Completing your UCAS form - UCAS APPLY 2019

Completing your UCAS form

      UCAS APPLY 2019

Before you begin
• Information you enter onto your UCAS form must
  be accurate
• Esher College has to confirm that certain details
  are correct
• These include your full legal name, all your
  examination results and your area of residence
• We do this by checking against your College
  database entry. If you have left you can no longer
  access this, although we can.
• You can come in to College to check (sign in), or
  email us your query: sleyshon@esher.ac.uk

Help?
• There are loads of help videos and factsheets on
  Unifrog know how and the UCAS website
• There is a separate presentation about Unifrog.
• Your Unifrog form code is leaversesher18 and
  your parents’ one is esherparents.
• You can book a 10 minute slot in Progression
  Guidance for personal statement feedback
• You can drop in to Progression Guidance to get
  your form checked before sending
• Get it done, but get it right!

Do you know your ‘area of residence’?
This is very important and harder to complete than you think!
It is the county or borough to which you pay Council Tax. It is NOT necessarily
your postal address.
For example:

• Surbiton, Chessington, New Malden = Kingston upon Thames
• Hampton, Twickenham, Teddington = Richmond upon Thames
• Thames Ditton, Claygate, Hinchley Wood, Long Ditton, the Moleseys, Esher,
  Walton, Weybridge, Hersham = Surrey

If you are not sure, find where you live on the interactive London borough map:
https://www.google.com/maps/d/viewer?mid=1KE3Tlm1Bhe4ZbE5bzhD69BZb7
Js&ll=51.48976696101502%2C-0.08815000000004147&z=10
If you are not in a London Borough, you’re in almost certainly in Surrey!
         Note this on your AED checklist.

What qualifications did you take?
• Use the information on the qualification
  checklists to copy down exactly which
  qualifications you took at Esher College
• If you took a BTEC, your BTEC registration
  number is on your certificate you got after 6.1
• You only need 1 number even if you took
  more than 1 BTEC

Esher College UCAS deadlines

• Oxbridge, medics, vets and dentists: 9 am Monday 25th September

• Other unis and courses: First deadline 9 am on Friday 10th November
and we will send your form to UCAS within 10 working days, providing
there are no mistakes

• Second deadline: 9 am Monday 20th November
and we will send your UCAS form by the end of term

• Final deadline: 9 am Friday 1st December
and we will get your form to UCAS by their closing date of 15th January

Now go to the UCAS homepage
       www.ucas.com

Undergraduate

Apply and track your application

Undergraduate

2019 entry Apply

Register

Get phone or planner ready to note
          password etc

                       Next

Terms and conditions…

        Tick the box, then next

Personal details

            Remember this must be your
            formal name, which must
            also be on your College
            database entry.

Postal address

Postcode, with no gaps

Confirm address

Phone numbers without gaps
The email address you use most
                   You can use your college email,
                   but will have to change it to a
                   personal one once you have left
                   college.

                   If you have a silly personal
                   email address, find time over
                   the summer to create a
                   sensible one!

You’ve registered!

                  Note your username now, on
                  your phone or in your
                  planner.

                  Taking a photo or saving a
                  screenshot is a good idea.

Log in now

Applying through school or college

Buzzword: esher19

Choose current tutor group, even if
         tutor is leaving

Note personal ID, and verify email
            address

Enter the email verification code you
           have been sent

You are now in UCAS Apply
These are the
sections of your
UCAS form you
need to complete.

This is how you
navigate to different
sections.

About you
       Estimate date of entry to UK if
       you were born abroad and don’t
       know exactly

       This is your area of
       permanent residence you
       found out earlier

       Most will be UK citizen - England

       This is your ULN from your
       database entry

Student support
           You must chose Fee code 02

           This is the area of residence
           again. Use the drop down list.

Contacts and nominated access

                  We require you enter an adult
                  who can discuss your
                  application with UCAS on your
                  behalf, if you are away or ill.
                  It is usually a parent or
                  guardian.

Disability /special needs
                    Choose from the drop
                    down list.
                    This is NOT used for
                    selection purposes but
                    ensures you continue to
                    receive appropriate
                    support at uni.

                     Write in the support
                     you currently get at
                     College.

Equality monitoring

            None of this is used for
            selection. Fill in as relevant and
            as you wish.
            The information helps UCAS
            and universities monitor
            whether they are being fair in
            their admissions. It is only
            shared with universities after
            you have received an offer.

Student finance

           Read and tick

Education – the tricky bit!

                    Click here to add your
                    secondary school

                    Choose ‘below honours
                    degree qualifications’

Add secondary school

Add new GCSEs (9-1)

…and so on until you have entered everything!

Add GCSEs (A*-G)

Take note
• ‘Double Science’ is actually two single GCSES:
  Science GCSE and Additional Science GCSE
• iGCSE and GCSE (short course) are separate
  qualifications, so click ‘Add new qualification’
• Make sure your UCAS form qualifications
  match the qualifications on your database
  entry
• If they don’t, your form will be rejected at the
  Esher College checking stage

Add Esher College

Add the qualifications youtook
                       Check the
                       qualifications checklist
                       for correct titles

                       Put August 2018

                       You can put module
                       grades for BTECs in if
                       you wish

A levels are GCE A levels

                    Your year group doesn’t have
                    module results for A level, so
                    ignore

GCE AS level
• You are only did these if you did a 1 year AS
  level course as part of your programme
• Older students under the modular system may
  need to add AS levels

Take note
• EPQ is Extended Project Level 3.
• Write a short version of your project title for
  the subject
• You can add Duke of Edinburgh’s Award,
  music, dance and drama qualifications but
  must make sure they are entered under the
  correct school or college
• If these are not relevant you may miss them
  out

Typical (short) entry

Choices of university /course

Be careful – we do not check these!

Use the drop down lists

                      Change to
                      September 2020 if
                      you want to defer
                      entry and take a
                      gap year

How each choice looks

You can make up to 5
choices.
This is probably the
last section to
complete. Check it
carefully – we don’t!

Employment

             This is mainly aimed at
             mature students who
             have had ‘proper’
             jobs, but if you have a
             part-time job, add it in

Personal statement

Write it in Unifrog and paste it in once you are
happy with the final draft.

When you paste it, it looks like this

In preview, it looks better

View all details to see all sections

DO NOT PAY AND SEND!
• Get it checked by someone from Progression Guidance
• Email Sally for an appointment sleyshon@esher.ac.uk
• Sign in at reception and get a visitor lanyard
• Any errors will delay your form
• Once sent your form is locked and cannot be changed
  unless ‘unlocked’
• We will add the reference and send it finally to UCAS
  within 10 working days, provided your form is correct
• Errors cost time – get it checked!

Help?
• There are loads of help videos and factsheets
  on Unifrog and the UCAS website
• You can book a 10 minute slot in Progression
  Guidance for personal statement feedback
• You can drop in to Progression Guidance to
  get your form checked before sending

Declaration

Pay and send!

UCAS tells us you have
sent your form. We
then check the
important information
and add our reference.
Your form will arrive
finally at UCAS within
10 working days of you
paying and sending,
providing there are no
mistakes.

Esher College UCAS deadlines

• Oxbridge, medics, vets and dentists: 9 am Monday 25th September

• Other unis and courses: First deadline 9 am on Friday 10th November
and we will send your form to UCAS within 10 working days, providing
there are no mistakes

• Second deadline: 9 am Monday 20th November
and we will send your UCAS form by the end of term

• Final deadline: 9 am Friday 1st December
and we will get your form to UCAS by their closing date of 15th January

Mistakes?
• If there are errors you will be emailed by one
  of the Progression Guidance team.
• Your form will be ‘unlocked’ and you must
  correct the mistake.
• The 10 working days restarts once the
  corrected form is submitted.

Get it right, get it checked,
          get it in!