EXHIBITION & SPONSORSHIP PROSPECTUS - EMS2020 Scotland
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EXHIBITION & SPONSORSHIP PROSPECTUS
TABLE OF CONTENTS
WELCOME TO EMS2020 IN SCOTLAND 3
WHO ATTENDS: QUICK FACTS 4
REASONS TO ATTEND 5
SPONSORSHIP OPPORTUNITIES 6
EXHIBITION 7
MARKETING PROMOTIONAL OPPORTUNITIES 8
VENUE & FLOOR PLAN 9
PROMOTION AND MEDIA 10
TERMS OF PAYMENT FOR SPONSORSHIPS AND EXHIBITION SPACE 11
EMS2020 SCOTLAND 2
WELCOME TO EMS2020 IN SCOTLAND
On behalf of the European EMS Leadership Network, I have the pleasure of inviting you The European EMS Leadership Network recognises and strongly values partnership
to be an active part of the EMS2020 congress which will be held in Glasgow, Scotland and collaborative working within the EMS community. As such we aim at creating a
25-27 May 2020! fantastic scientific program, a wide range of exhibitors and sponsors, hands-on clinical
workshops of the highest quality, an EMS competition like no other and a social pro-
EMS2020 will build on the legacy of previous congresses in Copenhagen and Madrid, gramme that maximizes all that Glasgow has to offer. All of this in a campus environ-
with the characteristic blend of high quality scientific and research presentations mixed ment in the heart of Glasgow - one of Europe’s premier destinations.
with an international perspective on current and emerging issues and of course a great
sense of networking and fun. We will provide a unique Scottish perspective while retain- We hope you will take part in EMS2020. We will do everything possible to make your
ing the international dimension so important for the EMS Congresses. visit to the EMS2020 Scotland unforgettable!
2020 is a watershed year for EMS in Scotland as it marks the realisation of the Scottish On behalf of European EMS Leadership Network
Ambulance Service’s 2020 Strategy and also the landmark point for Scotland’s unique Sincerely,
national Out of Hospital Cardiac Arrest Strategy. We in Scotland are keen to share our
learning with international partners. This supports the main objective of EMS2020 which Dr. James Ward
is to drive forward excellence in emergency care by learning and sharing together. Congress Chair
Medical Director, Scottish Ambulance Service
EMS2020 SCOTLAND 3
WHO ATTENDS: QUICK FACTS
The first four European Emergency Medical Services Congresses in Copenhagen and WHERE OUR PARTICIPANTS COME FROM
Madrid was extremely successful and has brought together between 900 – 1,400 We highly appreciate and are proud of the hands-on atmosphere that the European
physicians, nurses, paramedics, EMS leaders, and managers in the area of emergency EMS Congress have been able to establish as one of its trademarks. This also applies to
medical service and pre-hospital care from 57 countries around the world. the exhibition area where exhibitors are encouraged to make their stands interactive
with a focus on learning and discussion.
PROFILE OF PARTICIPANTS
22% 22% 91%
Physician Other Europe
2.9%
Asia
3.6%
America
12% 2.5%
18% Nurse
Oceania
55+
Management &
administrative
personel
countries
represented
7%
EMT
19%
Paramedic Attendee origin by continent (2016-2019)
94% of our participants want to return year after year to be part of the interactive,
hands-on and high-quality scientific program as well as the social interaction with col-
leagues from across the world. The expectation is that 1,500 participants will attend
EMS2020.
EMS2020 SCOTLAND 4
REASONS TO ATTEND
14 HOURS 80+ RENOWED
OF LEARNING SPEAKERS
8+ HOURS EMS CHAMPIONSHIP
OF NETWORKING THE EUROPEAN EMS EVENT OF THE YEAR
BUILD LASTING RELATIONSHIPS
WITH KEY DECISIONS MAKERS
INCREASE THE VISIBILITY HIGH LEVEL OF PARTICIPANT
OF YOUR ORGANIZATION INVOLVEMENT
EMS2020 SCOTLAND 5
SPONSORSHIP OPPORTUNITIES
EMS2020 is expected to attract about 1,500 participants The sponsor packages can be tailored to suit your needs All prices are expressed in EUR and are exclusive of VAT.
from all over the world. As a sponsor you will have excel- and style. Additional exhibition space can be purchased
lent opportunities to promote your latest products and for EUR 500 per square meters. Additional exhibitors
services and interact with participants. can register for EUR 300.
GOLD SPONSOR EUR 26,000 SILVER SPONSOR EUR 18,000 BRONZE SPONSOR EUR 12,000
• 18 square metres (3*6) exhibition space • 9 square metres (3*3) exhibition space • 9 square metres (3*3) exhibition space
• 30 min speech at Speakers Corner (during breaks) • 30 min speech at Speakers Corner • Soft copy of the delegate list (name, organisation
• Logo on press wall (during breaks) and country) one week prior to the congress
• Sponsored push-notification in congress app • Digital advertisement on screens at venue • Logo exposure in exhibition and networking areas –
(can be sent to specific group of attendees) • Copy of the delegate list (name, organisation and in a group of logos
• Sponsor newsletter one week prior to the congress country) one week prior to the congress • Company logo in exhibitor lists on the congress
• Logo exposure in exhibition and networking areas website
• Advertisement in banner carrousel in congress app
(in a group of logos) • Announcement of sponsorship on website and
• Digital advertisement on screens at venue
• Company logo in exhibitor lists on the congress social media when contract signed
• Copy of the delegate list (name, organisation and
website • Logo exposure in the congress app
country) one week prior to the congress
• Announcement of sponsorship on website and • Logo exposure during opening and closing ceremo-
• Logo exposure in exhibition and networking areas
social media when contract signed ny
(in a group of logos)
• Logo exposure in the congress app • Material in virtual congress bag in the congress app
• Company logo in exhibitor lists on the congress
website • Logo exposure in the congress newsletter • Registration for the congress (2 persons)
(a newsletter will be sent every 2. months or more) • Registration for the congress dinner (2 persons)
• Announcement of sponsorship on website and social
media when contract signed • Logo exposure during opening and closing ceremo-
ny
• Logo exposure in the congress app
• Material in virtual congress bag in the congress app
• Logo exposure in the congress newsletter (a newslet-
ter will be sent every 2. months or more) • Registration for the congress (4 persons)
• Logo exposure during opening and closing ceremony • Registration for the congress dinner (4 persons)
• Material in virtual congress bag in the congress app
• Registration for the congress (6 persons)
• Registration for the congress dinner (6 persons)
EMS2020 SCOTLAND 6EXHIBITION
The exhibition will be a focal point of the congress. The programme is structured to op-
timize the opportunity for the participants to visit the exhibition and interact with you as
an exhibitor and/or sponsor. The congress offers exhibition stands conveniently located
next to the session rooms. Coffee and lunch are served in the exhibition area.
The standard stand size is 9 square metres and the standard rental fee is EUR 6,750 ex VAT.
The minimum stand size is 4 square metres and the minimum rental fee is EUR 3,000 ex VAT.
Additional exhibition space can be purchased for EUR 500 per square metre ex VAT.
Additional exhibitor registrations can be purchased for EUR 300 ex VAT.
All exhibitors and sponsors receive a number of free registrations.
One full registration entails:
• Free access to all sessions
• Free access to the exhibition area
• Free lunches, snacks and coffee during breaks
The stand rental includes:
• Floor space
• Electricity
• Company name in exhibitor lists on the congress website
• Logo exposure in the congress app
• Participation in the scavenger hunt (QR code on stand)
• Wi-Fi
• Registration for the congress (1 person per 4 square metres).
Showcasing ambulances and other EMS vehicles is possible in the exhibition area.
The price for a European size ambulance is EUR 6,000 ex VAT.
EMS2020 SCOTLAND 7MARKETING PROMOTIONAL OPPORTUNITIES
Marketing promotional opportunities are a great way to get noticed by participants
at EMS2020. You have invested time, effort, and money in getting your company to
EMS2020, now you need to make sure your customers and prospects can find you.
We have many opportunities which will help your company to stand out from the
crowd! We can provide you with creative and exciting ideas which will capitalize on
your marketing objectives as well as meet your budget needs.
Contact us to discuss your goals and we will put together a customised promotional
package just for you – or have a look at these opportunities.
Additional sponsorship opportunities
Conference bag sponsor (exclusive) Contact for further information
T-shirt sponsor (exclusive) Contact for further information
Water bottle sponsor (exclusive) Contact for further information
Sponsor of Lounge and recharging area Contact for further information
Power bank Sponsor Contact for further information
Pocket size programme (exclusive) EUR 6,000
Mobile app sponsorship (Incl. logo on splash) EUR 5,000
Logo on lanyards (Exclusive) EUR 8,000
Scavenger hunt 1. Prize EUR 1,000
Scavenger hunt 2 or 3. Prize EUR 500
Program
Symposium (3 available) EUR 5,000
EMS Championship support sponsor (3 available) EUR 10,000
EMS2020 pre- or post-course Contact for further information
All prices are expressed in EUR and are exclusive of VAT.
EMS2020 SCOTLAND 8VENUE AND FLOOR PLAN
The Scottish Event Campus is a unique, world-class conference venue. Combining pas-
sion, nation-wide partnerships and infinite flexibility, the SEC delivers fantastic events
of all shapes and sizes to clients.
Emergency
The SEC goes far beyond the bricks and mortar of a venue, its partnership mentality
means that things which may seem impossible, become possible.
Exit
Emergency
Exit
POSTER BOARDS
COFFEE STATION
1
16 17 25 26 ENTRANCE
TUNNEL
2
6 7 29 30
8 9 31 32
CATERING
37
CATERING
10 11 33 34
18 27
12 13 35 36
Emergency
Exit
14 CATERING
3
SPEAKERS CORNER
4
19 20
5 15 21 22 28
23 24
CATERING
REGISTRATION
CONCOURSE CONCOURSE
Exit 5.B Exit 5.A
The floor plan is subject to change
EMS2020 SCOTLAND 9PROMOTION AND MEDIA
Your company’s contribution to EMS2020 is paramount to its success! As organisers, we
are here to help you become a partner and to ensure that you maximize your investment.
To help promote the congress all sponsors and exhibitors will receive the following:
• Flyers to share with your contacts
• EMS2020 banners to use in your email
• EMS2020 logo to use in your email marketing campaigns, on your website, and in
other promotional materials
We hope you will:
• Inform your contact database of your participation in the event via email blast or
newsletters
• Post the EMS2020 logo or banner on your company website
SOCIAL MEDIA
EMS2020 use social media strategically in branding the congress. At the congress the
use of social media will also be an important element in communicating with the con-
gress participants.
You can follow EMS2020 on:
European EMS
European_EMS
European_EMS
On all our social media platforms we will be using the hashtag #EMS2020.
EMS2020 SCOTLAND 10TERMS OF PAYMENT FOR SPONSORSHIPS AND EXHIBITION SPACE
TERMS OF PAYMENT FOR SPONSORSHIPS AND EXHIBITION SPACE ETHICALMEDTECH
The total exhibition and sponsorship fee will be invoiced once the contract has been EthicalMedTech works to ensure that all congresses in the medical field are dedicated
signed. Unless otherwise stated in the contact, the total amount is due upon receipt of to ethics and compliance and that they comply with both the EthicalMedTech Europe
the invoice. No sponsor/ exhibitor will be allowed access to their exhibition stand for Code of Ethical Business Practice and the Mecomed Code of Business Practice.
build-up if EMS2020 has not received the total stand rental.
An application for accreditation of EMS2020 will be submitted to EthicalMedTech as
Payments can be made in EUR through bank transfer (detailed information will be soon as the program draft is ready.
informed on invoice). Please put “EMS2020” and invoice number in the reference, and
make sure that there will be no costs to the beneficiary. PROMOTIONAL MATERIAL
Please note that brochures and sales materials are appreciated in the stands but not in
VAT must be paid as invoiced. Request for refunds should be addressed to the Exhibi- the session rooms, poster area, and corridors.
tor’s national VAT Authorities.
Exhibitors have the freedom to install company posters in or behind their stands and of
We reserve the right to increase the stand rent insofar as, and to the extent to which course to display sales materials on their stand and interact with congress participants.
taxes, VAT or other charges (including purchase tax or the like) according to law is
imposed on exhibition material and/or stand rental. Announcements of coming events can be placed at the discretion of the registration
desk as long as space is deemed available by the registration staff.
CANCELLATION POLICY
Cancellations and following refund will not be applicable.
CME
An application for accreditation of EMS2020 will be sent to EACCME. Advertisement
during EMS2020 is subject to the criteria from EACCME, Art. 34, 54 and 55 of UEMS
2012/30 Instructions regarding event material such as announcements, posters, pro-
gramme, websites etc.
EMS2020 SCOTLAND 11Further information For regular updates, please visit the congress website: www.emseurope.org Sponsorship opportunities For questions or further information on exhibition or sponsorship opportunities please contact: Crone & Co Vesterbrogade 149 DK-1620 Copenhagen V EMS-exhibition@croneandco.com
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