BAY HOPE DAY SCHOOL BACK TO SCHOOL - Bayhope Day School
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Back to School 2020 - 2021 Friday, August 7, 2020
BAY HOPE DAY SCHOOL
BACK TO SCHOOL
First Day of School
Part-Time VPK
State-Funded
Program
Start Date: Monday,
September 14th
Program Hours:
8:30 am - 12:15 pm
Welcome to Pre-Kindergarten!
Our Part-time Program VPK will begin on Monday,
September 14th.
Part-Time VPK
State-Funded Bay Hope Day School welcomes our new and
Program plus one returning students. We know that you are excited for
extra hour your child to experience learning opportunities,
make new friends, and participate in special activities
Start Date: Monday, that preschool has to offer.
September 14th
You will receive a welcome video from your child’s
Program Hours:
teachers before school starts. This video will consist
8:30 am - 1:15 pm of a parent orientation and virtual tour of your
child’s classroom.
Bay Hope Day School 1
Back to School 2020 - 2021 Friday, August 7, 2020
Medical Records
We will need a copy of your child’s Immunization Record
and Physical from their last well-visit. This is a licensing
requirement – all preschool children must have current
medical records on file in order to attend school. For new
students, bring your child’s medical records on the 1st
day of school. For returning students, remember to
update your child’s medical records at their next check
up. An updated Physical and Immunization record must
be turned in to the Day School upon each subsequent
Be “In the Know” at well visit. Your child will not be able to continue in
attendance without current medical records.
all times!
WEBSITE: The Bay Hope Day
School website contains Security
important information that you
Our Day School entrance doors will be locked at all times.
can use throughout the year.
Only Day School staff will be allowed to enter the building.
This will include a Parent
In addition, all classroom doors are locked while children
Handbook and the School
are inside.
Calendar. Please take the time
to read through the Parent
Handbook to become familiar
with the Day School’s policies
Texting Messaging
and procedures. Texting Messaging Service: The Day School is able to
text groups of parents or an individual parent to their
We Prefer Paperless! mobile device in the case of an emergency or if your child
becomes ill or injured while at school. We must have your
EMAIL: You will be receiving cell phone service provider in order to send a text. You
information throughout the year provided this information on your application; however, if
via email. This will include you change cell phone service provider please let us
quarterly school newsletters know.
and classroom news and
special announcements. Email
is the preferred method of Absenteeism
communication regarding
these matters. Thank you for The Florida Department of Children and Families, Office
your cooperation! of Child Care Licensing requires all Licensed Child Care
Centers to track children’s daily attendance. Parents need
to notify the Day School by or before 9:00 a.m. if their
child will not be in attendance.
Absentee Line 813-461-3647 (Text Messages only)
Or
Email to: absent@bayhopedayschool.com
Bay Hope Day School 2
Back to School 2020 - 2021 Friday, August 7, 2020 Dear Parents, I would like to welcome you to Bay Hope Day School. We are honored that you have chosen us to be part of your child’s early educaAon and care during these most precious preschool years. Our primary objecAve is to provide superior ChrisAan educaAon in a nurturing atmosphere embracing the whole child. We believe that children should learn in an stress-free, safe environment where teacher-guided and free-expression acAviAes are combined to enhance each child’s spiritual, emoAonal, social, physical, and cogniAve development. The Day School uses a blend of creaAve curriculums designed to provide posiAve experiences for preschool children. We focus on the process rather than the product. Through themed-based studies and invesAgaAons, children are encouraged to be creaAve, confident thinkers. This is achieved through learning centers, and large and small group acAviAes. Our creaAve curriculum supports acAve, “hands-on” learning and promotes progress in all developmental areas including mathemaAcs, science, language, and pre-reading skills. Over the past 32 years, the Day School has had an open-door policy and welcomed our wonderful parents and grandparents into the school and classrooms to parAcipate in their children’s preschool experiences. So much has changed in just the past 6 months and it saddens us that some of our programming will need to change to maintain a safe environment. We may look a liOle different from the outside, but inside, we have the same ideals and principles. Our teachers are working on effecAve ways to communicate with each parent and to share their child’s preschool experiences through pictures and videos. We will remain diligent to the recommendaAons of the CDC and the Florida Department of Children and Families. The Day School has adopted guidelines to help control the spread of COVID-19 and other illnesses. I have included these measures on the following page. Please read over these guidelines and procedures which we will be following throughout the 2020–2021 school year. I look forward to geWng to know each and every one of our parents and students as we become a “family” of our own. Please take some Ame to read over our Parent Handbook on our website to become familiar with the Day School’s policies and procedures. We look forward to working with you to give your child the best possible preschool experience. Sincerely, Liliana Rogers Day School Director Bay Hope Day School 3
Back to School 2020 - 2021 Friday, August 7, 2020
Bay Hope Day School / 2020 - 2021 Guidelines
New Hours of Operation: The Day School has changed the hours of operation to 7 am to 6 pm. All full-time lead
teachers will be in their classrooms at 7:00 am to receive children. All full-time assistant teachers will remain with
their students until the end of the day. This change is necessary to keep each group of children in their assigned
classroom and not mix or interact with children enrolled in other classrooms. Teachers schedules will be changed
accordingly to eliminate morning and aftercare.
No Access Policy: Only Day School staff will be allowed to enter the Day School.
Health Screening: All children and staff will have their temperature taken upon arrival. Please do not send your
child to school if your child is experiencing any respiratory infection, cough, shortness of breath, or fever including
low-grade fever. (Also, keep your child home for 14 days if they have had any contact with someone experiencing
a respiratory illness or if they’ve been in contact with persons who have traveled outside the United States.)
Hand-Washing: Children will be asked to wash their hands upon arrival, before and after meals and snacks, as
they move from center to center, and after using the restroom and as needed.
Classroom Sanitizing: Classrooms will be sanitized daily, as well as a special weekly sanitizing measure
whereby classrooms are misted with a sanitizing solution.
Teacher/Child Ratios: Child Care Licensing has returned to normal. However, we will be keeping each class
separate. Children will not mingle or come in contact with children enrolled in other classrooms. Hillsborough
County Ratios: 2-yr old: 1 to 11 / 3-yr old: 1 to 15 / 4-yr old: 1 to 18. However, the Day School strives to have two
teachers in each classroom whenever possible, therefore we have assigned two teachers per classroom - which
is double the teacher to child ratios.
Mandatory Absence Reporting: Parents must report their child’s absences. Report your absences via text
message to: 813-461-3647 or email to: absent@bayhopedayschool.com
Confirmed Cases of COVID-19 as per Child Care Licensing: If a case of COVID-19 is confirmed in a childcare
program, providers should immediately notify parents and other relevant contacts. In addition, the classroom
should temporarily close and follow disinfecting procedures as outlined by the County Health Department and
CDC. Additional information may be found on the CDC website: http://www.cdc.gov/coronavirus/2019-ncov/
community/oranizations/cleaning-disinfection.html.
All children and teachers assigned in a classroom in which a case of COVID-19 is confirmed must quarantine at
home for 14 days.
Proper COVID-19 Reporting: For confidentially, please report confirmed cases immediately to the Day School
office at 813-960-1694.
If you or your child comes in contact with someone who tested positive for COVID-19, you must report to the Day
School office immediately. For accounting and accountability purposes, if you were advised to be screened for
COVID-19, do not send your child to school until you and your child have either quarantined for 14 days, or
receive negative results for Coronavirus.
As per Child Care Licensing, all Day School parents will be notified if a confirmed case is reported to the Day
School , even though your child did not have contact with the confirmed case.
Bay Hope Day School 4
Back to School 2020 - 2021 Friday, August 7, 2020 Face Masks & Prevention At this point, we have no plans for preschool children to wear face masks. However, if Child Care Licensing makes it mandatory (hopefully, not) we will need to follow suit. But as it is now, licensing has a stance that is it not feasible for preschool children to wear masks. Licensing has determined that it is not feasible for preschool teachers to wear face masks. However, the CDC advises otherwise. So at this time, this matter is left up to the discretion each individual teacher. Teachers will be wearing face masks whenever feasible. There will be times when the teachers will wear them, such as when they cannot practice social distancing, and times when they will not, such as during playground time. We will be following the CDC recommendations for face coverings in public places and work places whenever social distancing cannot be maintained. Teachers will only enter classrooms in which they are assigned. Office staff does not enter classrooms unless absolutely necessary. If we need to enter a classroom, a face mask will be used. We take temperatures of each staff member upon arrival, and practice proper hand washing procedures for teachers and children. The teachers disinfect the classroom throughout the day and at the end of each day. In addition, classroom toys are misted at least twice a week with a special sanitizing solution. For the health of the children and staff, we want to make sure we are taking measures to keep everyone safe. These are certainly different times for all of us. Children are used to seeing people with masks on - it’s the new normal. During drop off and pick up time, teachers and staff will wear a mask and try to remain six feet from each parent. However, for the safety of the children especially during pick up, we cannot always maintain this distance. To help control the spread of viruses, we do not usually touch the child or hold their hand during drop off and pick up time. Bay Hope Day School 5
Back to School 2020 - 2021 Friday, August 7, 2020
Mandatory Drop Off & Pick Up Line for Full-time Students
All cars must enter the Day School parking lot entrance off of Lakeside Drive.
(Remember, there is a designated Entrance and Exit on Lakeside Drive, so be careful to
use the correct entrance/exit when entering/exiting the parking lot. Please remember to
put your car in park and assist your child in/out of the vehicle.
Parents will drop off and pick up at the Day School entrance pulling under the overhang.
Car line will begin at 7:00 am and will continue through 6:00 pm. Children will be taken
directly to their classroom.
___________________________________________________________________________
Mandatory Drop Off & Pick Up for Part-time Students (mornings only program)
All cars must enter the Bay Hope Church entrance off Lakeshore Road (Do not enter
the Day School parking lot.) Remember, there is a designated Entrance and Exit off
Lakeshore Road, so be careful to use the correct entrance/exit when entering/exiting the
parking lot. Parents will form a car line wrapping around the buildings using the
outermost lane. Note: Do not park your car in the parking lot and walk up to drop
off or pick up - for safety reasons, this will be strictly enforced.
Car Line for Part-time VPK Students: Parents will drop off and pick up at the 1st overhang by the
large mailbox before the Day School entrance. Please pull under the overhang and remember to place
your car in park. Parents are responsible for assisting the children in and out of the vehicle. Your child’s
teachers will be gathering the children assigned in their class. Please follow the schedule below.
Caution: All traffic will exit the Day School parking lot off of Lakeside Drive. Please wait for traffic to
clear - do not pass other cars in line.
Drop Off: Part-time VPK (8:30 am to 12:15 pm) VPK Car Line Times: 8:10 am to 8:20 am
Drop off: Part-time VPK (8:30 am to 1:15 pm) VPK Car Line Times: 8:20 am - 8:30 am
Pick Up: Part-time VPK (8:30 am to 12:15 pm) VPK Car Line Times: 12:20 pm
Pick Up: Part-time VPK (8:30 am to 1:15 pm) VPK Car Line Times: 1:20 pm
************************************************************************************
HOW TO USE THE PICK UP/DROP OFF SERVICE
You will be given two (2) cards with your child/ren name. Please place the card facing outward on your
windshield, or the front passenger side window when dropping off and pick up your child. When picking
up, a staff member may ask for your ID if she doesn’t know you. Please do not walk your child up to the
building or walk up to the teachers to pick up your child. Important: You must not be late picking up your
child; there is no after-care for part-time students. Thank you for your cooperation!!!
Bay Hope Day School 6
Back to School 2020 - 2021 Friday, August 7, 2020
Classroom Supplies
We do not have a supply list. You were charged a supply fee to help
cover the cost of the items your child will be using in the classroom,
such as paint, paper, puzzles, toys, and games. (Part-time VPK
students are not charged a supply fee as mandated by the state.)
Teachers may provide you with a “Wish List” for any additional items the teacher would like to
use in the classroom. Please volunteer to bring in an item or two if you are able. (Donations of
Flushable Cleansing Cloths, Clorox Wipes, Band-aids and Kleenex are alway welcome.)
Please keep in mind that the Day School staff members are not allowed to accept cash, checks
or gift cards toward supply purchases. If you wish to donate to the classroom, you MUST
purchase the item and give it to the teacher. Supply donations are greatly appreciated!
Backpacks & Children’s Belongings
Please provide a backpack for your child which he/she will use to carry
lunchboxes (if applicable) snacks, etc. We will be sending backpacks
home each day along with a communication folder. Please check your
child’s folder daily for items which may need to be returned to the school
or classroom. Likewise, teachers will be checking the folders daily. You
may also send notes to teachers or send your tuition check in your child’s
communication folder. Please label backpack, lunch boxes, snacks, extra
clothes with your child’s name.
Dressing for Preschool
Your child should wear comfortable play clothes. Avoid excessive snaps and
buttons. For safety reasons, closed-toe shoes are a must. Tennis shoes or soft
sole shoes are best. Boots, sandals, crocs, and flip flops are not to be worn to
school. Children wearing inappropriate shoes will not be able to use the
playground equipment.
Bay Hope Day School 7Back to School 2020 - 2021 Friday, August 7, 2020
Extra Clothing
Each child will need to bring an extra set of clothing, including socks
and underwear, in a Ziplock bag labeled with your child’s name.
Meal Planning & Snacks
Child Care Licensing has mandated that we serve individually packed snacks for each student.
It has been determined that we cannot accomplish this task. Therefore, this will be the
responsibility of parents to provide daily snack or snacks for their child. Childcare Licensing
has determined that certain foods are choking hazards. We will not be able to serve hard raw
vegetables such as carrots. Also, we will be unable to serve nuts, hard candies and popcorn to
preschool children. Hot Dogs, Grapes and small tomatoes must be cut lengthwise or in small
pieces.
Meal Planning for Part-time VPK Students (8:30 - 12:15 pm):
Please provide a daily snack consisting of 2 items individually packed in a
labeled snack-sized container. (Ex: crackers and cheese; animal crackers and
fruit).
Meal Planning for Part-time VPK Students (8:30 - 1:15):
Please provide a packed lunch and a morning snack consisting of 2 items
preferably from 2 food groups (see examples above).
Bay Hope Day School 8Back to School 2020 - 2021 Friday, August 7, 2020 Your child’s VPK Attendance/Part-time VPK Program There are important VPK Standards and Kindergarten Objectives are being taught each day. Please be conscientious of your child’s attendance by sending your child to school whenever they are able to attend. Timely attendance is key to your child’s success; please have your child here by or before the start of the program (8:30 am). Your child may attend later, if your child has a doctor or dentist appointment. According to the VPK Attendance Policy set forth by the State of Florida, your child is allowed to miss 28 days per program year. (September 14h – May 12th). Attendance on the 1st VPK day (September 14th) is mandatory unless your child is unable to attend due to illness. The State will not pay the Day School for any absences beyond 28 days. In the case of excessive absences, beyond 28 days, you may be asked to withdraw your child from the program. A copy of the VPK Attendance Policy will be sent home with your child. Please initial each statement and sign the policy and return to school. Please return the signed policy by Friday, September 18th. A copy of the Attendance Policy is attached for your review. (A wet ink copy is requested - please do not email the signed Attendance Policy back to the school.) You will receive a form each month with your child’s recorded attendance. Parents will need to verify their child’s VPK monthly attendance with a signature on the 1st day of the following month but no later than the 3rd of the month. We hope to acquire parent signatures when children are picked up at the end of their day. The Day School is required to upload your child’s attendance in the ELC provider portal by the 3rd business day of the following month. Thank you for your cooperation. Bay Hope Day School Bay Hope Day School 9
Back to School 2020 - 2021 Friday, August 7, 2020
VPK ATTENDANCE POLICY
2020-2021
Welcome to the 2020-2021 VPK school year program! Our goal is to provide a high
quality prekindergarten learning experience that will prepare your child to be successful
in kindergarten. To obtain this goal, we recognize that regular daily aOendance is vitally
important to your child’s kindergarten readiness. Our aOendance policy was adopted
following Florida’s Voluntary Prekindergarten Program’s aOendance requirements.
VPK A&endance Requirement: By ini&aling each item, you are verifying that you
understand, and will comply with each requirement.
It is important that parents adhere to the start Ame, as late arrivals are disrupAve
to the group and awkward for the arriving child. More than three (3) tardies per month
is unacceptable and could be cause for terminaAon from the VPK program.
Absences cannot exceed more than 20% of the instrucAonal days each month.
The 20% does not apply to scheduled holidays or other school closings. Please refer to
our school calendar for holiday closure and plan your vacaAons in accordance with these
dates.
A child with excessive absences (more than 20% each month) may jeopardize his/
her conAnued enrollment in the VPK program.
Parents are required to sign a monthly child aOendance cerAficate verifying their
child’s daily aOendance in the program. Failure to do so could result in terminaAon of
your child from the VPK program.
If terminaAon from the VPK Program results due to the inability to follow the
above requirements, you will be given the opAon of keeping your child enrolled, but
paying the regular tuiAon rate.
I have read, understand, and agree to the above policies.
___________________________________ ___________________________________
Parent/Guardian Signature Child’s Name
Bay Hope Day School 10Back to School 2020 - 2021 Friday, August 7, 2020 Mission Statement To lead children and families into a growing relationship with Jesus Christ by providing superior childcare and preschool services where children receive the love and support they need in order to reach their full potential. Our Philosophy Our primary objective is to provide superior Christian education in a nurturing atmosphere embracing the whole child. We believe that children should learn in a stress-free, safe environment where guided and free expression activities are combined to enhance each child’s spiritual, emotional, social, physical, and cognitive development. Bay Hope Day School 17030 Lakeshore Road – Lutz, Florida 33558 813-960-1694 General email: dayschool@bayhope.com Day School Director: Liliana Rogers lrogers@bayhopedayschool.com Curriculum Specialist: Trish Van Hof tvanhof@bayhopedayschool.com Administrator: Karen Donnelly kdonnelly@bayhopedayschool.com Bay Hope Day School 11
Back to School 2020 - 2021 Friday, August 7, 2020
Part-time Program Closed / Non VPK Days
Part-time (mornings only) VPK Program….
For our part-time program, we follow the Hillsborough County School Calendar. Bay Hope Day
School will not hold part-time preschool on days when Hillsborough County Schools are closed.
Veteran’s Day / Part-time Closed November 11, 2020
Thanksgiving Holiday / Part-time Closed November 21 - 27, 2020
Christmas Holiday / Part-time Closed December 21 – Jan 4, 2021
HCPS Non-Student Day – Part-time Closed January 18, 2021
Hillsborough County Fair Day / Part-time Closed February 12, 2021
President’s Day – Part-time Closed February 15, 2021
HCPS Non-Student Day – Part-time Closed March 8, 2021
HC Spring Break – Part-time Closed March 15 - March 22, 2021
Good Friday – School Closed April 2, 2021
HCPS Non-Student Day – Part-time Closed March 19, 2021
Last Day for Part-time Students May 12, 2021
Bay Hope Day School 12Back to School 2020 - 2021 Friday, August 7, 2020 Financial Q & A When is my Tuition due? Part-Time Programs (Mornings Only): Yearly tuition for part-time students is divided into nine (9 equal payments and is expected from September—May. Tuition is paid on a monthly basis and is subject to a late payment fee of $10 if not received by the 10th day of each month. Generally, you will not receive a monthly invoice for preschool tuition unless it is late. How do I make payments to Bay Hope Day School? Tuition Express: Tuition Express is our preferred payment method. You authorize Bay Hope Day School to do an automatic EFT (electronic funds transfer) through your checking or savings account. Withdrawals will be set up for transfer on Wednesdays of each month for part-time preschool tuition. Tuition Express forms can be downloaded from our school website. When enrolled in Tuition Express, you never have to worry about writing a check or missing a payment! Other Payment Options: We accept checks and money orders made payable to Bay Hope Day School. These may be dropped off at the front desk in the Tuition box. We do not have the equipment to process debit and credit cards. We cannot accept cash for tuition payment. We also accept online payments through your bank. To set up, use Bay Hope Day School as payee, use mailing address below. Use your child’s first & last name as the account number. It is important that you arrange this at least a week before your payment is due so that we receive payment on time, otherwise you will be charged a late payment fee. Please send bank payments to: Bay Hope Day School, 17030 Lakeshore Road, Tampa, FL 33558. For more information regarding policies and procedures, please refer to your Parent Handbook online at www.bayhopedayschool.com Bay Hope Day School 13
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