ECDS Early Childhood Data System - Presented by: Diana Pérez, Region One - PEIMS Specialist - Region One ESC
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ECDS
Early Childhood Data System
November 12, 2020 Presented by: Diana Pérez, Region One – PEIMS Specialist
Agenda
Click to edit Master title style
2
ECDS Overview
Reminders!
KG Assessment Updates
Data Flow Overview
TEAL Roles Required
Resources
ECDS Overview
Early
Click to Childhood Data
edit Master title styleSystem
TSDS ECDS is the collection of both kindergarten and
prekindergarten student data
➢ student demographic/special program
➢ classroom link information
➢ assessment data
• KG – BOY – DUE JANUARY 28, 2021
NEW
• PK – BOY & EOY - DUE JUNE 24, 2020 DATE
Purpose is to inform about the effectiveness of early childhood
education to:
➢ families State/District Reports
➢ school administrators Available in TPEIR
➢ community stakeholders
➢ policy makers
Early Childhood Data System
2020-2021 Texas Education Data Standards
HRECDS Reminders
KG Reminders: ECDS Data From SIS
7
❑ Required for ALL LEAs that offer KINDERGARTEN:
E1440 HOME-ROOM-INDICATOR will be used to designate the KG teacher who
administered an assessment from the Commissioner’s List of Approved Kindergarten
Assessment Instruments.
If you schedule different subjects for KG, only code 1 Course Section (where they
administered the assessment) with the: Home-Room Indicator (Fatal: 40110-0173
and 40110-0184)
Each KG course section in the Master Schedule must have a teacher of record with
CLASS-ROLE of "01". (Fatal: 30305-0019)
Teacher of Record must be a 087-Teacher or 047-Substitute
If there is an Assessment being turned in for KG, then student must be reported
with a Course Completion record for ECDS. (Fatal: 40100-0159 and 46010-0006)KG Reminders: ECDS Data From SIS
Sample Interchange Files with HomeRoom Indicator
In this example, the ‘Home-Room-Indicator’ is reported incorrectly since it has all
course sections marked as the home room.
In this example, the ‘Home-Room-Indicator’ is reported correctly since it has only
one course section with a Home Room Indicator of ‘True’, the other course
sections are marked as ‘False”.
8KG Reminders: Data From SIS 9 Make sure only KG students are enrolled in KG Service ID classes. New: Make sure each student is enrolled in courses where each service-id is not repeated (ex: student taking course Spanish Language Arts and Spanish Reading and they are both tagged with “Service ID 02561005”. Resulting in a File Validation error on the MasterSchedule xml file that shows duplicate courses) CODE TRANSLATION CODE TRANSLATION 01020000 Kindergarten 02510001 Art, Kindergarten 01020100 Transition (Pre-First Grade, Developmental First) 02520004 Music, Kindergarten 01110000 Languages Other Than English, Kindergarten – Arabic 02540005 Theatre, Kindergarten 01120000 Languages Other Than English, Kindergarten – Japanese 02550020 Health, Kindergarten 01400000 Languages Other Than English, Kindergarten – Italian 02560005 English As A Second Language, Kindergarten 01410000 Languages Other Than English, Kindergarten – French 02561005 Spanish Language Arts, Kindergarten 01420000 Languages Other Than English, Kindergarten – German 02620001 Reading, Kindergarten 01430000 Languages Other Than English, Classical Languages, Kindergarten – Latin 02630001 English Language Arts, Kindergarten 01440000 Languages Other Than English, Kindergarten – Spanish 02640005 Mathematics, Kindergarten 01450000 Languages Other Than English, Kindergarten – Russian 02650000 Science, Kindergarten 01470000 Languages Other Than English, Kindergarten – Portuguese 02660009 Social Studies, Kindergarten 01490000 Languages Other Than English, Kindergarten – Chinese 02670000 Technology Applications, Kindergarten 01511000 Languages Other Than English, Kindergarten – Vietnamese 02530002 Physical Education, K 01521000 Languages Other Than English, Kindergarten – Hindi 01531000 Languages Other Than English, Kindergarten– Urdu 01980000 Languages Other Than English, Kindergarten - American Sign Language 11400000 Languages Other Than English, Kindergarten - Turkish 11401800 Languages Other Than English, Kindergarten - Korean 02497009 Other Foreign Languages, Kindergarten 02502000 Discovering Languages and Cultures, K–6
ECDS Program information for public
pre-k
All Public pre-K programs will be required to submit
demographic, classroom link information, special program
information, and funding source information in the TSDS
collection.
❑ All Public pre-K programs that administer an assessment from
the Commissioner’s List of Approved Prekindergarten Assessment Instruments,
will submit BOY and EOY assessment data through the TSDS collection.
Reminders:
❑ 4 year PK students must be assessed and submitted.
❑ Mixed Classrooms of 3 and 4 year olds, then also submit the PK assessments
for PK 3 is available.
❑ PK3 Only Classrooms do not have to be assessed, but if they were, then they
MUST be part of ECDS 10PK Data Requirements From SIS ❑11Required for ALL LEAs that offer PREKINDERGARTEN:
PK Reminders: ECDS Data From SIS
12
❑ High Quality PK Program: Required Only for course/sections serving eligible
❑ PK 4-Year old
• https://tea.texas.gov/Academics/Early_Childhood_Education/High-Quality_Prekindergarten_Program/
• https://tea.texas.gov/Academics/Early_Childhood_Education/High-Quality_Early_Childhood_Program_Self-Assessment/PK Reminders: ECDS Data From SIS 13 Maintain PK student’s E1078 PK-PROGRAM-TYPE-CODE
PK Reminders: ECDS Data From SIS
14
Maintain PK student’s E1079 PRIMARY-PK-FUNDING-SOURCE
and E1080 SECONDARY-PK-FUNDING-SOURCEPK Reminders: ECDS Data From SIS
15
Maintain PK student’s E1079 PRIMARY-PK-FUNDING-SOURCE
and E1080 SECONDARY-PK-FUNDING-SOURCEPK Reminders: ECDS Data From SIS If you schedule different subjects for PK, only code 1 Course Section (where they administered the assessment) with the: PK-Curricula, Student-Instruction, PK-School Type, Home-Room Indicator, HQ Program Indicator, Program-Evaluation-Type. (Fatal: 40110-0173, 40110-0184, 10050-0002) Each PK course section in the Master Schedule must have a teacher of record with CLASS-ROLE of "01". (Fatal: 30305-0019) Teacher of Record must be a 087-Teacher or 047-Substitute Make sure only PK students are enrolled in PK (Service ID 01010000) classes. If there is an Assessment being turned in for either KG, then student must be reported with a Course Completion record for PEIMS. (Fatal: 40100-0159 and 46010-0006)
NEW! Click here for ECDS Assessment
Specifications
17
PK: o GOLD
o BASC-3 BESS (English/Spanish)
(English/Spanish) o ISIP-Early Reading
o CIRCLE CLI (English)
KG: (English/Spanish) o LAP-3 (English)
o TX-KEA (English/Spanish) o Ready, Set, K
o CIRCLE Liberty
o mCLASS TX Assessment (English/Spanish)
(English/Spanish) Source
(English/Spanish)
o DIAL-4
(English/Spanish)
o Frog Street
Assessment
(English/Spanish)Reminders for
Assessment Vendor Files
18
Assessment record has the Unique ID associated with the
student
ADMINISTRATION-DATE is between the dates the student
was enrolled in KG/PK class
If KG student is enrolled in a student section on the day the
BOY KG assessment is administered, but did not take the
test for whatever reason (Ex: Absent, Opted out by parent,
etc.) then should have a score of "-999“.
Confirm this with vendor. This student will show as
“ECDS Not Assessed” in ECDS reports.
Students who were not enrolled when the assessment test
was administered (withdrew before or enrolled after)
should not be reported in ECDS. (no -999)KG Assessment Updates
NEW KG Approved Assessments
20
KG:
o TX-KEA (English/Spanish)
CLI - TX-KEA English and Spanish
https://cliengage.org/public/contact-us/
o mCLASS TX Assessment (English/Spanish)
Amplify – mCLASS:
help@amplify.com
https://amplify.com/login/ (live chat support)
(800) 823-1969
LEAs are required to use one of these two reading diagnostic
instruments for the beginning-of-year screener, starting in the 2020-
2021 school year.
The Commissioner has chosen TX-KEA Literacy Screener as the
diagnostic tool and Amplify’s mClass Texas (Dibels 8th) as the
alternative diagnostic tool.NEW Assessment Waiver
21
However, because of disruptions to the 2019-2020 school year and possible
disruptions to the 2020-2021 school year resulting from COVID-19, districts
that were unable to implement a required instrument in 2020-2021 were able
to request a waiver in order to continue to use the instrument they used in
the 2019-2020 school year or another instrument approved by a local district
board of trustees in order to best meet student needs in the 2020-2021
school year only.
The waiver request submission window is now closed (due Sept 2020). If an
This waiver will only be approved for one year and will not be waived in the
2021-2022 school year and beyond.
In this case, ECDS does not need to be completed. Follow instructions in
slide 27.NEW KG INTERCHANGES
KG 2020-2021
TSDS – Core Collection Interchanges
LEAs will be Approved ECDS KG
responsible for Assessment
Education Organization
extracting and Vendors (DC154)
loading Student/Staff Master Schedule
Demographics,
❑ CLI (Children’s
Classroom section & Student Parent Learning Institute)
Special Program
from their SIS vendor. Student Enrollment • BOY TX-KEA English
• BOY TX-KEA Spanish
LEA must initiate the
Staff Association
process to load
Assessment Metadata ❑ Amplify
assessment files into the
ODS using the ‘Load
Assessments’ button in
Student Assessment • BOY KG mCLASS TX
Assessment English
the ECDS application • BOY KG mCLASS TX
Assessment Española
22Resolving UID issues with ECDS assessment
vendors
❑ LEAs are responsible for providing correct Unique IDs to assessment vendors:
❑ ECDS assessment vendors can request the UID0-000-005 report from an LEA which provides a listing of
all enrollment events for each student who has enrolled in the reporting LEA/campus during a given
school year:
❑ Enroll/Withdraw Type – Type of event:
❑ 01 – Enrollment 02 – Withdrawal
❑ In addition to providing student enrollment/withdrawal dates, the UID-000-005 report includes Unique ID,
Local ID, and Student ID information.
❑ ECDS assessment vendors can utilize the report to compare and troubleshoot UID information in their
own system.
23Data Flow Overview
ECDS Data for KG Administering a
Click to edit Master
Commissioner title
approved style
assessment
25
ECDS ASSESSMENT INFORMATION ECDS STUDENT PROGRAM INFORMATION
(Demographic, Classroom Link & Special
Program Information)
TEA will receive LEA-level KG assessment files
directly from each assessment vendor. OBTAIN
ECDS data from SIS
LEA will select when to load the assessment
files into the ODS using the ‘Load VALIDATE
Assessments’ button in the ECDS application. ECDS SIS xml files
LEA will verify their ECDS KG assessment data LOAD
loaded into the ODS (via eDM) and contact ECDS SIS files into ODS
their vendor if they have any data errors.
Verify ECDS Assessment Data is inserted into--------->ODS Validate Data > Makes Corrections and reloads until Data is accurate and Reports have been
reviewed > Complete in ECDS ApplicationECDS Data for KG Not Administering a
Commissioner approved assessment
26
❑KG programs that are not administering an assessment from the
Commissioner’s List of Approved Kindergarten Assessment Instruments do not
need to submit any demographic or assessment data.
❑LEAs need to fill out this form when using an alternate assessment for KG.
❑The LEA is responsible for retaining assessment data should TEA decide to collect it at a later
date.
No need to maintain your SIS with the E1440 Home-Room
Indicator
No need to go into ECDS application
Please let us know if you will NOT be submitting.ECDS Data for PK Administering a
Click to edit Master
Commissioner title
approved style
assessment
27
ECDS ASSESSMENT INFORMATION ECDS STUDENT PROGRAM INFORMATION
(Demographic, Classroom Link & Special
Program Information)
OBTAIN
ECDS assessment xml files from vendor OBTAIN
ECDS data from SIS
VALIDATE VALIDATE
ECDS assessment xml files ECDS SIS xml files
LOAD* LOAD*
ECDS assessment files into the ODS ECDS SIS files into ODS
Verify ECDS SIS Data is inserted into--------->ODS Validate Data > Makes Corrections and reloads until Data is accurate and Reports have been
reviewed > Complete in ECDS ApplicationECDS Data for PK Not Administering a
Click to edit Master
Commissioner approvedtitle style
assessment
28
❑ The LEA should notify TEA of its choice of
ECDS STUDENT PROGRAM INFORMATION
assessment instrument by completing the
(Demographic, Classroom Link & Special
Alternate Assessment Form.
Program Information)
❑ Retain assessment data locally should
OBTAIN TEA decide to collect it later
ECDS data from SIS ❑ Still maintain your SIS with ECDS PK
elements
VALIDATE
ECDS SIS xml files
LOAD
ECDS SIS files into ODS
Verify ECDS Data is inserted into--------->ODS
Promote > Validate Data > Makes Corrections and reloads until Data is accurate and Reports have been
reviewed > Completes in ECDS ApplicationSample KG Interchanges collected for ECDS
SIS Interchanges
1. ######_000_2021TSDS_201910091230_InterchangeEducationOrganizationExtension.xml
2. ######_000_2021TSDS_201910091230_InterchangeMasterScheduleExtension.xml
3. ######_000_2021TSDS_201910091230_InterchangeStaffAssociationExtension.xml
4. ######_000_2021TSDS_201910091230_StudentParentExtension.xml
5. ######_000_2021TSDS_201910091230_StudentEnrollmentExtension.xml
LEAs must load and batch the SIS Interchanges first before processing Assessment Interchanges.
Assessment Interchanges
1. ######_000_2021TSDS_201910091230_InterchangeAssessmentMetadata.xml
2. ######_000_2021TSDS_201910091230_InterchangeStudentAssessment.xml
29Sample PK Interchanges collected for ECDS
SIS Interchanges
1. ######_000_2021TSDS_201910091230_InterchangeEducationOrganizationExtension.xml
2. ######_000_2021TSDS_201910091230_InterchangeMasterScheduleExtension.xml
3. ######_000_2021TSDS_201910091230_InterchangeStaffAssociationExtension.xml
4. ######_000_2021TSDS_201910091230_StudentParentExtension.xml
5. ######_000_2021TSDS_201910091230_StudentEnrollmentExtension.xml
6. ######_000_2021TSDS_201910091230_StudentProgramExtension.xml
Assessment Interchanges
1. ######_000_2021TSDS_201910091230_InterchangeAssessmentMetadata.xml
2. ######_000_2021TSDS_201910091230_StudentParentExtension.xml
3. ######_000_2021TSDS_201910091230_InterchangeStudentAssessment.xml
Note: For PK Collection, LEA’s administering a Commissioner approved pre-K assessment would require
Assessment Interchanges to also be loaded. Otherwise, these are not expected.
30TEAL Roles Required
TEAL/TSDS ROLES
To access ECDS, district users must first request
access to TSDS within TEAL:
© 2020 Region One Education Service Center
32TEAL TSDS ROLES FOR
ECDS
Staff at the LEA who will load the TSDS data files into the ODS:
ODS Data Loader - This role loads the data into the ODS.
ECDS Staff at the LEA who will promote, validate, review reports, and complete the ECDS
submission:
Core LEA Data Completer - This role formally certifies the completeness and accuracy of their
data and submits it to TEA. This role can also schedule and monitor promotions, schedule and
monitor validations, and generate reports.
Core Data Approver - This role is generally for the Superintendent or his/her designee at the
LEA. It allows the LEA to request an extension for the ECDS submission in extreme situations.
Core LEA Data Promoter - This role initiates the promotion that copies the data over from the
ODS. It can schedule/monitor promotions, validations, and generate reports.
Core LEA Data Viewer - This role can monitor data promotions, data validations and generate
reports.
ECDS Program Staff at the LEA who will promote, validate, and complete ECDS Submission:
TIMS L1 Support - This role can submit help desk tickets through the TSDS Incident Management
System (TIMs) © Copyright 2007-2019 Texas Education Agency (TEA). All RightsReserved. 33Resources
TSDS UNIVERSE RF
TRACKER
CLASS
needed..
ROSTER ECDS-PK
As
FALL
CHARTER
SCHOOL
WAITLIST
ODS TSDS Jun.
SELA
(Make ECDS corrections as needed)
Feb.
ECDS - CLASS
KG ROSTER
SPPI-14
WINTER
© 2020 Region One Education Service Center
35Resources
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36
Technical Resources:
Region One ESC TSDS ECDS
Monthly FCN e-mails. Contains ECDS Updates and a list of Known Issues
ESC Technical Support: ESC Early Childhood Program Support:
Diana Perez Sergio Saenz Brenda Villasano
dperez@esc1.net sesaenz@esc1.net bvillasano@esc1.net
956-984-6096 956-984-6090 956-984-6137
TEA ECDS Policy Questions: earlychildhoodeducation@tea.texas.gov
TEA Early Childhood Data SystemAcronyms
❑ TEA - Texas Education Agency
❑ ESC - Education Service Center
❑ LEA - Local Education Agency
❑ ECDS - Early Childhood Data System
❑ KG - Kindergarten
❑ pre-K – Prekindergarten
❑ AskTED - online directory of Texas schools - Public LEAs
37Questions & Discussion 38
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