating and supportive environment Tips for reducing noise line with the ANUK / Unipol Code of helps our students to thrive in every way. Your flatmates may be trying to work or sleep Standards for Larger Residential so please keep voice/music to a Developments which stipulates standards Helpful hints to make it work reasonable level at all times. Bass notes on of facilities and their management. Communicate – the key to successful audio equipment as well as mobiles and We will provide accommodation that relationships is communication. Sit is maintained to the standard which down and talk about habits, preferences, Skype noise can be especially disturbing complies with relevant health and safety moods and values. If something is particularly to those living next door. laws and the ANUK Code of Practice. bothering you the sooner you talk about Information about the Code and details of it, the sooner it can be resolved. The rooms are reasonably well sound the full Code can be viewed on the proofed but noise does travel, especially www.nationalcode.org/upload/file/ Be understanding – everyone has days at night and through open windows. nationalcode_edu.pdf when everything seems to go wrong and bad moods can result. Try to be Avoid slamming doors and running understanding and tolerant. down corridors. 4 5
2. Arrival and what to do next Key Collection Your room inventory Read information on how to collect your You must complete your online Student residences access swipe card here Accommodation inventory which you can www.swansea.ac.uk/accommodation access via your resident’s welcome page here www.swansea.ac.uk/accommodation What to bring Some items you may want to bring are: It is best to complete the check list for communal areas with other residents in Crockery and cutlery. your flat/area. Pots, pans and cooking utensils. Please complete and return within 7 days Toaster. of arrival. Iron. Settling in Towels. Once you’ve moved in you can start to find out what’s where and who’s who Bedding, including all linen, duvet, within your residence. Make a point of pillows and blankets if required. noting your emergency exit routes in the All of the above can be purchased at event of a fire. The Bay Campus www.Unikitout.com. They offer huge Residences team are available to help discounts on Student Bed Packs, you settle in and answer any questions. If Student Kitchen Packs, Student they can’t help, they will put you in touch Bathroom and Towel Packs, Student with someone who can! Combo Packs, Electricals, Accessories and much more - They even deliver Emergencies direct to your halls so everything is In case of an emergency that requires the waiting for you upon your arrival! emergency services (Ambulance, Police or PLUS save an extra 10% by quoting Fire Service) please call 999/112 from an BAYCAMPUS10. external phone. You can also contact Bay Campus Security 24/7 on 01792 606010 You will also need to bring your own or dial *2 from any internal lobby phone. electrical items such as televisions, Please refer to the emergency procedures laptops, hairdryers. information posted on the back of your Reservation deposit bedroom door. On accepting your offer fromResidential Services you will pay a deposit which is automatically deducted by Residential Services from your last term’s rental payment. Read further information on your Residence Fees via www.swansea.ac.uk/accommodation/ residences/residencefees2015/ 6 7
3. Who’s who Bay Campus Residences Team The team consists of: Welfare Wardens Resident Network – Residence Life We have a team of dedicated staff to help All residences have a support network of Co-Ordinator General Manager you settle in and help with any queries Welfare Wardens. Welfare Wardens are At the start of each year your Resident Network will hold whilst you’re living here. Facilities Manager students living within residences who welcome activities to enable you to meet and get to know provide pastoral and practical support, your neighbours. They work closely with the Students’ Business and Administration Manager You can use our online maintenance including: Union in setting up Residence Committees where you get helpdesk to report any faults or Facilities Administrative Assistant an opportunity to organise social events and have a say in maintenance problems with your how your residence works. Facilities Receptionist Help with settling in. accommodation: www.baycampusresidences.com Facilities Maintenance Technician Discuss issues with residents. Swansea University Residential Services Password: baycampus2018 Main Reception Welfare Wardens Chat informally about worries or Residential Services main reception is located in Your request will be given a priority, see concerns. Penmaen on Singleton Park campus. They can help Management Team priority definitions within Section 12 Provide a sympathetic ear to personal you if you have any queries about your Assured General Manager “Maintenance and Reporting”. The matter matters. Shorthold Tenancy, including: The General Manager, has overall day to will be dealt with in-house wherever day responsibility for the management of Offer general support and impartial possible. An external contractor will be all residences. The General Manager is advice. Room transfers and withdrawals. summoned if required. assisted by a managerial team consisting Direct you to other University Accommodation waiting list. Bay Campus Residences team are of a Facilities Manager and Business and departments for the appropriate help responsible for the day to day running Administrative Manager. Residence fees. and care. of your residences, so please call in to Managerial Team Open Monday to Friday 09.00am – 4.00pm see them in the Central Admin area in the Welfare Wardens are available daily for a Facilities Manager and Business and E: accommodation@swansea.ac.uk Tower with questions about residencies, student drop in service at the Admin Administration Manager T: +44 (0)1792 295101 including: Office Reception between 17:30 – 18:30. The Managerial teams are responsible for W: www.swansea.ac.uk/accommodation/introduction/ Please note that between 18:30 – 22:30 Repairs and maintenance. the management and delivery of services Welfare Wardens may be out visiting other to Residences including health and safety, Cleaning and portering. tenants. cleaning, security and inspections. They Collecting mail. are assisted by the Facilities Maintenance Welfare Wardens visit all properties in the Technicians. Issuing new swipe cards in case of first weeks of term to give welcome talks – you lock outs. will be emailed the dates and times of Bay Campus Residences Admin Office your welcome talk in advance. Any other queries regarding your The administrative and reception team room or residence. are there to discuss any problems and The team also works alongside Swansea issues you may have whilst in your University Residential Services Department accommodation and can be found in the Your Bay Campus Residences Team All our staff are committed to making our Admin Office. and Swansea University Student Services Wellbeing Services who are also there to Useful Contacts residences safe, comfortable and help you with any wellbeing issues. Bay Campus Residences Admin Office contact details and opening: Monday to Friday 08.30am – 17.30pm welcoming for you and will be happy to assist you whenever possible. Most queries can be resolved at Bay Campus T 0300 103 3000 Residences Admin Office but occasionally you might need to see another member of the Team. E BayCampus@upp-ltd.com W swansea.ac.uk/accommodation/residences/bay/ If you need to report an urgent issue outside of the main Admin Office opening hours you can contact Swansea University Bay Security 01792 606010. 8 9
4. Connectivity 5. Services Internet Access swipe cards Hot water Bicycle storage Wi-Fi is available to all residents throughout If you have any issues with your swipe Hot water is provided on a demand and Residents who bring bicycles must keep the residences and campus. Within your card, call into the Bay Campus supply system which residents will have them in the bicycle shelters provided. residences you will have access to KeySurf a Residences Admin Office and speak to a access to throughout the year. Bicycles must not be brought into the high quality Internet access through a wired member of staff. buildings at any time and should be connection in each room and over a high Heating securely locked with a good quality speed wireless network, covering bedrooms In the event of losing your swipe card Heating in the rooms is controlled by the D-lock within the bicycle shelters. All and communal areas. Please select the there will be £10.00 replacement fee thermostatic radiator valve (TRV). TRV bicycles are left entirely at the owners’ “KeySurf” Wi-Fi network. Open your web which will be added to your residence is a self-regulating valve fitted to a hot water own risk. All bicycles must be removed browser and you will be presented with the fees account. heating system radiator. To control the from the bicycle shelters at the end of the KeySurf sign in screen. Click on the “Create temperature of a room turn the TRV to contract period. Bicycle insurance can Account” button. Fill in your details and pick Do not tamper or deface your swipe card adjust the flow of hot water. Please be aware be purchased via https://www.endsleigh. your product. On completion of registration, i.e. punch holes, as this will render the that the residence operates on a co.uk/personal/home-insurance/bicycle- make a note of your username and password. card inactive resulting in the necessary seasonal system so the heating will be insurance/ for an additional premium. You will be returned to the KeySurf sign purchase of a replacement card. turned off during the warmer months and in screen. Use your new username and turned back on during the colder months. password to get online. Lock outs If you are locked out (e.g. locked your Help with appliances A guide on how to connect to Wifi is swipe card in your room) we will give you Operating instructions for electrical available at: swansea.ac.uk/accommodation a temporary swipe card. You must return appliances are available online and on your temporary swipe card to the Admin your Welcome USB. Live television and TV licensing Office by 10am, the following morning to If you bring a television or any other TV avoid a charge for late return. PAT policy receiving equipment, you must have a valid If you are bringing your own electrical TV licence. This applies whether the TV is Please note that a fee will be incurred appliances, make sure you read our in your own bedroom or in communal areas. after 5 lock outs (£10.00) and (£15.00) for Electrical Appliance and PAT Testing Policy TV Licensing Authority representatives can each subsequent 5 lock outs. at: swansea.ac.uk/accommodation make checks throughout residences, and will be accompanied by staff when visiting. For more information regarding residence Grounds charges please refer to section 8 of the Remember, failure to hold a TV Licence can Residence Regulations, which was sent to You are encouraged to make use of the lead to a fine of up to £1,000, so you must you via email upon your accommodation grounds in the vicinity of the residence, have one if you need it. acceptance. especially in fine weather. However please be considerate of other residents and Find out all you need to know about TV Personal belongings insurance keep noise to a minimum, during late licensing, including how to claim back unused You are covered by a personal belongings hours. Please do not play music outside. months, at www.tvlicensing.co.uk/. TV insurance policy with Endsleigh: https:// Please use the litter bins provided. licensing general enquiries: 0300 790 6090. www.endsleigh.co.uk/personal/student- insurance/ Snow clearing and gritting During cold weather students are advised Contents insurance policy to take extra care, as surfaces may To enhance your policy to cover become slippery. If there is a risk of snow expensive items (eg. Electrical equipment or ice, main walk-ways, entrances and or bicycles) contact Endsleigh https:// steps will be gritted. Following snow www.endsleigh.co.uk/personal/student- fall these areas will be cleared (as soon insurance/ or meet to discuss. as practically possible) and regularly checked. In high winds, extra care must be taken to keep windows closed. 10 11
6. Your Mail Mail collection Registered post and parcels can be If you have ordered a parcel that you Your full postal address is included collected from the Bay Campus know is heavy and/or large please within your Assured Shorthold Tenancy Residences Admin Office. If a parcel or ensure that you collect it within 24 hours Agreement. You should ensure that your registered mail has been received you will of receiving the automated e-mail due to name, student ID, room number and receive an automated e-mail from the limited parcel storage space. If a parcel block details are included on any mail. Bay Campus Residences team which is too large to be stored it may be Your name should appear as it does on will be sent to your student account. turned away and you will have to make your student account; nicknames cannot alternative arrangements. be recognised on the system. Adding your You should bring with you proof of student ID will assist us with logging your identity (ideally your student ID card) Mail forwarding parcel when there are multiple students when you come to collect registered We are unable to forward letters to with the same name. mail and parcels. residents who have left due to the quantity of letters we will receive. For a You should structure your postal address Due to the high volume of registered mail fee you can make arrangements directly as follows: and parcels that are received, residents with Royal Mail to have mail redirected to are requested to collect parcels within another address via https://www.royalmail. Your Name (Student ID) 48 hours of receiving he automated com/personal/receiving-mail/redirection Block Name/ Flat e-mail; parcels not collected may be Number/ (Room Number) returned to sender. You should ensure that you collect any Student Accommodation mail or parcels prior to the end of your Swansea University Bay Campus Bay Campus Residences reserves the contract period. Bay Campus Fabian Way right to refuse any parcels we deem to be Residences accept no liability for mail or Crymlyn Burrows suspicious due to Health & Safety risks. parcels left on site after the end of Swansea If a parcel is refused we will inform the contract period and they will be returned SA1 8EP student and if a redelivery is arranged we to sender. Avoid ordering any parcels 2 will require confirmation of the contents. weeks prior to moving unless they are to your new address. Each flat has an allocated post box which is Mail collection times shared with other members of your flat Parcels can be collected from the Bay Campus Residences Admin Office during the following times: 11:00 – 12:00 and Bay Campus Residences cannot be 14:00 – 15:00 held responsible for missing items of post. 17:30 – 18:30. Each flat will be given one key for each for These times will be extended during each post box and you will need to agree busy periods. with your flatmates how to keep the key safe and who will be responsible for collecting the post. A £10.00 replacement fee may apply for any list post box keys. 12 13
7. Facilities at Bay Campus Laundrette You will find comfy seats, a television, Koop The laundrette at Bay Campus is open 24 pool table and a vending machine The third food pod in The Core offers hrs a day. You will be required to use your which provides great value snacks. ‘high street’ chicken with a twist! From accommodation swipe card to access healthy choices to indulgent delights, the laundrette, outside of office hours and Tenants can access the full Wi-Fi Koop will provide salads, wraps, burgers weekends. services within the Common and ‘southern-style’ chicken all Room. featuring the unique Koop style! Upon arrival you will receive a laundry card which you can collect after picking up your The Core 52° accommodation swipe card. Upon receipt The Core is the main campus food court 52° is the flagship café-bar at the heart of of your laundry card please follow the situated off Severn Way, amidst the Bay Campus. Offering a relaxed, steps below to register your card. student residences. The Core offers a contemporary coffee shop by day and a contemporary,large,flexible space at the lively student bar by night. Open early Log onto www.washstation.co.uk and centre of the site and will feature a until late, 7 days a week, 52° offers a wide press top up your card. Follow the number of ‘food pods’ providing a variety variety of snacks, quality coffees, beers, online instructions to register your of culinary styles and choices. wines and non-alcoholic options. Catch Washstation laundry card. live sports on the big screen and regular As well as providing day-to-day catering entertainment across the week – right on Click on the option to ‘Add Value’, here services, the flexibility of The Core will your doorstep! you can top up your card with £5, £10, also allow the provision of a casual £20, £30 or £40 denomination. student social area, general recreational Tesco Express Once credit has been added you will activity (including student events) plus a For all your catering essentials, you will be given a unique 6 digit code. You conference and function space. find a Tesco Express located on Bay need to make a note of this code, from Campus within Emlyn. there you will need to go down to the A number of flexible, moveable walls will Visit www.tesco.com/store-locator/uk/ laundry room touch your card against allow The Core to be configured in a the pinmate machine and enter this variety of ways to suit different Banks and cash points unique code. This will then activate event requirements and capacities. The At Bay Campus you will find a Santander the top up and the card will be ready space can seat over 400 people in its bank, along with a cash machine for to use. Then simply follow the multi standard layout and 200-250 as an event/ withdrawals. lingual instruction signs to begin your banqueting venue. A fully licensed event load wash. bar is provided to service all types of There is a Lloyds bank on the ground functions. The Core will be available year floor of the Taliesin Building at Swansea One load of washing will cost £2.40. round for internal and external events, University Singleton Park campus. Drying your clothes will cost £1.20 per when not in use for student/staff catering. load. You will also find cash machines on the Opening Hours: Monday – Friday, ground floor of Fulton House and the first floor If you have any queries please call the 07:30 – 19:30 of Union House at Singleton Park campus. student helpline on 0800 141 2331 or follow us on twitter @washstation3 The Core will feature three main There is a wide choice of banks in Swansea food pods: City Centre and in the nearby area. Check out the website to see when Cegin machines are free and to be notified when Cegin is the ‘traditional’ food pod your washing is finished via situated within The Core. Serving www.washstation.co.uk and selecting home cooked favourites, daily carvery “Ready to Wash”. and full cooked breakfast. Common Room Stryd The Common Room located in Gruffydd is the Stryd brings contemporary street food to place to go to meet and socialise. The Bay Campus. Situated within The Core, Common Room is a multi-purpose space Stryd will provide an international, multi- that can be used for, socialising, studying, cultural service, heavily focused on world film nights, pool competitions or just foods and will feature regular culinary relaxing with fellow residents. theatre with in-house live cooking. 14 15
8. Cleaning Our cleaning responsibilities: If you do not keep your room or shared Defrosting your freezer Your responsibilities: The housekeeping staff will carry out kitchen to an acceptable standard you This process should be completed by All waste should be sorted into the appropriately weekly cleaning of shared kitchens, will be notified and given the opportunity residents on a termly basis i.e. before labelled waste bin within the communal kitchens. You communal entrances, hallways, staircases, to clean it. If you do not clean it to leaving for Christmas, Easter break or are required to empty any bedroom waste into the lifts and social spaces. You will be a satisfactory standard you will be when there is a build-up of frost and appropriate communal kitchen waste bins. informed of your flat’s cleaning day when you charged and the cleaning team will be before vacating your residences at the move in. The cleaning service does not unable to carry out their cleaning duties end of your tenancy period. Posters and display materials include washing up or cleaning the until such time. A Kitchen contract Posters, photographs, decorations, etc must be insides of cupboards or fridges. cleaning charge could be in excess of Remove all food items and transfer to confined to the pin boards supplied. Do not affix items £145.00. another freezer. to walls, ceilings or doors – this constitutes a fire A dust pan and brush, mop and bucket and hazard and may damage wall surfaces. Staff Remove all internal drawers. vacuum cleaner are available for your use Legionnaire’s disease are instructed to remove them. This applies to both within all communal kitchens. Please do not What is Legionnaire’s disease? Turn off the freezer by switching off bedroom and common areas. Failure to comply will use vacuum cleaners to mop up spillages. Legionnaire’s disease is a potentially fatal mains supply switch at the mains result in cleaning and redecoration charges being form of pneumonia, which can affect socket. levied. No alterations or additions to the decoration or External (grounds) cleaning is also anybody. It is caused by the inhalation of Place a towel or cleaning cloth on the fittings of the room are allowed. provided by Bay Campus Residences on small droplets of water from contaminated base of the freezer which will help a regular basis. To maintain a litter–free sources containing legionella bacteria. collect excess water. Cleaning rotas and products environment, students are requested to Making and sticking to a cleaning rota is an effective way of use the litter bins provided on campus. Where is Legionella found? Place a bowl of hot water in the freezer keeping your flat pleasant and safe. Your resident Welfare All hot and cold water systems in to help assist speed up the defrost Wardens can assist with devising a rota to help you get Your cleaning responsibilities: residential properties are a potential process. started. You are responsible for cleaning your room source for legionella bacteria growth. The Do not use any sharp objects such as including your ensuite bathroom on a regular main areas of risk are where the bacteria knives to remove ice build up. Many residents find that buying or pooling cleaning basis. Please use the appropriate cleaning can multiply and increase to dangerous products together as a flat at the start of term works well. materials and refer to manufacturer’s levels and then spread, e.g. in spray from Do not use any heat producing We encourage you to set up a cleaning kitty and would guidance to prevent damage. showers and taps. electrical items such as hairdryers to recommend that you buy the following items to help remove frost. with cleaning: Although your housekeeping team Who is at risk? To avoid any potential water seepage regularly clean shared areas, you are expected to keep these free from litter Legionnaire’s disease most commonly affects the elderly, or people with chest or on kitchen floors, check defrost process regularly. Anti-bacterial multi-purpose cleaner for floors and surfaces. Food Hygiene Tips and in good order. Built in ovens, hobs lung problems. Not everyone exposed to Degreaser for cookers, hobs and grill pans. Keep your hands clean: they carry germs. and microwaves should be cleaned legionella bacteria becomes ill. Once defrosted, wipe down interior, regularly by residents in between Hob cleaner for ceramic hob tops. Use disposable cleaning cloths to avoid replace drawers and wait for at least scheduled cleaning. Symptoms of Legionnaire’s disease are spreading bacteria. 2 hours before replacing food into Oven cleaner – always follow instructions carefully. similar to those of flu. the freezer. Always wash equipment and utensils after Residents are required to allow access Washing up liquid. preparing food. to the cleaners and ensure there are Taking the following simple precautions Do not move furniture from designated Cleaning gloves, washing sponges and no obstructions or hazards that might will help keep you safe: Keep the kitchen clean: leftovers attract pests. areas and please keep stairwells and scouring pads, brillo pads. impede their work. corridors clear. Cover open wounds when preparing food. Flush through showers and taps for 1 Disposable kitchen towel. It is particularly important, especially on minute following a period of non-use Refrigerate all high risk foods e.g. meat, poultry, Waste removal Fridge cleaner and deodorizer. your designated cleaning day that the (any period of 7 days or more). This is fish, dairy products. Housekeeping staff will empty the bins to flush out any stagnant water which has Toilet cleaner and separate cleaning gloves following are completed by 9.00am. in the communal areas Monday to Friday. Do not overload the refrigerator. been in the bathroom which may have and cloths. However, if you find the bins are full then All waste is put into the been contaminated. Defrost the freezer once a term. please bag the rubbish appropriately and Shower and bathroom multi-purpose cleaner. appropriate bins. Keep all shower heads and taps clean place next to the bins in your kitchen. Store cooked and raw food separately. and free from a build-up of lime scale, Always make sure you follow the instructions and never Wash crockery regularly and store in Our responsibilities: mix products. If you have any queries, please ask staff cupboards – do not allow washing up mould or algae growth. Daily waste removal in communal areas for advice. to accumulate on work tops especially prior to cleaning day as this limits the Regularly (at least every 3 months) and social spaces, Monday – Friday ability to clean. clean shower heads with an except bank holidays and Bay Campus antibacterial product. Residences closure days. You will be Kitchen worktops are wiped down. provided with new clear bin liners Floors are clear to allow for cleaning. without charge. 16 17
9. Maintenance and Repairs Repair reporting Please see below a brief summary of some of these operations and checks where we may Report any maintenance problems as soon as require our tradespeople or technicians to enter your room or flat at predetermined intervals. possible. Do not rely on housemates to report problems! Type of check Frequency Where Please report your maintenance fault via Fire alarm testing Weekly Common areas our online maintenance helpdesk or Lift alarms Weekly All areas where fitted www.baycampusresidences.com Password: baycampus2018 Emergency lighting test Monthly Common areas if you have any difficulty doing so please come to the Bay Campus Residences Admin Office. Maintenance Automatic closing fire doors Monthly All areas faults could include an item of disrepair within your Fire blankets Monthly All common areas room or anywhere within the residences. Distress alarms Quarterly All areas where fitted Emergency repairs Emergency repairs are issues that require an Fire alarm service Quarterly All areas where fitted immediate response either because they are Window restrictor test Bi-annually All areas where fitted possibly endangering the health and safety of people, causing major damage to buildings or Window fastenings Quarterly All areas contents or affect the security of the building and its occupations and may include: Electrical equipment testing Annually All areas Lighting levels test Annually Random rooms and areas Gas escapes. Serious water leaks. Riser door locks Monthly All areas Total failure of heating system (depending on the time of year). List of indicative charges Total failure of electrical supply. Where loss or damage occurs to Bay Campus Residences property, which is not due to ‘fair wear and tear’, a charge will be raised to the resident(s) concerned. Serious electrical malfunctions. Serious problems with drainage. Charges will reflect the cost of the repair or replacement plus reasonable administration fees. We cannot foresee the extent of all damages or predict price rises, but the following list is intended to provide a guide price for most eventualities. (Prices include VAT). Obstructed, damaged fire exit doors. Damaged lifts. Item Cost £ Item Cost £ These should be reported immediately in person REDECORATION WHITE GOODS/KITCHEN EQUIPMENT or via phone on 0300 103 3000. Outside the Admin Office opening hours, please contact Swansea Redecorate window sill Individual pricing Replacement of large upright fridge/ £332.00 University Security on: 01792 606010. freezer one wall from Redecorate average size room/ kitchen Replacement microwave/combo £82.00 £35- £65 Communal, bedroom safety and maintenance checks Minor making good to decorations from £35.00 Replacement kettle £8.00 Inspections are undertaken twice a year by staff to (poster damage) check safety and maintenance to ensure you’re Redecorate average size room/ Individual pricing Replacement hob £165.00 looking after your accommodation. kitchen ceiling FLOORING Replacement oven £184.00 Rooms or communal areas that are not kept reasonably clean and up to standard can pose a Replacement of carpet tiles bedroom £20 per sq m Replacement vacuum cleaner £82.00 health risk and also impact on other residents. We will give you plenty of warning before an inspection is due to take place. Planned preventative maintenance schedule There are a number of regular operations and checks that we undertake to ensure your safety and to comply with legislation. 18 19
9. Maintenance and Repairs continued General Repairs Urgent Repairs Emergency Repairs Item Cost £ Item Cost £ Priority Priority Priority Priority FURNITURE/FURNISHINGS CARPENTRY/GLAZING Four Three Two One Replacement of standard mirror £30.00 Replacement of flat, room or kitchen door £332.00 Building fabric external element 20 working days 20 Working Days Within 1 working day Within 4 hours Replacement of desk chair £87.00 Replacement of bathroom, w/c or Building fabric internal element 20 working days Within 10 Hours Within 1 working day Within 4 hours £82.00 ensuite door Replacement of kitchen stool £50.00 Floor and floor coverings 20 working days Within 10 Hours Within 1 working day Within 4 hours Kitchen cupboard unit £40.00 Replacement of room/kitchen £30.00 Door closers £46.00 Decorative finishes 20 working days NA NA NA notice board Replacement of shower curtain £5.00 FIRE SAFETY HVAC systems 20 working days 5 Working Days Within 6 hours Within 4 hours Replacement of wardrobe including full Replacement of fire blanket £10.00 Electrical Installation 20 working days 5 Working Days Within 6 hours Within 4 hours width top shelf with hanging rail and 3 £135.00 each Fire alarm engineer call out £75.00 Domestic water system 20 working days 5 Working Days Within 6 hours Within 4 hours shelves underneath ACCESS CARDS Replacement of desk with 3 drawer unit £85.00 each Sanitary fittings 20 working days 5 Working Days Within 10 hours Within 4 hours Replacement post box key £10.00 Replacement of wall fixed bookcase/ Electrical installations 20 working days 5 Working Days Within 6 hours Within 4 hours £35.00 each Replacement room access card £10.00 shelving unit Safety systems 20 working days 5 Working Days Within 6 hours Within 4 hours Replacement of three quarter size cabin HOURLY CHARGES bed with mattress wall fixed head board £120.00 each Lifts and lifting equipment 21 working days 5 Working Days Within 6 hours Within 2 hours Hourly charge for FM Technician £10.00 and wall protector Hourly charge for additional cleaning £14.20 Roads and pathways 22 working days 5 Working Days Within 6 hours Within 4 hours Replacement of door plaque £10.00 each Hourly charge for trade engineer £25.00 Replacement of single mattress £55.00 each KITCHEN EQUIPMENT Replacement of ¾/double mattress £78.00 each Mop and bucket (missing) £10.00 Replacement of bedside chest with 1 Right of entry access to rooms £34.50 each drawer and space below Sweeping brush (missing) £5.00 Bay Campus Residences reserves the request as soon as we can and with the Replacement of armchair £175.00 each Ironing board (missing) £15.00 right for its employees and authorised minimum disruption. contractors to enter its residential Replacement of sofa £299.95 each accommodation for the purpose of We will leave your property as we found it. Re-upholstery costs start from £60 per item welfare, inspection, maintenance and Replacement of fridge/freezer drawer/shelf £15.00 repairs, or to rectify a health and safety or We will aim to contact you at least 24 breach of tenancy issue. hours in advance before carrying out Replacement of hob dials and spindle plate £40.00 repairs or needing access. This may not Notice will be given when possible for all apply in cases of emergency, for safety planned programmed maintenance, at reasons, or when we visit on your request. least 7 days notice will be given. Target repair response times Priority two works refers to work that Priority three works means standard This table outlines target times for does not present an immediate threat works which if not attended to could When we visit we will always knock attending and rectifying reported faults. to the health and safety of people but result in a reduction in the quality of the before entering your residence, as well In the case of an ‘Emergency Fault’ the requires a swift response to prevent service(s) provided. as individual rooms before entering. You immediate response may be a temporary further damage or deterioration. have the right to ask for ID or to ring for fix, with the fault permanently repaired as Priority four works means work of a soon as possible. We welcome feedback This category could include blockages to routine nature. allowing access. on the quality of our service. sanitary systems, flooding, security issues, emergency exits compromised. Priority one works reflects incidents The rectification period for these works or defects which require an immediate requires the repair to be responded to and response. These defects are possibly temporary repair (sufficient to make the endangering the health and safety matter a Priority three work). of people, causing major damage to buildings or contents, or affecting the security of the premises or its occupants. 20 21
10. Fire, Safety and Security As you unpack, have a look around at Failure to adhere to procedures or co- Goods being transported in the lift the fire and safety signs located in your operate during a fire drill evacuation will must be positioned in such a way that property – they are provided to ensure result in disciplinary sanctions being applied. they cannot move about. Care must be your safety. taken to evenly distribute the load. Fire alarm testing Tampering with the security telephone Fire safety information sheets are Fire alarm tests are carried out weekly on in the lift will result in disciplinary action. provided on the back of your study room a Wednesday. Fire alarms are checked door and displayed in the kitchen area. weekly and will ring for a very short time. Do not use lifts in the event of a fire. The short burst of sound will indicate a For concise and easily accessible notes fire alarm test. In the event that the fire alarm In the event of an emergency do not on fire safety, you can log back into sounds as a continuous ringing, this attempt to open the lift car doors. Press your accommodation induction via your indicates unplanned fire alarm activation and and hold the ALARM button for 3 seconds, Accommodation Account. fire alarm procedures must be observed. you will be connected to the rescue Please note this, so checks are not service who will arrange for an engineer to Reading over the safety module will only confused with drills or actual alarms. attend to you as soon as possible. take a couple of minutes and it’s a quick step to looking after yourself and your Lifts Prohibited Items housemates. The lifts in the halls are tested to the You cannot bring any of the following items highest standards. However, as with all into any part of your accommodation. You will have watched our fire safety video lifts, occasionally they can break down. Please note that possession of prohibited online as part of your online induction. It In the event of a lift failure, stay put, stay items leads to disciplinary action. Prohibited will have demonstrated how quickly a fire can calm, and follow the simple instructions items include but are not limited to: spread in a student bedroom. provided on the safety instruction card located in the lift. The lifts have both Nitrous oxide canisters. Please remember that fire rules and an emergency alarm and means of Candles. regulations are in place to protect you communication through to the Schindler and other residents from the risk of fire. call centre. Therefore, the Bay Campus Incense Sticks. ResidencesTeam will know straight Fairy Lights. We have a responsibility to ensure that away if there is an issue and will deal you know what to do in the event of an with it as quickly as possible. Barbecues. emergency, so please take the time to Fireworks. familiarise yourself with the basics to Do’s and Don’ts keep you safe. The lift may only be used if the car The Bay Campus Residences team lighting is on. reserve the right to enter any room at Keep all communal areas and fireexits Persons who are unable to use the any time to investigate, remove and clear of personal belongings at all times. controls in the car may only use the confiscate any items which constitute a lift if accompanied by a person able fire hazard. If you discover a fire – evacuation to assist. procedure Weight Restrictions on Bookshelf Please refer to the emergency Passengers must stand still while the The bookshelf above the desk in your study evacuation procedure on the back of lift car is moving. Jumping or rocking bedroom has a weight restriction of 25kg. your bedroom door. is not allowed. Instructions in the lift To put this in perspective the following also car must be followed. weigh 25kgs: Fire drills Do not throw objects, especially 36 iPads Bay Campus Residences is legally burning matches or cigarettes, through 500 darts requiredto carry out fire evacuation drills on all the gap between the door and the 250 blueberry muffins 8 its buildings. An un-notified rolling landing sill into the hoistway pit. This billion grains of sand programme of fire drills will be starting soon after may cause a fire and dangerous smoke. 8000 tea bags! your arrival. They are designed to be as realistic as possible and a continuous ringing Do not obstruct the lift doors. Smoking alarm will sound. All occupants are required Do not attempt to enter or exit this lift Smoking is prohibited in all Bay Campus to leave the residence buildings and meet at whilst the doors are closing - press the Residences buildings, semi-enclosed building the publicised assembly point. door open button (in the lift car) or the entrances and immediately outside all .The evacuation procedure and assembly landing push button, this will reopen entrances, windows and other areas where point information Is displayed in the ground the lift doors. smoke could enter a building. This applies floor notice boards of all residencies. equally to traditional smokingmaterials, e-cigarettes and other smoking devices. 22 23
10. Fire, Safety and Security continued If you smoke, stand at least 5 metres from Accidents Water safety Finally, there are several clubs and societies There is public access to Crymlyn Burrows, If you see anything at Crymlyn buildings inside the designated shelters If you have an accident please ask a The coast is a great place to live and relax, at the university which hold organised water but all users must observe the following to Burrows that may be damaging or and ensure that cigarette ends are member of the Bay Campus Residences and we are very fortunate at Swansea activities. If you are interested in becoming minimise any disturbance or damage. disturbing the site please contact disposed of safely and properly. Do not team for an accident forms. All University to have a unique location with involved in water sports then these clubs 01792 20 (5678) and ask for the litter the grounds. Failure to keep to the completed accident forms are reviewedthe beach and sea right on our doorstep. may offer opportunities for you to do this Do not leave any litter. Biodiversity Officer or University policy will result in disciplinary action. during the departmental Quarterly Safety This is a great resource for everyone to as part of a group and with the appropriate Security. Do not light any fires or barbeques. Review meetings. enjoy, but the sea can be very dangerous, safety cover. Window restrictors so please make sure you read the tips Do not dig or excavate in any area, Please also contact this number to report For security and safety reasons, windows If you see something which you think may below to keep yourself safe and make the If you take these simple steps, you should including the dunes. any stranded marine mammals. have restrictors fitted. Do not force windows, result in an accident please complete a most of your time at the beach. be able to enjoy yourself safely along our Any dogs must be under strict control. Security Services interfere with mechanisms, or remove any Near Miss Accident Report. Don’t leave it If you are not from the coast or are coastline. Swansea University Estates Security Service parts. If you are unsure on how to operate until some has an accident before it gets inexperienced in the water then please Dog faeces should be placed in the provide 24/7 security provision including foot your window, please speak to a member reported. make an effort to educate yourself, there SSSI provided dog pins. patrols throughout the campus of staff on site. You are not permitted to is a lot of useful information on the RNLI Crymlyn Burrows, next to Bay Campus, Do not pick or prune any flowers or supplemented by the appropriate use of access attic, roof areas, maintenance A Bay Campus Residences Safety File website here: has been designated a Site of Special CCTV cameras to deter unauthorised plants. walkways, plant riser cupboards or any is located within the Admin Office. www.rnli.org/safety/respect-the-water Scientific Interest (SSSI), as a result of its access and protect property. CCTV other unauthorised areas. nature conservation importance. Do not collect any marine life from coverage includes but is not limited to the Getting around If you are planning to head into the water, the beach area. Residential common room, lifts, internal Items on window sills When travelling around campus or town, then make sure you assess the conditions Important habitats at Crymlyn Burrows There is no vehicle access. lobby areas and external bicycle shelters. Please do not store items on inner and stick to main roads and well lit paths. first; if it looks too rough then stay on the include sand dunes, saltmarsh and outer window ledges. This can pose a beach. Never swim after drinking alcohol, mudflats. The vegetation includes rare Do not introduce any species through You can help to maintain a secure and serious Health and Safety risk if windows Try to avoid being out and about after dark and never swim alone. Make sure you plants such as field wormwood and seeding or planting without prior safe environment by taking some basic are open and is therefore prohibited. on your own. Use the bus whenever you have a phone with you in case you need to sea stock with fen orchid historically consent from NRW. precautions: can and never get into a stranger’s car no contact the coastguard in an emergency. also recorded. There are common Do not dump any waste material on Your responsibilities matter how nice they seem. You can do this by dialling 999. lizards, and many species of birds Secure any ground floor windows the site. Failure to maintain security through including oystercatcher, sanderling and before leaving your flat. leaving windows open or room When walking, avoid shortcuts through Inflatable dinghies, mats and toys are ringer plover. The site also supports an No shooting. Keep your bedroom, flat and hall doors doors unlocked, wedging doors unlit areas. Report any campus lighting great for the pool but are not safe to use important assemblage of invertebrates locked. open, forcing doors, sabotaging which is not working to site security. at the beach. Please leave these at home. including several important species of Beach cleaning can damage the locks or losing swipe cards exposes beetle including the strandline beetle strandline habitats used by rare beetles. Be aware of ‘tailgaters’ – unauthorised other tenants to unnecessary Walk confidently and keep valuables Make sure you check the tide times and dune tiger beetle. So please take your own litter home, but persons following you into your hall risks. Any practices, which through such as mobile phones, money, jewellery, and know what time high and low water only undertake beach cleans under the or flat. carelessness or deliberate action are laptops, tablets and i-pods out of sight. is. The tide goes in and out very quickly, Swansea University now owns Crymlyn supervision of the Biodiversity Officer. held to compromise security, may be and you can find yourself cut off in a Burrows SSSI, and is responsible for In case of emergency Bay Campus subject to disciplinary proceedings in Disguise valuable items, especially dangerous position if you are not careful. ensuring its protection into the future. Please take care near to the mudflats, Security can be contacted on: accordance with Bay Campus laptops, in different bags rather than a An incoming tide is most dangerous and The university employs a Biodiversity the inlet/creek and the sea. 01792 606010. Residences Residence Regulations. carry case. you should avoid going for long walks Officer to look after the SSSI, and to Beware of incoming tides. Damage to or walking around any structures on the ensure that everyone plays their part in Crymlyn Burrows is a criminal If you occupy a ground floor room do Driving beach during this time. looking after this special place. Along offence. not leave computers, cash or valuables Plan ahead and stay on pre-planned with access management, the officer is in public view. routes you know and ensure that you Make sure you wear sun cream if you are responsible for managing invasive plant If you live on the ground floor, check have enough petrol to complete the going to spend time on the beach. Sand species, controlling the growth of scrub, that your window is locked. journey. and water both reflect and intensify the and ensuring that damage does UV rays from the sun and you can easily not occur. Immobilise database Park in a well-lit car park, where you know become sun burnt, even on a cloudy day. Immobilise is a database you can use to people will be around when you return. Visit www.nhsdirect.wales.nhs.uk register your property (e.g. mobile phones, Reverse your car into the space so that it lap tops, MP3 players, cameras, in fact is easy to drive away when you return. If you want to enter the water at a beach anything with a serial number). It is a FREE which is supervised by lifeguards, then on-line system where once registered Do not leave valuables in the car where there are several beaches close by which means that you have a better chance of people can see them, lock them in the are lifeguarded by the RNLI. The details getting your property back if it is lost or boot or glove box out of sight. can be found here: stolen. Please take a look at the Immobilise www.rnli.org/findmynearest website at: www.immobilise.com 24 25
11. Health and Support Register with a Doctor and Dentist Meningitis involves an inflammation of the Swansea University student support Bay Campus Residences strongly membranes that surround and give All students at Swansea benefit from suggests that you register with a doctor protection to the brain and spinal cord. access to the Student Support Services and dentist in Swansea. Department, which provides information, The meningococcal septicaemia advice and support on a wide range of bacteria, that causes meningitis B There is a dentist within Swansea issues. can show symptoms such as fever, University located in Horton Residence on vomiting, drowsiness, confusion and the Singleton Park campus. A University department dedicated to irritability, severe muscle pain, severe Visit www.keedentalcare.co.uk your pastoral needs: whether you have a headache, stiff neck, a distinctive rash, general enquiry about student life, a sensitivity to light and convulsions or The University Health Centre is based on specific problem or would just like to talk seizures. the ground floor of Penmaen Residence at the things through, Student Services is a Singleton Park campus. The nearest good place to start. The majority of people with medical centre to Bay Campus is SA1 meningococcal septicaemia develop a Medical Centre, Beacon Centre for Health, Check out the Student Services’ website rash of tiny ‘pin prick’ spots which can Swansea, SA1 8QY (01792) 481444. to read more about the support at quickly develop into purple bruising. www.swansea.ac.uk/student-support- Alternatively you can locate a doctor or services/ For further information please check: dentist practice by going to NHS Direct www.nhs.uk/conditions/meningitis/pages/ Wales website at www.nhsdirect.wales. Remember to register with a GP and introduction.aspx nhs.uk/localservices/ Dentist when you arrive. National Meningitis Federation Drugs and alcohol www.nmaus.org/ Refer to the Bay Campus Residences Drugs and Alcohol Policy. National Meningitis Trust www.meningitis.org/ Smoke free policy Meningitis Help Charity Bay Campus Residences and Swansea www.meningitishelpcharity.co.uk/ University has a Smoke Free Policy which means that smoking is not permitted in Swansea University SMILE – your room, any residence building or any Swansea Medical Information University building. Life Essentials is all about ensuring that throughout your time at Swansea For further information, read the University you’re able to keep a healthy Bay Campus Residences Smoke body and mind. By reading this Free Policy at information and following the advice you www.swansea.ac.uk/accommodation can be sure that everything will be in place should you fall ill and need to Meningitis seek medical help. Students are the second highest risk www.swansea.ac.uk/undergraduate/ group for meningitis, with up to 25% of student-life/pdfuploads/2015%20 students carrying the bacteria that causes SMILE%20Life%20Essentials.pdf the disease. Osteopathy clinic Before coming to university we suggest If you are suffering from back pain, a that you contact your GP to ensure that sports injury, headaches or arthritis, you have received the new Men ACWY contact the on campus Osteopathic vaccine. Clinic on 01792 518600 or www.swansea. ac.uk/humanandhealthsciences/business/ Students in their first weeks at university are osteopathicclinic/. The clinic offers good at their most vulnerable. reductions on rates for students and 50% off your first appointment. Get vaccinated. If you‘ve not been immunised it is advisable to get vaccinated before coming to university as the vaccinations take 10 days to be effective. 26 27
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