F2 Stand-alone Applicant Guidance 2019 - England Northern Ireland Scotland Wales - UK Foundation Programme
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F2 Stand-alone
Applicant
Guidance 2019
England
Northern Ireland
Scotland
Wales
UK Foundation
Programme
September 2018
UK Foundation Programme 2019 F2 Stand-alone Recruitment
Contents
Introduction ........................................................................................................................................ 5
UK Foundation Programme .......................................................................................................... 5
Foundation Year 1 .............................................................................................................................5
Foundation Year 2 .............................................................................................................................5
UK Foundation Programme Office (UKFPO) ................................................................................ 6
UKFPO Contact Details .....................................................................................................................6
Foundation Schools ...................................................................................................................... 6
Foundation School Locations ....................................................................................................... 7
F2 Stand-alone Posts ................................................................................................................... 8
Two-year programmes compared to F2 Stand-alone programmes?...................................................8
What is the process / timeline for recruitment to F2 Stand-alone Programmes? ................................8
Eligibility Criteria.............................................................................................................................. 9
General Information ...........................................................................................................................9
Application Process ........................................................................................................................ 10
National Recruitment Timeline .................................................................................................. 11
Applications....................................................................................................................................... 12
Online Application System (Oriel) ............................................................................................... 12
Application Form ......................................................................................................................... 12
Personal .......................................................................................................................................... 12
Eligibilty ........................................................................................................................................... 12
Fitness ............................................................................................................................................. 13
References ...................................................................................................................................... 13
Competences................................................................................................................................... 13
Employment ..................................................................................................................................... 13
Evidence .......................................................................................................................................... 13
Supporting ....................................................................................................................................... 13
Equality ............................................................................................................................................ 13
Declarations ..................................................................................................................................... 13
General Information .................................................................................................................... 14
Communications ......................................................................................................................... 14
Current F1 Trainees.................................................................................................................... 14
Long-listing ........................................................................................................................................ 15
Immediate Life Support (ILS) ...................................................................................................... 15
English Language Proficiency .................................................................................................... 15
Qualification and Professional Registration ................................................................................ 15
Other Information ........................................................................................................................ 15
2
UK Foundation Programme 2019 F2 Stand-alone Recruitment
Interviews .......................................................................................................................................... 15
Booking Interviews...................................................................................................................... 16
Interview Date and Venue .......................................................................................................... 16
Interview Format and Panel ........................................................................................................ 16
Interview Outcomes .................................................................................................................... 16
Programme Preferencing ............................................................................................................. 16
Offers ................................................................................................................................................... 17
Offers Process ............................................................................................................................ 17
Upgrade Offers ................................................................................................................................ 17
Offers Dates / Schedule .............................................................................................................. 18
Clearing ...................................................................................................................................... 19
References .......................................................................................................................................... 19
Helping your referees ....................................................................................................................... 20
Notification to Employers ............................................................................................................ 20
Applicant Withdrawals ................................................................................................................. 20
Useful Links ....................................................................................................................................... 20
Complaints ......................................................................................................................................... 21
APPENDIX 1 ........................................................................................................................................ 22
Registration with the General Medical Council (GMC)................................................................ 22
Professional and Linguistics Assessments Board (PLAB) ................................................................ 22
Do you need to take the PLAB test? ......................................................................................... 23
What does the PLAB test involve? ............................................................................................ 23
What do you need before you can take PLAB? ......................................................................... 23
PLAB part 1 .............................................................................................................................. 23
PLAB part 2 .............................................................................................................................. 23
What happens after you’ve passed PLAB 1 and PLAB 2? ........................................................ 23
APPENDIX 2 ........................................................................................................................................ 24
Accessing Oriel ........................................................................................................................... 24
How to change staff group on Oriel .................................................................................................. 24
Searching Vacancies on Oriel .................................................................................................... 25
APPENDIX 3 ........................................................................................................................................ 26
F2 Person Specification .............................................................................................................. 26
When am I required to demonstrate each of the criteria? ................................................................. 28
APPENDIX 4 ........................................................................................................................................ 29
English Language Proficiency – criteria explained ..................................................................... 29
1) Was your primary medical qualification undertaken solely in English? ............................... 29
2) Valid IELTS ........................................................................................................................ 29
3) Have you worked as a doctor in the NHS? - Consultant Testimony ................................... 29
3
UK Foundation Programme 2019 F2 Stand-alone Recruitment
APPENDIX 5 ........................................................................................................................................ 30
English Language Proficiency – Consultant Testimony Proforma .............................................. 30
APPENDIX 6 ........................................................................................................................................ 31
How to book an interview slot on Oriel........................................................................................ 31
APPENDIX 7 ........................................................................................................................................ 32
How to rank programme preferences on Oriel ............................................................................ 32
4
UK Foundation Programme 2019 F2 Stand-alone Recruitment
Introduction
The UK Foundation Programme Office are looking to recruit doctors who hold or are eligible for full
registration with the General Medical Council (GMC) to work in recognised F2 Stand-alone training
programmes as part of the UK Foundation Programme. Applicants are invited to apply for F2 level posts
across the four nations of the UK.
Trainees will have the opportunity to gain experience in a series of placements in a variety of specialties /
healthcare settings and will be offered the same educational resource and teaching opportunities as F2
trainees on two-year programmes. They will also have access to the Foundation Learning e-Portfolio
(Horus).
For information about GMC registration, please refer to appendix 1.
UK Foundation Programme
The UK Foundation Programme is a two-year work-based training programme intended to bridge the gap
between medical school and specialty / general practice training. The UK Foundation Programme is a
generic training programme intended to equip doctors with the generic skills and professional capabilities to
progress to specialty training.
Medical Foundation Specialty
Consultant
School Training Training
The foundation programme consists of an appropriate balance of placements across different specialties
and in different healthcare settings. An example of a typical foundation programme is as follows: -
Year Rotation 1 Rotation 2 Rotation 3
F1 General Medicine General Surgery Anaesthetics
F2 Psychiatry Geriatrics Trauma & Orthopaedics
Foundation Year 1
Foundation Year 1 (F1) enables medical graduates to begin to take supervised responsibility for patient
care and consolidate the skills that they have learned at medical school.
Foundation Year 2
Foundation Year 2 (F2) doctors remain under clinical supervision (as do all doctors in training) but take on
increasing responsibility for patient care. In particular, they begin to make management decisions as part of
their progress towards independent practice. F2 doctors further develop their core generic skills and
contribute more to the education and training of the wider healthcare workforce e.g. nurses, medical
students and less experienced doctors. At the end of F2 they will have begun to demonstrate clinical
effectiveness, leadership and the decision-making responsibilities that are essential for hospital and
general practice specialty training.
Satisfactory completion of F2 will lead to the award of a Foundation Programme Certificate of Completion
(FPCC) which indicates that the foundation doctor is ready to enter a core, specialty or general practice
training programme.
5UK Foundation Programme 2019 F2 Stand-alone Recruitment UK Foundation Programme Office (UKFPO) The UK Foundation Programme Office (UKFPO) manages the recruitment process to foundation training, issues guidance on foundation training and promotes the consistent delivery of the foundation programme across the UK. Working with partners, the UKFPO enables sharing of good practice to help raise the standards of training. It is funded by and is accountable to the four UK health departments. During the stand-alone application process, all communication with the UKFPO should be conducted by email. The team will not be taking telephone enquiries during this busy time. The UKFPO will endeavour to make informed decisions and provide relevant advice based on the information provided in response written queries. Please be advised that where the answer to your query is provided in the published guidance documents, the team will direct you to the relevant resource to obtain the answer to your enquiry. Please be advised that the UKFPO will not provide a pre-checking service of applications before they are submitted. It is the responsibility of each individual applicant to read the guidance thoroughly and the check through the information provided on the application form before submission. The UKFPO is a separate body to the General Medical Council (GMC). For complex queries regarding your GMC status or applications for registration with the GMC, you should contact the GMC directly who will be best placed to advise you. Please be advised that the UKFPO team are not specialists in immigration. The team are obliged to adhere to the rules and regulations around immigration law that are set by the UK Home Office / UK Visas and Immigration. For detailed queries in regard to your immigration / right to work status, please contact the UK Home Office / UK Visa and Immigration directly. UKFPO Contact Details Address: St Chad’s Court 213 Hagley Road Edgbaston Birmingham B16 9RG Email: helpdesk@foundationprogramme.nhs.uk Website: www.foundationprogramme.nhs.uk Foundation Schools The UK is divided into regions for the purposes of providing education and training across the foundation programme. For each region, there is a foundation school, which provides dedicated support to both applicants and trainees. Each foundation school is responsible for overseeing the education and training of the employing organisations within its geography. There is one foundation school for each of the devolved administrations, i.e. Northern Ireland, Scotland and Wales, and England is divided up into seventeen different areas / foundation schools. There are a total of twenty foundation schools across the UK. The UKFPO is responsible for the national recruitment process, which includes applications, longlisting, interview and offers processes. The local foundation schools assume responsibility for applicants who are due to commence foundation training once offers have been accepted. Applicants are advised to visit the website of their allocated foundation school to identify the key points of contact. For foundation school contacts please visit: http://www.foundationprogramme.nhs.uk/content/foundation-school-contacts. 6
UK Foundation Programme 2019 F2 Stand-alone Recruitment
Foundation School Locations
7UK Foundation Programme 2019 F2 Stand-alone Recruitment
F2 Stand-alone Posts
F2 Stand-alone programmes are one-year fixed-term posts. Applicants must hold or expect to hold full
registration with the GMC by the start of the programme in August 2019.
Two-year programmes compared to F2 Stand-alone programmes?
Two-Year Foundation Programme (FP) Stand-alone Programmes
Provisional registration with the GMC Full registration with the GMC
Two-year programme allocations One-year fixed-term posts
FP Curriculum and Reference Guide FP Curriculum and Reference Guide
Clinical and Educational Supervisor Clinical and Educational Supervisor
Foundation Programme Certificate of Completion Foundation Programme Certificate of Completion
(FPCC) upon satisfactory completion of the F2 (FPCC) upon satisfactory completion of the F2
Access to the online foundation ePortfolio Access to the online foundation ePortfolio
Foundation schools and employers are not obliged to provide remedial training in the event of
unsatisfactory completion of F2 Stand-alone programmes.
What is the process / timeline for recruitment to F2 Stand-alone Programmes?
All applications must be submitted through www.oriel.nhs.uk under the ‘foundation’ staff group (please refer
to appendix 2 for further information on how to access and search for vacancies on Oriel).
Two-Year Foundation Programme (FP) Stand-alone Programmes
Eligibility Application in June – August 2018 No Eligibility Application
Clinical Assessment in October 2018 (if required) No Clinical Assessment
Application Form in October 2018 Application Form in January 2019
Applicants preference foundation schools as part of Applicants are not required to rank foundation
the application form schools as part of the application form
No Long-Listing Long-Listing in February 2019
Situational Judgment Test (SJT) No Situational Judgement Test (SJT)
No Interview Twenty Minute Panel Interview in March 2019
Not applicable Appointable applicants rank all available posts
Allocations in March – May 2019 Offers in March – May 2019
Applicants rank available programmes within their Not applicable
allocation foundation school
Programme Commences in July / August 2019 Programme Commences in July / August 2019
8UK Foundation Programme 2019 F2 Stand-alone Recruitment
Eligibility Criteria
Qualification Applicants must have a valid medical degree recognised by the General Medical
Council (GMC).
ILS / ALS or It is desirable for applicants to have valid Immediate Life Support (ILS) certification or
equivalent equivalent. The expectation will be for trainees to undertake relevant re-certification
courses or be able to demonstrate their ability to perform life support at the appropriate
level.
It is desirable for applicants to hold Advanced Life Support (ALS) or equivalent.
Professional Applicants must hold or expect to obtain full registration with a licence to practise with
Registration the GMC by the start of the UK Foundation Programme 2019.
Applicants should be of good standing and fit to practise medicine safely in accordance
with the GMC’s Good Medical Practice (2013) *.
English Applicants are required to have demonstrable skills in listening, reading, writing and
Language speaking in English language that enable effective communication in clinical practice
Proficiency with patients and colleagues, as set out in the GMC’s Good Medical Practice (2013) *.
This can be demonstrated by providing a valid IELTS certificate with a minimum score
of 7.5 in each domain (speaking, listening, reading and writing), OR proof that your
primary medical qualification has been undertaken solely in English, that all
examinations undertaken were solely in English and that your primary medical
qualification has included at least 75% of contact with patients in English, OR, evidence
of employment as a doctor in an NHS organisation for a minimum of 3 months may be
considered satisfactory. Please refer to appendices 4 and 5 for further information).
Right to Work Applicants must either be a UK or EEA national, or otherwise be in a position to
demonstrate they have the right to work as a doctor in training in the UK.
Applications from doctors who require Tier 2 sponsorship are welcome and will be
considered alongside all other applications. However, non-EEA candidates may not be
appointed to a post if a suitably qualified, experienced and skilled EU/EEA candidate is
available to take up the post as the employing body is unlikely, in these circumstances,
to satisfy the Resident Labour Market Test **.
*Please note that whenever General Medical Council documents are referenced, it is possible that revised versions
will be produced after the UKFPO's information has been published. Therefore, applicants should always refer to the
most up-to-date version of these publications.
**Please be advised that the rules and regulations around acquiring the right to work in the UK are subject to change
and UKFPO processes may be adapted in accordance with changes to immigration law.
General Information
Applicants who have successfully completed the F2 year and have received a Foundation Achievement of
Competency Document (FACD) / Foundation Programme Certificate of Completion (FPCC) are not eligible
to apply for F2 Stand-alone posts.
9UK Foundation Programme 2019 F2 Stand-alone Recruitment
Application Process
•Applicants apply to the national F2 Stand-alone vacancy on Oriel
Application
Window
•Applicants are longlisted in accordance with the F2 Stand-alone Person Specification
•Clinician-led panels consider desirable experience; applicants longlisted for F2 and invited
Long-listing to attend for interview or rejected
•Applicants invited to book an interview slot
Invite to
Interview
•Applicants attend for F2 interview
Interview •Applicants deemed appointable at F2 or not appointable
•Appointable applicants invited to preference available F2 programmes
Preferencing
•Applicants offered posts in interview score order and in accordance with their preferences
•Applicants accept/decline offers within the 48-hour offer window
Offers
•Second and third offer rounds / upgrade offers
•Applicants who did not receive an offer as part of the first three rounds of offers will be
considered as part of the clearing process
•Any applicant who are subject to Resident Labour Market Tests (RLMT) will be considered
Clearing as part of the clearing process, only when all UK/EEA/EU/settled workers have received
offers in accordance with EU Immigration Law*
*please be advised that the rules and regulations around immigration are subject to change by the UK
Home Office and UKFPO application processes will be adapted in accordance with the law. This may mean
that the criteria or the process involved in acquiring or demonstrating your right to work in the UK may
change part-way through recruitment and out with pre-existing timelines.
10UK Foundation Programme 2019 F2 Stand-alone Recruitment
National Recruitment Timeline
Date(s) Recruitment Activity
Tuesday 1st – Thursday 31st January 2019 Application window on Oriel. Late applications will not be
considered under any circumstances. Applicants will not
The application period closes at 12:00 noon be asked to preference programmes as part of their
(GMT) on Thursday 31st January 2019 application form
By Thursday 7th February 2019 Central longlisting to be completed
Monday 11th February 2019 Clinician-led longlisting panels convene to consider
desirable criteria
Monday 18th February 2019 Longlisting outcomes released to applicants
Thursday 21st February 2019 Applicants invited to book interview slots on Oriel
Thursday 28th February 2019 Closing date for applicants to book interviews on Oriel
Monday 11th and Tuesday 12th March 2019 Interviews. Applicants will attend a 20-minute panel
interview using national scoring criteria
Monday 18th March 2019 Interview outcomes released to applicants
Tuesday 19th – Tuesday 26th March 2019 Applicants invited to preference individual programmes on
Oriel. Applicants should rank all programmes they wish to
be considered for in the ‘preference’ column and any they
would not accept offers for in the ‘not wanted’ column
Wednesday 27th – Friday 29th March 2019 First round of offers (48-hours for applicants to respond)
Wednesday 3rd – Friday 5th April 2019 Second offers round (48-hours for applicants to respond)
Wednesday 10th – Friday 12th April 2019 Third offers round (48-hours for applicants to respond)
Thursday 18th April 2019 Information released to employing organisations
Tuesday 23rd April – Tuesday 21st May 2019 References collected through Oriel
Monday 29th April – Monday 6th May 2019 Applicants invited to preference clearing programmes
Wednesday 8th – Friday 10th May 2019 Clearing Offers (48-hours for applicants to respond)
Wednesday 15th – Friday 17th May 2019 Second round of clearing offers (RLMT)
Thursday 23rd May 2019 Information released to employing organisations
Tuesday 28th May – Tuesday 11th June Reference collected through Oriel for those applicants
2019 who accepted offers during clearing
May 2019 Applicants must apply for registration with the GMC
July / August 2019 Foundation Programme commences
11UK Foundation Programme 2019 F2 Stand-alone Recruitment
Applications
Online Application System (Oriel)
All applications should be submitted through the Oriel (national online application system). Applicants can
access Oriel via https://www.oriel.nhs.uk. Applicants are advised to start their applications early to allow
sufficient time to complete the necessary sections of the application form and to gather evidence in support
of their application.
All applicants must first register an account on Oriel before applying to a particular vacancy. Applicants for
the Foundation Programme must register under the ‘Foundation’ staff group by selecting the ‘UK
Foundation Programme’ logo icon on the homepage.
Personal information provided on the registration pages will be copied across to each application form.
The Oriel applicant portal is compatible with Internet Explorer 11, Safari 7+, Google Chrome 30+, Firefox
24+ and Edge. Applicants are advised to use one of these browsers when using the website and preferably
the most up to date version of that browser. Please note that the system is not compatible with Internet
Explorer 7 – 10.
If at any point you find yourself getting stuck in a ‘loop’ or if there appears to be an error on the system,
please try to access the site from a different web browser, for example, Google Chrome, or deleting your
internet browser history in the first instance. For technical queries please contact the technical helpdesk via
support@hicom.co.uk.
Application Form
The online application form for F2 Stand-alone programmes consists of 10 sections.
Personal
This section of the form will only be used for employment purposes and will not be considered when
scoring your application. If your application is successful, the details in this section will be passed to your
employer.
The information you will be asked to provide includes: -
➢ Your personal contact details, e.g. name, address, telephone numbers, etc.
➢ Details of any disabilities or health issues you would want your employer to know about for them to
make reasonable adjustments for your employment and training.
Please note: you will be able to amend your contact details through your dashboard on Oriel once your
application form has been submitted.
Eligibilty
You will indicate your GMC registration status and provide details of your right to work in the UK, along with
your current immigration status. This part of the form will only be used for employment purposes. If your
application is successful, the details will be passed to your employer.
You must indicate your nationality (country pertaining to your nationality) and answer the relevant questions
around your right to work in the UK. You will also be asked to provide details of your current immigration
status (personal status).
12UK Foundation Programme 2019 F2 Stand-alone Recruitment
Fitness
You will be asked to provide details of any unspent and spent convictions, investigations and / or warnings
into fitness to practice. In this section, the GMC has provided guidance that states that you do not have to
declare any road traffic offences where you have accepted the option of paying a fixed penalty notice. All
other Fixed Penalty Notices must be declared.
If you have any queries on this section please contact the Disclosure and Barring Service (DBS) helpdesk
via customerservices@dbs.gsi.gov.uk or +44 (0)870 909 0811, or for Scotland, Disclosure Scotland
info@disclosurescotland.co.uk or 03000 2000 40 (if calling outside of the UK 0044141 427 2284).
References
In this section you will be asked to provide the names and contact details of your referees. References will
be sought via Oriel once offers have been accepted. Make sure that you ask your referees if they are happy
to provide a reference before completing this section and ask that they provide you with an email address
that they access regularly. Each form takes approximately five minutes to complete.
Applicant referees will be sent reference requests by email through Oriel on Tuesday 23rd April 2019. For
applicants who accept offers during clearing, reference requests will be sent on Tuesday 28th May 2019.
Competences
In this section, you will be asked to provide details of your core competences in accordance with the person
specification, namely your primary medical qualification.
Employment
In this section you will be asked to list all medical employment from your current / most recent employment
history detailing back to graduation from medical school.
Evidence
There is an opportunity in this section to provide details of any additional undergraduate and / or
postgraduate qualifications you have obtained and information about training courses you have attended.
Supporting
You will be able to include any information about achievements outside of medicine and details about any
publications or prizes you might have obtained in this section. You will also have the opportunity to provide
information about your practical experiences of audit, research and teaching.
Equality
This section includes the equal opportunities monitoring information required by the health service to
monitor recruitment practices. This section asks you to provide your age, gender, ethnic origin, religious
beliefs and whether you consider yourself to have a disability under the Equality Act 2010. You may choose
to leave the date of birth field blank. All other fields are mandatory, but you may choose the option “I do not
wish to disclose”. The information you provide in this section will only be accessed by authorised individuals
involved in the application process to ensure that the process adheres to equality and diversity legislation.
Anonymised reports will be produced to analyse recruitment practices.
Declarations
This section includes several declarations that you are required to confirm you have read and understood.
Oriel will prevent you from submitting your application form until all the relevant sections have been
completed. Once your application form has been submitted, it cannot be changed.
Applicants will receive an email from Oriel confirming that their application form has been submitted
successfully. This will also be displayed on your Oriel dashboard, which you may also wish to take a screen
shot of confirming submission.
13UK Foundation Programme 2019 F2 Stand-alone Recruitment General Information Applicants are advised not to leave the submission of their applications close to the deadline to avoid any last-minute problems with internet connections and / or local computer networks. Late applications and partially completed applications that have not been submitted will not be accepted. Technical assistance is available Monday to Friday, 8:00am to 5:00pm (BST) via email only to support@hicom.co.uk. When applicants select ‘submit’, the page will change on Oriel to state that the application has been submitted. Applicants will only be able to edit contact details and referee details from this point onwards. No further changes to the application form will be permitted once the application has been submitted. Communications Applicants are advised to check their e-mail and Oriel accounts regularly throughout the application process. Applicants will be prompted via e-mail to check their account for information at relevant times throughout the process. However, we cannot guarantee delivery and therefore it is important that you check the site on a regular basis and especially at key times in the timeline. E-mails sent via Oriel are also stored in Oriel accounts. Applicants can amend / change their email address through the “Update Contact Details” option on Oriel. Application statuses are live in Oriel. At relevant points throughout the process applicants’ statuses will be updated, for example, following the process of longlisting and to inform applicants of their interview outcome. Applicants will need to log in to their Oriel account to respond to any offers received during the national offers process. Please note: we strongly advise that applicants DO NOT USE HOTMAIL email accounts as they regularly block emails from NHS servers. This means that applicants may not receive important messages about their application. Applicants are advised to regularly check junk mail folders in case any emails are incorrectly filtered as junk / spam. For general queries, applicants are advised to contact the UKFPO by emailing helpdesk@foundationprogramme.nhs.uk Current F1 Trainees Applicants who are currently working as an F1 trainee as part of the UK Foundation Programme are kindly reminded of their professional obligations in accordance with the GMC’s Good Medical Practice 2013. The expectation is for current F1 trainees to notify their current foundation school and employing organisation of any offers for F2 Stand-alone programmes that they accept and wish to pursue. Applicants are encouraged to provide sufficient notice of their plans to resign from their current programme. This is to allow their employer the opportunity to recruit to the post in time for the start of the programme, thereby reducing gaps in the rota(s) and the overall impact to training provision and patient safety. Where possible, it would be extremely helpful for existing F1 trainees to notify their foundation school and employing organisation of their intention to resign prior to the clearing round for F2 Stand-alone recruitment. Current F1 trainees are strongly advised to speak to their foundation school by Wednesday 24th April 2019 to maximise the potential for backfilling and recruiting to as many training posts by the start of the programme. 14
UK Foundation Programme 2019 F2 Stand-alone Recruitment
Long-listing
The UKFPO will carry out a central process of longlisting in accordance with the eligibility. A second phase
of longlisting will be conducted and will involve clinician-led panels to review desirable experience. The
national person specification for F2 programmes is provided in the appendices (appendix 3).
Immediate Life Support (ILS)
Applicants will be expected to demonstrate that they have ILS, ALS or equivalent by the start of the
programme. Applicants who have not already completed ILS should discuss this with their allocated
foundation school and employing organisation once offers have been made.
English Language Proficiency
Applicants will be required to demonstrate satisfactory evidence of English language proficiency at the time
of application. Please refer to appendix 4 for further information about the requirements for demonstrating
English language proficiency.
The criteria includes the option to provide evidence of a minimum of three months paid employment as a
clinician in the NHS. This experience must be demonstrable at the time of application. Applicants will be
required to provide a consultant testimony on the proforma provided (please refer to appendix 5). This
evidence needs to be uploaded as part of the application form.
Qualification and Professional Registration
Applicants are not required to be fully registered with the GMC at the time of application. Applicants are
expected to be eligible for full registration with the GMC by the start of the programme in August 2019. In
order to obtain full registration, you may be required to undertake PLAB (please refer to the GMC
requirements for applications for registration). Applicants who are required to undertake PLAB must have
passed PLAB 1 at the time of application (please refer to appendix 1 for further information).
Other Information
Applicants who have successfully completed the F2 year and have received a Foundation Achievement of
Competency Document (FACD) / Foundation Programme Certificate of Completion (FPCC) are not eligible
to apply for these posts.
Applicants who have previously resigned or relinquished a foundation training post will be required to
complete a reapplication form and upload this form to their online application on Oriel. The reapplication
form must be signed by the Foundation School Director for the foundation school to which you were
previously allocated. The reapplication from can be found on the UKFPO website.
Interviews
All eligible applicants will be required to attend an interview as part of the recruitment process. There will be
two interview dates scheduled. Applicants must attend an interview on one of these two dates in order to be
considered for appointment to a Stand-alone programme.
Applicants are not required to undertake a Clinical Assessment or Situational Judgement Test (SJT) as part
of the selection process to Stand-alone programmes.
15UK Foundation Programme 2019 F2 Stand-alone Recruitment Booking Interviews Longlisted applicants will be invited to attend a panel interview through Oriel. Applicants will be able to choose an interview location, date and time slot online from Thursday 21st – Thursday 28th February 2019. Applicants will have the option of booking a face-to-face or Skype interview. Interview places will be allocated on a first come first served basis depending on interview capacity. For information about how to book an interview slot on Oriel, please refer to appendix 6. Interview Date and Venue Interviews will be held on Monday 11th and Tuesday 12th March 2019. Applicants will be expected to arrive / be available online 30 minutes before their booked interview time for registration and identification checking purposes. Applicants will be requested to bring evidence of identification with them to the interview. Applicants who are participating in the interview via Skype will be asked to provide proof of identification prior to the scheduled interview date and will also be expected to display this on screen on the day of the interview. Interview Format and Panel Each interview will be scheduled for a duration of 20 minutes. Applicants will be asked a number of questions including a clinical scenario. Interview panels will consist of at least 2 panel members who are familiar with the curriculum and assessments of the UK Foundation Programme. At least one panel member will be a clinician. Interview Outcomes Interview outcomes will be released to applicants on Monday 18th March 2019. Applicants will be advised if they were successful or unsuccessful on this date. All applicants will receive a breakdown of their scores for each interview question and detailed feedback from the panel. There will be no opportunity to appeal the outcome of the interview. Programme Preferencing Applicants who are successful at interview will be invited to preference available programmes across the UK through Oriel. Applicants should use the drag and drop functionality to preference programmes. There will be three columns presented on the screen. All programmes will automatically be listed in the ‘no preference’ column. Applicants will have the option to rank programmes in their order of preference in the ‘preference’ column or to drag and drop programmes to the ‘not wanted’ column to indicate that they would not accept a particular post. Applicants will not be considered for programmes listed in the ‘not wanted’ column, even if there are no spaces available in the programmes they have ranked in the ‘preference’ column. Programmes may be left in the ‘no preference’ column if applicants are unsure or do not particularly prefer one job over another after they have listed the posts they would especially like to be considered for in the ‘preference’ column. Please see appendix 7 for details on how to rank programmes. 16
UK Foundation Programme 2019 F2 Stand-alone Recruitment
Applicants will not be required to preference all programmes, however applicants who have ranked
programmes in the ‘preference’ column will be allocated first during the offers process.
In the event that the posts ranked in the ‘preference’ and ‘no preference’ column have all been offered to
higher scoring applicants, your application will be included in the clearing process.
The preferencing window will open on Tuesday 19th March 2019 and will close at 12:00 noon (GMT) on
Tuesday 26th March 2019. There will be no further opportunity for applicants to rank programme
preferences or to amend their preferences in Oriel once the deadline has been reached. Applicants who do
not preference during this time will be randomly matched to programmes in rank order secondary to
applicants who actively ranked programmes in the ‘preference’ column.
There will be a separate preferencing window for the clearing process. Appointable applicants who do not
receive an offer during the first three offer rounds will be invited to preference programmes included in the
clearing round(s) on Monday 29th April – Monday 6th May 2019.
Applicants are strongly advised not to use mobile phones when preferencing programmes.
Offers
Offers will be made on three pre-determined dates through the Oriel system. The offers windows will run
across three consecutive weeks with effect from week commencing Monday 25th May 2019. Offers will also
be released on Wednesdays, with the deadline for applicants to respond on the following Friday. There will
also be a clearing process conducted later in the timeline.
Applicants are advised to familiarise themselves with the offers schedule to avoid missing key deadlines to
respond to offers made.
Offers Process
All applicants will be given a unique rank based on their interview score. Applicants will receive offers
based on a meritocratic algorithm whereby the highest scoring applicant will be matched to their highest
programme preference choice available. The system will attempt to match applicants to their highest choice
in the first instance and work through the list of preferences in rank order.
Applicants will be given 48-hours to respond to their offer. If an applicant misses the deadline to either
accept or decline their offer, the offer will expire and will automatically be declined. No further offers will be
made.
If an applicant receives an offer, they will not receive any further offers in subsequent rounds, unless they
have opted to receive upgraded offers, which will automatically take effect following acceptance of the initial
offer (please refer to the next section of this guidance for more detailed information about offers upgrades).
If an applicant declines an offer, they will not receive any further offers.
It is important to note that the NHS is a constantly changing system and even after offers have been made
for a particular programme, there will be situations when placements within that programme may change
because of service redesign, working time directive regulations or national directives (UK-wide).
Upgrade Offers
Applicants will have the option to ‘opt in’ for upgrade offers, which means that if a higher ranked preference
choice becomes available in the second round, the offer will be upgraded, i.e. in the event that a higher-
ranking applicant chooses to decline their offer during the previous round of offers.
17UK Foundation Programme 2019 F2 Stand-alone Recruitment
Applicants must accept their initial offer if they wish to be considered for upgrade offers. For example, an
applicant is offered their 8th preference choice, but really would like one of their top four preferences. The
applicant should accept the offer for their 8th preference and wait to see if their offer is upgraded in
subsequent rounds.
Upgrades will be applied automatically between each round of offers. Applicants will not have the option to
accept or decline an upgraded offer. Upgraded offers cannot be reverted back to the initial offer or a
previous upgrade as the programmes will have been offered to other applicants as part of the
renewal process.
Applicants can choose to ‘opt out’ of the upgrade process at any point until the matching process has been
run (please refer to the offers timeline for deadline dates and times for when it is permissible to opt in and
out of the upgrade process). For example, if an applicant is allocated their 10th preference initially, the
applicant should accept the offer. In the second round of offers, the applicant’s offer is upgraded as a slot
had become available in their 5th choice. The applicant is happy with their 5th choice and therefore decides
to opt out of any further upgrades.
Applicants are not able to opt back into the process after the initial deadline for opting in.
The UKFPO will run the offers matching routine and release offers / upgrades on each of the specified
dates within the offer’s timeline.
Offers Dates / Schedule
Date(s) Recruitment Activity
Wednesday 27th March 2019 Initial round of offers
Friday 29th March 2019 Deadline for applicants to accept or decline their offers
Wednesday 3rd April 2019 Second round of offers
Offers upgrade. Applicants who received and accepted an offer during the
initial offers round who have chosen to opt in for upgrades will receive an
automatic upgrade in the event that a higher choice programme
preference has become available. New offers will be made to applicants
who didn’t rank highly enough to be included in the first offers round
Friday 5th April 2019 Deadline for applicants who received an offer during the second round of
offers to accept or decline their offers
Wednesday 10th April 2019 Third round of offers
Offers upgrade. Applicants who received and accepted an offer during the
initial offers rounds who have opted in for upgrades will receive an
upgrade in the event that a higher choice programme preference has
become available. New offers will be made to applicants who didn’t rank
highly enough to be included in the first or second offers rounds
Friday 12th April 2019 Deadline for applicants who received an offer during the third round of
offers to accept or decline their offers
18UK Foundation Programme 2019 F2 Stand-alone Recruitment
Clearing
It is likely that vacancies will arise after the national offers rounds for F2 stand-alone recruitment. The
UKFPO will co-ordinate a process of clearing through Oriel.
Applicants who were deemed appointable at interview who do not receive an offer during the initial offers
period will be invited to preference available programmes. Offers will be made with effect from Wednesday
8th May 2019 with a further round of offers depending on the number of places available.
Applicants will have 48 hours to respond to offers from the time at which the offer was made. Applicants
must either accept or decline their offer, or their offer will expire and will automatically be declined.
Applicants who have accepted or declined offers during the first three offers round will not receive further
offers during the clearing round.
Date(s) Recruitment Activity
Monday 29th April – Monday 6th May 2019 Applicants invited to preference clearing programmes
Wednesday 8th – Friday 10th May 2019 Clearing Offers (48-hours for applicants to respond)
Wednesday 15th – Friday 17th May 2019 Second round of clearing offers (RLMT) (48-hours for
applicants to respond)
Thursday 23rd May 2019 Information released to employing organisations
May 2019 Applicants must apply for registration with the GMC prior
to the start of the programme (usually 3 months before)
Please note that applicants will be required to demonstrate that they have the right to work in the UK by the
start of programme in July / August 2019.
References
The UKFPO will initiate the process of obtaining employment references as part of the necessary pre-
employment checks required under the NHS Employment Check Standards.
Applicants are asked to provide contact details for referees as part of the application form. We advise that
email addresses are double checked with referees prior to entry on to Oriel to ensure there are no
discrepancies. Referees need to use the exact email addresses that you enter on Oriel or they will not be
able to register and complete your reference. Applicants can change referee details online, i.e. their email
address (even after you submit your application) until the reference period is closed, or until the referee has
submitted a reference; whichever comes first.
Referees will be sent an email on Tuesday 23rd April 2019 asking them to register and complete an online
reference form by Tuesday 21st May 2019. For applicants who accept offers during the clearing round, the
online reference window will open from Tuesday 28th May until Tuesday 11th June 2019.
References are collected on behalf of employers as part of pre-employment check processes and have no
bearing on applications to the programme. Offers of employment are subject to satisfactory references.
If references are not received by the deadline, your employing organisation will contact you before you start
work to arrange for missing reference(s) to be provided. Please bear in mind that you are responsible for
ensuring that your reference is provided before you start work as a foundation doctor. A contract of
employment will not be issued until satisfactory references have been received.
19UK Foundation Programme 2019 F2 Stand-alone Recruitment Helping your referees If your referee has forgotten or lost their password, they should go to https://www.oriel.nhs.uk/web and click on the “forgotten password” function. They will be emailed a link to follow to reset their password. If referees are still having trouble, they are advised to contact the Oriel technical helpdesk to resolve the issue (support@hicom.co.uk). There is no contact telephone number for the Oriel helpdesk. The referencing window will close on Tuesday 21st May 2019 or Tuesday 11th June 2019 for applicants who accepted offers during clearing, after which time the individual foundation schools / employers will seek references offline using the offline reference form provided by the UKFPO. Notification to Employers Details of final offers accepted will be communicated with employing organisations by no later than Thursday 18th April 2019 for those who receive offers during the first three rounds of offers. Employers will be notified of an offers accepted during the clearing process by Thursday 23rd May 2019. Any unfilled places will be released to employers for local recruitment to Locum Appointments to Service (LAS) posts. All service posts will be advised on the NHS Jobs website. Applicant Withdrawals Applicants must notify the UKFPO of the intention to withdraw from the recruitment process at the earliest convenience. Applicants should email the helpdesk (helpdesk@foundationprogramme.nhs.uk) requesting for their application to be withdrawn on Oriel. Applicants must provide their Oriel PIN number in the email to ensure the correct application is withdrawn. Applicants who do not wish to be considered in the clearing process should notify the UKFPO by no later than Monday 6th May 2019 to allow applicants who still wish to be considered for offers the opportunity to take up a post. Useful Links Do you need to take the Professional and Linguistics Assessment Board (PLAB) test? (see appendix 1 for more information) http://www.gmc-uk.org/doctors/plab.asp How to apply for registration and licencing with the GMC (see appendix 1 for more information) http://www.gmc-uk.org/doctors/applications.asp e-Learning for Health http://www.foundationprogramme.nhs.uk/content/e-learning-healthcare 20
UK Foundation Programme 2019 F2 Stand-alone Recruitment
National Insurance Number (NI)
Your UK National Insurance number is a unique personal number allocated to you that is used to identify
you to HM Revenue & Customs and the Department of Work and Pensions.
It ensures the Government correctly records any contributions you are entitled to. Your National Insurance
contributions go towards the UK social security and the state pension system.
Everyone who works in any capacity in the UK will need to register for a national insurance number.
When you arrive in the UK, you can apply for an NI number by calling 0345 600 0643 or by making an
appointment at your local Job Centre Plus.
The Foundation Programme Curriculum 2016
To access the online curriculum please use the first link below: -
http://www.foundationprogramme.nhs.uk/curriculum/index.asp
For the pdf version of the curriculum, please use the following link: -
http://www.foundationprogramme.nhs.uk/sites/default/files/2018-
07/FP_Curriculum_2016_V2%20%281%29_0.pdf
Reference Guide 2016
http://www.foundationprogramme.nhs.uk/sites/default/files/2018-07/Reference%20Guide.pdf
Interview Expenses
http://www.foundationprogramme.nhs.uk/content/full-gmc-registration
Complaints
The recruitment and selection process to stand-alone foundation training programmes aims to incorporate
methods that are consistent and fair, transparent and free from discrimination. The UKFPO endeavour to
respond to the wishes and aspirations of healthcare professionals accessing our recruitment services.
However, it is recognised that on occasion our service may fall short of expectations.
Complaints will be considered in relation to national processes only, i.e. processes that are managed
centrally by the UKFPO. For recruitment and selection to stand-alone programmes, the UKFPO is
responsible for the application, longlisting, interviews and offers processes. Complaints regarding changes
to programmes, pre-employment and induction activities should be directed to the foundation school and /
or employing organisation.
All complaints should be submitted in writing to the UKFPO by emailing
helpdesk@foundationprogramme.nhs.uk.
For further information, please refer to the national complaints policy and procedures 2019, which is
available on the UKFPO website.
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