CITIZEN'S GUIDE - City of Killeen

CITIZEN'S GUIDE - City of Killeen

                    CITIZEN’S GUIDE


                             Developed by:
                   Community Development Department
                      802 N. 2nd Street, Building E,
                         Killeen, Texas 76541

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CITIZEN'S GUIDE - City of Killeen
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The Citizen's Guide describes how all persons, especially low and moderate-income individuals can

become involved in the planning, development, implementation of the City’s Community

Development Department’s Five Year Consolidated Strategic Plan and the monitoring of its Annual

Action Plans. The Consolidated Strategic Plan is intended to assist communities in developing a

collaborative process whereby the community establishes a unified vision for community

development actions. This Plan serves the following integrated functions:

       1.)    A planning document for the City which builds on a participatory process at the lowest
       2.)    It serves as an application for federal funds under HUD’s formula grant programs to
              include the Community Development Block Grant (CDBG), Home Investment
              Partnership Act (HOME), Emergency Shelter Grant (ESG), and Housing Opportunities
              for Persons with AIDS (HOPWA); and
       3.)    Provides a strategy to be followed in carrying out HUD programs.

The Annual Action Plan provides a basis for assessing performance and describes activities the City

will undertake to address strategies, objectives, and goals described in the Consolidated Strategic

Plan. The Citizen's Guide explains how an individual, an organization, or a neighborhood association

can be awarded federal grant funds through the Community Development Block Grant (CDBG)

program and the HOME Investment Partnership Program (HOME). The Guide also serves to solicit

applications from city departments, agencies, and nonprofit organizations to apply for grant funds.

This guide pertains to the program year 2021-2022 application process.

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The City of Killeen Community Development Grant funds are allocated from Congress according to

an entitlement allocation formula in which cities with populations over 50,000 are awarded funds by

the U. S. Department of Housing and Urban Development (HUD). Congress appropriates funds to

HUD for a number of programs including the CDBG and HOME programs. As Federal budget

appropriations to HUD increase or decrease, so does the annual allocation to cities. The budget

process for community development (CD) programs begins close to a year in advance of the fiscal

year. HUD notifies the City as to the level of funding expected, community priorities are established,

applications are solicited locally and reviewed by CD staff and the Community Development

Advisory Committee (CDAC), and then recommendations are formulated and presented to the

Mayor and the City Council. The final step is the submittal of the City's formal application to HUD for

the funds allocated to Killeen. The City's application is called the Consolidated Strategic Plan. The

Consolidated Plan enables communities to view their HUD programs as an opportunity to develop a

comprehensive vision of housing and community development. This vision includes affordable

housing, adequate infrastructure, fair housing, environmental justice, enhancement of civic design

and economic growth coordinated with human development. The 2021-2022 program year marks

the second year of the five-year plan that will be in effect until September 30, 2025. The City’s fiscal

year runs from October 1 to September 30. For example, fiscal year 2021 began October 1, 2020 and

end on September 30, 2021.

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The City of Killeen seeks to improve and stabilize the living environment in areas of the City

showing slum and blight by arresting decline and helping neighborhood residents secure and

maintain a better way of life. These objectives include successful monitoring of all projects,

performance and compliance to all appropriate regulations. The Community Development

Department on serves to develop and implement City Council goals, neighborhood improvement plan

goals, and goals in accordance with the Consolidated Strategic Plan. This coordination attempts to

enhance the City's tax base, increase homeownership, and improve economic development and the

overall quality of life for City of Killeen residents.


The Consolidated Strategic Plan is a collaborative process led by community stakeholders, the
Community Development Advisory Committee (CDAC), and the City of Killeen. This Plan
establishes a unified vision for community development actions and allows for more effective
coordination of efforts by consolidating federal requirements, submissions and planning for CDBG
and HOME programs. The purposes of the Consolidated Strategic Plan are:
  •    To enable communities to view their HUD programs as an invitation to allow for an
       extensive vision of housing and community development and not as isolated tools to solve
       narrow functional problems;
  •    To include in the vision, affordable housing, adequate infrastructure, fair housing,
       protection of the environment, enhancement of civic design and vigorous economic
       growth coordinated with the human development;
  •    To enable communities to help the homeless in a continuum of care approach through which
       individuals and families move from homeless to permanent housing;
  •    To reduce the amount of unnecessary paperwork and enable HUD to work creatively with
       local governments to provide an outlet for planning and a combined approach;

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•    To improve program accountability and support results-oriented management by
       establishing clear priority needs and goals;
  •    To facilitate a bottom-up planning process and renew citizen participation by enabling all
       persons to be part of the process;
  •    To insure that the needs and resources of public housing authorities are included in a
       comprehensive planning effort to revitalize distressed neighborhoods and help low-income
       persons; and
  •    To combine efforts in identifying impediments to fair housing and taking measures to
       overcome these impediments.

The DRAFT document of the 3- year Consolidated Strategic Plan will be available on the Community
Development web page ( or in the
Community Development offices at 802 N. 2nd Street, Building E, Killeen Arts and Activities Center,
downtown Killeen.

City Council and Community Development Department Goals
The Department will operate under goals and policies established by the 5-year plan for fiscal years
2020, 2021, 2022, 2023, and 2024 which include:
1. Provide community and supportive services for low and moderate-income persons and those
   with special needs.
2. Revitalize low and moderate-income neighborhoods creating a more healthy and sustainable
3. Expand and preserve affordable housing opportunities.
4. Support efforts to develop/complete the Continuum of Care system for the homeless through the
   provision of emergency shelters, transitional housing, permanent supportive housing, and
   supportive housing services.
5. Promote self-sufficiency.
6. Promote economic development.

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Neighborhood Improvement Plans
To establish a Neighborhood Improvement Plan, a coordinated effort between neighborhood
associations, City departments, and other public and private entities must be developed. Detailed and
coordinated goals must be developed, as they are the strategies for effective problem and need
solving at the neighborhood level.

Three basic steps must be taken to establish a Neighborhood Improvement Plan. The first step
involves a "neighborhood scan". A “blueprint” for each neighborhood, which identifies, through a
neighborhood association, what needs, and strengths exist in a neighborhood and what priority
neighborhood residents place on these needs. Gathering general data on the neighborhood such as
boundaries, demographics and housing inventory data is essential to developing strategies for
effective neighborhood improvement.

The second step includes the assessment and assignment of resources. The third step involves the
formal development of a neighborhood improvement plan (NIP). This plan will match the resources
with neighborhood priority needs in a written plan of action. Implementation of proposed solutions
to neighborhood needs begins at this stage. A final step of the program would be the monitoring and
assessment. For a plan to be successful the first step must be completed effectively. The development
of a written list of priority needs by neighborhood residents through their neighborhood association
will assist the City in basing goals and objectives regarding programs in any one neighborhood.

The City of Killeen allocates CDBG and HOME program funds for three general purposes:
community reinvestment, improvements, public services, and administration.

Community Reinvestment
Community reinvestment activities are comprised of two components: Target Areas and Special
Purpose. Community reinvestment includes general activity categories such as housing and public
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facilities and improvements. Community development funds under community reinvestment
projects include street improvements, sewer and water line rehabilitation, neighborhood park
improvements and housing, and are concentrated in low-income areas. Census tracts and block
groups with a low-income designation are considered eligible by HUD, if over 51 percent of the
population is below 80 percent of the median income for the City of Killeen. These census tracts are
considered as target areas for community reinvestment projects. The evaluation process for
community reinvestment projects considers the needs and conditions regarding housing,
neighborhood facilities, code enforcement, neighborhood improvements and neighborhood anchors.
The interaction between City staff, City Council and existing neighborhood associations allow CDAC
members to review information on subjective criteria including neighborhood participation and
strength, past year's community development expenditures in the              area, demographic      and
population information, other investors in the area, crime and external area impacts. The rankings
and prioritization regarding this subjective criteria are combined with evaluations to produce a final
CDAC recommendation regarding funding.

Special Purpose Activities
Special needs can arise within a community. These needs may be addressed by eligible activities that
fall outside of the geographical boundaries of the target areas. The activity could be a program that
is offered community-wide to low income households such as a transportation program, housing
programs, youth and elderly services or it could be a program that addresses an area need such as
a neighborhood project that takes place in a non-targeted neighborhood. Special Purpose activities
include programs or projects that are city-wide in scope. As with all projects, special purpose
activities must meet the guidelines of the particular grant program.

Public Services
Fifteen percent of a CDBG entitlement may be used towards programs provided by public service
agencies to low and moderate income persons of Killeen. These programs include activities provided
for, but not limited to, youth, the elderly, the homeless, victims of family violence, indigent persons,
housing authority residents, and the handicapped. Activities might include crime prevention,
employment, drug abuse, education, welfare, recreational needs, health care, food services,

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transportation services, self-help programs, childcare, housing assistance programs, job training, and
placement. Public service activities must meet the guidelines of the CDBG program.

In order to provide for the administration and planning of all CDBG and HOME projects, regulations
allow funding for the general management, oversight and coordination of grant programs.
Administrative services such as audits, administration of the housing programs, administration of the
transportation program accessibility programs and neighborhood improvement programs, printing,
legal advertising, translation services, county filing fees for liens, office supplies, computer services,
telephone services and other costs for goods and services are required for program administration.
Salaries, wages and related staff costs for eight employees will also be included under this allocation.
It should be noted that, the CDBG and HOME programs have regulations regarding the percentage of
administration that is allowable. Unused administration funds under the CDBG program are allocated
to neighborhood re-investment and other eligible activities.

                       CITIZEN PARTICIPATION IN THE

Citizen participation is emphasized within the City’s Consolidated Strategy and Plan process. The
process requires citizen involvement from the planning stages through to the actual implementation
of the approved projects. Killeen residents have four major ways to participate in the consolidated
                  1. The Community Development Advisory Committee (CDAC)
                  2. Neighborhood Associations
                  3. Community and Business Organizations/Groups
                  4. Direct Public Participation

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Community Development Advisory Committee (CDAC)
The CDAC is a committee of ten members, established by the City Council in 1978, and is responsible
for advising the Council on policy decisions relating to community development programs,
coordinating citizen participation, reviewing and making decisions on community development
funding requests, and evaluating and responding to the Council regarding the overall effectiveness
of community development programs. The CDAC is composed of both public and private sector
individuals as well as concerned business and civic group leaders. The Committee consists of a
chairperson, a vice-chairperson, both elected by the committee, and eight other general members.
Members serve two-year terms starting in the month of October, which is the beginning of the fiscal
year, and are eligible for reappointment. Committee meetings are held monthly as needed with
meeting dates established by the committee. The first meeting consists of a general orientation to
inform new members of their roles and responsibilities. The Community Development Department
is responsible for keeping this Committee cognizant of HUD regulations and assists the CDAC in the
implementation of CDBG and HOME programs and modifications as determined by community
assessment and HUD program requirements. The CDAC's role in the consolidated process occurs
during the beginning of the calendar year with attendance and participation in Neighborhood
Planning Meetings, regular meetings to determine targeting recommendations, the review of
applications for funding, and the attendance of public hearings. The CDAC reviews all proposals for
annual funding allocations. In June, the Committee presents the recommendations for the following
year's grant programs to the Mayor and City Council for approval. In late July through August, the
cumulative approved application is forwarded to HUD for consideration and approval. All CDAC
meetings are advertised and all persons are encouraged to attend these meetings. Handicapped
accommodations or translation services can be made by contacting the Community Development

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    Riakos Adams                  Patsy Bracey                      John Driver
    Kathy Bradley                 Keith Maxwell                     Vantonio Fraley
    Johnny Frederick              Luvina Sabree
    Placidio Juan Rivera          Chet Southworth

  Neighborhood associations can be an integral part of the community development process.
  An association's role is to provide information to the City concerning their neighborhood
  resident needs through the establishment of Neighborhood Improvement Plans.
  Neighborhood associations can suggest projects that will meet those needs and can
  participate in the community development process by preparing and/or implementing
  community projects with the assistance of the City's Community Development staff. An
  association can represent its neighborhood at Community Development Advisory
  Committee (CDAC) meetings and can serve to educate the CDAC and Council on
  neighborhood concerns at public hearings. Neighborhood associations representing areas
  eligible for community development funds must participate in the development,
  implementation, and review of projects relating to their neighborhood. Individual
  neighborhood residents cannot act on behalf of the neighborhood. The neighborhood
  associations, however, can act on behalf of the residents, if the support of the residents is
  assured through some public process. In the citizen participation process, special emphasis
  is given to involving low and moderate-income persons, minorities, and female head of

  Any non-profit or for-profit group, especially those serving the community development
  needs of low- and moderate-income persons, the disabled, female heads of households,
  minorities or the elderly are encouraged to participate in the implementation of the
  city’s community development programs. Community development           is not    solely the
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responsibility of neighborhoods. This is typified by the involvement of such entities as the
Killeen Housing Authority, the Greater Killeen Chamber of Commerce, and numerous civic
organizations. Interested groups are encouraged to attend neighborhood planning meetings,
public hearings, and CDAC meetings or to contact the Community Development Department
for information on the consolidated plan process.

Every citizen is encouraged and invited to become involved in the community development
process. CDAC members or Community Development Department staff may be contacted
and are available to assist in discussing needs, presenting     ideas, submitting a funding
request, or for the registration of complaints about the Community Development Program.
Meetings and hearings are held expressly for direct public participation and offer the
opportunity for individuals and residents to voice their concerns or ideas on the City's grant
programs. These meetings and public hearings also serve as a tool for evaluating the success
or failure of the City's community development efforts.

The Citizen Participation Plan is a required document for the Consolidated Strategy and Plan,
which states that it will encourage and allow full citizen participation at every stage of
development. The stages of development and participation goals the city has set for itself are
as follows:

Planning - Neighborhood meetings will be held to provide appropriate and timely
information to residents, public agencies, service providers, nonprofits, neighborhood
associations and other interested persons to create public awareness and to solicit input
in assessing and identifying community needs.

Development - Public hearings or meetings will be held to receive and consider residents,
nonprofits, public agencies or other interested individuals comments and/or proposals
during the development of the plan and the proposed use of funds for the various

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Amending -     Reasonable notice of and opportunity to comment on any substantial
change/amendment to an adopted plan, program or activity requiring HUD approval will
be provided to residents. Resident input will be solicited and encouraged during any hearing
or meeting. Publication of the amendment will be made in a local newspaper and on the city’s

Implementing - Coordination with interested individuals, service organizations and public
agencies on implementation of approved activities will insure full participation by interested
persons and/or groups.

Assessment - Public input will be solicited at all meetings and at public hearings allowing
citizen input on the progress and performance of the CDBG program. Residents will be
encouraged to submit comments and the Community Development Department will provide
responses to written complaints within fifteen (15) business days. The Citizen Participation
Plan is available at the Community Development Department offices located at 802 N. 2nd
Street, Building E, Killeen Arts and Activities Center, downtown Killeen.

                          MAKING CHANGES TO THE PROGRAM
Should any significant changes be made in the Community Development Program, residents
will be notified through public notices and given an opportunity to comment on the proposed

                               REGISTERING COMPLAINTS
During the course of the program year, the Community Development Department will accept
citizen complaints regarding the approved Community Development Program or the
community development process. Although verbal complaints will be accepted, only written
complaints will be responded to in writing. Complaints will be investigated and responses to
written complaints will be made within fifteen (15) days. Copies of complaints and any action

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taken may be submitted to City officials and the CDAC, and will be filed as Community
Development Department records. Comments or complaints may be directed to:
                                       City of Killeen
                         Community Development Department
                                       P.O. Box 1329
                                   Killeen, Texas 76540

If a complainant is not satisfied with the City's response, he/she may contact the:
                  U.S. Department of Housing and Urban Development
                               Regional Office- Fort Worth
                                   801 CHERRY STREET
                                   Unit #45 - Suite 2500
                                 FORT WORTH, TX 76102

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                    BLOCK GRANT (CDBG) PROGRAM


The primary objective of the Community Development Block Grant (CDBG) Program is to
develop viable urban communities by providing development of decent housing and suitable
living environments and expanding economic opportunities. While the benefits of such
activities can be derived by virtually any citizen of the City, either directly or indirectly, the
focus of the program is principally for low and moderate-income persons. Therefore, to
receive consideration for Community Development Block Grant (CDBG) funding as a
sub-recipient, an applicant must satisfy one of the following National Objectives:

               1.     Benefit to low and moderate income families;
               2.     Aid in the prevention or elimination of slums or blight;
               3.     Meet an urgent need.

Low and moderate-income status is defined by a household income at or below 80% of the
City's median income. The eligible income level is adjusted to family size. City CDBG
programs must certify that 70% of the City's CDBG funds will be allocated toward activities
that will benefit low and moderate-income people. Thus, the dominant national objective is
benefiting low and moderate-income families and is the priority of the CDBG program.

Slum and blighted areas are those areas declared as such in accordance with HUD regulation
and following state and local designation. For an area to qualify as a slum and blighted area,
at least 25% of the structures in the area are in a state of deterioration. Public improvements
throughout the area are also in a general state of deterioration, adversely affecting the public
health, safety, and welfare of the municipality and its residents. Urgent needs are community
development needs declared by the City Council as having a particular urgency because

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existing conditions pose a serious and immediate threat to the health or welfare of the
community (e.g. natural disasters).
(At the time of printing - the FY 2021 Income Limits were not issued; all programs continue to work
under the guideline of the FY 2020 income limits.)
Effective April 1, 2020

* The Killeen-Temple-Fort Hood, TX metro area contains the following areas: Bell
County, TX and Coryell County, TX. Median Income for family of 4 is $51,100.

●      Non-profit Organizations
●      Local Development Corporations
●      City Departments

The City, as the recipient of CDBG funds, can award and disburse funds to non-profit
organizations and local development corporations. Low-moderate income individuals may

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receive CDBG grants and/or loans or services through City-administered programs, such as
the Elderly Transportation Program or the Housing Renewal Programs, and through
neighborhood-based nonprofit organizations. Through the Economic Development
component of the CDBG program, for-profit businesses may receive loans or grants based
on an eligibility determination process called the "appropriate" determination, which
analyzes the need for CDBG funds and the public benefit derived by the City through CDBG

Eligible projects can include small self-help grants to special working capital loans for
businesses. Given the wide variety of eligible projects, it is easier to respond to individual
projects but a general list is included in the next section of this document. Eligible activities
are also listed in 24 CFR 570.201 of the Community Development Block Grant Final Rule. To
receive CDBG funds, each application or applicant must:
       1.     Be an eligible sub-recipient;
       2.     Propose an activity that is eligible to receive CDBG funds;
       3.     Satisfy the primary objectives of the CDBG program;
       4.     Meet one of the national objectives;
       5.     Meet the local priorities of the CDBG and other grant programs.
Given limited funds and program priorities, all eligible activities cannot receive funding. The
activities to be considered for funding will be those that clearly address Killeen's Community
Development Strategy.


       A.     Acquisition
       B.     Disposition
       C.     Public Facilities and Improvements
              1. Acquisition, installation, construction and rehabilitation of infrastructure

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(e.g. water/sewer lines, streets and sidewalks); and
          2. Acquisition, construction or rehab of neighborhood facilities and facilities
               for persons with special needs (e.g., homeless shelters, group homes and
               halfway houses).
    D.    Clearance and demolition (not as a stand-alone activity)
    E.    Interim assistance to arrest severe deterioration or alleviate emergency
    F.    Completion of urban renewal projects
    G.    Housing services in connection with HOME Investment Partnerships (HOME)
          Program activities
    H.    Privately-owned utilities
    I.    Construction of housing assisted under Section 17 of the U.S. Housing Act of
    J.    Homeownership assistance (e.g., down payment assistance, interest
    K.    Rehabilitation activities
          1.      Activities are generally limited to buildings, which are residential,
                  low-income public housing, or publicly-or privately owned
                  commercial or industrial buildings.
          2.      The following types of rehabilitation activities may be undertaken:
                  a.     Acquisition for rehabilitation and rehabilitation for residential
                  b.     Labor, materials, etc. for rehabilitation of properties;
                  c.     Loans for refinancing existing secured indebtedness;
                  d.     Energy improvements;
                  e.     Water efficiency improvements;
                  f.     Connection to water and sewer lines;
                  g.     Some homeowner warranty, hazard and flood insurance
                  h.     Testing for and abatement of lead-based paint;

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i.     Costs of acquiring tools to be lend for rehabilitation;
                 j.     Rehabilitation services;
                 k.     Assistance for the rehabilitation of housing under Section 17 of
                        the US Housing Act of 1937; and
                 l.     Removal of material and architectural barriers
     L.   Code Enforcement (limited to salaries)
     M.   Historic preservation
     N.   Renovation of closed buildings
     O.   Lead-based paint testing and abatement

     A.   Acquiring, constructing, reconstructing, rehabilitating, or installing
          commercial or industrial buildings, structures, and other real property
          equipment and improvements, including railroad spurs or similar extension;
     B.   Assisting a private, for-profit business;
     C.   Providing economic development services in connection with otherwise
          eligible CDBG economic development activities;
     D.   Assistance directly, or through public and private organizations, agencies,
          and other subrecipients;
     E.   Providing loans and other assistance to persons owning or developing a
          micro-enterprise that is defined as a commercial enterprise that has five or
          fewer employees, one or more of whom owns the enterprise. Eligible micro-
          enterprise activities include the provision of:
          1.     Grants, loans, loan guarantees and other forms of financial support,
                 for the establishment, stabilization, and expansion of micro-
          2.     Technical assistance, advise and business services to owners of micro-
                 enterprises and persons developing micro-enterprises;
          3.     General support to owner of micro-enterprises and persons
                 developing micro-enterprises and

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4.       Training and technical assistance or other support services to
                   increase capacity of recipients or subrecpients to carry out micro-
                   enterprise activities.
     F.   Job training, placement and other types of services are also eligible and can
          be carried out as a separate activity or in conjunction with one of the
          activities listed above.
     G.   Funding for the rehab of publicly and privately owned commercial or
          industrial structures, however if the commercial structure is owned by a
          private, for-profit entity the following limitations apply:
                1. Rehab is limited to the exterior of the building and the correction of
                   code violations; and
                2. Any other improvements are carried out under the special economic
                   development activities category discussed above.
     H.   Funding provided to Community Based Development Organizations (CBDOs)
          to carry out certain activities in connection with neighborhood revitalization,
          community economic development or energy conservation projects.

     A.   CDBG allows the use of grant funds for the following, but not limited to:
          1.       Employment services (e.g. job training)
          2.       Crime Prevention
          3.       Child Care
          4.       Health services
          5.       Substance abuse services (e.g. counseling and treatment)
          6.       Fair housing
          7.       Energy conservation
          8.       Welfare services (excluding income payments)
          9.       Down payment assistance
          10.      Recreational services
     B.   Labor, supplies and materials as well as to operate and/or maintain the

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portion of a facility in which the public service is located. This includes the
              purchase or lease of a facility, equipment and other property needed for the
              public service
       C.     To utilize CDBG funds for a public service, the service must be either;
              1.      a new services; or
              2.      a quantifiable increase in the level of an existing service which has
                      been provided by the grantee or another entity on its behalf through
                      State or local government funds in the 12 months preceding the
                      submission of the grantee’s Consolidated Plan Annual Action Plan to

       A.   Assistance to CBDO’s to carry out the following types of projects
            1.     Neighborhood revitalization
            2.     Community economic development
            3.     Energy conservation

       A.   Payment of non-Federal share of grants in connection with CDBG assisted
            and –eligible activities
       B.   Relocation assistance
       C.   Loss of rental income (related to relocation)
       D.   Technical assistance to public or nonprofit entities to increase the capacity of
            such entities to carry out eligible neighborhood revitalization or economic
            development activities
       E.   Assistance to institutions of higher education with the capacity to carry out
            other eligible activities

Ineligible Activities include:
1. Any activity not authorized under the CDBG regulations is ineligible to be assisted with
   CDBG funds
2. Buildings for the general conduct of government (i.e., city hall)
3. General government expenses
4. Political activities
5. New housing construction except under certain conditions or when carried out by a
6. Income payments
7. Purchase of construction equipment or furnishings and personal property and
   operating and maintenance expense of public facilities, improvements and services
   unless authorized as a special economic development activity or when carried out by a
8. CDBG funds may be used by religious or faith-based organizations in accordance with
   24 CFR 92 et al. Participation in HUD Programs by Faith-Based Organizations; Providing

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for Equal Treatment of all HUD Program Participants, Final Rule.

Funding of public service programs or activities will not imply commitment for subsequent
year's funding. Requests for additional years' funding will be evaluated based upon
subrecipient's demonstrated provision of service to low-income residents resulting from
prior CDBG funding and compliance with record keeping requirements.

Federal funding for any public facility, housing or economic development activity is not
intended to substitute for private financing or intended to be a temporary solution to needs
in the community.

Assurances and conditions are applicable under the CDBG Program. The following
assurances and conditions must be met by every subrecipient with whom the Community
Development Department contracts. If you need detailed information on the assurances and
conditions listed below please contact the office at (254) 501-7845.

~Non-Discrimination Requirements
Title VI of the Civil Rights Act of 1964 - Public Law (PL) 88-352
Section 503 and 504 of the Rehabilitation Act of 1973- PL 93-112
Age Discrimination Act of 1975
Executive Order 11246
Section 3 of the Housing & Urban Development Act of 1968

~Labor Standards
Fair Labor Standards Act
Davis-Bacon Act
Copeland (Anti-Kickback) Act

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Contract Work Hours and Safety Standards Act

~Construction and Rehabilitation Activity Requirements
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 - PL
Architectural Barriers Act of 1968 (42 USC 4151)
Lead Based Paint Poisoning Prevention Act
Cost Effective Conservation Standards (HUD regulations 24 CFR Part 39)

~Environmental Standards
National Environmental Policy Act (NEPA)
The Clean Air Act of 1963 - PL 90-148
The Federal Water Pollution Control Act - PL 92-500 (Executive Order 11288) Flood Disaster
Protection Act of 1973

~Historic Preservation
National Historic Preservation Act of 1966
Archaeological and Historic Preservation Act

Subrecipients are required to maintain records or access to records demonstrating the use
of funds. This also applies to on-going projects. This information is subject to monitoring by
the City and HUD staff to insure program compliance.

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In addition to, and not substitution for, other provisions of this Agreement regarding the
provision of public services with CDBG funds, pursuant to Title I of the Housing and
Community Development Act of 1974, as amended, the organization:

   1. Represents that it is, or may be deemed to be, a religious or denominational
      institution or organization or an organization operated for religious purposes which
      is supervised or controlled by or in connection with a religious or denominational
      institution or organization;
   2. During the competitive CDBG funding process, organization will be assessed on merit
      and performance of eligible activities and not on religious or secular character.
   3. Organization shall retain its independence from federal, state, and local governments,
      and shall continue to carry out its mission, including the definition, practice, and
      expression of its religious beliefs, provided that it does not use direct HUD funds to
      support any inherently religious activities, such as worship, religious instruction, or
      proselytization. Organization may still engage in inherently religious activities
      provided they are voluntary for participants in HUD-funded activities and activities
      occur separately in time or location from the HUD-funded activities. Grantee shall
      retain its authority over internal governance, constitute its board on a religious basis,
      display religious symbols and icons, and retains its Title VII exemption, which permits
      it to hire only employees that share its religious beliefs without incurring liability
      under the Civil Rights Act. Organization must comply with all the statutory
      requirements of the CDBG program imposing nondiscrimination requirements on all
      grantees and their recipients, subrecipients, subgrantees, and contractors that no
      person in the United States shall on the grounds of race, color, religion, sex, handicap,
      familial status or national be excluded from participation in, be denied the benefits of,
      or be subjected to discrimination under any program or activity funded in whole or
      in part with funds made available under this title.
   4. Organization must serve all eligible beneficiaries without regard to religion and shall
      not restrict CDBG-funded services or housing to people of a particular religion or

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religious denomination.
    5. Organization shall allocate its costs so that CDBG funds are used only for eligible
       acquisition, construction, and rehabilitation of buildings or other real property.
       Grantee shall not use CDBG funds for improvements to sanctuaries, chapels, or any
       other room that the congregation uses as its principal place of worship.
    6. Grantee shall be subject to the government-wide regulations governing real property
       disposition either after the term of the grant or changes in the use of the real property
       during the term of the grant.
    7. All requirements under the 24 CFR Part 92 participation in HUD Programs by Faith-
       Based Organizations Providing for Equal Treatment of all HUD Program Participants
       shall apply to state or local funds if a state or local government chooses to commingle
       its own funds with the HUD funds covered by the rule.
    8. Grantee shall be monitored in accordance by Grantor to assure compliance with
       program requirements.

                        THE HOME INVESTMENT

The Home Investment Partnerships (HOME) Program was enacted under Title II (42 USC
12701-12839) of the Cranston-Gonzales National Affordable Housing Act (Pub. L. 101-625,
approved November 28, 1990) with most recent regulatory changes effective August 23,
2013. HOME is the largest Federal block grant to State and local governments designed
exclusively to create affordable housing for low-income households. The program was
designed to reinforce several important values and principles of community development:

•   HOME's flexibility empowers people and communities to design and implement
    strategies tailored to their own needs and priorities.

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•   HOME's emphasis on consolidated planning expands and strengthens partnerships
    among all levels of government and the private sector in the development of affordable
•   HOME's technical assistance activities and set-aside for qualified community-based
    nonprofit housing groups builds the capacity of these partners.
•   HOME's requirement that participating jurisdictions (PJs) match 25 cents of every
    dollar in program funds mobilizes community resources in support of affordable

There are five general purposes of HOME programs:
    •   Provide decent affordable housing to lower-income households
    •   Removal of physical barriers in housing for individuals with disabilities
    •   Expand the capacity of non-profit community housing providers developing
               affordable housing.
    •   Strengthen the ability of State and Local governments to provide housing
    •   Leverage private-sector participation

More specifically, HOME funds can provide incentives for the acquisition, rehabilitation,
reconstruction, or new construction of affordable rental and ownership housing or to
provide tenant-based rental assistance that may include security deposits.

•   Nonprofit Organizations
•   Local Development Corporations
•   For-profit Businesses/Sole Proprietorships
•   City Departments
•   Qualified and Approved Community Housing Development Organizations (CHDO)

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Under the HOME program, the City of Killeen is required to set aside a minimum of 15% of
its allocated HOME funds for investment in housing to be developed, sponsored, or owned
by a Community Housing Development Organization (CHDO). The funds must be provided
to a qualified and locally approved CHDO. The funds are reserved when a participating
jurisdiction enters into a written agreement with the CHDO committing the funds to a
specific local project. A qualified and approved CHDO is a nonprofit that has been approved
through a formal process with the city resulting in a qualified CHDO status. A CHDO acting
as a developer or sponsor must have paid employees with housing development experience
who will work on projects assisted with HOME funds.
If you are interested in learning more about existing CHDOs in Killeen or how to become a
CHDO, please contact the Community Development Department at 254-501-7842.

A CHDO is defined as an "owner" of rental housing if it is the owner of a fee simple absolute
[title] of multi-family or single family housing for rent to low-income families. Minimally, the
CHDO must hire or contract with experience project manager to oversee all aspects of the
development and must own the rental housing during development and for the minimum
period of affordability. A CHDO is defined as a “developer” if the rental housing, multi or
single-family, is owned and held by the CHDO by fee simple absolute [title] and is solely in
charge of all aspects of the development process. Minimally, the CHOD must own the housing
during the development and for the minimum period of affordability. A CHDO is defined as a
“sponsor [of affordable housing]” if the rental housing is owned or developed by a subsidiary
of the CHDO, is a limited partner of which the CHDO or its subsidiary is the sole general
partner, or is a limited liability company of which the CHDO or its subsidiary is the sole
managing member.

A CHDO is defined as a “developer [of homeownership housing]” if the CHDO is the owner in
fee simple absolute [title] and developer of new housing that will be constructed or existing
substandard housing that will be rehabilitated for sale to low-income families. The CHDO
must arrange financing of the project and be in sole charge of construction. If the CHDO

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provides direct homeownership assistance (e.g., down payment assistance) when it sells the
housing, the maximum direct assistance is limited to 10% of the total amount of HOME funds
used for development of the housing unit. The sales price or method by which the sales prices
are established are determined and set forth in a written agreement between the CHDO and
the City of Killeen.

With both rental and ownership housing, the CHDO must provide housing education and
organizational support and adhere to an approved tenant participation plan. The City of
Killeen determines the form of assistance (e.g., grant or loan) that it will provide to the CHDO.
Additional conditions such as market analysis, absorption rate, use of proceeds from the sale
or rental of the housing developed, and when the housing no longer meets specified
affordability requirements vary depending upon the type of housing assisted with the HOME

Eligible activities under the HOME Program are varied, with all activities inclusive of either
permanent or transitional housing activities. An eligible projects list can be found in 24 CFR
Part 92 Section 92.205-92.214. A general list of such activities is provided in the next section
of the Citizen's Guide.
To receive HOME funds each application or applicant must:
1. Be an eligible applicant.
2. Propose an activity that is eligible to receive HOME funds.
3. Meet the local goals and priorities of the CD federal grant programs.

Given that there are limited funds and program priorities, all eligible activities cannot receive

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Eligible Activities
Eligible activities include the development and support of affordable rental housing and
homeownership affordability through:
   •   Property Acquisition associated with a specific affordable housing project, including
       assistance to homebuyers.
   •   New Construction, Reconstruction or Rehabilitation of non-luxury housing with
       suitable amenities.
   •   Site Improvements and Demolition associated with a specific affordable housing
   •   Conversion of an existing structure to affordable housing.
   •   Financing Costs.
   •   Relocation and expenses of displaced persons in connection with a federally funded
   •   Tenant-based rental assistance, including security deposits.
   •   Administrative and Planning Costs (available to the Grantee, City of Killeen, only).
   •   Payment of CHDO Operating Expenses while engaged in an eligible HOME activity.

Eligible Costs
1. Actual development (hard) costs for construction or rehabilitation as identified in 24 CFR
   92.206 including site improvements and the cost of demolishing existing structures,
   payment of impact fees charged within a jurisdiction. A HOME single family rehabilitation
   loan may include the refinancing of existing debt, if the overall housing costs of the
   borrower will be reduced and made more affordable.
2. Costs for acquiring improved or unimproved real estate.
3. Soft costs related to the financing, development, or acquisition of housing, including
   architectural, engineering, or other professional services; financing charges, including
   loan origination fees, credit reports, appraisal fees, and legal fees; auditing costs; costs
   for information services, such as affirmative marketing; and, for new construction or
   substantial rehabilitation, the cost of funding an initial operating deficit reserve not to
   exceed eighteen months.

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4. Relocation costs for temporary relocation of persons displaced by the project including
    replacement housing, moving expenses, and reasonable out-of-pocket costs incurred in
    the temporary relocation of persons.
5. Costs related to tenant-based rental assistance.
6. Administrative and planning costs, up to 10 percent of the HOME allocation for any fiscal
    year. For purposes of this calculation, the HOME allocation includes any amount provided
    by the state to meet the minimum participation threshold, plus any repayment of HOME
    funds. Funds transferred by the state must be excluded from the calculation of the
    jurisdiction’s allowable administrative costs.
7. Community housing development organization (CHDO) operating and capacity building
    expenses identified at 24 CFR 92.208; these funds cannot be used to pay operating costs
    incurred by a CHDO acting as a subrecipient or contractor under the jurisdiction's HOME

Prohibited Uses of Funds
•   A project reserve account for replacements or for unanticipated increases in operating
•   Operating subsidies.
•   Tenant based rental assistance for special purposes of the Section 8 existing housing
    program, or for preventing displacement from rental rehabilitation projects.
•   Nonfederal matching contributions required by any other federal program.
•   Public housing modernization activities.
•   Assistance under the Emergency Low-Income Housing Preservation Act or the Low-
    Income Housing Preservation and Resident Homeownership Act.
•   Additional assistance (other than tenant-based rental assistance or assistance to a first-
    time homebuyer) to a project previously assisted with HOME funds during the period of
    affordability established by the jurisdiction. Additional funds may be provided during the
    first year after project completion, subject to the overall per unit subsidy limit.
•   Acquisition or property owned by the participating jurisdiction (city), except for
    property acquired with HOME funds or acquired in anticipation of carrying out a HOME

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Assurances and conditions are applicable under HOME. The following assurances and
conditions must be met by every recipient with which the Community Development
Department contracts. If you need detailed information on the assurances and conditions
listed below please contact us at 254-501-7845.

~Fair Housing and Equal Opportunity
Fair Housing Act, 42 USC Section 3601-3619
Executive Order 11063 (Equal Opportunity in Housing)
Title VI of the Civil Rights Act of 1964 - Public Law (PL) 88-352
Section 503 and 504 of the Rehabilitation Act of 1973 - PL 93-112
Age Discrimination Act of 1975
Executive Order 11246 (Equal Employment Opportunity)
Section 3 of the Housing and Urban Development Act of 1968
Executive Orders 11625 and 12432 (Minority Business Enterprises)
Executive Order 12138 (Women's Business Enterprises)
Labor Standards
Fair Labor Standards Act
David-Bacon Act
Copeland (Anti-Kickback) Act
Contract Work Hours and Safety Standards Act
Construction and Rehabilitation Activity Requirements
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 - PL 91-
24 CFR Section 92.353 (1994), 24 CFR Sections 570.488 (c), 570.606(c) (1994), and 24 CFR
Section 92.353(b) (1994) on Displacement and Relocation
Architectural Barriers Act of 1968 (42 USC 4151)
Lead Based Paint Poisoning Prevention Act 1971

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Cost Effective Conservation Standards (HUD regulations 24 CFR Part 39)

~Environmental Standards
National Environmental Policy Act (NEPA)
Applicable HUD regulations found at 24 CFR Parts 50 and 58 (1994)
The Clean Air Act of 1963 - PL 90148
The Federal Water Pollution Control Act -PL 92-500 (Executive Order 11288)
Flood Disaster Protection Act of 1973
24 CFR Section 92.358 (1994) Flood Insurance

~Historic Preservation
National Historic Preservation Act of 1966
Archaeological and Historic Preservation Act

~Conflict of Interest at 24 CFR Section 92.356 (December 2015)

Recipients are required to maintain records or access to records demonstrating the use of
funds. This also applies to on-going projects. This information is subject to monitoring by
the City and HUD staff to insure program compliance.

Fund matching requirements serve to stimulate cooperation and partnerships between
public and private entities. It is generally a reflection of the community support and
involvement for the project. Further, it insures some level of sustainability of the project.
General - Each applicant who applies to the City of Killeen for HOME Investment Partnership
Program (HOME) funds must supplement its request for HOME funds with additional funds
from sources other than HOME. Each project considered for funding must provide a
minimum of 25% of the total project costs from non-HOME or non-federal sources.
Calculating the Matching Amount - In calculating the amount of matching funds, the following
may be included: cash provided by the applicant from its own funds or other agencies,

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donations (for example, professional services, waived fees or the value of state or local taxes,
fees, or other charges that are normally and customarily imposed but are waived). The value
of the match is subject to the review and approval by the City of Killeen. Items which may
not be included in the calculation of the matching funds include, but are not limited to, the
value of any building or property owned or leased by the entity; any salary paid to the staff
of the entity; or donated materials, supplies or furnishings which are not an integral part of
the project (i.e. wall hangings, flowers, decorative items, etc.).

Commitment of Other Funds and Matching Funds - The City may not execute a funding
agreement with an entity for allocated HOME funds, unless the applicant has provided
written proof and/or commitment of the other fund source(s) and the required matching

Failure to Secure Fund Sources and Matching Funds - Should the applicant be unable to
secure other fund sources identified or the required HOME-matching funds, those HOME
funds will be forfeited by the applicant and returned to the HOME program.

religious or faith-based are eligible, on the same basis as any other organization, to
participate in the HOME program. Neither the Federal government nor a State or local
government receiving funds under HOME programs shall discriminate against an
organization because of the organization's religious character or affiliation. However,
organizations that are directly funded under the HOME program may not engage in
inherently religious activities, such as worship, religious instruction, or proselytization, as
part of the assistance funded under the HOME Program. If an organization conducts such
activities, the activities must be offered separately, in time or location, from the assistance
funded under this part, and participation must be voluntary for the beneficiaries of the
assistance provided. Any faith-based organization that receives HUD funds will retain its
independence from federal, state, and local governments, and may continue to carry out its

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mission, including the definition, practice, and expression of its religious beliefs, provided
that it does not use direct HUD funds to support any inherently religious activities, such as
worship, religious instruction, or proselytization. Among other things, a religious
organization retains its authority over internal governance, may constitute its board on a
religious basis, may display religious symbols and icons, and retains its Title VII exemption,
which permits it to hire only employees that share its religious beliefs without incurring
liability under the Civil Rights Act.

HOME funds cannot be used for acquisition, construction, or rehabilitation of structures to
the extent that those structures are used for inherently religious activities. HOME funds may
be used for acquisition, construction, or rehabilitation of structures only to the extent that
those structures are used for conducting eligible activities under the HOME Program.

The following is an annotated bibliography of material that is used to explain to residents
the grant programs described in this guide. Federal regulations are often changed, new
requirements added, programs deleted, and a continual stream of transmittals from HUD
received. Shelves of material have been produced analyzing grant programs from every
possible perspective. Residents are encouraged to use those books, articles or pamphlets
that seem pertinent to their role in the process.

These documents are available through the Community Development Department.

Consolidated Strategy and Plan: Federal regulations require that the City produce a
Consolidated Strategy and Plan with a three-year or five-year plan and a one-year strategy.
The intent of the Consolidated Strategy and Plan is to coordinate the use of all HUD programs

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to better meet the community's needs. The lead agency on the consolidated plan is the City
of Killeen Community Development Department. The lead board for the consolidated plan is
the Community Development Advisory Committee (CDAC).

Consolidated Annual Performance and Evaluation Report (CAPER) - This report
summarizes resources available, investment, affordable housing initiatives and
accomplishments, geographic areas targeted for implementation, households assisted,
household renters assisted by the Public Housing Authority, assisted homeless persons,
intergovernmental cooperation, public housing improvements and resident initiatives,
public policies, lead based paint hazard reductions, fair housing, institutional structure,
assessment of annual performance and summary of citizen. This report also includes an
audit of the year's CDBG and HOME program listing projects and expenditures.

Public Notice on Environmental Findings and Requests for Funding: Every project or
program that receives federal assistance is subject to the environmental review
requirements of the National Environmental Protection Policy Act and HUD regulations. An
environmental review of the entire program is done for each project prior to the new fiscal
year. A Public Notice is advertised in the local daily newspaper publication showing the
Finding of No Significant Impact (FONSI), if applicable and the intent on the City's part to
Request for Release of Funds. This notice gives a period of seven days for public comment or
objection to findings. The combined notice notifies the public that the City will request the
release of federal funds and allows the public to review the request. A fifteen-day comment
period is in place for comment to HUD. Following this process, if no objections are received,
the funds can be used.

Public Hearing Notices: These are published on the city web page and, if funds permit, in
local newspapers, at least seven days prior to the scheduled public hearing.

These documents are available through the Community Development Department office and
on the Internet at the city’s web page.

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