BRIDGENY 2021 PROGRAM - BRIDGENY 2021 APPLICATION / PROGRAM WEBINAR - THIS WEBINAR IS BEING RECORDED AND WILL BE POSTED TO THE BRIDGENY WEBSITE ...
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This webinar is being recorded and will be posted
to the BridgeNY website, www.dot.ny.gov/bridgeny
BridgeNY 2021 Program
BridgeNY 2021
Application / Program Webinar 1
2
Guidelines for Webinar Participants
• This webinar is being recorded.
The link to the recording will be
placed on the BridgeNY website,
www.dot.ny.gov/bridgeny
• All participants will be automatically
muted by the administrator.
• Questions can be asked during the presentation through the chat box.
We will not be unmuting participants to verbally ask questions.
• Questions will be answered either at the end of the presentation or will be
discussed further amongst the BridgeNY team and the question and
response will be posted to the FAQ’s on the website.
• Further questions can be emailed to bridgeny@dot.ny.gov
3
2021 BridgeNY Program
Overview
- Program Objectives
- Funding
- Important Dates
- Changes from 2018
Eligible Sponsors & Projects
BridgeNY Website
Application
- Application Walk Through
- Application Tips
- Rating Criteria from NOFA
Draft Application Pre-Review Process
Important Information in the NOFA
General Requirements
- Procedures for Locally Administered Federal Aid Projects (PLAFAP)
- Reimbursement Process
Resources
Questions & Answers
4
Objectives
The BridgeNY program provides assistance for local
governments to rehab and replace bridges and culverts.
BridgeNY helps communities deliver safe, transformative,
and innovative bridge/culvert rehabilitation and
replacement projects that:
- Address poor structural conditions
- Mitigate weight restrictions
- Mitigate detours
- Reduce the risk of flooding
- Improve resiliency
- Facilitate economic development
- Support Environmental Justice
5
BridgeNY 2021 Available Funds
$ in Millions Bridges Culverts
Upstate $90.6 —
(R1-R7, & R9)
Long Island $13.8 —
(R10)
New York City $29.4 —
(R11)
Hudson Valley $16.2 —
(R8)
Statewide — $50.0
Total $150.0 $50.0
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BridgeNY 2021 Available Funds
Bridges
Minimum Award: $250,000
Maximum Award: $5 million
Award Amount will be 95% of authorized project costs
Local Match will be 5%
Culverts
Minimum Award: $50,000
Maximum Award: $1 million
Award Amount will be 100% of authorized project costs
Local Match will be 0%
Any costs incurred beyond an authorized project award shall be the sole
responsibility of the project sponsor.
Costs incurred prior to the project award, defined as an executed SLA,
will be ineligible for reimbursement
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BridgeNY 2021 Important Dates
Draft Application Pre-Review Submission Deadlines:
Culvert – April 14 , 2021, at 11:59pm
Bridge – May 5, 2021, at 11:59pm
Final Application Submission Deadlines
Culvert – May 19, 2021, at 11:59pm
Bridge – June 9, 2021, at 11:59pm
Project Award Announcements
Fall/Winter 2021
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9
10
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Eligible Sponsors & Projects
Eligible Sponsors
• Local Governments (counties, towns, cities, and villages)
• Tribal Governments
• Public Benefit Corporations
All entities must be authorized to receive and
Administer State and Federal transportation funding
Eligible Projects
• Bridge projects on a public roadway eligible
for federal aid
• Culvert projects (state aid process)
• Bridge projects that incorporate sensors to monitor structural integrity
Bridges and/or culverts that are on a toll collection facility are excluded from
eligibility from Bridge NY funds.
Multiuse (Pedestrian/Bicycle) Bridges and Railroad Bridges are excluded from
eligibility from BridgeNY funds.
Sponsors can progress project construction though use of Force Account.
For bridge projects there must be a Public-Interest Finding.12 BridgeNY Website www.dot.ny.gov/bridgeny
13 Application Walk Through
14
General Points - Application
Select Bridge or Asterisks indicate
Culvert Required field
The type of application chosen will determine which application fields will remain
visible. (Bridge fields are only visible for a bridge application)
Check the box on page 3 if you want NYSDOT to design and let the culvert project
for the sponsor.15
General Points - Application
Calculated for you
Calculated for you
Blue fields to be filled in by sponsor16
Project Estimate – Example 1
Design cost
may be high.
Sponsor to
review/verify. CI cost may be
Provide low. Sponsor
explanation if to review/verify.
outside of Provide
range. explanation if
outside of
range.17 Project Estimate – Example 2
18 Existing Bridge Information
19 • Fill in BIN number • Attached filled in file to application NYSDOT will be using this information. The purpose of this worksheet is so the applicant can see the information NYSDOT is using to calculate the local bridge priority index (LBPI).
20
Existing Culvert Information
NYSDOT doesn’t have existing culvert information – To be provided by Sponsor21
Right of Way
✓ Read Notice of Funding Availability with respect to ROW carefully
✓ Identify acquisitions in the application
✓ Sponsor is responsible for acquiring the property
✓ Sponsors should show ROW proof through surveys and clearance certificates
✓ Tax maps are not sufficient documentation for property line boundaries22 Application Attachments
23 Application Attachments
24
Application Submission
Second box will only show up for Bridge Applications
NYSDOT needs the electronic file to extract data!
Do not submit a scanned copy of the file.25
Application Submission
Submit Final Applications to:
BridgeNY@dot.ny.gov
Confirmation email stating receipt of final application will
be sent within one working day.
This is not an automatic reply.26
BridgeNY – Application Tips
✓ Become familiar with the application instructions and the Notice of Funding
Availability
✓ Gather information necessary to complete the application
✓ Check for necessary software Adobe Acrobat Standard, Pro, DC, or
reader.
✓ Download the form to your computer
✓ Tab through the application
✓ Use a word processing program for lengthy entries and then cut and paste
into the application
✓ One bridge or one culvert per application
✓ Documentation should be attached to the PDF, or attached to the email.
✓ Application deadline includes application and all supporting documentation
✓ Contact BridgeNY@dot.ny.gov with questions
✓ Save and print for your records27
Rating Criteria - Bridges
Two step process
Step 1 - Data Driven Initial Ranking – Local Bridge Priority Index (LBPI)28
Rating Criteria - Bridges
Two step process
Step 2 – Review by NYSDOT structures experts and representatives from the Town
and/or County Highway Superintendents Associations.
Applications with a coordinated pre-review with NYSDOT will receive additional weight
during the scoring process.
Applications with a signed certification letter stating that a NYS PE performed a QA
review of application will receive additional weight during the scoring process.29 Rating Criteria - Bridges • Independent review by each team member
30 Rating Criteria - Bridges • Independent review by each team member
31
Rating Criteria - Bridges
• Consensus review to develop single rating for each project32
Rating Criteria - Culverts
One step process
Step 1 – Review by NYSDOT structures experts and representatives from the Town
and/or County Highway Superintendents Associations.
Applications with a coordinated pre-review with NYSDOT will receive additional weight
during the scoring process.33 Rating Criteria - Culverts • Independent review by each team member
34 Rating Criteria - Culverts • Independent review by each team member
35
Rating Criteria - Culverts
• Consensus review to develop single rating for each project36
What is the Draft Application
Pre-Review Process?
An opportunity for NYSDOT to review sponsors draft application prior to the final
submission deadline.
This is a formal process. Draft application need to be submitted to
BridgeNY@dot.ny.gov prior to pre-review deadlines. Written comments will be provided
back to sponsors.
The draft application pre-review submittal is required for Culvert Submissions where
sponsors would like NYSDOT to administer the project (Design/Let/Construct).
The draft application pre-review submittal is required for bridge or culvert Submissions
that are not owned by the sponsor.
The draft application pre-review submittal is not required for bridge or sponsor
administered culvert projects.
NYSDOT strongly encourages sponsors to participate in the Draft Application Pre-
Review Process.37
Draft Application Pre-Review Process
Deadline for applicants to submit Draft applications for Pre-Review:
Culvert – April 14, 2021
Bridge – May 5, 2021
Deadline for NYSDOT to return comments to applicants:
(21 days from submission deadline)
Culvert – May 5, 2021
Bridge –May 26, 2021
✓ Draft applications do not need to be signed
✓ Draft applications should be as complete as possible38
Draft Application Pre-Review Process
Submit Draft Applications to:
BridgeNY@dot.ny.gov
Confirmation email stating receipt of application will be
sent within one working day.
This is not an automatic reply.39 BridgeNY Pre-Review Comment Form
40 BridgeNY Pre-Review Comment Form
41 BridgeNY Pre-Review Comment Form For Scope there are three comments that will be provided:
42 For the estimate there are three comments that will be provided:
43 For deliver risk there are three comments that will be provided:
44 General comments will be provided
45
How to Use the Comments?
All comments should be addressed in final submission of application in one of two ways:
1. If the comment is accurate, adjust the application to address the inaccuracy.
Example Comment: Costs for CI was not included in the application.
Example adjustment to application: CI costs are added to the application.
2. If the comment is inaccurate, or shows that the reviewer did not understand intent,
add information so that the final reviewer will understand the applicants intentions.
Example Comment: Costs for CI was not included in the application.
Example adjustment to application: County has a PE on staff and will be self performing
CI for this project.46
Important Information in the NOFA
BridgeNY is intended to fund…
1. …projects that would not be otherwise completed. NYSDOT shall reserve the right
to defer consideration of projects with a construction phase already on the
TIP/STIP.
2. …locally owned bridges. There are cases where a local municipality has an
interests in a structure with joint ownership or ownership by others. These
structures will be considered. Any structure that is not owned by the sponsor will be
required to submit a draft application for the coordinated pre-review to be
considered.47 Important Information in the NOFA
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Important Information in the NOFA
Consultant Selection
Federal and State regulations require a qualifications based selection process for
procuring engineering services.
A consultant is only eligible to perform the phases of work named in the solicitation.
Recommended language: Bridge NY project application development, with the option
for design and construction inspection if the application is successful.
Read NOFA carefully49
Important Information in the NOFA
Right of Way
If property rights need to be acquired for the proposed project, the sponsor must identify
the property right to be acquired in the application.
The sponsor is responsible for and must certify that it will undertake the acquisition of
these property rights
Read NOFA Carefully50 Important Information in the NOFA
51
Important Information in the NOFA
BridgeNY solicitation of funding for 2 years means sponsors can submit at most
o 3 bridge projects
o 5 culvert projects
BridgeNY solicitation of funding for 2 years means sponsors can receive at most
o 2 bridge projects
o 4 culvert projects
• Applications for bridges and/or culverts must
be submitted individually and will be scored
on an individual basis.52
General Federal Requirements - Bridges
• Reimbursement Program
• Procedures for the Local Projects Manual (LPM)
• Civil Rights Compliance
• American with Disabilities Act (ADA)
• Disadvantaged Business Enterprise (DBE)
• Environmental Documentation
• National Environmental Policy Act (NEPA)/State
Environmental Quality Review Act (SEQR)
• Use of NYSDOT Standard Specifications are required53
General State Requirements - Culverts
• Reimbursement Program
• Procedures for the Local Projects Manual (LPM)
• Civil Rights Compliance
• American with Disabilities Act (ADA)
• Minority and Women Owned Business Enterprise
Program (M/WBE)
• Environmental Documentation
• State Environmental Quality Review Act (SEQR)
• Use of NYSDOT Standard Specifications are required54 Reimbursement Process
55
Federal Aid and State Aid Guidance Resources
https://www.dot.ny.gov/plafap
NYSDOT Staff – Regional Local Project Liaisons (RLPLs)56
BridgeNY FAQs
Frequently Asked Questions
As long as questions are being asked, the FAQ’s on the website will be updated weekly.
Check the website for updates.57
BridgeNY 2021 Program
Questions?
www.dot.ny.gov/bridgenyYou can also read
