Registration Briefing - 2nd Year School of Materials Science & Engineering Nanyang Technological University, Singapore - Nanyang Technological ...

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Registration Briefing - 2nd Year School of Materials Science & Engineering Nanyang Technological University, Singapore - Nanyang Technological ...
2nd Year
Registration Briefing

  School of Materials Science & Engineering
 Nanyang Technological University, Singapore
Registration Briefing - 2nd Year School of Materials Science & Engineering Nanyang Technological University, Singapore - Nanyang Technological ...
Agenda for the day
 General Instructions
 Procedures of registration
  o Registration Schedule
      – Stars Planner and STARS
      – Recommended Curriculum Courses
  o Overloading
      – Pink Form
  o Add / Drop Registration
      – Green Form
 GERPE/UE
      – Online Appeal System for GERPE/UE
 Common Error Prompt
 Change in process for Add/Drop Period NEW
Registration Briefing - 2nd Year School of Materials Science & Engineering Nanyang Technological University, Singapore - Nanyang Technological ...
General Instructions
•   Please check your Registration Study Year status from your degree audit for
    your personalize registration timing before registration period starts.

•   If you are not able to register during your personalize timing, please
      – Wait for add/drop period, or
      – Request for alternative registration timing from OAS directly.
•   OAS Website
Registration Briefing - 2nd Year School of Materials Science & Engineering Nanyang Technological University, Singapore - Nanyang Technological ...
General Instructions
Failed Courses
•   If you have failed any courses in the previous semesters, you MUST register for all the
    failed courses if they are offered again this semester.

Tutorial Groups
•   You are free to choose from any tutorial groups available. Although there will be adequate
    places for all students among all groups in total, the number of vacancies available in
    each group is restricted.

•   Because of the limited places in each group, your selection may be rejected by STARS if
    the chosen group has no vacancies. If your registration is rejected for this reason, you
    must try other groups (index numbers) until your selection is accepted.

•   After finalizing your grouping / timetable schedule, you must printout a copy of your
    personal timetable (using STARS, not the STARS Planner) before the end of add-drop
    period and keep it as a proof of registration.
Registration Briefing - 2nd Year School of Materials Science & Engineering Nanyang Technological University, Singapore - Nanyang Technological ...
Procedures

Registration Day
•   Students can only register within the timeslots allocated by Office of
    Academic Services.
•   Vacancies for each tutorials group will be released in batches.

Overloading
•   Students can overload for courses on their scheduled day of
    registration between 5pm – 10pm.
•   Students may overload up to 3/4 Aus (1 course)

Add/Drop Registration On STARS
•   All students scheduled for the respective day may register.
•   Additional vacancies may released.
Registration Briefing - 2nd Year School of Materials Science & Engineering Nanyang Technological University, Singapore - Nanyang Technological ...
Registration Schedule

                                                           Registration Schedule
Registration Study
                   Names Beginning With / Specialization                            Overloading
       Year                                                   Date        Time

                  All ABP students
                                                           2 Jul 2012,   9.30am –
      MAT1        Students who have failed courses in       Monday       12.30pm
      MAT2        Semester 2 AY2011-12                                              5pm – 10pm
                  Students who passed all courses in       2 Jul 2012,   1.30pm –
                  Semester 2 AY2011-12                      Monday        4.30pm
Stars Planner and STARS
•   The Student Automated Registration System (STARS) is a system designed
    for you to register your courses.

•   STARS user guide web link
    http://www3.ntu.edu.sg/OAS2/regn/STARS%20guide.pdf

•   STARS planner user guide web link
    http://www3.ntu.edu.sg/OAS2/regn/STARS%20planner%20guide.pdf

Note:
STARS Planner is a platform for you to map out your timetable, while STARS is a
system for you to register your courses.

The courses that you have planned and saved in the STARS Planner are not
registered for you until you submit to STARS successfully. STARS will give you an
immediate response for each submission.
Stars Planner and STARS
Stars Planner and STARS

Note: Any clashes in class schedule or exam timetable will be highlighted in red.
You will not be able to register courses with clashes in class or exam timetables.
Stars Planner and STARS
•   If waitlist (i/e. not registered yet) courses clash, STARS will accept your
    choices upon your submission.

•   Place 5 choices on waitlist. System will only allocate you one course (if any).
    The system will also check that this course will not clash with any of your core
    and major prescribed elective courses that you have already registered.

•   Save your planned timetable.

•   During your scheduled registration period, retrieve the planned timetable and
    submit it to STARS by clicking “                              ” located at the
    bottom right hand panel.

•   You are allowed to save up to 3 plans.
Recommended Year 2 Courses
               Group A                                 Group B

          Introduction to Manfacturing
MS2012                                   MS2011     Mathematics II
          Processes
                                                    Phase Transformation and
MS2013    Polymers and Composites        MS2016
                                                    Kinetics
          Materials Structure and                   Electronic & Magnetic
MS2014                                   MS2018
          Defects                                   Properties of Materials
          Mechanical Behaviour of                   Environmental
MS2015                                   MS0001
          Materials                                 Sustainability & Materials
MS2081    Laboratory IIA                 MS2082     Laboratory IIB

          GER –PE                                   GER –PE

          Unrestricted Electives                    Unrestricted Electives
Normal Load Total AUs:                   Normal Load Total AUs:
19 (13Core + 6 electives)                19 (13Core + 6 electives)
Recommended Year 2 Courses
Normal Stream Programme
• Free to choose either Group A or Group B for this semester.
•DO NOT mix the courses from Group A and Group B, which will have serious implication in
semester 2 in the form of timetable clashes for which the School will not be responsible.

Accelerated Bachelor Programme
•You must strictly follow the curriculum structure given to you.
•You may choose Tutorial Group 4 (T4) which does not clash with your ABP curriculum.
MTEC 2 Courses in STARS
                        Double Degree Courses
MS2016         Phase Transformation and Kinetics
MS2012         Introduction to Manufacturing Processes
MS2013         Polymers and Composites
HE2001         Intermediate Microeconomics
HE2002         Intermediate Macroeconomics
HE2005         Principles of Econometrics
Normal Load Total AUs: 18

Materials Engineering And Economics
•  You must strictly follow the curriculum structure given to you.
•  In additional, do register Econs Core Courses HE2001,HE2002 & HE2005.
Pink Form (Course Approval Form)
•    Submission of form: Registration to Add/Drop period
     13 – 26 August 2012.

Overloading of second course requires Pink Form
–    Registering for more than 3/4AUs beyond the normal semester load requires approval
     from the School.
–    Beyond 15AUs of Unrestricted Electives
–    Any failed course which you need to register for the semester.
–    Course taken ahead of cohort
     (Example: 2nd Year students can ONLY take a 3rd Year course ahead.)

     Note: Overloading of two courses will be permitted only after 5.00 pm on the day of registration.

     Timetable / Exam Clashes
–    Any failed courses that clashes with your recommended curriculum.
–    Special case with documented proof.
Pink Form (Course Approval Form)

                                 Procedures

•     Collection of forms from the General Office Service Counter of the school at
      Block N4.1-01-30 or MSE website .

•      The application must be firstly recommended by the Mentor, and then to be
       submitted to General Office (N4.1-01-30) for approval.

•      Electronic stamp (E-Stamp) will be done by the school
•      You are required to register the course(s) yourselves during the registration
       exercise or add/drop period.

    Please click on this hyperlink to download Pink Form – Course approval
Add Drop Period
     Year                       Date                           Time

                           Mon, 8 Aug 2011              10.00 am – 12.45 pm
       4
                  Tue, 9 Aug 2011 – Sun, 21 Aug 2011    10.00 am – 10.00 pm

                           Mon, 8 Aug 2011               1.00 pm – 3.45 pm
       3
                  Tue, 9 Aug 2011 – Sun, 21 Aug 2011    10.00 am – 10.00 pm

                           Mon, 8 Aug 2011               4.00 pm – 6.45 pm
       2
                  Tue, 9 Aug 2011 – Sun, 21 Aug 2011    10.00 am – 10.00 pm

                           Mon, 8 Aug 2011              7.00 pm – 10.00 pm
       1
                  Tue, 9 Aug 2011 – Sun, 21 Aug 2011    10.00 am – 10.00 pm

Note: You will be granted access to STARS based on your Registration Study
Year in Semester 1 AY 2012-2013.
e - Green Form (Request for Vacancy Form)
•   Requesting vacancy for MSE courses.
-   Submission of form: Add/Drop period 13 Aug 2012 (Mon) – 23 Aug 2011 (Thurs).
-   Another email will be sent at a later date with the active link and guidelines.

    Please use this form with a valid reason.
    The school will only approve for the following reasons:
     I.   Failed courses will be taken into priority.
     II. Special case with documented proof.
GERPE / UE
                                       Date                                  Time

Allocation of Offer of
                               Friday, 10 August 2012
GERPE/UE courses

                              Monday, 13 Aug 2012 to
     Online appeal                                                    10.00 am – 10.00 pm
                              Wednesday, 15 Aug 2012

    Result for appeal           Friday, 24 Aug 2012                            -

Online Appeal System for GERPE / UE
•      If you are unsuccessful in your appeal, do consider taking other courses with available
       places and register them during the remaining period of the Add/Drop period.

•     There are several enhancements to the Online Appeal System. Please refer to
      http://www.ntu.edu.sg/Services/Academic/undergraduates/Course
      Registration/Pages/default.aspx for the information.
New Add/Drop Period Process
Common Error Message in STARS

  No Vacancy

  Possible Reason 1:
  The school will release the vacancy during the registration period.
  Possible Reason 2:
  The course is in high demand; therefore the school can only accommodate a
  maximum number of students due to the restricted number of seats in a
  Lecture Hall.

  Corrective Action 1:
  •Wait for students to drop the course during add/drop period
  •Wait for the school to release more vacancy during your registration period.
  Corrective Action 2:
  •Green Form to request for vacancy during the Add/drop period.
  •Please read the terms and condition for the request form before submitting.
Common Error Message in STARS

  Maximum AUs exceeded

  Possible Reason 1:
  You are only allowed to overload 2 courses (inclusive of CORE, GERPE/UE,
  and MAJOR PE). Please check your Normal AU Load.
  Possible Reason 2:
  Register beyond 15AUs of Unrestricted Electives

  Corrective Action 1:
  •Register 3rd overloading courses in another semester.
  Corrective Action 1-2:
  • Fill up the Pink Form (must be recommended by the Mentor).
Common Error Message in STARS

  Maximum GER PE AUs exceeded

  Possible Reason 1:
  You may have fulfilled the requirement for your Major PE or GERPE. Kindly
  check your curriculum.

  Corrective Action 1:
  •You may consider taking the course as a UE.
Common Error Message in STARS

  You are not allowed to register for this course

  Reason 1:
  The course is not within the planned curriculum for your specialization.
  Reason 2:
  The course is restricted to be registered by the specific groups of students.
  Reason 3:
  The course is mutually exclusive to the core courses you are taking.

  Corrective Action 1:
  •You can only register it during the Add/drop period.
  Corrective Action 2-3:
  • You may have to choose another course to register.
Common Error Message in STARS

  You have not fulfilled the pre-requisite

  Possible Reason 1:
  You may have failed the pre-requisite course.

  Corrective Action 2:
  •You will have to add the pre-requisite before adding the course.

  E.g. If you fail MS1002, you will have to retake this course before you register
  MS2008..
Common Error Message in STARS

  Invalid Index Number

  Possible Reason 1:
  You may enter the wrong class index.
  Possible Reason 2:
  You have entered a class index that is not within your specialization.

  Corrective Action 1:
  •Check the Class Schedule again and key in the correct class index.
  Corrective Action 2:
  • Classes outside your specialization can only be added during the Add/Drop
    period.
Common Error Message in STARS

  Exam Time-table clash

  Corrective Action 1:
  •You may opt to give up one of the course since there is a clash in the
  examination time-table.
  Corrective Action 2:
  • Fill up the Pink Form.
  • Please note that it is subjected to approval from Office of Associate-Chair
    (Academic).
Common Error Message in STARS

  Time-slot clashes with xxxxx

  Possible Reason 1:
  You have entered an index that clashes with your registered tutorial timeslot.
  Possible Reason 2:
  You have entered an index that clashes with your registered lecture timeslot.

  Corrective Action 1:
  •Re-select another class index.
  Corrective Action 2:
  • Fill up the Pink Form.
  • Fill up the Green Form and provide a valid reason with documented proof
    for your request.
Q&A
THANK YOU
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