EUCAS 2021 organization - Vysotsky (Russian Cable Institute) - CERN Indico
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EUCAS 2021 organization
http://www.eucas2021.org/home
Vitaly Vysotsky (Russian Cable Institute)
Vladimir Bannikov (MirExpo Ltd)
Michael Parizh (GE Global research)
Date: September 5-10, 2021 We were forced to change the previously suggested dates of the EUCAS-2021 conference. The major reasons forced us to these changes are: - The selected venue: Expocenter Moscow will have many other exhibitions and events for dates Sept. 12-17, 2021 and it will be very crowded. Expocenter promised to provide us by the space we would need, but many other events would confuse our participants and will interfere with the smooth holding of our conference - The dates Sept. 12-17, 2021 is very important religious holiday (called “Yom Kippur”) for many of our participants. We received a lot of claims about inconvenience of these dates for the EUCAS 2021 conference from many our prospective participants. We request to confirm these changes from old dates September 12-17, 2021; to the new dates: September 5-10, 2021 by ESAS Board. All information about has already been circulated. http://www.eucas2021.org/
Important dates
very approximate and depends on publisher selected
November - Early December, 2020 Abstract submission End of July ..., 2021 Early registration fee deadline
opens
August ..., 2021 Hotel reservation deadline
Mid December, 2020 Exhibit registration opens
August ..., 2021 Registration cancellation deadline
March ..., 2021 Abstract submission deadline
August ..., 2021 Manuscript submission opens
Early May ..., 2021 Programme committee meeting
September 5 – 10, 2021 Conference
Early June ..., 2021 Abstract acceptance notification
September 7, 2021 Manuscript submission deadline
June ..., 2021 Conference registration opens
June ..., 2021 Hotel reservation opens
VENUE: Expocentr-Moscow
http://www.eucas2021.org/venue
The conference will be held in Expocentr - an international exhibition center in the heart of the city. The
Kremlin is only 10 minutes drive from the conference venue and 15 min by subway (metro). A lot of
hotels around. Halls and rooms for EUCAS 2021 has been booked.
Expocentre (https://www.expocentr.ru/en/ )is one of the
leading exhibition companies in Eastern Europe and the
largest organizer of international exhibitions and
conventions in Russia. The best exhibition venue in the
centre of Moscow, close to the Vystavochnaya metro
station, provides convenient traffic connection and a
comfortable working environmentCommittees http://www.eucas2021.org/committees
Committees
http://www.eucas2021.org/committees
Also agreed to participate:
14 – for Electronics
20 – for Materials
18 For Large scaleBudget • Analysis goal: how many minimum participants we have to have to get positive income after end of the conference at the certain value of the conference fee. • We strictly used the experience and examples from EUCAS 2019 in the budget sheet and proportions between full/retired/students/day visitors/guests • Three publishing options considered: expensive: IEEE TAS with Centennial Conference as reviewing and editors management: medium expensive: IoP with CC as management and cheap: IoP without CC management. The publication costs have been obtained from all publishers . • We used several sets of the conference fees much cheaper than at EUCAS 2019 and close to those. • Our calculations are approximate of course and will be specified during further work. But we believe that we have good safety margin in our calculations for everything we anticipated the maximum price. In reality many things could be cheaper.
Budget – the result.
Max Min Retired Students day ticket guests
Eucas 2019 Conf.fee €+VAT 1050 1000 552 552 228 260
Avg. fee € ~874
V.1 Max Min Retired Students day ticket guests Publisher IEEE TAS+CC IoP+CC IoP w/o CC
Conf.fee € +VAT 950 900 460 270 120 80 Attendees necessary 505 455 410
ESAS fee 50 € Avg. fee € ~730 Positive Profit € yes yes yes
V.2
Max Min Retired Students day ticket guests Publisher IEEE TAS+CC IoP+CC IoP w/o CC
Conf.fee € + VAT 970 920 470 270 120 80 Attendees necessary 490 435 400
ESAS fee 50 € Avg. fee € ~744 Positive Profit € yes yes yes
V.3 specified Max Min Retired Students day ticket guests
Conf.fee € + VAT 1002 948 504 402 204 204 Publisher IEEE TAS+CC IoP+CC IoP w/o CC
The fee 835+167 790+148 420+84 335+67 170+34 170+34 Attendees necessary 415 405 365
ESAS fee 50 € Avg. fee € ~802 Positive Profit € yes yes yes
V.4
The fee is similar to EUCAS 2019 but less fee for students and guests
Max Min Retired Students day ticket guests Publisher IEEE TAS+CC IoP+CC IoP w/o CC
Conf.fee € + VAT 1050 1000 550 450 120 100 Attendees necessary 390 365 336
ESAS fee 50 € Avg. fee € ~848 Positive Profit € yes yes yes
In our opinion, the preferable option is V.3 specified with IEEE TAS+CCBUDGET - CONCLUSIONS
We can have well balanced budget in case of 415+ participants and
conference fee 50€ per person cheaper than at EUCAS 2019 even
with expensive IEEE TAS + CC publishing.
We prefer to use support from professionals, like Centennial
Conferences (for publishing) and MirExpo (for entire conference
organization.)
What will be the decision from ESAS??Decisions to be done • Confirm EUCAS – 2021 new date. • Confirm committees. • Agree with the budget. • Confirm publisher. Our choice: IEEE TAS with CSC and CC support. • After publisher confirmation – decide about Editor in Chief. We have candidates. • Whatever you consider important
Extra note
COVID-19 is still around the world and nobody know what will
happen by September 5, 2021.
Right now we consider real face-to face conference, may be people
will be happy to meet again after all quarantines.
But on-line conference is an option and MirExpo has experience and
instruments to organize on-line conferences as well. We are ready
to organize it as well.
Let us see how it will be going on. In any case all conferences after
June 2021 are still on face-to face options.
What will be the opinion from ESAS??You can also read
