COVID-19 Update June 3, 2020 - A community of learners improving our world - Winona State University

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COVID-19 Update June 3, 2020 - A community of learners improving our world - Winona State University
COVID-19 Update
June 3, 2020

 A community of learners improving our world
COVID-19 Update June 3, 2020 - A community of learners improving our world - Winona State University
Agenda
• Opening Remarks - President Scott Olson

• Campus COVID-19 Updates – Vice President Scott Ellinghuysen

• Fall Classroom Instruction – Associate Vice President Dr. Ken Janz

• Student Life Updates – Vice President Dr. Denise McDowell

   This session is being recorded
                                                        Please submit questions
    and will be available on the
                                                       through the Q&A function
         COVID-19 website
Opening Remarks - President Olson
COVID-19 Back to Campus
• Effective June 1, 2020, EO 20-63, authorizes colleges and universities to conduct in-
  person classes (credit and non-credit) and activities (ex., testing, student services,
  advising, internships, clinical rotations, customized training, campus visits, etc.) across
  all programs to all students, as long as:
     • Those services cannot be provided through a distance learning model
     • Those than can work from home, should work from home
     • The group size is no larger than 10 (including instructors)*
     • Institutions establish and implement a COVID-19 Preparedness Plan

• Currently working on the COVID-19 Preparedness Plan
    • App for health screening – daily
    • Masks, cleaning, social distancing, wash your hands, expectations, etc
• Back to Campus work group will provide guidance on how and when
COVID-19 Back to Campus
COVID-19 Mask Guidance
• Evolving

• Respect for everyone

• WSU is purchasing 10,000 masks

• Based on current CDC recommendations, faculty and staff on the WSU Winona campus are
  expected to wear cloth face coverings (masks) in public settings where social distancing measures
  are difficult to maintain

• Please have a mask on your person at all times. You may wish to have more than one mask to allow
  for adequate laundering

• Students and faculty in internships, clinical, and other experiential learning settings may have to
  take additional respiratory precautions based on the specific setting, practice, and host site
  guidelines and expectations
COVID-19 Mask Guidance
• Campus guidelines – Maybe adjusted as we learn more around respiratory etiquette

• Masks are required:
   • In the classroom when you are not speaking
   • In campus spaces(indoor and outdoor) where physical distancing is difficult to maintain (i.e.
      within six (6) feet of another person)

• Masks are highly encouraged:
   • When you are inside a building (even when physical distancing is possible)

• Masks are optional:
   • When you are outdoors and physical distancing is easy to maintain
   • In a private office/motor vehicle with no other individuals present
COVID-19 Travel Update
• Can faculty and staff travel outside of Minnesota for college or university related
  purposes?
    • No. The Chancellor has indefinitely suspended both domestic and international travel outside of
      Minnesota for purposes related to college, university, and Minnesota State system official business.
      This means any travel where college or university resources would be spent on travel or attendance or
      if the employee would be on paid status during the event or session. No end date.

• In-State travel is allowed if social distancing measures are followed

• WSU has suspended all domestic and international WSU-sponsored group travel until
  Spring Break (March 8-12, 2021). This includes any student organization travel as well
  as faculty-led courses to domestic or international locations.
COVID-19 Isolation Guidance
• Employees and students are no longer required to isolate for 14 days if they return
  from domestic travel

• CDC reports COVID-19 cases and deaths have been reported in all 50 states. The
  virus spreads through community contact.

• Travel increases your chances of getting infected and spreading COVID-19, staying
  home is the best way to protect yourself and others from getting sick

• While system office directives do not limit personal travel, for the safety and
  health of yourself and others around you we encourage you to carefully consider
  any personal domestic or international travel and self-monitoring upon return.
COVID-19 Work Groups
• President’s Cabinet
• Mn State Systemwide COVID-19 Contact Group
   • Weekly meetings since March
• COVID-19 Coordinating Group
   • Weekly meetings since February
• COVID-19 Back to Campus Group
   • New group that will provide guidance on returning employees/departments
• COVID-19 Education Group
   • Developing educational materials around COVID-19 for campus community
• COVID-19 Fall Classroom Instruction Group
   • Weekly meetings since April
Fall Classroom Instruction
  Options Action Group
All Planning is for
       Scenario B
                      B
Preparing Facilities for Fall
General Considerations
                   (American College Health Association)

• Prioritize activities such as performance, laboratory, and clinical
  experiences
• Consider multiple sections/shifts to reduce numbers
• Monitoring and track attendance and seating arrangements to
  facilitate contact tracing
• Develop a physical distancing plan.
• Specialized plans for courses and instruction that do not permit
  physical distancing
Example Capacities

              Classrooms      1/3 capacity.

              Auditoriums     1/5 capacity.

              Labs/Studios    1/3 to
              1/2 capacity.

              Seminar Rooms 1/3 to 1/2 capacity.

              Study Areas     1/2 capacity.
Facilities Planning
   Signage                              Ventilation

   Traffic Flow                         Touchpoints
Instructor Zone
  Seat Spacing

                                         Sanitation
 Admin Areas
                                          Supplies
Collecting Campus Input

• Who is returning               • Shared equipment
• Individual workstation needs   • Unique activities
• Common space needs             • Department planning ideas
Fall Delivery
Course Delivery Modes

• Fully In-person – Same onsite course, larger space
• Blended or Hybrid – Still meet in-person, but less frequently; remaining contact
  time online
• Mostly Online – No more than three in-person meetings; remaining contact time
  online
• Fully Online – No in-person meetings; all contact time online
    • Synchronous – Required online meetings (time-bound)
    • Asynchronous – No required online meetings; all contact time asynchronous
      (e.g., discussion, email, assignment feedback) (non-time-bound)
Data Overall - Winona

                   Delivery Method         Pct Section Count
                   Online                                 49%
                    Online Synchronous                   29%
                    Online Asynchronous                  20%
                   Hybrid                                24%
                   Face-to-Face                          18%
                   Alternate Lecture/Lab                  6%
                   Mostly Online                          3%
Data Overall - Rochester

                     Delivery Method         Pct Section Count
                     Online                                59%
                      Online Asynchronous                  33%
                      Online Synchronous                   26%
                     Hybrid                                21%
                     Mostly Online                         10%
                     Face-to-Face                           7%
                     Alternate Lecture/Lab                  3%
Data – CoSE

              Delivery Method         Pct Section Count
              Hybrid                                36%
              Online                                34%
               Online Synchronous                   24%
               Online Asynchronous                  10%
              Alternate Lecture/Lab                 12%
              Face-to-Face                          10%
              Mostly Online                          7%
Data – CoNHS

               Delivery Method         Pct Section Count
               Online                                59%
                Online Synchronous                   36%
                Online Asynchronous                  23%
               Alternate Lecture/Lab                 19%
               Hybrid                                16%
               Mostly Online                          5%
               Face-to-Face                           3%
Data – CoLA

              Delivery Method        Pct Section Count
              Online                               55%
               Online Synchronous                  36%
               Online Asynchronous                 19%
              Hybrid                               28%
              Face-to-Face                         15%
              Mostly Online                         2%
Data – CoE

             Delivery Method        Pct Section Count
             Online                               63%
              Online Synchronous                  35%
              Online Asynchronous                 29%
             Hybrid                               18%
             Face-to-Face                         15%
             Mostly Online                         3%
Data – CoB

             Delivery Method        Pct Section Count
             Online                               58%
              Online Asynchronous                 52%
              Online Synchronous                   6%
             Face-to-Face                         25%
             Hybrid                               15%
             Mostly Online                         2%
Supporting Instructors

• 1:1 Course Design Assistance Available All Summer
   • tlt@winona.edu
   • https://minnstate.zoom.us/my/wsutlt from 7:30 am to 5:00 pm Monday-Friday
• Keep Teaching Online Documentation Retooled
   • Keep Teaching Manual: https://learn.winona.edu/Keep_Teaching_Manual
• Course Templates
   • Copy, customize, and reuse templates (e.g., email, student technology resources)
• Instructional Hardware Delivery and Assistance
   • Document cameras, webcams
• Scheduled Workshops
   • TLT Weekly eClinics and Learn Labs                                                 TLT will reach out to
   • WeTeach Program for those new to online teaching                                      all instructors
       • New cohorts start August 3 and September 28
       • https://learn.winona.edu/WeTeach_System                                        individually to offer
   • System Office Network for Educational Development (NED)                              summer support
       • 17 offerings between May 18 and August 16
       • https://asanewsletter.org/events/
Planning In-person Meetings

• Designing engaging in-person learning activities under new conditions
   •   Small group discussion
   •   Guided individual work
   •   Individual presentation and performance
   •   What technology will you need in your classroom?
• Accommodate students who can’t make meetings
   • Live stream and/or record in-person meetings
   • Offer online alternatives to in-person activities that accomplish the same objectives
   • What technology will you need to accommodate students?
Planning Online Activities

• Design online learning activities that foster
  presence and engagement
   • Interactive web conferences
   • Personalized, adaptive learning pathways and
     feedback
   • Lively asynchronous communication (e.g. discussion
     forums, text messaging)
   • Supporting group work and collaboration
• Humanize your online courses
• We are here to help you
Communication to Students

 After today we encourage
faculty to communicate any
changes in delivery methods
     to their students.
Questions!
“I’m an international student who is yet to arrive at WSU, my family and I
 are understandably concerned about me coming to the United States at
   this point of time. Traveling internationally would greatly increase the
    chances of me being infected, not to mention that it is an incredibly
turbulent time for America. With protests and mass gatherings inevitably
  increasing the spread of coronavirus, I’m not comfortable returning to
     the campus. My question is, can I stay at home if I don’t feel safe
                          returning to the campus?”
For students with courses completely online, with the
  exception of an in-person lab once a week, will an online
alternative be available for that lab so that the student may
 continue to live at home? Or, could alternative housing be
               available for one night a week?
My sophomore son received his updated schedule for fall, and
 it shows all online courses. Has the decision already been
 made that all classes will be online? We already are locked
              into a rental lease for June-June.
My dad is in the “at-risk” category. By going back to school, I
 cannot visit home before quarantining for two weeks. What
accommodations are you making for students who are at risk
 or have a family member/significant other who are at risk?
Is the 55 sq. ft rule a hard-and-fast rule for everything on
campus? I’ve seen guidance from a variety of places for 28 sq.
ft and 36 sq. ft. What about things like club sports and athletic
                             practices?
What do you foresee spring semester classes looking like? Will
            they be mostly in person or online?
What are you going to do for students who no longer want to
 take classes for the Fall 2020 semester due to classes being
moved online? Will the university work with them if they want
  to come back for spring semester (given spring semester
                 classes would be in person)?
If students opt to take classes at a technical or community
college instead of Winona in the fall because all of their classes
 have moved online, will the university help those students to
     make sure they are taking classes with credits that will
                            transfer?
Enrollment Management and Student Life
• Admissions
    • Campus Tours
    • June Registration 2020 (June 16-19)

• Residence Halls and Campus Dining
    • Living Spaces
    • Mobile Ordering Apps

• Transportation and Shuttles
    • Modified seating and number of trips

• Safely Back to Campus
How can you promise social distancing outside of the
  classroom? College students constantly go to parties, bars,
restaurants, and other student’s houses. This can expose many
                     people to the virus.
Can a college or department hold a traditional career fair
 during the fall semester? If so, are there requirements relating
to the maximum number of participants who can attend at one
                               time?
What plans are underway for decision-making regarding on-
campus extracurricular programming? I am asking specifically
  about such events as Common Book, Lyceum, Film Series,
 University Theme events, Inclusion & Diversity events, other
       speaker series, festivals, etc. normally held in our
  auditoriums. Our campus is normally quite rich with such
 events, many of them closely connected to curriculum. Will
there be some established guidelines or governance regarding
the reservation and use of facilities for extracurricular events?
If we are able to meet in a face to face group for our
organization, can we have food brought in? We normally order
    pizza. If we can have food brought in, is there special
  accommodations we should make for Covid19 in having it
                           available.
Student clubs

What is the general protocol for student group meetings when returning in the fall?

For student groups, will guest speakers be allowed on campus?

Can student groups participate in community volunteer activities?

Can student groups take field trips via bus or other forms of group transportation?

Can student groups have social activities -- for example a grill-out off campus?

Once protocol is determined for returning in the fall, is this expected to be re-
evaluated intermittently during the semester?
With there be a reduced cost to tuition due to the amount of
classes that we were expecting to take in person that are now
being moved to an online format? If so, how much would that
                  reduction be? If not, why?
If a student who has already paid for the application to live in
  on campus housing next year has all of their classes moved
online, will the university be refunding the $200 fee to sign up
                     for on campus housing?
Next COVID-19 All University Update Meeting
                  Wednesday, July 22 – 2pm
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