LIVE 2021 Integration Week - Pre-Arrival Letter (updated on Aug 29) - Claroline ...
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LIVE 2021 Integration Week
Pre-Arrival Letter (updated on Aug 29)
Updated on line, on the LIVE WEBSITE at:
https://clarolineconnect.univ-lyon1.fr/icap_website/view/2459 Menu About LIVE>Calendars
or direct download at: https://clarolineconnect.univ-lyon1.fr/resource/download?ids%5b%5d=3219008
WARNING: all times are indicated in Barcelona local time (GMT + 2 hours)
Dear Master LIVE Students,
With the LIVE Integration Week 2021 starting on Thursday 2nd September 2021, we look forward to
welcoming you in Barcelona.
Information regarding COVID:
You have been already contacted by the head of the International Mobility Office Mr. Martí Lluís Avilés
regarding the requirements for Non-European students to enter Spain. If there is any change, Mr. Martí Lluís
Avilés will contact you again. If you haven’t been contacted yet, please let us know.
The following details may assist with your arrival.
You will find important information about:
1. What you must take before you leave (page 1)
2. Your (optional) housing at the Autonomous University of Barcelona (Universitat Autónoma de Barcelona,
UAB) Vila (page 2)
3. UAB location (page 2)
4. Your contacts if you have any problem or if you are lost (page 2)
5. Activities of the integration week (page 3)
Annex 1: General Information (Page 6)
Annex 2: Getting to your housing at UAB Vila (Page 8)
Annex 3: UAB campus general map and classroom building location (Page 12)
Annex 4: Public transportation (TMB): “Transports Metropolitans de Barcelona” map (Page 15)
Annex 5 to be updated with your info: Timetable of the LIVE student arrival / departure (Page 16)
Annex 6: Coronavirus covid-19 status (Page 17)
1. WHAT YOU MUST TAKE BEFORE YOU LEAVE
Before leaving your country, you must pay attention to take all the official documents in hand cabin
luggage:
1) required for your entrance in the Schengen area:
- Original passport + copy,
- Admission Letter,
- Pre-Arrival Letter,
- Your flight, bus or train ticket to go to Barcelona,
- Copy of your Insurance.
2) Regulations require the UAB to check original documents with original stamp and signature (and
English translation if necessary) for:
LIVE 2021 Integration Week, updated on Aug 29 Page 1 to 17
- Bachelor diploma (or certificate of successful completion given waiting for the real Diploma), and
Bachelor transcripts. The same documents you uploaded in your MyLIVE application used for your
selection or provided, more recently, to the LIVE secretariat.
- A digital ID picture for the registration at UAntwerpen (portrait orientation, max. 100 kb, .jpg).
A certificate of birth can be useful for some administrative procedures.
GENERAL INFORMATION
Please read carefully the general information in ANNEX 1.
2. YOUR (OPTIONAL) HOUSING AT VILA UNIVERSITÁRIA UAB
A convenient way to live during your first semester is to stay at the Vila Universitaria of the UAB. It is located
in the UAB campus. You may also choose another accommodation, e.g. in the centre of Barcelona. Keep in
mind, however, that you will need at times to reach two different locations during one day to attend classes.
Therefore, wherever you chose your accommodation, make sure that public transport is in close proximity.
Check the timetables of the subway (www.tmb.cat/en) and the local trains (Ferrocarrils de la Generalitat de
Calalunya; FGC; www.fgc.cat/en/lines-and-schedule/) to estimate your daily travel time depending on the
housing location. Please contact the local coordinator if you have any doubts concerning accommodation.
Vila Universitaria UAB
Address: Carrer de la Vila, s/n, 08193 Bellaterra, Barcelona
Phone: +34 935 81 70 04 or from Spain 935 81 70 04
Website : https://vilauniversitaria.uab.cat/en/
You can choose studios, premium studios, and individual or shared rooms. You will find all further details
about floor plans, room size, bathrooms and kitchens in the Vila Universitaria webpage.
Please read carefully ANNEX 2 for the access to the UAB Campus and your housing at Vila Universitaria.
3. UNIVERSITY (UAB) CLASSROOM LOCATION
Teaching is expected to be in person throughout the semester. You are thus required to come to Barcelona
on September 1st, unless you experience a VISA or travel problem. Contact the LIVE Secretariat at
mylive@univ-lyon1.fr in this case.
See ANNEX 3 for a general map of the UAB campus and the location of the Faculty of Biosciences. The
classrooms to be attended to in order to follow the activities of the integration week will be communicated
as soon as they are confirmed. Wearing a facemask is mandatory.
4. YOUR CONTACTS IF YOU HAVE ANY PROBLEM OR IF YOU ARE LOST
Your contacts during the integration week:
the International Mobility Assistant Mr. Martí Lluís Avilés programes.conjunts.internacionals@uab.cat
on the:
o desk phone (International / in Spain): +34 93 581 49 57/ 93 581 49 57
International Mobility Support Service
Gestió de Programes Conjunts Internacionals
Àrea de Relacions Internacionals
Edifici N – Hemeroteca General (Plaça Cívica)
the LIVE UAB Local Coordinator Prof Dolores Jaraquemada dolores.jaraquemada@uab.cat on the:
o mobile phone (International / in Spain): +34 655 230 664 / 655 230 664 (WhatsApp ok)
o desk phone (International / in Spain): +34 93 581 2409 / 93 581 2409
the LIVE UB Local Coordinator Prof Thomas Stratmann thomas.stratmann@ub.edu on the:
o mobile phone (International / in Spain): +34 664 031 130 / 664 031 130 (WhatsApp ok)
o desk phone (International / in Spain): +34 93 402 15 33/ 93 402 15 33
the LIVE Coordinator Prof C. Delprat christine.delprat@univ-lyon1.fr on the:
o mobile phone (International / in France): +33 6 22 49 92 72 / 06 22 49 92 72 (WhatsApp ok)
LIVE 2021 Integration Week, updated on Aug 29 Page 2 to 17
5. INTEGRATION WEEK ACTIVITY CALENDAR
Wednesday Sept 1: Arrival in Barcelona at various hours. The students join their housing.
Please read ANNEX 5 to consider the timetable of the LIVE student arrival and send your updated
info to mylive@univ-lyon1.fr
Thursday Sept 2, AM 10:30-11:30 Welcome at the Master LIVE Programme,
by the Master LIVE Coordinator, Prof. Christine Delprat from the University of Lyon (UCBL).
Location: UAB Campus, Informatics Room, Faculty of Medicine (next to the faculty library; for the
location, see Annex 3, p. 13)
11:30-12:30 Information from Barcelona universities (Semester 1)
by the LIVE Local Coordinators of Barcelona: Profs. Dolores Jaraquemada from UAB and Thomas
Stratmann from UB
12:30-13:30 Presentation and registration at UAntwerpen (Semester 2)
by the Local Coordinator of Antwerp: Prof. Delputte from UAntwerpen (online)
13.30 – 14.30 Lunch at UAB
Thursday Sept 2, PM 15:30-16:30 UCBL-UJM Presentation & choice of promotion name (Semester
3) by the Local Coordinator of UJM: Prof. Stéphane Paul (online).
Location: UAB Campus, Informatics Room, Faculty of Medicine (next to the faculty library; for the
location, see Annex 3, p. 13)
16:30-17:30 Official Student Agreement Signature
Reading / questioning and then signing the text of the Student Agreement under the supervision of
the LIVE Coordinator, Prof. Delprat.
Friday Sept 3, AM 10:00 – 13:00 Semester 4 (all universities) presentation & training to UCBL digital
tools: Sesame, email, Claroline Connect “Claco”, Eduroam (Prof. Delprat) and Campus Virtual UAB
and UB (Prof. Jaraquemada and Prof. Stratmann)
Location: UAB Campus, Informatics Room, Faculty of Medicine (next to the faculty library; for the
location, see Annex 3, p. 13)
13.30 – 14.30 Lunch at UAB
Friday Sept 3, PM: 15:00 – 17:00 M1/M2 Buddy & Alumni meeting on IVAA, the International
Vaccinologist Alumni Association (LIVE Alumni association), professional internships, LIVE family
tree and games.
Virtual room at https://univ-lyon1.webex.com/meet/christine.delprat
Saturday Sept 4 AM and PM: 11:00 Meeting in Barcelona, all day guided bus-tour of the city with
lunch. Location of pickup will be announced at the beginning of the integration week.
Visit of the historical center of Barcelona. If possible in the afternoon, we’ll leave the bus for a while
and take a tour of the Barcelona Harbour in one of the “golondrinas” (nightingale) passenger boats.
LIVE 2021 Integration Week, updated on Aug 29 Page 3 to 17
Monday Sept 6 11 AM Beach day in Sitges, Picnic.
We’ll go to a nice beach in Sitges to have lunch and spend the day. Remember to bring your bathing
suit! We’ll find a nice place to have an outside lunch and will return to the UAB at dusk.
Pickup location: UAB Campus, exact location to be confirmed
Tuesday Sept 7 from 10 AM UAB official registration, verification of original documents, opening of
bank accounts
For the official registration students need to bring the original bachelor or higher diploma and original
transcripts (originally provided for the Mylive application).
IMPORTANT UNIVERSITY REGULATIONS
Regulations require the UAB university to check original items with original stamp and signature (and
English translation if necessary) for Bachelor diploma (or certificate given waiting for the real Diploma),
Bachelor transcripts and passport, the same documents you uploaded in your MyLIVE application used
for your selection or provided, more recently, to the LIVE secretariat.
Bank accounts will be opened individually but the bank office located at the UAB campus has only a
limited daily capacity to process new accounts. Prof. Jaraquemada will accompany students to the
bank. We will inform you timely of your slot (Tuesday Sept 7th – Friday Sept 10th).
Meeting point: Faculty of Biosciences, south entrance
Wednesday Sept 8 11 AM – 1 PM Welcome session by the head of the Faculty of Biosciences
Location: Aula de Graus, Faculty of Biosciences
4 PM Beginning of the teaching unit Dynamics of the Immune Response I
Classroom location: room to be confirmed
Thursday Sept 9
AM opening of bank accounts and other administration needs
4 PM Teaching unit Dynamics of the Immune Response I
Classroom location: room to be confirmed
Friday Sept 10
AM opening of bank accounts and other administration needs
LIVE 2021 Integration Week, updated on Aug 29 Page 4 to 17
4 PM Teaching unit Dynamics of the Immune Response I
Classroom location: room to be confirmed
Saturday Sept 11
AM 12.00 Picnic at Collserola Park
A bus will pick us up at the UAB campus (exact location to be confirmed). We’ll have lunch at an
outdoors picnic restaurant. We will also walk around the area and get to know each other a little bit.
It’ll be a good day to decide who is going to be the delegate. We’ll return to the UAB campus with the
same bus late afternoon.
LIVE 2021 Integration Week, updated on Aug 29 Page 5 to 17
ANNEX 1: GENERAL INFORMATION Passport, Visas Those from countries within the European Union are recommended to travel with a valid ID. In addition, depending on individuals’ citizenship, a visa may be required. Please make a copy of your passport and visa. Insurance LIVE students are covered by MARSH insurance, paid by the LIVE programme. Please bring with you a copy of your insurance. Scholarship for concerned students The payment of the European scholarship will start to a European bank account after the checking of original papers (Diploma + transcripts + passport) and the official enrolment of the student at UAB-UB. Generally, you receive the installation and travel payment 2 weeks after enrolment. Subsistence payment: there is a checking of the daily student presence in the programme on the 20th of the month so that you can receive your scholarship around the last day of the month, each month. First payment around Sept 30, provided that we timely received your bank identity (French: “relevé d’identité bancaire” or “RIB”; Spanish = “Detalles del banco”) to operate the transfer. --- At UCBL, for the scholarship payments, we need a bank identity issued by the bank. The bank must be registered in one country of the Euro area: 19 countries using Euro as their currency, whatever this is an online bank or a bank with physical counters. Two reasons: UCBL is not allowed to send funding coming from taxes of European citizens outside Europe and you will save money because you will not have to apply an exchange rate upon receipt of payment. Please send you bank identity issued by the bank to mylive@univ- lyon1.fr as soon as possible. Emergency phone number in Spain The general emergency phone number for medical issues/ambulance, fire fighter and police is 112. Weather in Barcelona (°C) Expected to be sunny; temperatures will likely range between 20°C min - 26°C max. Currency The official currency in Spain, Belgium and France is the Euro. Shopping Grocery stores are generally open from 9h to 20h or 21h. Stores in shopping malls may open from 10 am until 10.00 pm. Other shops are often opened from 10 to 13h and then from 17 to 20 h. You will find a small grocery store in the Vila Universitaria of the UAB with a limited selection. A better selection can be found at the Condis supermarket in Bellaterra, just behind the FCG train station (ca. 500 m distance from the Vila). Opening hours from 9.00 am to 9.30 pm. LIVE 2021 Integration Week, updated on Aug 29 Page 6 to 17
Local Public Transport The local public transport is covered by the FCG and the TMB (Transport Metropolitans de Barcelona; metro, bus and tramway). The metro in Barcelona operates from 5 am to midnight from Sunday until Thursday. On Friday the subway opens until 2 am and on Saturday and other public holidays, the metro opens 24 hours. See page https://www.tmb.cat/es/home for ticket information. LIVE 2021 Integration Week, updated on Aug 29 Page 7 to 17
ANNEX 2: GETTING TO YOUR HOUSING AT VILA UNIVERSITARIA. The Vila Universitaria is located in the Western part of the UAB campus. Contact: raquel.jimenez@uab.cat Address: Carrer de la Vila, s/n, 08193 Bellaterra, Barcelona Phone: +34 935 81 70 04 or from Spain 935 81 70 04 Overview map LIVE 2021 Integration Week, updated on Aug 29 Page 8 to 17
Closeup view *** How to get from the Airport to the UAB campus and the Vila Universitaria If you arrive by plane: Unless you take a taxi to get from the Barcelona Airport directly to the UAB campus, you will need to get to the city center first. The heart of Barcelona is the Plaza de Catalunya, from which you can take a local train (Ferrocarrils de la Generalitat de Catalunya [FGC]) to the UAB. The easiest way to get to the Plaza de Catalunya is to take the Aerobus. The Aerobus service is an express bus service that links Barcelona airport to the city centre. This service normally runs between 5 and 10 minutes within its fixed hours of operation. You can catch the Aerobus from outside both Terminal 1 and Terminal 2. The Aerobus stops at different places – make sure to exit at Plaça de Catalunya. A single ticket costs 5.90 €. Depending on the traffic, the ride should take 30 minutes, approximately. Alternative options are the metro or the train. However, if you take the metro (line L9, connected to both terminal 1 and terminal 2 of the airport), you will need to change at the final stop to the line L3 (green line) and take a ride to Plaza de Catalunya. The total trip will take an hour, approximately. From Terminal 2, you can take the train (RENFE), however, you will need to get out at Passeig de Gracia and then walk to Plaza de Catalunya or take the metro (one station). You can also get out at Sants Estació, the main train station of Barcelona. From there, you will need to take the metro (L3, green line, direction Trinitat Nova) to Plaza de Catalunya. LIVE 2021 Integration Week, updated on Aug 29 Page 9 to 17
Taxi: If you decide to take a taxi directly from the airport or the train station to the UAB campus, be prepared to pay between 45 and 70 Euros, depending on the traffic and time. The price increases between 20:00h and 8:00h, as well as on week-ends. Alternatively, you may choose to take a taxi to the Plaza de Catalunya (25 to 30 Euros), and then take the local train from there to the UAB campus. Supplements are applied to the fare when operating from the airport and the train station as well as for luggage. For further information on taxi fares, you may check the following web pages: https://www.barcelonayellow.com/bcn-transport/100-taxi-prices-barcelona https://taxi.amb.cat/es/usuari/tarifes You will find further information how to get from the Airport to Barcelona city center at the following site: https://www.barcelona-tourist-guide.com/en/airport/barcelona-airport-transport.html If you arrive by train: If you arrive by train, you will exit at Sants Estació, the main train station of Barcelona. From there, you will need to take the metro (L3, green line, direction Trinitat Nova) to Plaza de Catalunya. The entrance of the metro station is located within the train station. Look for the metro sign . You can either purchase a one-way metro ticket for one zone (Billet senzill, 2,40 euros) or a multiple ride ticket (T-Casual, 11,35 Euros) for 10 rides, at the entrance of the metro station. You can use the same ticket to get from Plaza de Catalunya to the UAB campus, i.e. it is also valid for the local trains FCG. Once established, you may choose to buy tickets with more rides or unlimited number of rides for a given time period. You will find all information on prices and validity of metro and local train tickets in the following web page: https://www.tmb.cat/en/barcelona-fares-metro-bus To reach the UAB from the Plaza de Catalunya: The connection between the city center and the UAB campus is covered by a regional train line, called FCG (Ferrocarrils de la Generalitat de Catalunya). To go to the UAB you must get the S2 or the S6 lines (see map) that part from the Plaza de Catalunya. The access to the subterranean station is located in the Southwest corner of the Plaza de Catalunya, next to the Café Zurich where the Rambla de Catalunya joins the Plaza de Catalunya where you can also get access to the metro. Watch for the signs of the FCG - . Get off at the Bellaterra station (to go to the Vila) or at the Universitat Autònoma station (to go to the UAB center). Tickets can be purchased as explained above at the entrance of the metro station. For more information about this transport service, go to the following link: www.fgc.es To reach the UAB using RENFE trains: You can also use the train services to Cerdanyola Universitat. There is a shuttle bus from there to the UAB campus. This istation is part of line R7 of Rodalies RENFE and it may be useful to you if you decide to live outside Barcelona. Please ask the local coordinator if you have any doubts about traveling to the UAB. LIVE 2021 Integration Week, updated on Aug 29 Page 10 to 17
LIVE 2021 Integration Week, updated on Aug 29 Page 11 to 17
ANNEX 3: UAB CAMPUS GENERAL MAP AND CLASSROOM BUILDING LOCATION
General map of the UAB campus
LIVE 2021 Integration Week, updated on Aug 29 Page 12 to 17In red, sites for railway station (68, RENFE R7 and 70, FGC), International Support Service (previously, International Welcome Point, 52), Faculty of Biosciences
(4), Faculty of Medicine (11, brown circle) and University Vila (61, yellow)
Detailed map of the UAB campus, marking the relevant points for LIVE students
Address: UAB, Campus de Bellaterra, 08193 Cerdanyola del Vallès, Barcelona
The International Support Service is located at the Plaza Civica, Building N.
LIVE 2021 Integration Week, updated on Aug 29 Page 13 to 17Faculty of Medicine, location of the informatics room circled in brown. LIVE 2021 Integration Week, updated on Aug 29 Page 14 to 17
ANNEX 4 (next page): METRO MAP BARCELONA
For a high-resolution map, please check to the following web location:
https://www.mapametrobarcelona.com/mapas-metro/mapa-metro-barcelona-2021.png
LIVE 2021 Integration Week, updated on Aug 29 Page 15 to 17ANNEX 5: TIMETABLE OF THE STUDENT ARRIVAL Updated on line, on the LIVE WEBSITE at: https://clarolineconnect.univ-lyon1.fr/clarolinepdfplayerbundle/pdf/3219008 LIVE 2021 Integration Week, updated on Aug 29 Page 16 to 17
ANNEX 6: COVID-19 STATUS The pandemics The covid-19 pandemic is still active on earth. You can follow the main figures at: https://ourworldindata.org/coronavirus You scroll down to choose the data you want to investigate and then click on the left the countries you want to identify on the right curves. You select the linear scale in countries with not a lot of covid-19 activity else the log scale. On Aug 19, 2021, the status of Spain, Belgium and France is the following: LIVE 2021 Integration Week, updated on Aug 29 Page 17 to 17
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