Exhibit at IBC2019 - show.ibc.org
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RAI Amsterdam
Exhibition 13-17 September 2019
Exhibit at IBC2019
show.ibc.org
Welcome to IBC
“
Welcome to IBC and thank you for your continued investment in the world’s most influential media,
entertainment and technology show.
IBC is constantly evolving, but one of its constants is that it continues to offer the entire value chain
within the media and entertainment industry the perfect platform for brand awareness, lead
generation and thought leadership at a time when digital transformation is changing everything.
IBC remains committed to maximising exhibitors’ and sponsors’ ROI in the show and so
is expanding its investment in bringing in new audiences, innovative feature areas and more
exhibition and meeting space.
This brochure provides all the information you will need to secure your preferred space
at IBC2019.
“
I look forward to sharing in the success of IBC2018 with you and welcoming you again in 2019.
Steve Connolly
IBC Business Development Director
Exhibition Growth in attendance
13 -17 September 2019
As the premier event for
the media, entertainment
and technology industry,
reaching professionals from
170 countries and across all
industry sectors, IBC offers a
truly unique platform for clients
to market their products and
services to the people that they
55,884
want to talk to.
IBC consistently attracts world-
class technology and a senior,
decision-making audience with
real purchasing power, offering
our clients direct access to their Attendees
target audience.
IBC clients and partners
understand that our exhibition
appeals to industry professionals
looking to search for and evaluate
the technologies and services
they need to advance their
business and remain competitive.
Whether exhibiting, sponsoring
or creating a partnership, you
can be assured that with 38%
of attendees responsible for the
final purchasing decisions for
their business, your messaging is
reaching your target audience.
With in excess of 55,000+
attendees, IBC is one of the
largest event platforms of its kind
in the world today.
“It is the only truly global gathering of the
entire media industry. We see all of our
IBC2017
customers, our business partners, other
vendors and our friends in the industry
from across the entire ecosystem.”
Anne-Louise Buick, Global Head of Marketing and 1,700 330 564
Communications, Ericsson Media Solutions Exhibitors Speakers Press
Reach a global audience
W.Europe & Scandinavia
69%
5% 5% 9%
North America
Central Europe
3%
6%
Eastern Europe Asia
2%
Africa Middle East
1%
South America
23% 74% 35%
365
of visitors are of visitors make or of visitor’s companies
C-level or above influence final decision have an annual spend
of €1,000,000+
VP / EVP / Director 10%
C-Level / Owner 24%
Professional Engineer IBC2017
or Developer 17%
Seniority
Levels Consultant / Freelance / Independent 7%
24% of all attendees are
C-Level or above
Journalist / Editor / Photographer 4%
Manager or Head
of Department 25%
Entrepeneur 3%
Executive or Assistant 6%
Final Approver / Buyer 41%
User 20%
Annual Spend of visitors’ companies
39% have an annual spend of
€1,000,000+
80%
Purchasing
make or influence Authority
final decision
44 % 18% 16% 7% 16%
Up to €500,000 - €1,000,001- €5,000,001- €10,000,001+ Recommend /
€500,000 €1,000,000 €5,000,000 €10,000,000 Specify 39%
IBC2018 Overview Map
IBC2019 Overview Map
Awards & Big Screen
IABM Future Hall 15 Meeting Suites
Trends Theatre
Future Zone 9 15
11
13
2 14
OE
AREA
Content Everywhere
Hub Theatre
IBCTV
IBC2019 Exhibition Space
At IBC, the exhibition layout is optimised according to exhibitor requirements to provide the best
possible visitor flow. We offer a variety of options to best showcase your company and our team
will work with you to customise the right solution to meet your individual needs, from large bespoke
stands to out-of-the-box solutions, and from outside exhibition space to meeting room hire.
An early booking rate applies when applications are received before the last day of the show (Tuesday 17 September).* A standard
booking rate will apply to all applications received after this date.
Premium Halls: Halls 1, 7 and 12 are designated as Premium Halls based on demand for space. A price premium has been applied
to all space within these three halls.
Standard Halls: With the exception of Halls 1, 7 and 12, all other locations are designated as Standard Halls and are subject to the
lower standard rate.
*only applicable if 25% deposit is received by due date.
“IBC is the best option to foresee the
future of our industry. It is the perfect
showcase to experience new products
and services.”
Carlos Miranda, CTO, Dish MexicoIBC2019 Exhibition Space
Space Only Stand Packages
The best option for unlimited flexibility, customisation and maximum impact, you can appoint a
Rates: £ per m2
stand builder and you can create a stand to meet your requirements and budget.
Premium Standard
The minimum size for Space Only is 30m . If you need extra space, double-decker stands are
2
Early 329 317
possible in most halls at a surcharge of 25% of the Space Only rate. Standard 368 354
We have put together a number of design guidelines to ensure that all stands receive maximum
visitor exposure and these must be taken into account when designing your stand.
Shell Scheme Stand Packages Enhanced Shell Scheme
With a Shell Scheme you are Stand Packages
Rates: £ per m2 Rates: £ per m2
getting a ready-to-use stand. Upgrade your standard Shell
Premium Standard 9 - 11 m2 696
Perfect if you need to turn-up- Scheme Stand to an Enhanced
Early 444 428 12 - 14 m2 657
and-show in the shortest time Shell Scheme Package – designed
possible without any hassle. Standard 504 486 15 - 19 m 2
624
as an upgraded all-round package
20 - 30 m2 590
The package provides a shell – walls, carpet, spotlights and to deliver a full exhibiting experience
power socket – creating the perfect base for you to add as in a ‘ready to occupy’ space.
necessary. This saves you time and resource
spent planning your stand.
The minimum size for a Shell Scheme is 9m2 and all stand walls
are 2.75m high.
For more information about all Exhibition and Meeting Space options, visit show.ibc.org/exhibitatIBCOutside Space Pod Stand Package
Outside space is exactly as it sounds – space A Pod is a new Rate: £3,800
Rates: £ per m2
outside of the exhibition halls, perfect for displaying exhibition package
Lower rate* 92
outside broadcast vehicles or exhibits requiring an designed to provide a lower-priced entry
Upper rate* 171
outside environment. point into the IBC exhibition for companies
with a small team who want to demo
If you already have a stand in one of the halls you can book outside space at a
software or table top hardware. Located
discounted rate.
on the busy flyover walkway between
*For companies who order an outside site plus an inside site of at least 30m2 Space Only or 21m2
Shell Scheme, the lower rate shall apply. Halls 7 and 8.
IBC2019 Meeting Space
IBC meeting rooms provide the perfect opportunity away from the busy show floor for you to host clients, conduct more formal
presentations or hold a cocktail hour in an exclusive setting. There are three different types of meeting space available, with options
to suit all requirements and budget: Meeting Suites, Balcony Suites and RAI Meeting Rooms. Meeting space is available for exhibitors
with a main exhibition stand or those who reach a minimum spend (£20,000) through meeting space and promotional activity.
Meeting Suites Balcony Suites RAI Meeting Rooms
Meeting Suites are located in the Balcony Suites are available along the RAI Meeting Rooms are located across
exhibition centre and facilitate a unique balconies on both sides of Hall 1 for use the RAI and vary in size and price. These
private and quiet setting in which to as additional space for hospitality suites, rooms are available by the day and offer
conduct business meetings moments offices, demo areas or presentation exhibitors the chance to hold off stand
away from the busy exhibition floor. areas only. meetings and presentations in a ready to
Rates: £ per m2 use space.
Shell (4 x 4m) 462
Bespoke (from 30m ) 2
343 Rate: £163 per m2 Rate: From £690 per dayApplying for Exhibition Space
Unlike some other trade shows, IBC organises exhibition space on an allocation basis rather than
selling space off a pre-determined floorplan. This allocation process takes into consideration
exhibitors requirements and requests, show history points, longevity of exhibiting combined with
the size of stand booked and the re-booking volume. Together with these factors, the demand for
space and the hall layout can sometimes restrict us to being able to fulfill every requirement.
The IBC team collect applications between August and 1 November 2018. Once this deadline has passed we work on constructing
the floorplan based upon exhibitor requests.
The main allocation of space will be released in February 2019 when we inform exhibitors of their stand and they then have the option
to accept, decline or move (when possible), by completing the acceptance of space form. Official IBC2019 floorplans are then placed
online along with the available space in approximately March 2019.
For more information on this whole process, please read our Guide to Applying for Space at show.ibc.org/applyforspace
IBC Daily Branding Packages
Branding Package 1
• 1 x full page in one issue of the IBC Daily
• Opinion Piece or Q&A in one issue of the IBC Daily
• 1 x MPU on one send of the IBC E-Daily
Total Cost: £5,000 (standard rate £8,680)
Branding Package 2
• 1 x half page in one issue of the IBC Daily
• Opinion piece or Q&A in one issue of the IBC Daily
• 1 x half MPU on one send of the IBC E-Daily
Purchase one of our IBC Daily branding Total Cost: £3,200 (standard rate £5,380)
packages to take advantage of an early
booking rate and to help drive traffic to your
stand at IBC2019. The packages are listed If you would like to purchase one of our daily branding
below and are only available as part of your packages please select the relevant package when
completing your booking form.
overall booking:
Alternatively please tick this box if you would like an
IBC sales representative to contact you about other
promotional opportunities at IBC2019.Contract for IBC2019 Exhibition Space
IBC ID NO.
If completing this form in print, please complete the following in BLOCK CAPITAL LETTERS or attach your business card and return to:
IBC, 3rd Floor, 10 Fetter Lane, London, EC4A 1BR, United Kingdom | Tel: +44 (0) 20 7832 4100 | Email: sales@ibc.org
Name we wish to exhibit under:
Exhibition coordinator: Salutation First Name Last Name
Email Telephone Website
Billing company name:
Billing address: Address Line 1 Address Line 2
e
City Country Postcode
Billing contact (if different): Salutation First Name Last Name
Email
pl
Purchase order number (if required):
VAT number (compulsory for all companies registered in the EU):
Marketing contact (if different): Salutation First Name
Telephone
Last Name
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Email Telephone
Premium Halls: Halls 1, 7 and 12 are designated Please provide us with the following information in order of importance by numbering the
as Premium Halls based on demand for space. boxes 1 to 7 (1 = most important, 7 = least important)
A price premium has been applied to all space within Product category
these three halls.
Hall number
Sa
Standard Halls: With the exception of Halls 1, 7 and 12, all
other locations are designated as Standard Halls and are Near to the following companies
subject to the lower standard rate.
Not near to the following companies
Exhibition Space Stand size
Space Only Outside Space Stand dimensions
Shell
Scheme Launch Pad Number of open sides
Enhanced
Shell Scheme
Additional requests
Meeting Space
Meeting Suite Balcony Suite
Shell RAI Meeting Room
Bespoke
Dimensions Depth m
Width m Total m2
IBC Daily Branding Package
If you would like to take advantage of the early
bird IBC Daily booking rate please tick the relevant
package option below.
Please see packages overleaf.
Package 1 Package 2Please tick this box to continue to receive marketing updates from IBC
P
lease tick this box if you wish to hear from IBC’s carefully selected verified suppliers (e.g. RAI Hotel Offers, Lead Retrieval)
Please do not send any money now; an invoice will be sent to you 6 weeks before the payment is due.
We hereby agree with the Organisers to take the above mentioned space or as such as shall be eventually be allotted to us and agree to pay a deposit of
25% of the total rent cost of the space applied for plus VAT if applicable (see terms and conditions, clause 26).
We further agree to pay:
1. An interim payment of 50% of the total rental cost +VAT if applicable by 11 April 2019
2. The balance of the total rental cost (25%) +VAT if applicable by 11 July 2019
Please also refer to items 26-28 of the terms and conditions for further information regarding payments and cancellations.
e
By signing this contract for space, you confirm that you understand that it is your responsibility to ensure that you have adequate insurance coverage for the
Exhibitor’s participation in IBC2019 according to section 19 of the IBC2019 terms and conditions.
To all agreements between IBC and an Exhibitor the IBC2019 terms and conditions apply to the entire exclusion of any terms and conditions of the Exhibitor.
Any terms and conditions of the Exhibitor are explicitly rejected.
Signed
pl
I have read and agree to be bound by the terms and conditions for IBC2019 which are printed in this document.
Date (day/month/year)
m
Printed Name
SaIBC2019 Exhibition Terms & Conditions
1 Rights and Definitions (v) the Stand Space allocated to the Exhibitor and d) No alteration to the structure or format of a Shell a) not to Exhibit or advertise any article, thing or
a) The Organiser reserves all rights in connection its location; Scheme, LaunchPad, Meeting Suite or Balcony other matter, which in the opinion of the Organiser
with the International Broadcasting Convention. (vi) the layout of the Exhibition generally; Suite stand is permitted and any attempt to do is of an obscene or objectionable nature;
b) In these Terms, the following expressions shall (vii) the entrances and exits to and from the so will involve the reinstatement of the original b) not to conduct business in such a manner as to
have the following meanings unless the context Exhibition; and structure at the expense of the Exhibitor. be in the opinion of the Organiser objectionable to
requires otherwise. (viii) any and all other technical or administrative 5 Co-exhibitors any other Exhibitor, visitor or the Organiser;
“Contract” means the contract for Stand Space at details in respect of the Exhibition. The Exhibitor may, subject to obtaining the prior c) not to do, cause or suffer on the Stand Space
the Exhibition entered into between the Organiser d) The Organiser will use reasonable endeavours written approval of the Organiser, enter into an anything which shall, in the opinion of the
and the Exhibitor, which incorporates these Terms (where possible) to notify the Exhibitor of any arrangement with third parties, known as Co- Organiser constitute a nuisance or which may be
and the Online Manual and any other relevant changes or alterations to the Stand Space, exhibitors, to share the whole or part of its Stand an infringement of or occasion or render possible a
document referred to in the Terms. its location or the Exhibition as a whole which Space. When entering into such an arrangement forfeiture of or an endorsement on any licence held
“Online Manual” means the manual available materially and detrimentally impact on the with a Co-exhibitor, the Exhibitor shall ensure that by the Organiser or the Landlords;
at show.ibc.org which sets out the rules and Exhibitor’s rights under this Agreement. The the Co-exhibitor agrees in writing to comply with d) not to do, cause, permit or suffer to be
regulations relating to Stands, Stand Space and Exhibitor acknowledges and agrees that such these Terms and for this purpose, the reference done anything which may occasion damage,
related issues. changes and alterations may be required to be in these Terms to Exhibitors shall be deemed to disfigurement or injury of any kind to the Stand
‘Exhibit’ means any article so described by an made by the Organiser to benefit and safeguard the include Co-exhibitors. Space or the Exhibition site or to the person or
Exhibitor and permitted by the Organiser to be value of the Exhibition as a whole. a) Only one company will be recognised as the property of the Organiser or any other Exhibitor
exhibited. 3 Stand Space principal stand holder (or main Exhibitor). This will or visitor;
‘Exhibition’ or ‘IBC2019’ shall mean the Exhibition a. Space Only – The minimum size for a be the company with which IBC has a contract for e) without the Organiser’s prior written consent, not
known as the International Broadcasting Convention Space Only site is nominally 30 square metres. Stand Space. All other companies sharing that to make any changes to the Exhibition Hall including
2019 or IBC2019, to be held in the period of 13 - A copy of the working drawings of any Space Stand Space will be referred to as Co-exhibitors. for instance bill posting, hacking, breaking, drilling
17 September 2019, at the Amsterdam RAI, The Only stand is to be lodged with the IBC Office for b) The main Exhibitor will be the only company to be and nailing and/or painting on or to floors, walls,
Netherlands. ‘Exhibitor’ shall include all employees, approval no later than 1st June 2019. These plans dealt with and invoiced by the IBC office. ceilings, columns, stairs and the like;
officers, sub-contractors representatives and/ shall include elevation drawings or a clear indication c) Co-exhibitors will only have their company name f) not to permit any flammable or explosive
or agents of any company, partnership, firm or of the height of the various elements of the stand, and address entered in the Exhibition Catalogue substances, gases and hazardous goods (including
individual to whom space has been allocated for the including hanging signs. Such designs must comply with a cross-reference to the main Exhibitor. chemical pesticides and insecticides) and foul
e
purpose of participating in IBC2019. with the IBC stand rules and regulations within your Full catalogue entries can only be provided to smelling substances or radioactive sources to be
‘IBC Office’ shall mean – 3rd Floor, 10 Fetter Lane, Online Manual. Exhibitors. Co-exhibitors wanting full Exhibitor brought into the Exhibition Halls or the RAI Centre
London, EC4A 1BR, United Kingdom. (i) Double-decker stands are permitted in most status will be required to pay a fee. generally unless the Organiser has given its prior
Tel: +44 207 832 4100 Fax: +44 207 832 4130 halls but a surcharge of 25% of the space rental d) Co-exhibitors’ names, if supplied well in written consent thereto;
Email: info@ibc.org Website: www.ibc.org fee will apply for the total surface of the upper floor advance, will be included in published Exhibitors g) to ensure that products presented and present in
‘Landlords’ shall mean the Amsterdam RAI area(s). Exhibitors should notify the Organiser of lists. the Exhibition Halls are of satisfactory quality and
International Exhibition & Congress Centre, their intent at the time of space application. Please e) The main Exhibitor shall be jointly and severally at all times meet the statutory and other applicable
Amsterdam, The Netherlands, their employees note that it will be necessary for Exhibitors to obtain liable for the compliance by the Co-exhibitor with requirements and regulations.
representatives and/or agents.
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offices, officers, sub-contractors and/or agents.
‘Organiser’ shall mean the partnership known as
International Broadcasting Convention (IBC), 3rd
Floor, 10 Fetter Lane, London, EC4A 1BR, United
Kingdom, and its employees, sub-contractors,
‘Stand Space’ shall mean the space licensed to
the Exhibitor by the Organiser as allocated by the
Organiser in its discretion (subject to alteration in
accordance with these Terms).
‘Terms’ means the Terms and Conditions set
a permit from the Amsterdam Building and Housing
Inspection Authority.
b. Shell Scheme Stands – The minimum size
for a Shell Scheme stand is nominally 9 square
metres. The Shell Scheme contractor will display
the Exhibitor’s name and stand number on the
appropriate panels and fascia board. It is not
allowed to attach any additional texts, logos, etc. to
the panel mounted on top of the side walls or on the
fascia board. See also Clause 4.
c. LaunchPad – LaunchPad stands are pre-built
these Terms and for any damage, loss, cost,
charges and expenses whatsoever, caused directly
or indirectly by the Co-exhibitor.
6 Product Promotion off and away from the
Stand Space
Product or company promotion off or away from
the Stand Space is only allowed by companies
exhibiting at IBC2019, and then only provided the
following conditions are complied with:
a) The Exhibitor must have the prior written
approval from the Organiser. With their request
h) not to use open, running and/or atomized water
in its Exhibition Stand or elsewhere without the
prior written consent of the Organiser;
i) to keep all entrances, exits, gangways, pass
doors and passages clear and unobstructed;
j) to remove immediately upon demand any Exhibit
which in the opinion of the Organiser is outside the
scope of the Exhibition;
k) to keep readily available at all times all consents,
permissions and authorities issued by the Organiser
required under these Terms together with all
m
out below. pods as specified on the booking form. The policies of insurance and produce any or all of the
c) The Contract (and any relevant documents they should indicate where and when, and with how same to the Organiser on demand;
LaunchPad contractor will display the Exhibitor’s many people involved at any time they want the
referred to in these Terms including the Online name and stand number on the appropriate panels l) to comply with the provisions as laid out in the
Manual) represents the entire agreement between promotion to take place. If the promotion includes Exhibitors’ Online Manual as amended from time
and fascia board. It is not allowed to attach any the distribution of materials, the nature of those
the Organiser and the Exhibitor in connection with additional texts, logos, etc. to the panel mounted to time and late-breaking items as published in
the subject matter set out in the Contract. materials should be described and approved by the Exhibitors’ News Updates.
on top of the side walls or on the fascia board. See Organiser as well.
d) These Terms and the Online Manual are the only also Clause 4. 10 Build-up Schedule
conditions upon which the Organiser is prepared b) The promotion must be done in a non-aggressive Please refer to the build-up and breakdown
d. Meeting Suites – The standard size for a Meeting way and in good taste. The Organiser’s judgement
to deal with the Exhibitor and shall govern the Suite Package 1 space is 16 square meters. The schedule as per the Online Manual. Hall access is
Contract to the entire exclusion of all other terms will be final and binding. Putting up posters not permitted outside of the published hours.
minimum size for a Package 2 space is nominally anywhere in the Exhibition complex is not allowed.
and conditions. No terms or conditions endorsed 40 square metres. The Meeting Suite contractor 11 Exhibit Removal
upon, delivered with or contained in the Exhibitor’s will display the Exhibitor’s name and stand number 7 Product Demonstrations and Presentations a) Exhibits may not be removed from stands
Sa
order, acknowledgement, acceptance note or on the appropriate panels and fascia board. It is not It is appreciated that staged equipment before and during show hours without prior written
similar document shall form part of the Contract allowed to attach any additional texts, logos, etc. to demonstrations and presentations are an integral approval of the Organiser.
and the Exhibitor waives any right which it might the panel mounted on top of the side walls or on the part of IBC. The Organiser expects the Exhibitor b) Should an Exhibitor fail to vacate their Stand
have to rely on such terms and conditions. fascia board. See also Clause 4. to exercise discretion and show courtesy to fellow Space or premises by the times specified by
e) The headings in these Terms are for information e. Balcony Suites – On the balconies along both Exhibitors. Exhibitors must adhere to the rules the Organiser, such Exhibitor shall be liable to
only and do not form part of or effect the sides of Hall 1, temporary rooms are available for specified in the Online Manual. If, after a warning indemnify the Organiser for any losses, damages,
interpretation of these Terms. use as hospitality suites, offices or presentation has been issued, the sound levels are still too charges or costs incurred by the Organiser as a
f) The Organiser reserves the right to vary the areas. You are offered the rental of these rooms, high, the Organiser reserves the right to turn off result thereof.
Online Manual from time to time in its discretion. as per the enclosed floorplan. The use of the space the power to the stand in question and to allocate
a less favourable stand location for IBC2020 12 Cleaning
2. Allocation and Licence of Stand Space is not for exhibiting products. Access must be All aisles and all stand floors will be cleaned daily
a) The Stand Space is licensed to the Exhibitor on restricted to invitation only by the Exhibitor only. and such other Exhibitions as the Organiser may
arrange from time to time. The Organiser may also by contractors appointed by the Organiser. Tables,
a non-exclusive basis in accordance with these Building is permitted inside the rooms, on the chairs, stools and information counters will also be
Terms. The term of this licence shall be for the provision it does not affect the structure already in require such demonstrations or presentations to be
operated to a timetable as laid down in consultation cleaned and wastepaper baskets will be emptied.
duration of the Exhibition (and for such reasonable place. See also Clause 4. Exhibitors are responsible for the cleaning of the
time spent in setting up and promptly removing The Organiser’s decision as to the compliance of with them and any other interested parties.
other stands, Exhibits and the general tidiness
the Exhibition Stand and other material from the an Exhibitor’s stand with these Terms shall be final 8 Equipment Interference of their stands. Small amounts of refuse such as
Stand Space after the Exhibition has concluded in and binding. Furthermore, the Organiser reserves No equipment may be operated which emits coffee cups, etc., will be collected from the stands
accordance with these Terms) or until the licence the right to impose such other binding conditions excessive noise or causes electrical interference or on each evening of the open days of the Exhibition,
is otherwise terminated or cancelled in accordance on the subject of Exhibition stands as the Organiser other annoyance. In this matter the decision of the provided they are deposited in plastic bags at
with these Terms. may in its discretion deem necessary or which the Organiser is final. For any piece of equipment that the front of the stand at the time of closure of the
b) The Exhibitor is not permitted to sub-license Landlords may direct from time to time. is transmitting electro-magnetic waves, a licence Exhibition.
the Stand Space allocated to it, either wholly or in 4 Stand Alteration is required from the Ministry of Economic Affairs
part, or otherwise part with or share possession of Radiocommunications Agency Nederlands. This 13 Electrical Installation
a) The Organiser reserves the right (in its entire All on-site electrical supply installation must
all or any part of the Stand Space without the prior discretion) to modify the layout of stand sites includes wireless microphones, walkie-talkies and
written consent of the Organiser in accordance with satellite uplinks. Before transmitting, the licensee be carried out by the officially appointed electrical
and aisles. contractor Mansveld Expotech B.V. All
Clause 5 (Co-exhibitor) below. b) The Organiser reserves the right (in its entire must make sure that the radio communication of
c) In addition to the Organiser’s other rights set out other users of the frequency concerned will not be prefabricated electrical fittings will be subject
discretion) to require Exhibitors to make such to an inspection by the official contractor
in these Terms, the Organiser reserves the right to alterations to their stands, or to the arrangement interfered with. Use of the transmitter(s) should be
determine, and if it deems necessary, alter at any discontinued if it is shown to cause interference to before connection to the mains supply and a
of Exhibits, as they reasonably feel necessary to nominal charge may be made.
time and at its sole discretion: maintain an acceptable standard of presentation other users and/or services.
(i) the location and/or size of the Exhibition; or to avoid interference with the displays of 9 General Obligations of Exhibitors
(ii) the opening hours for the Exhibition; other Exhibitors. Without prejudice to the other obligations of
(iii) the term or duration of the Exhibition; c) Conversion of an allocated Shell Scheme site to the Exhibitor under these Terms, the Exhibitor
(iv) the date or dates on which the Exhibition is Space Only is not permitted onsite. undertakes to comply with the following obligations:
to be held;14 Official Contractors within the Organiser’s control or for the failure or third parties or other bodies if those items breach if payment is not received by this date or any other
a) Only contractors appointed by the Organiser inability of the Exhibitor (including its contractors, local law or breach the intellectual property, rights due date set out in sub-clauses (b) and (c). For
are permitted to operate within the confines of the sub-contractors, employees, agents, invitees and/ of third parties or otherwise (including local Dutch bookings made at a later date the deposit of 25%
Amsterdam RAI International Exhibition & Congress or licensees) to attend all or part of the Exhibition, laws). In such a case, third parties may have a legal will be payable (cleared funds) 6 weeks after the
Centre. The sole exception to this term is private since the Organiser accepts no liability in any such right under Dutch law to enter the Exhibition and to date of invoice, and after 1st June 2019, when an
contractors erecting Space Only stands or displays eventuality. The Exhibitor must ensure that any Co- confiscate such items and/or to bring claims against invoice will be issued for 100% of the space rental
in a Shell Scheme stand. exhibitor is aware of the provisions of this clause 19. the Exhibitor for breach of its rights and the Exhibitor charge, payable as indicated in sub-clause (c) below.
b) The Exhibitor may not sell or provide to third d) Product Liability Insurance acknowledges that IBC is neither able to prevent Please note that you will be responsible for paying a
parties any drinks, foodstuffs or stimulants unless Exhibitors are advised to insure against claims the entry to the Exhibition of such individuals nor 25% deposit based on your initial space application.
prior written consent has been received from the arising out of bodily injury and/or property to prevent or delay such confiscation or removal. In Any subsequent changes to your space application
Organiser or conditions determined by the Organiser. damage caused by the display and/ or such cases, IBC will not be responsible in any way will be adjusted by the second instalment invoice
15 Local Regulations demonstrations of their products in whatever form to the Exhibitor and the Exhibitor shall indemnify the issued on 1st March 2019. However, in the event of
Exhibitors are required to familiarise themselves with or for whatever reason. Organiser for any loss, demand, cost or expense it a material change in space booking, IBC reserves
and conform with all appropriate local laws, health e) Certificates may suffer as a result of any such breach (actual the right, and will at its’ discretion, issue a revised
and safety requirements, regulations or by-laws An Exhibitor shall produce to the Organiser on or alleged) on the part of the Exhibitor, any Co- deposit invoice.
of any government or statutory body or any local demand certificates of insurance required by an exhibitor etc. b) For space included in the main allocation, an
authority in force at the time of IBC2019, as well as Exhibitor to be taken out pursuant to these Terms. 22 Rights of the Organiser and the Landlords invoice will be dispatched on 1st March 2019 for
any general conditions of the Landlord applicable f) Indemnity The Organiser and the Landlords and those the second 50% instalment of the Exhibition Space
to the Exhibitor and/or its staff, contractors The Exhibitor shall indemnify and keep the Organiser authorised by them respectively have the right to rental charge, which will be due on 12th April
and agents. indemnified against all losses, damages, costs, enter the Exhibition premises and the Exhibitor’s 2019 (cleared funds). If the payment has not been
charges and expenses whatsoever (including stand in particular at any time to execute work, received by the due date, the allocated Exhibition
16 Flammable Materials contingent, indirect or consequential loss of profit) space will become void and may be made available
All materials used in the construction of stands and repairs and alterations or for any other purposes.
arising from or in consequence of: No compensation will be payable to an Exhibitor to other Exhibitors.
displays are to be fully fire-proofed and comply with (i) any breach by the Exhibitor of any of the terms c) An invoice for the final 25% instalment of
all other local regulations. for damages, loss, costs, charges or other
and conditions of this Contract; inconvenience so caused. Exhibition space rental charge will be dispatched
17 Fire Extinguishers (ii) any loss suffered by the Organiser as a result of on 1st June 2019 and will be due (cleared funds) by
The Landlords will provide firefighting equipment default or negligence by the Exhibitor; and 23 Security 13th July 2019, failing which the allocated Exhibition
to meet local regulations for the overall layout of (iii) any liability to or claim by any third party a) The Exhibitor shall (before, during and after the space will become void and may be made available
the Exhibition. Fire extinguishers for use in the including the employees, contractors, agents or Exhibition) remain responsible at all times for the to other Exhibitors. Exhibitors booking after 1st June
invitees of the Exhibitor arising from the default Exhibitor’s property and belongings. The Organiser 2019 will be required to pay 100% of the Exhibition
e
Exhibitor’s stands can be rented at a cost to be
borne by the Exhibitor. or negligence of the Exhibitor or any breach by cannot be held responsible for loss or damage to space rental charge within 42 days of the invoice
the Exhibitor of the terms and conditions of Exhibitors’ or others property at any time. Although a date. For bookings made after 13th July 2019,
18 Damage to Exhibition Areas twenty-four hour security service will be in operation
this Contract. 100% of the space rental charge will be
a) The Exhibitor is responsible for the cost of making throughout the Exhibition, Exhibitors should take all
20 Limitation of Organiser’s Liability due immediately.
good, restoring or renewing any case of serious possible precautions to minimise loss or damage
For the avoidance of doubt, the provisions of this Please note that all invoices issued after 1st June
dilapidation to the Exhibition Hall or any part thereof to equipment including (if the Exhibitor deems it
Clause shall be without prejudice to and additional to 2019 will be 100% invoices.
caused by the Exhibitor. The Organiser will inspect necessary) providing its own security service to
the other terms and conditions of the contract. d) If all previous payments (together with the
every site before erection and after demolition of the protect the Exhibitor’s property. For the purposes of final payment) have been made by the due date,
pl
stands. Dilapidation includes (by way of examples
only) marks caused by paint, bolt, screw, nail holes,
carpet tape, etc. In the Exhibitor’s own interest, the
Exhibitor should satisfy itself as to the condition
of its site both before erection of the stand and
after clearance.
b) Exhibitors shall indemnify the Organiser and the
Landlords against any claim made against them in
respect of damage whether to the Amsterdam RAI
International Exhibition & Congress Centre structure
or property or otherwise, caused by Exhibitors’
a) If by reason of or in consequence of any Act of
God, war, riots, insurrection or civil commotion,
terrorism, cyber terrorism, nuclear, chemical or
biological contamination, sonic boom, outbreaks
of infectious or contagious diseases, illnesses
or epidemics, governmental regulations, legal
restrictions, national and international embargoes,
strikes, labour disputes, fire, flood, tempest,
cancellation or curtailment of transport to and
from the Exhibition (including but not limited to air
travel) failure or neglect of any body or authority to
supply electricity, power, gas or water, default of
this clause ‘Exhibitor’s property’ means the property
of the Exhibitor and the property of its employees,
invitees, agents and contractors.
b) The Exhibitor will strictly comply with all
conditions and instructions relating to security
matters generally given by the Organiser and/
or the Landlords and the Organiser reserves the
right at any time to give (whether through itself or
the Landlord) the Exhibitor or any Co-exhibitor or
contractor or third parties mandatory instructions
regarding such matters if the fire brigade, police
a 2.5% Settlement Discount will apply to the total
space charge.
e) The Organiser reserves the right to charge interest
at the annual rate of 3% over the base rate of HSBC
Bank from time to time to any account outstanding
after a due date for payment.
f) Please note that if you require a Purchase
Order number to be quoted on your IBC invoice,
the relevant PO number should be entered in the
appropriate box on the application for space. If this is
not possible, the PO number must be provided to the
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stands, Exhibits or staff, or by agents acting on department or the Landlords or the Organiser itself
any supplier or sub-contractor, requisition of the IBC Finance Department without undue delay. IBC
an Exhibitors’ behalf. The Organiser and/or the deem it necessary in the interests of public order
Exhibition hall by any national or local authority or cannot subsequently reissue invoices to display PO
Landlord may in its discretion at the Exhibitor’s and safety.
any threat thereof or any other cause beyond the numbers if this procedure is not followed.
account make good any damage inflicted. c) All hired security personnel is required to be
control of the Organiser (including the Landlord’s g) The Organiser reserves the right in its discretion
19 Insurance and Indemnity ordered through the Amsterdam RAI Exhibitor to set off any sums owing from the Exhibitor against
failing to make the Exhibition Halls available for Services. No external parties are permitted overnight
a) Third Party Claims. Except for negligence on any amount owed or owing by the Organiser to
force majeure reasons), the Exhibition is cancelled, access during build up, show or breakdown.
the part of the Organiser, the Exhibitor (and not the Exhibitor.
postponed, abandoned, interrupted or prematurely
the Organiser, so far as is permitted by law) is 24 Failure of Service h) Important note to US Exhibitors:
concluded, or held on a reduced scale or at another
responsible for all personal injury or death or The Organiser will use its reasonable endeavours All fees payable to IBC in respect of IBC2019 relate
venue, or the Exhibitor (including its contractors,
damage to property arising in connection with the to ensure the supply of the services provided by the solely to services performed in the Netherlands
sub-contractors, servants, officers, representatives,
erection or the construction and dismantling periods Amsterdam RAI International Exhibition & Congress and is not US source Income. Consequently IBC
agents, invitees and/or licensees) is unable to attend
caused directly or indirectly by the Exhibitor or Centre and of those suppliers mentioned in the cannot complete forms W-8BEN or any other similar
or fails to attend all or part of the Exhibition, the
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any contractor, sub-contractor, employee, agent, Exhibitors’ Online Manual, but as the supply of such IRS forms.
Organiser shall be under no liability to the Exhibitor
licensee or invitee of his or the act, omission or services is not within the full control of the Landlords
whatsoever including for any non-performance, 27 Default on Payments
neglect of any such person or by any Exhibit, neither they nor the Organiser shall incur any liability
delay in performance or any other loss, damage, The Organiser reserves the right in its entire
machinery, or other article or object of the Exhibitor to any Exhibitor for any loss or damage, if any such
claim, cost or expense (including any indirect or discretion to cancel any reservation of space in
or in the possession of or use by the Exhibitor or any services shall wholly or partially fail or cease to be
consequential loss) suffered by the Exhibitor or any the event of an Exhibitor not having paid all due
employee, contractor or agent of his. The Exhibitor available nor shall the Exhibitor be entitled to any
other party. rental payments (including any interest due thereon
will indemnify the Organiser in respect of each allowance in respect of rental due or paid under
b) Except in the case of death or personal injury hereunder) and/or any other monies due from the
and every such claim and all actions, proceedings, the Contract.
and except for gross negligence on the part of Exhibitor to the Organiser (and/ or its contractors). If
costs, claims and demands in respect thereof.
the Organiser, 25 Space allocation and acceptance of space Exhibitors are in debt with IBC and/or its Contractors
The Exhibitor must take out adequate insurance in
(i) the Organiser shall not be liable for any loss The deadline date for space applications to be at the start of the build-up, they may be refused
respect of all such claims and for the avoidance of
or damage, (including contingent, consequential received and included in the main allocation is 1st access to the Exhibition venue. For the avoidance of
doubt, the Organiser shall be under no obligation
or indirect loss or damage), cost, charge or other November 2018. The organiser will inform Exhibitors doubt, the Exhibitor will not be entitled to any refund
to make any refund or repay any payment already
expense or liability arising directly or indirectly from of their allocated Stand Space by the 1st February or other compensation in such circumstances.
made by the Exhibitor to the Organiser.
any negligence or breach of the Contract which 2019. Acceptance of these allocations must be 28 Discount for IABM members
b) Exhibitors’ Staff etc. and Exhibits at the Exhibition.
exceeds the amount payable by the Exhibitor under received in the IBC Office by 1st March 2019 at the Exhibitors who are paid up members of the IABM
Except for negligence on the part of the Organiser,
the Contract. latest. The allocation remains provisional until the on 1st May 2019 will get a 5% discount on the first
the Organiser shall not (so far as is permitted by
(ii) any claim brought against the Organiser must be interim payment has been received, see also clause 50 square meters of Stand Space”. There will be no
law) be responsible in any way for personal injury
notified to the Organiser in writing within 6 months 27. The order in which the space allocations are further discount for space above 50 square metres.
or death to the Exhibitor or his contractors, sub-
of the close of IBC2019. being made is as follows: The discount scheme applies to Space Only as well
contractors, employees, agents, invitees or licensees
howsoever caused nor for the loss of or damage 21 Copyrights and Patents a) Exhibitors applying for Exhibition space after 1st as to Shell Scheme, Outside Exhibits, Meeting Suites
to Exhibits or to other property of the Exhibitor, its a) The Organiser will not be liable for any loss November 2018 will be offered any remaining space. space and is subject to payments being made within
contractors, sub-contractors, employees, agents, or damage the Exhibitor, their employees, The Organiser shall not be liable to the Exhibitor the deadlines as set in clause 26 of these Terms.
invitees or licensees howsoever caused and the contractors or agents may sustain in respect of the for any consequences arising from the siting or the
surroundings of the Exhibitor’s stand. 29 Reduction or Cancellation of Stand Space
Exhibitor shall bear the sole risk in respect thereof. infringement of any of their copyrights arising out If the Contract is cancelled before the acceptance
The Exhibitor must take out adequate insurance in of his participation in the Exhibition. The Exhibitor 26 Payments * of Stand Space, 5% of the total requested Exhibition
respect of all such claims. is strongly advised, where applicable, to consider a) A 25% deposit becomes due with the application space rental charge is forfeited by way of liquidated
c) Exhibitors to insure themselves against making a formal application for the grant of a patent for Exhibition space. For bookings made before damages. Cancellations of accepted stands and
abandonment, cancellation etc. of the Exhibition. or the registration of a design as the case may be. 1st October 2018, a 25% deposit invoice will be reductions in Stand Space contracted for must be
Exhibitors are advised to insure against costs and b) Any item of equipment (including technical dispatched on 2nd October 2018 and payment must immediately notified to the Organiser in writing. A
losses which they may incur in the event of the equipment) furniture and/ or other items brought be received (cleared funds) by 13th November 2018 reduction in Stand Space shall be treated as a pro
Exhibition being abandoned, curtailed, cancelled into the Exhibition by the Exhibitor may be subject The early-booking discount will be forfeited
or suspended in whole or in part for causes not to confiscation or other action by local authority,rata cancellation. The following percentages of b) The Organiser reserves the right to charge the 36 General Lien c) The Organiser shall be entitled to use the name
accepted Stand Space rental cost will be charged Exhibitor additional charges for any extra facilities All Exhibits are subject to a general lien in favour of and any relevant logo of the Exhibitor (or any
(by way of liquidated damages) depending on the made available to the Exhibitor by the Organiser the Organiser for all sums, whether for unpaid rental Co-exhibitor) in connection with the Exhibition,
date when written notice of the cancellation is and/or the Landlord. The Exhibitor shall indemnify or otherwise, due from an Exhibitor to the Organiser (or any future Exhibition or related activity), in
received: the Organiser against all such costs incurred. and the Organiser shall have the right to exercise any promotional literature or media, or for any
a) before 1st May 2019: 25% 33 Termination of the Contract any such lien by sale. other reasonable use (and shall procure that any
b) from 2nd May 2019 until 5th June 2019: 50% Should (a) an Exhibitor, being an individual or firm, 37 Interpretation of Terms and Conditions in Co-exhibitor grants) any such licence as may be
c) from 6th June 2019 until 9th July 2019: 75% become bankrupt or make any arrangements with Translation required to give effect to the use by the Organiser.
d) from 10th July 2019: 100% his or their creditors or, being a limited company, go In the event of any dispute as to the interpretation d) For the avoidance of doubt, the Exhibitor has no
The Exhibitor agrees that any sums payable in into liquidation (other than a voluntary liquidation for of these Terms as a result of their translation into a right to use the IBC name (in full or in abbreviated
respect of cancellation are genuine pre-estimates of the purposes of amalgamation or reconstruction) or foreign language, the English version shall be taken form) or logo in any form without the prior written
the loss and/or expense the Organiser may suffer in have a Receiver appointed; or as authentic. consent of the Organiser.
the event of such cancellation. (a) an Exhibitor breach any provision of these e) Each right or remedy of the Organiser under the
38 Confidentiality Contract is without prejudice to any other right or
30 Stand Space Not Occupied Terms; or The Exhibitor shall during and after termination
Every Exhibitor shall occupy the full Stand Space (b) an Exhibitor fail to pay any money due on the remedy of the Organiser whether under the Contract
or expiry of the Contract keep confidential all or otherwise.
area booked by them. Should an Exhibitor fail to due date; or information acquired from the Organiser, which is
take up the Stand Space allocated to him, the (c) the Organiser have cause to believe that the f) Failure or delay by the Organiser in enforcing or
not in the public domain, which becomes known to partially enforcing any provision of the Contract shall
Organiser reserves the right to deal with the Stand financial standing of the Exhibitor has materially the Exhibitor in connection with the Contract.
Space so unoccupied as they think fit. deteriorated in circumstances where the Organiser not be considered as a waiver of any of its rights
believes the ability of the Exhibitor to meet 39 Assignment under the Contract.
31 Value Added Tax The Exhibitor shall not assign the Contract. g) Any waiver by the Organiser of any breach by the
VAT is generally not applicable to Exhibition related upcoming payments or fulfil their obligations to the
Organiser is in jeopardy; then the Contract with Exhibitor or any default of the Exhibitor shall not be
services. Please note however that EU based 40 General
such an Exhibitor shall at the Organiser’s election deemed a waiver of a subsequent breach or default.
Companies must provide the Organiser with their a) If any of the provisions set out in these
VAT number otherwise Dutch VAT at 21% will terminate forthwith, save that all rental paid shall Terms shall be found by a court to be void and/ 41 Third Party Rights
be chargeable. Also, in the case of UK based be forfeited and the balance of the whole of the or unenforceable but would be valid and/or For the avoidance of doubt:
companies, the Organiser is obliged to charge UK sum payable under the Contract shall become due enforceable if some part thereof were deleted a) the parties hereto may by agreement rescind
VAT at 20%. Please also note that whilst every and payable forthwith and such termination shall or the duration, extent or application altered or or vary this Contract without the consent of any
effort has been made to ensure the accuracy of be without prejudice to any claim of the Organiser reduced, such provision shall apply with any such third party.
these VAT arrangements, the Organiser cannot be against the Exhibitor in respect of any prior breach. modification as may be necessary to make it valid b) no party may unilaterally rescind this Contract
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held responsible for any changes or alterations that 34 Verbal Agreements and effective. other than in accordance with its terms.
may be made which are beyond their control. Any verbal agreements concerning any aspect of b) The Exhibitor must inform the Organiser as soon c) No party other than the Exhibitor or Organiser
the Contract or the Exhibition are not valid unless as reasonably practicable and no later than 21 days may enforce any rights under this Contract.
32 Costs Incurred by Exhibitor before the start of the Exhibition about the expected
a) For the avoidance of doubt, all costs incurred by confirmed in writing by all parties. 42 Jurisdiction
arrival of special guests (including without limitation These Terms are governed by English Law. The
the Exhibitor are for the account of the Exhibitor 35 Discretion of the Organiser government ministers or other dignitaries), for
and will be settled promptly including but not Any decision or opinion which is made or given by parties submit to the exclusive jurisdiction of the
what the Exhibitor must make suitable safety and English courts.
limited to fees and other costs related to permits, the Organiser in connection with these Terms shall other measures at its own cost in consultation with
including copyright contributions to BUMA/STEMRA be made or given in the Organiser’s entire discretion
and SENA;
pl and shall be final and binding in the absence of
manifest error.
the Organiser.
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SaIBC365 & IBC2019 Sponsorship Terms & Conditions
1. Definitions: 1.2 All rights not expressly granted to the Sponsor 2.6 Please note that if you require a Purchase 5.4 The indemnities in this clause 5. shall apply
Applicable Laws: the laws of England and under this Contract are reserved to IBC. The Order number to be quoted on your IBC invoice, whether or not the indemnified party has been
Wales and the European Union and any other laws Sponsor acknowledges and agrees that IBC is the the relevant PO number should be entered in negligent or at fault.
or regulations, regulatory policies, guidelines or owner or controller of the Commercial Rights and the appropriate box on the Contract. If this is not 5.5 If a payment due from the indemnifying party
industry codes which apply to the exercise of all rights in the Event Marks IBC shall be entitled possible, the PO number must be provided to the under this clause is subject to tax (whether by way
of the parties’ rights or the performance of to enter into any sponsorship arrangement with IBC Finance Department without undue delay. IBC of direct assessment or withholding at its source),
their obligations. any third party. The Sponsor agrees that IBC shall cannot subsequently reissue invoices to display PO the indemnified party shall be entitled to receive
Business Day: a day other than a Saturday, Sunday not be, nor considered to be, nor deemed to be, in numbers if this procedure is not followed. from the indemnifying party such amounts as
or public holiday in England when banks in London breach of any provision of this Contract as a result of 3. Obligations of IBC shall ensure that the net receipt, after tax, to the
are open for business. entering into that arrangement. 3.1 IBC shall organise and stage the Event at the indemnified party in respect of the payment is the
Commercial Rights: any and all rights of a 1.3 The Sponsor grants and IBC accepts a Venue at its sole cost and expense in accordance same as it would have been where the payment not
commercial nature connected with the Event, worldwide, sub-licensable, non-exclusive, royalty with the terms of this Contract. subject to tax.
including without limitation, image rights, free licence to use the Sponsor’s Marks during the 3.2 IBC confirms that it shall be responsible for 6. Limitation of liability
broadcasting rights, new media rights, endorsement Term and in perpetuity to promote and exploit the arranging the attendance of and payment for 6.1 Nothing in this Contract shall limit or exclude a
and official supplier rights, sponsorship rights, Event in any media whether now known or yet to all stewards, staff and personnel on public duty party’s liability for death or personal injury caused by
merchandising rights, licensing rights, advertising be invented (including in a computer game, on a employed, engaged or appointed by IBC throughout its negligence (or the negligence of its employees,
rights and hospitality rights. website or mobile-device application) including by the Event and the printing and supply of flysheets, agents or subcontractors), for fraud or fraudulent
Control: the beneficial ownership of more than use on promotional material and merchandising. posters, programmes, admission tickets, stationery, misrepresentation, for breach of the terms implied
50% of the issued share capital of a company or the 2. Obligations of the Sponsor publicity material and advertisements in local and by section 2 of the Supply of Goods and Services
legal power to direct or cause the direction of the 2.1 The Sponsor undertakes to IBC: national press which shall bear the Event Marks. Act 1982 or under the indemnities set out in this
general management of the company, and controls, (a) to exercise the sponsorship rights strictly in 3.3 IBC confirms that, whenever possible, it will Contract.
controlled and the expression change of control shall accordance with the terms of this Contract and to ensure that the Sponsor’s Marks will be present 6.2 Subject to clause 6.1, under no circumstances
be construed accordingly. use the Event Marks and other branding materials in accordance with this Contract and that the shall a party be liable to the other for loss of revenue
Designation: the designation “Official Sponsor of provided by IBC in accordance with the relevant Sponsor’s Marks are incorporated into appropriate or anticipated revenue, savings or anticipated
IBC 2019”. guidelines; promotional, advertising and publicity material. savings, business opportunity, profits or anticipated
Event: IBC 2019, which is to take place between
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(b) to apply any legal notices as required by IBC or 3.4 IBC shall comply with all Applicable Laws profits, wasted expenditure or any indirect or
12-17 September 2019 at the Venue OR IBC365 for as set out in the relevant guidelines on all Sponsor’s relevant to its performance of this Contract as consequential losses, whether in contract, tort
a period as stated in the contract. Event Materials; well as any conditions attached to any licences (including negligence) or otherwise.
Event Marks: IBC’s Marks and the Designation (c) to ensure that the manufacture, packaging, or consents issued in connection with the Event 6.3 Subject to clause 6.1, IBC’s maximum aggregate
used singularly or collectively in association with distribution, advertising and sale of all Sponsor’s including regarding health and safety and crowd liability in contract, tort (including negligence) or
the Event. Event Materials shall comply with all Applicable security measures at the Venue. otherwise, however arising, under or in connection
Force Majeure Event: means any circumstance Laws and the highest standards of business ethics, 3.5 IBC accepts that, regardless of the obligations with this Contract shall be limited to the amount of
not within a party’s reasonable control including, in particular those relating to child or prison labour; of IBC to promote the Event within the terms of this the Sponsorship Fee paid under or pursuant to this
without limitation natural disasters, terrorist attacks,
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fire, explosion or accident, industrial action, non-
performance by suppliers or subcontractors (other
than by companies in the same group as the party
seeking to rely on this clause); and interruption or
failure of utility service.
Intellectual Property Rights: patents, rights
to inventions, copyright and related rights, trade
marks, business names and domain names,
rights in get-up, goodwill and the right to sue for
passing off, rights in designs, database rights,
rights to use, and protect the confidentiality of,
(d) to immediately at the written request of IBC
and at its sole cost, withdraw from circulation any
Sponsor’s Event Materials which do not comply with
clause 2.1(a) to clause 2.1(c);
(e) to comply with all Applicable Laws relevant to
the exercise of its rights and the performance of its
obligations under this Contract;
(f) not to apply for registration of any part of the
Event Marks or anything confusingly similar to
the Event Marks as a trade mark for any goods
or services;
(g) not to use the Event Marks or any part of them or
Contract, the Sponsor shall be entitled to advertise,
publicise, promote and otherwise commercially
exploit its own products, goodwill and reputation
through the Sponsor’s association with the Event on
and subject to the terms of this Contract.
4. Warranties
4.1 Each party warrants and undertakes to the other
that it has full authority to enter into this Contract
and is not bound by any agreement with any third
party that adversely affects this Contract.
4.2 The Sponsor warrants that it owns or is solely
Contract (the Cap).
7. Intellectual Property Rights
7.1 IBC and the Sponsor acknowledge that all
rights in the Sponsor/IBC’s Marks, including any
goodwill associated with them, shall be the sole and
exclusive property of the Sponsor/IBC respectively,
and, save as expressly provided in clause 1.3, IBC/
Sponsor shall not acquire any rights in the Sponsor/
IBC’s Marks, nor in any developments or variations
of them.
7.2 All Intellectual Property Rights in and to any
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confidential information (including know-how), and entitled to use the Sponsor’s Marks and any other materials produced for the Event by or on behalf
anything confusingly similar to them in its trading or material supplied to IBC in relation to this Contract of IBC or jointly by IBC and the Sponsor shall, with
all other intellectual property rights, in each case corporate name or otherwise, except as authorised
whether registered or unregistered and including all and IBC shall be entitled to see evidence to this the exception of the Sponsor’s Marks, be the sole
under this Contract; effect on request. and exclusive property of IBC and if the Sponsor
applications and rights to apply for and be granted, (h) not to do or permit anything to be done which
renewals or extensions of, and rights to claim priority 5. Indemnities acquires, by operation of law, title to any such
might adversely affect any of the Commercial Rights Intellectual Property Rights it shall assign them to
from, such rights and all similar or equivalent rights or the value of the Commercial Rights; 5.1 In this clause, a reference to an indemnified
or forms of protection which subsist or will subsist party shall include that indemnified party’s IBC on request, whenever that request is made.
(i) to provide all reasonable assistance to IBC in
now or in the future in any part of the world. relation to IBC’s exploitation of the Commercial subsidiaries, and the provisions of this clause shall 8. Insurance
IBC’s Marks: the trade marks to be used for all Rights; and be for the benefit of the indemnified party and each 8.1 The Sponsor confirms that it shall arrange a
promotion, advertising and marketing of the Event, (j) to hold any additional goodwill generated by the such subsidiary, and shall be enforceable by each comprehensive insurance policy, at its sole cost,
together with any associated artwork, design, Sponsor for the Event Marks as bare trustee for such subsidiary, in addition to the indemnified party. for public liability, loss, theft or damage to the
slogan, text and other collateral marketing signs of IBC and to assign the same to IBC at any time on 5.2 The Sponsor shall indemnify IBC against all Sponsor’s products or other goods and to
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IBC that are to be used in connection with the Event. request and in any event following termination of liabilities, costs, expenses, damages and losses cover loss, damage or a claim arising directly or
Sponsor’s Marks: the trade mark, together with this Contract. (including but not limited to any interest, penalties indirectly from the public’s use of the product
any accompanying artwork, design, slogan, text and 2.2 The Sponsor has no right to sub-license, assign and legal costs (calculated on a full indemnity basis) or services, including those associated with the
other collateral marketing signs of the Sponsor. or otherwise dispose of any of the sponsorship and all other reasonable professional costs and Sponsor’s Marks.
Sponsor’s Event Materials: any advertising or rights, without IBC’s prior written consent and the expenses) suffered or incurred by IBC arising out of 8.2 IBC confirms that it will take out a
promotional materials or products produced by or on Sponsor shall not engage in joint promotions with or in connection with: comprehensive insurance policy for the Event,
behalf of the Sponsor which associate the Sponsor any third party in relation to the Event without IBC’s (a) any claim made against IBC by a third party for including adequate public liability insurance for
or the Sponsor’s products with the Event, or which prior written consent. actual or alleged infringement of a third party’s injury or death of any exhibitors or attendees.
incorporate or are distributed in association with the 2.3 All amounts payable to IBC under this Contract Intellectual Property Rights or moral rights arising 9. Event cancellation and alternative
Event Marks including any such Sponsor’s products. are to be paid free and clear of currency control out of or in connection with IBC’s use of the opportunity
Sponsorship Fee: the sums set out and payable in restrictions, bank charges, fees, duties or other Sponsor’s Marks in accordance with this Contract; 9.1 IBC reserves the right to cancel the Event for any
accordance with the covering page of this Contract. transactional costs, the payment of which shall be (b) any claim made against IBC by a third party reason (including, without limitation, by reason of a
Territory: the UK and the Netherlands. the sole responsibility of the Sponsor. arising out of or in connection with the manufacture, Force Majeure Event). IBC shall notify the Sponsor
VAT: value added tax chargeable under the 2.4 An invoice for the total Sponsorship Fee will be production, distribution, handling, advertising, of the cancellation as soon as possible. The parties
Value Added Tax Act 1994 at 20% for UK based issued and is due within 30 days of the date of the consumption or use of, or otherwise relating to, the agree that:
companies. For EU based companies with a valid invoice. If the Sponsorship Fee relates to the Event Sponsor’s Event Materials, whether or not any claim (a) IBC shall not be in breach of this Contract by
VAT number, VAT is charged under the reverse and the invoice date is after the 31st May 2019 arises during the Term. For the avoidance of doubt, virtue of that cancellation or abandonment;
charge rule, under which VAT will not be charged on the payment is then due on immediate receipt of any approval by IBC of any use of the Event Marks (b) on IBC notifying the Sponsor of such cancellation
invoice but VAT will have to be accounted for at the invoice. IBC reserves the right to charge interest at on the Sponsor’s Event Materials, relates only to this Contract shall automatically terminate and IBC
applicable local rate in the Sponsor’s records. For the annual rate of 3% over the base rate of HSBC the use of the Event Marks and does not amount to shall refund any Sponsorship Fee already paid to
EU based companies without a valid VAT number, Bank from time to time to any account outstanding approval of any the Sponsor’s Event Materials and the Sponsor.
NL VAT will be charged at 21%. For companies after a due date. shall not affect this right of indemnification. 9.2 IBC reserves the right in its entire discretion to
based outside the EU, the invoice will be treated 2.5 Failure of the Sponsor to pay the Sponsorship 5.3 IBC shall indemnify the Sponsor against all offer an alternative promotional opportunity of equal
as zero rated. Fee by the due date above will constitute a material liabilities, costs, expenses, damages and losses value to the Sponsor should the original opportunity
Venue: means the premises where the Event is to breach of this Contract. In such circumstances, the (including but not limited to any interest, penalties cease to be available.
take place, which are situated at the RAI Exhibition Sponsor has 7 days after receipt of a written notice and legal costs (calculated on a full indemnity
Centre in Amsterdam OR the IBC 365 Online basis) and all other reasonable professional costs 10. CANCELLATION CHARGES
from IBC to pay the entirety of the Sponsorship
Community Platform. and expenses) suffered or incurred by the Sponsor 10.1 Cancellation on or before 31 May 2019 – 50%
Fee failing which IBC reserves the right to treat
1. Grant of rights and reservations arising out of or in connection with any claim made of the Sponsorship Fee.
this Contract as cancelled by the Sponsor and
1.1 IBC grants and the Sponsor accepts a licence to against the Sponsor by a third party for actual or 10.2 Cancellation after 31 May 2019, including
charge the Cancellation Charges; and withdraw the
use the Event Marks on the Sponsor’s products and alleged infringement of a third party’s Intellectual contracts entered into after 31 May 2019 – 100% of
promotional sponsorship services which are the
in advertising for the Sponsor’s products during the Property Rights or moral rights arising out of or in the Sponsorship Fee.
subject of this Contract and offer these services to
Term, for the Territory and in accordance with the another potential sponsor. connection with the Sponsor’s use of IBC’s Marks in
terms and conditions set out in this Contract. accordance with this Contract.You can also read
