EXHIBITOR & SPONSOR PROSPECTUS - Spearheading Innovations in Clinical Pharmacology
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2021 Annual Meeting American College of Clinical Pharmacology ® Spearheading Innovations in Clinical Pharmacology The American College of Clinical Pharmacology® (ACCP) invites you to Sponsor & Exhibit at the 2021 ACCP Annual Meeting September 12 – 14, 2021 Renaissance Phoenix Downtown Hotel, Phoenix, AZ EXHIBITOR & SPONSOR PROSPECTUS
2021 EXHIBITOR & SPONSOR PROSPECTUS
Who We Are
VISION & MISSION
• To improve health by optimizing therapeutics;
• Provide innovative leadership and interdisciplinary education that will enable the generation, integration and translation
of scientific knowledge to optimize research, development and utilization of medication for the benefit of all.
ACCP continues to be an organization focused on meeting the needs of its Members and Annual Meeting Attendees. With a
vision of the value that clinical pharmacology brings to the future of drug development and healthcare, ACCP strives to provide
healthcare professionals and scientists with a forum for the exchange of knowledge on topics ranging from research and drug
development to clinical care.
ACCP’s diverse global membership is dedicated to improving the quality of patient care by optimizing the use of therapeutics.
ACCP achieves this by providing Continuing Education to a broad range of clinicians and healthcare professionals spanning the
scope of research and drug development to patient care. In support of improving patient care, the American College of Clinical
Pharmacology® is jointly accredited by the Accreditation Council for Continuing Medical Education (ACCME), the Accreditation
Council for Pharmacy Education (ACPE), and the American Nurses Credentialing Center (ANCC), to provide continuing education
for the healthcare team. Individuals can participate in Live meetings, journal CE activities, Live webinars or On Demand educational
courses that provide a forum for new scientific ideas and bring together healthcare professionals of various disciplines to discuss
areas of common interest. ACCP publishes The Journal of Clinical Pharmacology and Clinical Pharmacology in Drug Development,
both of which are provided to Members at no additional cost.
EDUCATIONAL TOPICS SOLICITED FOR THE 2021 ACCP ANNUAL MEETING INCLUDE:
BASIC RESEARCH & DRUG PATIENT CENTRIC BOTH: BASIC RESEARCH/DRUG
DEVELOPMENT • Drug Metabolism & Transporters DEVELOPMENT & PATIENT CENTRIC
• Adverse Drug Effects • Drug Safety and/or Efficacy • Pharmacoeconomics
• Antisense Oligonucleotide & siRNA • Imaging • Pharmacoepidemiology
Modalities • Immunology/Immunotherapy • Pharmacogenomics
• Applications of Modeling & Simulation • In Vitro/In Vivo Extrapolation • Pharmacokinetics (ADME)
• Artificial Intelligence • Infectious Diseases including HIV/ • Pharmacovigilance
• Big Data Science & Healthcare AIDS & COVID-19 • Physiologically-based
Analytics • Inflammatory Diseases Pharmacokinetics
• Biologics & Therapeutic Proteins • Innovative Statistical Methods • Population Pharmacokinetics
• Biomarkers • Interprofessional Communication/ • Precision Medicine
• Biopharmaceutics Teams • Quality of Life
• Biosimilars & Generics • Machine Learning • Rare Diseases
• Botanical Drug Development • Mechanism of Action • Real-world Evidence in Decision
• Cell-based Therapeutics • Metabolic Diseases Making
• Clinical Pharmacology Education • Model-informed Drug Development • Regulatory Science
• Clinical Trials • Neurology • Risk Management/Legal Issues
• Combination Drug Development • New & Adaptive Clinical Trial Designs • Special Populations in Clinical Trials,
• Decision Making in Research & • Novel Use of Therapeutics/Drug e.g. Pediatrics, Geriatrics
Development Repurposing • Systems Pharmacology
• Digital Health • Oncology/Immuno-oncology • Technology Platforms in Drug
• Disease Management • Other (specify) Development
• Drug Dependence • Pain Management • Therapeutic Drug Monitoring
• Drug Interactions • Pharmacodynamics • Thrombosis/Hemostasis
• Translational Medicine
• Women’s Health
2021 EXHIBITOR & SPONSOR PROSPECTUS
Why Sponsor & Exhibit at the 2021 ACCP Annual Meeting?
The ACCP Annual Meeting provides an ideal opportunity to interact with your target audience. Attendees are from a cross
section of organizational affiliations and roles uniquely positioned to take advantage of your product and service offerings. Get
direct access to decision makers who are seeking face-to-face interactions about new, cutting-edge tools to enhance efficient
drug development and quality patient care.
SPONSORS & EXHIBITORS GAIN VISIBILITY AND FORM VALUABLE PARTNERSHIPS WITH INDUSTRY LEADERS
AND INFLUENTIAL DECISION MAKERS, PLUS YOU CAN:
• Develop new sales leads and deepen existing partnerships; • Increase brand awareness;
• Launch or demonstrate new technologies and products; • Stay current with industry trends.
ORGANIZATIONAL AFFILIATION DEGREE(S)
WE INVITE YOU TO COMMIT Clinical Consulting Other
NOW TO SPONSOR & EXHIBIT
AT THE 2021 ACCP ANNUAL
Other
MEETING! Gov’t
Reserve your space by contacting
us at Exhibit@ACCP1.org or Industry PhD
571-291-3493. Deadline for MD
final Sponsor & Exhibitor
commitments, to be included in Academia
the Final Program, is July 15, 2021. PharmD
CANCELLATION POLICY
Cancellations in writing will be accepted until July 15, 2021 and are subject to a $500 administrative fee.
COMPLIANCE WITH PhRMA CODE
ACCP respectfully requests that Sponsors & Exhibitors comply with the PhRMA Code on Interactions with Healthcare
Professionals and other applicable codes and guidances related to Sponsor/Exhibitor and Attendee interactions.
“ We value our relationship with ACCP and enjoy
Sponsoring and Exhibiting at the Annual Meeting. The
team at ACCP always listens to our feedback to make
sure that we are finding value in our investment. The
“ ACCP is always on our Exhibitor shortlist. It’s a good
event for networking and for catching up with the experts
in the DMPK and clinical pharmacology field. Discussions
during this event enable us to further develop our
Annual Meeting is a more intimate conference than some portfolio in line with the expectations of the industry
”
and academia.
”
others we attend, which allows us to have more in-depth
conversations with the clinical pharmacology community.
— Steven Erpelinck, MBA, Senior Business Developer
— Kelly Gelinne, BA, Associate Director of Marketing TNO
Nuventra Pharma Sciences
2021 EXHIBITOR & SPONSOR PROSPECTUS
Select from the Sponsorship Opportunities on the left to achieve a Sponsorship Level on the right.
Sponsorship Opportunities Sponsorship Levels
PharmaFete Social PLATINUM: GOLD: SILVER:
$10,000 q
Event $
7,500 – $10,000 $
5,000 – $7,499 $
3,500 – $4,999
ACCP365 Mobile App $10,000 q Exhibit Space
(6’ table + 2 chairs)
4 4
Student, Trainee
& Early-stage $5,000 q Exhibit Personnel
Professional Events Passes (if
Lanyards $3,500
applicable – 2 2
q value may not be
Full Color Ad transferred)
(Outside Back Cover $3,500 q Full Meeting
of Program) 1
Registration*
Photo Booth
$2,500 q Lunch & Awards
(in Exhibit Hall)
Slide Loop 4 4 4
Social Media Wall $2,500 q Listing in Final
Program 4 4 4
Hotel/Guest Room
$2,500 q
Drops Listing on Website 4 4 4
Full Color Ad (Inside Listing in ACCP365
Back Cover of $2,500 q Mobile App 4 4 4
Program)
ACCP365 Mobile Yes – Only
Promo email sent by
App Splash
ACCP on behalf of $1,000 q if ACCP365
Page (Exclusive
Sponsor or Exhibitor
for Mobile App Mobile App
Sponsor) Sponsor
Full Page Ad $1,500 q
ACCP365 Mobile
Half Page Ad $750 q 4
App Banner
Quarter Page Ad $375 q Pre-meeting
Attendee List 4 4 4
Additional Sponsorship opportunities will be considered
upon request. Post-meeting
Attendee List 4 4 4
* Exhibit personnel passes and Full Meeting registration
passes associated with your Exhibit package may not be Career Center
used for any Faculty Speakers. As a Jointly Accredited Listing (ACCP365
provider of CME, CPE and CNE credits, ACCP must
4
Mobile App)
ensure that education is separated from promotion and as
such, Exhibitor registrations are considered promotional Promo email sent
registrations. If Exhibitors wish to participate as Faculty
by ACCP on behalf 4 4
Speakers in the educational program, they must register
of Sponsor
and attend the CE program as learners and pay the
appropriate fees.
2021 EXHIBITOR & SPONSOR PROSPECTUS Exhibit Hall EXHIBITOR SET UP: Sunday, Sept 12th 5:00 – 7:00 AM EXHIBIT HOURS: 2021 EXHIBIT HALL FLOOR PLAN Sunday, Sept 12 th 7:00 AM – 7:00 PM* Monday, Sept 13th 7:00 AM – 7:00 PM* EXHIBITOR TEAR DOWN: Monday, Sept 13th 7:00 – 9:00 PM *Note: The Exhibit Hall is marked as open from 7:00 AM – 7:00 PM, however, you are not required to staff your Exhibit space the entire duration. We recommend you be at your Exhibit space during high traffic times on Sunday and Monday, such as during breakfasts, AM and PM breaks and Evening Receptions. ACCP understands the importance of Exhibitors engaging with Attendees and uses Poster Sessions, Evening Receptions, breakfasts, coffee breaks and games that encourage interaction. For the 2021 ACCP Annual Meeting, Exhibit space will be determined based on a point system of historical participation as an Exhibitor or Sponsor at ACCP Annual Meetings. Other Exhibitors will be permitted Exhibit space selection on a first-come, first-served basis.
Sponsorship & Exhibit Space Application
2021 ACCP Annual Meeting
COMPANY NAME _____________________________________________________________________
ADDRESS ___________________________________________________________________________________
CITY _______________________________ STATE __________ ZIP __________ COUNTRY ______________________
CONTACT PERSON NAME _____________________________________________________________________
PHONE _____________________ CELL PHONE _____________________ EMAIL _________________________________
EXHIBIT SPACE SELECTION
EXHIBIT FEE (Includes Two Exhibit Personnel) q $2,250 ADDITIONAL EXHIBITOR FEE q $250 each ____________
EXHIBIT FEE (Includes Two Exhibit Personnel PLUS Limit of One Full Registration to the Annual Meeting) q $2,750
PLEASE PROVIDE 3 EXHIBIT SPACE CHOICES #1 _______________ #2 _______________ #3 _______________
Exhibit personnel passes and Full Meeting registration passes associated with your Exhibit package may not be used for
any Faculty Speakers. As a Jointly Accredited provider of CME, CPE and CNE credits, ACCP must ensure that education is
separated from promotion and as such, Exhibitor registrations are considered promotional registrations. If Exhibitors wish to
participate as Faculty Speakers in the educational program, they must register and attend the CE program as learners and pay
the appropriate fees.
SPONSORSHIP ONLY Check Here q
METHOD OF PAYMENT (check one): q Check** (Payable to ACCP in US Dollars drawn on a US Bank)
q VISA q American Express q MasterCard q Bank Transfer
Cardholder name (print): _____________________________________________________________________
Card number: ______________________________________________ Expiration date: _____/______ CSV code: _______
Authorized signature: _____________________________________________________________________________
**Checks should be mailed to ACCP, PO Box 1758, Ashburn, VA 20146-1758
Amount in US Dollars authorized to charge: _______________________ For 2021 ACCP ANNUAL MEETING EXHIBIT FEE
PLEASE EMAIL THE FOLLOWING WITH YOUR PAYMENT & SUBMISSION OF THIS FORM TO TBOSSERT@ACCP1.ORG
1) DESCRIPTION OF COMPANY (50 words or less) – Applicable to Exhibitors Only!
2) YOUR COMPANY URL – Applicable to both Exhibitors & Sponsors!
3) A HIGH-RESOLUTION LOGO (300 dpi) EPS, TIF OR JPEG format – Applicable to both Exhibitors & Sponsors!
4) SIGNED EXHIBITOR & SPONSOR RULES AND REGULATIONS – Applicable to both Exhibitors & Sponsors!
Closer to the date of the ACCP Annual Meeting, we will request information regarding your Exhibitor registrations.
ACCP’s Tax ID number is 22-1950891
2021 EXHIBITOR & SPONSOR PROSPECTUS
Exhibitor FAQs Exhibits include the following:
1. What is the payment deadline? • Premium Exhibit space, including 6’ draped table,
Payment is due at the time of reservation. An invoice, 2 chairs and wastebasket.
however, can be sent upon request. • Option 1 includes 2 Exhibitor passes; Option 2
includes 2 Exhibitor passes plus 1 Full Meeting
2. Do Exhibitors need insurance?
registration (This Full Meeting registration does not
All Exhibitors should have a certificate of insurance. confer Continuing Education credit).
3. What is the cancellation policy? • One lunch ticket per Exhibitor for all Lunch & Awards
sessions.
Exhibitors must provide a cancellation, in writing,
before July 15, 2021, to receive a refund less the $500 • Exhibitor prize drawings included in meeting
cancellation fee. promotional materials. Please contact tbossert@
ACCP1.org for more information.
4. When are Exhibitor Kits sent?
• Premium listing and company description in Final
Exhibitor Kits will be sent to the Exhibitor points of Program, Website and ACCP365 Mobile App.
contact by mid-June.
• Pre-meeting and post-meeting Attendee list for the
5. Can I obtain a list of Attendees? purposes of marketing your participation at the 2021
ACCP will provide a pre-meeting list of registered Annual Meeting.
individuals the third week of August. A final post- • Lead Retrieval utilizing the ACCP365 Mobile App.
meeting Attendee list will be sent within 7 business
days of the meeting closure.
Please note: No Attendee email addresses will be
provided to Exhibitors. Only direct mail addresses will
be sent. Also, for a fee of $1,000, ACCP will send an
email on behalf of an Exhibitor or Sponsor.
2021 EXHIBITOR & SPONSOR PROSPECTUS
ACCP Annual Meeting Exhibitor & Sponsor Rules & Regulations
The Exhibitor & Sponsor Rules and Regulations set forth are provided as an attachment to the ACCP Annual Meeting Exhibitor & Sponsor
Prospectus and are incorporated into and made a part of that document. These Rules and Regulations and the requirements set forth in the
Prospectus are binding upon all Exhibitors & Sponsors at the ACCP Annual Meeting and by signing below each agrees that it shall timely and
diligently comply in full with all such requirements.
• Americans with Disabilities Act (ADA) – All Exhibiting companies are required to ensure that their respective Exhibit spaces are in
compliance with the Americans with Disabilities Act (ADA) and are encouraged to be sensitive, and as reasonably accommodating as
possible, to Attendees with disabilities. Information regarding ADA compliance is available online at http://www.ada.gov. ACCP accepts
no responsibility for ensuring such ADA compliance.
• Ancillary/Competing Event – Any Exhibitor & Sponsor event taking place during the ACCP Annual Meeting (whether at the hotel or
off-property) must be disclosed to and approved by ACCP in writing at least 60 days prior to the first date of the ACCP Annual Meeting
by the ACCP Staff (tbossert@ACCP1.org). Attendees, Sponsors, Exhibitors, vendors and service providers may not sponsor private
or independent functions during published ACCP Annual Meeting hours, educational programs or other official ACCP food functions or
events. Irrespective of Exhibitor & Sponsor status, ACCP reserves the right to restrict private functions to times that do not conflict with
the official meeting program or officially-sponsored evening functions or events.
• Damage to Property – Exhibitor & Sponsor is solely responsible for and liable for any and all damage to the hotel property or Exhibitor
& Sponsor room location caused by Exhibitor & Sponsor, Exhibitor’s & Sponsor’s agents, employees, representatives, contractors or
invitees. Such damage shall include but not be limited to the building floors, walls or columns, or to standard Exhibit space equipment, or
to other Exhibitor & Sponsor property. Exhibitor & Sponsor may not apply paint, lacquer, adhesive or other coatings to building columns,
floors or walls or to standard Exhibit space equipment or in any manner alter the facility without the prior written consent of the ACCP
and the hotel’s management. Each Exhibitor & Sponsor is required to carry commercially reasonable limits of property, casualty and
commercial liability insurance in an amount not less than $1,000,000, naming ACCP as an additional named insured on such policies.
• Exhibitor Representative’s Responsibility – Neither ACCP nor its Officers, Regents, employees, agents, representatives or
contractors associated with the ACCP Annual Meeting shall be responsible for any injury, loss or damage to property that may occur to
Exhibitor or to Exhibitor’s agents, employees, affiliated personnel, officers, directors or contractors, representatives, invitees or any of
their property, businesses or other activities from any cause whatsoever, prior to, during or subsequent to the ACCP Annual Meeting or
exposition.
• Local Laws – Each Exhibitor & Sponsor and their respective Exhibits must fully comply with local laws, fire ordinances and union
regulations. This also includes local laws and hotel regulations related to appropriate behavior and the consumption of alcohol.
• Prizes/Raffles and Contests – The operation of games of chance or lottery devices, or the actual or simulated pursuit of any
recreational past time, must be in conformance with US Federal Trade Commission regulations and the applicable laws of the state in
which the meeting is held as they apply to “games of chance.” The responsibility for registration and payment of any fees for conducting
a regulated game of chance is the sole responsibility of the Exhibitor & Sponsor. Further, all contests and the nature of each must be
fully disclosed to and approved by ACCP Staff at least 30 days prior to the ACCP Annual Meeting.
• Each Exhibitor & Sponsor agrees that any products or services to be shown at their respective Exhibit spaces shall properly and
accurately represent the Exhibitor’s or Sponsor’s products or services.
• Any signage to be used by the Exhibitor or Sponsor shall be fully compliant with hotel restrictions as to appearance and placement and
shall be approved in advance by ACCP.
• No Exhibitor or Sponsor may assign or share its Exhibit space with any other party without prior written disclosure to and approval by
ACCP.
2021 EXHIBITOR & SPONSOR PROSPECTUS
• No Exhibitor or Sponsor may engage in conduct during the course of the Exhibition that is illegal, disruptive, excessively loud or which
materially interferes with the ability of other Exhibitors or Sponsors to conduct their activities.
• There shall be no cooking or service of alcohol at any Exhibitor or Sponsor space.
• Each Exhibitor & Sponsor shall be solely responsible for the shipment of its Exhibit/Exhibit space materials to the hotel and for the
appropriate storage of the same and any crates or boxes in compliance with hotel requirements.
• Each Exhibitor & Sponsor agrees to comply in full with the pre disclosed schedule for the set up and tear down of their respective
Exhibitor spaces. Any delay which incurs a penalty imposed by the hotel will be the sole responsibility of the Exhibitor & Sponsor.
• The Exhibitor & Sponsor agrees to indemnify, defend and hold harmless the ACCP, its Officers, Regents, employees, volunteers,
agents and authorized representatives and contractors from and against any and all third party claims, actions, causes of action, losses,
liabilities, injuries or damages to persons or property, and expenses, including reasonable attorney’s fees and court costs arising out of
or resulting from the negligent acts, errors or omissions, breach of these Rules and Regulations or the requirements of the Prospectus,
violation of hotel issued rules, regulations or policies, or intentional or willful misconduct on the part of the Exhibitor, Sponsor, or its
officers, directors, employees, agents, representatives, contractors or invitees in the course of Exhibiting or Sponsoring at the ACCP
Annual Meeting. This duty of indemnification shall survive the termination or expiration of this document or the ACCP Annual Meeting.
• In the event that the ACCP Annual Meeting and/or the Exhibition is cancelled or postponed due to any occurrence not occasioned by the
conduct of ACCP or the Exhibitor & Sponsor, whether such occurrence be an Act of God, natural disaster, fire, flood, common enemy,
result of war, civil disorder, labor dispute/strike, terrorist action, government action, curtailment of transportation facilities, biological
hazard, pandemic, public health hazard or warning or any act or conduct of any person or persons not a party to this agreement, then
performance of the parties hereto shall be excused for such period of time as is reasonably necessary after such occurrence to remedy
effects thereof, and in any event for the duration of such postponement. In the event that such occurrence results in the cancellation of
the ACCP Annual Meeting and/or Exhibition, the obligations of the parties under this agreement shall automatically be terminated and
all rental payments made under this lease of space shall be refunded by ACCP, less a pro rata share of expenses actually incurred by
ACCP in connection with the ACCP Annual Meeting and Exhibition.
• Any dispute arising out of this document or the ACCP Annual Meeting Prospectus shall be governed by the laws of the Commonwealth
of Virginia and shall be resolved by binding arbitration to be held in Northern Virginia pursuant to the Commercial Rules of Arbitration of
the American Arbitration Association. The finding of the arbitration shall be binding and enforceable in a court of competent jurisdiction.
• As an accredited provider of ACCME, ACPE & ANCC Continuing Education, all commercial support Sponsorships must be given with the
full knowledge of ACCP and no other payments may be given to the director of the educational program, planning committee members,
teachers or authors, joint sponsors or any others involved in the Activity. More information here.
I acknowledge that as an authorized representative of the above stated Exhibitor & Sponsor, I have received, reviewed, and agree that
Exhibitor & Sponsor will comply with the above Policies for Exhibitors & Sponsors at the ACCP Annual Meeting and that Exhibitor & Sponsor
will comply with all updates of such policies applicable to the ACCP Annual Meeting.
__________________________________________________________
Signature Date: _________________________
Printed Name
__________________________________________________________
Company
__________________________________________________________
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