INTERNSHIP APPLICATION USER GUIDE - Medical Graduate Recruitment 2020 Clinical Year - Squarespace

 
INTERNSHIP APPLICATION USER GUIDE - Medical Graduate Recruitment 2020 Clinical Year - Squarespace
Medical Graduate Recruitment

INTERNSHIP APPLICATION
USER GUIDE
2020 Clinical Year
INTERNSHIP APPLICATION USER GUIDE - Medical Graduate Recruitment 2020 Clinical Year - Squarespace
Table of Contents
MEDICAL GRADUATE RECRUITMENT PATHWAY DIAGRAM ......................................... 1
INTERN RECRUITMENT ...................................................................................................... 1
     HOW TO APPLY ............................................................................................................................... 2
     APPLICATION DATES FOR 2020 CLINICAL YEAR ............................................................................. 2
     WHO IS ELIGIBLE TO APPLY ............................................................................................................ 3
SUPPORTING DOCUMENTATION ...................................................................................... 4
     SUPPORTING DOCUMENT CHECKLIST ........................................................................................... 4
     GETTING YOUR DOCUMENTS CERTIFIED ....................................................................................... 6
RECRUITMENT PATHWAYS ............................................................................................... 7
KEY RECRUITMENT DATES ............................................................................................... 8
REGISTRATION PROCESS................................................................................................. 9
     STEP 1 – ELIGIBILITY ..................................................................................................................... 10
     STEP 2 – PERSONAL INFORMATION............................................................................................. 11
     STEP 3 – EDUCATION .................................................................................................................... 12
     STEP 4 – ADDITIONAL INFORMATION ......................................................................................... 15
     STEP 5 – PREFERENCE SELECTION ................................................................................................ 16
     STEP 6 – QUESTIONNAIRE ............................................................................................................ 17
     STEP 7 – DOCUMENTATION ......................................................................................................... 18
     STEP 8 – PAYMENT ....................................................................................................................... 20
     STEP 9 – REVIEW ........................................................................................................................... 21
     LAST STEPS .................................................................................................................................... 22
MANAGING APPLICATIONS AFTER PTAP CLOSING DATE .......................................... 23
NATIONAL INTERN DATA PROCESS .............................................................................. 24
NATIONAL LATE VACANCY MANAGEMENT PROCESS ................................................ 24
JUNIOR DOCTOR TRAINING PROGRAM – PRIVATE HOSPITAL STREAM (PHS) ........ 24
INTERN ALLOCATION ALGORITHM ................................................................................ 25
NETWORK AND ACCREDITED FACILITIES .................................................................... 26
INFORMATION FOR PART TIME AND JOB SHARE APPLICANTS ................................ 30
EXTENUATING CIRCUMSTANCES .................................................................................. 32
PRE-EMPLOYMENT CHECKS .......................................................................................... 33
TERM DATES FOR 2020 CLINICAL YEAR ....................................................................... 34
INTERNSHIP OFFERS – MYTHS AND MISCONCEPTIONS ............................................. 35

27/03/2019; Version-2.0                                                                                                               TRIM | DOC14/4540
INTERNSHIP APPLICATION USER GUIDE - Medical Graduate Recruitment 2020 Clinical Year - Squarespace
MEDICAL GRADUATE RECRUITMENT PATHWAY DIAGRAM

INTERN RECRUITMENT

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INTERNSHIP APPLICATION USER GUIDE - Medical Graduate Recruitment 2020 Clinical Year - Squarespace
Website     http://www.heti.nsw.gov.au/nswinternship/

    Email       HETI-Internship@health.nsw.gov.au

    Phone       (02) 9844 6562

HOW TO APPLY
Medical Graduate Allocation in NSW is managed by the Medical Portfolio at the NSW Health
Education and Training Institute (HETI). Applications for intern positions are completed online
via the Prevocational Training Application Program (PTAP) –
https://ptapplications.heti.nsw.gov.au/Login.

APPLICATION DATES FOR 2020 CLINICAL YEAR

       Applications open -           Wednesday 8 May 2019
       Applications Close -          Friday 7 June 2019 - 5pm

    Please note:

    Applicants applying via the Rural Preferential Recruitment Pathway must complete an
    online application via PTAP as well as apply online at the JMO e-Recruit Recruitment
    https://nswjmo.erecruit.com.au/ Applicants must complete a separate application for each
    rural hospital.

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INTERNSHIP APPLICATION USER GUIDE - Medical Graduate Recruitment 2020 Clinical Year - Squarespace
WHO IS ELIGIBLE TO APPLY
   Each eligible applicant will fall into one of the six priority categories of the NSW Health Priority
   list for intern recruitment.

   NSW Health Priority List for Intern Recruitment for 2020 clinical year

   Priority
                                                         Definition
  Category
                  Medical graduates of NSW universities who are Australian/New Zealand citizens or
       1          Australian permanent residents (Commonwealth Supported Place and Domestic Full
                  Fee paying). This priority category is guaranteed an intern position in NSW.
                  Medical graduates of interstate or New Zealand universities who completed Year 12
                  studies in NSW who are Australian/New Zealand citizens or Australian permanent
       2
                  residents (Commonwealth Supported Place, Domestic Full Fee paying or NZ
                  equivalent).
                  Medical graduates of interstate or New Zealand universities who completed Year 12
                  studies outside of NSW who are Australian/New Zealand citizens or Australian
       3
                  permanent residents (Commonwealth Supported Place, Domestic Full Fee paying or
                  NZ equivalent).
                  Medical graduates of NSW universities who are not Australian/New Zealand citizens
       4          or Australian permanent residents and who hold a visa that allows them to work or
                  are able to obtain a visa to work.
                  Medical graduates of interstate or New Zealand universities who are not
       5          Australian/New Zealand citizens or Australian permanent residents and who hold a
                  visa that allows them to work or are able to obtain a visa to work in Australia.
                  Medical graduates of Australian Medical Council accredited universities with
                  campuses that are located outside of Australia or New Zealand who are not
       6
                  Australian/New Zealand citizens or Australian permanent residents and who hold a
                  visa that allows them to work or are able to obtain a visa to work in Australia.

                                                            PRIORITY CATEGORY
               CRITERIA
                                                  1         2          3          4         5             6
    Aus/NZ citizen or Australian PR               Y         Y          Y         N          N             N
          Graduates of NSW                        Y         -          -         Y          -             -
Graduates of NZ or interstate university          -         Y          Y         -          Y             -
           Year 12 in NSW                         -         Y          N          -         -             -
          Visa requirement                        -         -          -          Y         Y             Y
 Graduates of AMC accredited campus
                                                  -          -         -          -         -             Y
          outside Australia

                       Y = Yes;        N = No;         dash (-) = Not Applicable

Please note:
Applicants who do not meet criteria in any of the six Priority Categories, will not be able to apply for
internship via HETI.

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INTERNSHIP APPLICATION USER GUIDE - Medical Graduate Recruitment 2020 Clinical Year - Squarespace
SUPPORTING DOCUMENTATION
Applicants are required to upload certified copies of all documentation to support their
applications.

Before commencing an application, please refer to the supporting documents checklist.
This checklist contains detailed information on the mandatory and additional documentation
required by applicants.

SUPPORTING DOCUMENT CHECKLIST

    University Completion Letter
    Certified copy of a letter from the graduating university. The letter must include all of the
    following information:
            Medical school campus where degree was undertaken
            Applicant’s Medical Internship Placement Number (MIPN)
            Applicant’s commencement date and expected date of completion of medical degree.

    High School Certificate (if you are a Category 2 applicant)
    Certified copy of NSW secondary school leaving qualification (not a statement of results) issued
    by the education department e.g. diploma, certificate, Baccalaureate.

    Please note:

            Applicants who have graduated in a previous year will provide a certified copy of their
             medical degree.
            Applicants studying medicine in New Zealand do not require an MIPN number on their
             university completion letter.
    Evidence of Australian/NZ Citizenship or Australian Permanent Residence
    Certified copy of ONE of the following documents:
            Australian Citizenship Certificate
            Australian Passport
            Australian Permanent Resident Visa
            New Zealand Citizenship Certificate
            New Zealand Passport

    Please note:
    Australian Citizens who do not have an Australian Citizenship Certificate or Australian Passport
    can prove their citizenship by providing a certified copy of: Australian full birth certificate (if born
    on or before 19 August 1986), OR Australian full birth certificate (if born on or after 20 August
    1986) together with proof that at least one parent was either an Australian Citizen or Australian
    Permanent Resident at time of birth.

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Applicants living in or outside of Australia
    Certified copy of the following documents:
           Current passport from country of origin – photo page

    Please note:

           Additional documentation may be required from some applicants.
           Any applicant whose current passport has expired can provide the copy of their expired
            passport provided it is within 12 months from the date of submission of document.

    Aboriginal Medical Workforce pathway – Completed application form and certified
    supporting documents that address the requirements as per Aboriginal Medical Workforce
    Pathway procedure.

    Extenuating Circumstances – Completed Extenuating Circumstances application form and
    certified supporting documentation that address the requirements as per the Extenuating
    Circumstances procedure.

    International Medical Student on scholarship - Letter from scholarship funding agency that
    confirms sponsorship AND provides you with clearance to undertake prevocational training for
    2 years.

    Change of Name certificate – required if all your documents do not have the same name as
    your primary legal document. It is acceptable if your middle name is only on your primary legal
    document and not on other documents.

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GETTING YOUR DOCUMENTS CERTIFIED
Copies of ALL supporting documentation uploaded to PTAP must be certified by an
appropriate official as listed below within the last 12 months and submitted with the application
by the closing date. Applications with missing documentation cannot be submitted.

Please note:

Names on applicants’ all supporting documents must be consistent. Any variation to names
must be supported by a change of name certificate.

Supporting documentation must only be certified by the following officials:

   Documents from within Australia will be certified by a Justice of Peace. Certification of a
    true copy of an original document by a Justice of Peace (JP) must include full name of the
    JP, JP registration number, date and signature.

   Applicants from Queensland and Tasmania can have documents certified by a registered
    Justice of the Peace or Commissioner of Declarations of the States. Certification of a true
    copy of an original document by a JP or Commissioner of Declaration must include their
    full name, registration number, date and signature.

   Applicants who are having documents certified in a country other than Australia must have
    documentation certified by a Notary Public within the previous 12 months. Certification of
    a true copy must include the Notary of Public seal, with their name, registration number,
    date and signature.

JPs/Commissioner of Declarations and Notaries of Public can certify electronic documents as
per guidelines in their handbook.

An immediate relative of the applicant or a person residing at the same address as the
applicant cannot undertake certification.

All certification will be checked by HETI against the Attorney General and Department of
Justice registers.

Find a registered Justice of the Peace in NSW
http://jp.lawlink.nsw.gov.au/public/welcomePublic.do

To find a registered Justice of the Peace in all States and Territories in Australia

http://www.australia.gov.au/information-and-services

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RECRUITMENT PATHWAYS
There are four recruitment pathways to obtain a prevocational training position in NSW.
Applicants can apply through any of the four pathways depending upon their eligibility.
These four pathways are:

       Aboriginal Medical Workforce: This recruitment pathway provides support for
        Aboriginal and/or Torres Strait Islander medical graduates aiming to build the
        capacity of Aboriginal doctors in the NSW health workforce. For more information
        please click the link below:
        https://www.heti.nsw.gov.au/education-and-training/courses-and-
        programs/medical-graduate-recruitment/aboriginal-medical-workforce

       Rural Preferential Recruitment: The RPR pathway is a merit based recruitment
        process that facilitates recruitment of rural cadets and other medical graduates to
        prevocational training positions in rural hospitals within NSW. For more information
        please click the link below:
        https://www.heti.nsw.gov.au/education-and-training/courses-and-
        programs/medical-graduate-recruitment/rural-preferential-recruitment

       Direct Regional Allocation: The DRA pathway facilitates recruitment of medical
        graduates to positions in regional NSW and outer metropolitan Sydney
        prevocational training networks. For more information please click the link below:
        https://www.heti.nsw.gov.au/education-and-training/courses-and-
        programs/medical-graduate-recruitment/direct-regional-allocation

       Optimised Allocation: This is the main recruitment pathway and all eligible
        applicants can apply via the Optimised allocation pathway. For more information
        please click the link below:
        https://www.heti.nsw.gov.au/education-and-training/courses-and-
        programs/medical-graduate-recruitment/optimised-allocation

Applicants can apply via one or more pathways. For detailed information on each pathway
applicants must refer to the procedure for each pathway which can be found at -
https://www.heti.nsw.gov.au/education-and-training/courses-and-programs/medical-
graduate-recruitment

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KEY RECRUITMENT DATES
     Key recruitment dates lists all important dates for recruitment in 2020 including application
     opening and closing dates:

Monday 1 April 2019              Medical graduate recruitment information available on website

Wednesday 8 May 2019             Medical graduate applications open on HETI website

Wednesday 8 May 2019             Rural preferential recruitment applications open on NSW Health Jobs website

Friday 7 June 2019               Rural preferential recruitment applications close

Friday 7 June 2019               Medical graduate applications close at 5pm

Wednesday 26 June 2019           National Audit of Applications commences

Monday 24 June 2019              Rural Preferential Recruitment interview period commences

Friday 5 July 2019               Rural Preferential Recruitment interview period concludes

                                 Rural Preferential Recruitment applicants preference deadline on PTAP and
Friday 5 July 2019 (by 5pm)
                                 eRecruit by 5pm

Tuesday 9 July 2019 (by 10am)    Rural Preferential Recruitment hospitals ranking deadline on eRecruit by 10am

Monday 15 July 2019              National Offer Period 1 commences

Monday 15 July 2019              Aboriginal Medical Workforce pathway offers made

Monday 15 July 2019              Rural Preferential Recruitment pathway offers commence

Monday 15 July 2019              Direct Regional Allocation offers commence

Wednesday 17 July 2019           Optimised Allocation offers commence

Friday 2 August 2019             Last round 1 offers

Tuesday 6 August 2019            1st National Audit of Acceptances and Unplaced Applicants commences

Thursday 15 August 2019          Offer Period 2 commences

Friday 6 September 2019          Offer Period 2 closes

Tuesday 10 September 2019        2nd National Audit of Acceptances and Unplaced Applicants commences

Thursday 19 September 2019       Offer Period 3 commences

Friday 11 October 2019           Offer Period 3 closes

Tuesday 15 October 2019          3rd National Audit of Acceptances and Unplaced Applicants commences

Thursday 24 October 2019         Offer Period 4 commences

Friday 15 November 2019          Offer Period 4 closes – National Intern Recruitment Close Date

Tuesday 19 November 2019         4th National Audit of Acceptances and Unplaced Applicants commences

Monday 25 November 2019 –
                                 National Late Vacancy Management (LVM) Process
Friday 20 March 2020

Please note:
HETI does not accept any late applications.

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REGISTRATION PROCESS
      To register on PTAP go to https://ptapplications.heti.nsw.gov.au/Login

                                                                                 Click to apply for
                                                                                     internship

      Once you have clicked on the ‘Apply via PTAP application’ you will be directed to the screen
      below. In order to proceed with your registration you must read and accept the “terms and
      conditions”. You will then be directed to the “register” button.

Login back here
with your user
name and
password

          Click here to
          ‘change your
          password’ or if you
                                       Read and
          have ‘forgotten
                                       accept ‘terms                Click on
          your password’
                                       and conditions’              ‘Register’

      Please note:
      Throughout the application process an asterisk (*) denotes a MANDATORY question - which
      must be completed in order to proceed.

      Once you have registered and nominated a user name and password, you have unlimited
      access to enter and edit your application until the closing date for applications.

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STEP 1 – ELIGIBILITY
You will be directed to the following screen.

                              Enter details as applicable

                                                              Ensure to use an email address
                                                              that you will be able to access
                                                                    until March 2020.

                                                                                Click on ‘Next’
                                                                                  to proceed

           Keep your ‘user name’ and
        ‘password’ safe to allow you to
         log back into your application

An email will be sent to the email address you provided. The email will contain your PTAP ID
number which is made up of a four digit number, unique to an applicant, followed by a two
digit suffix; for example 0123/20.

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Please note:

    Keep your PTAP ID number safe as this will be needed when corresponding with HETI.
    Keep your user name and password safe as you will need this to log back into your
     application.
    If you forget your password, then you need to enter your user name and click on forgotten
     password. An email will be sent to you with a new password.
    Ensure that your email address and phone number is kept up to date on PTAP.
    If you need to change your password click on ‘change password’.
    Remember to click on ‘save’ on any changes you make in your application.
    Locked out of your Account? Email - HETI-Internship@health.nsw.gov.au

STEP 2 – PERSONAL INFORMATION
Once you complete the Eligibility page, you will proceed to the Personal information page.
Complete this page by entering the relevant information in each field

Information required:
o    Personal details (name, gender, date of birth, phone contact)
o    Home address
o    Postal address
o    Emergency contact details

Please note:
    Names on all your supporting documents must be consistent with your application. Any
     variation to names must be supported by a change of name certificate.
    Ensure that your details are kept up to date on PTAP.
    Throughout the application process you can also click on ‘Save & Complete later’ if you
     wish to complete your application at a later time.

 Once you have completed all the mandatory fields click on ‘Next’ to proceed to the next
  screen.

                                               Complete
                                                 later

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STEP 3 – EDUCATION
You will then be directed to the following screen.

Information required:

o    Secondary education
o    Medical school details
o    Intern Placement (AHPRA) Number
o    Applying via RPR or Aboriginal pathway
o    Visa details
o    Work eligibility

The document must be submitted according to the SUPPORTING DOCUMENTATION.

Category 2 applicants must answer the following question as “Yes” and provide documents to
support their claim.

 Please note:

 From 2019, HETI will not be collecting evidence of English Language Skills as part of the
 PTAP internship application process.

 All applicants must ensure that they can meet the English Language requirements specified
 by AHPRA in order to obtain provisional registration.

 AJPRA standard available at https://www.ahpra.gov.au/Registration/Registration-
 Standards/English-language-skills.aspx

Applying via Rural Preferential Recruitment (RPR) Pathway

If you wish to apply through the Rural Preferential Recruitment (RPR) Pathway, you need to
refer to the Procedure on HETI’s website:
https://www.heti.nsw.gov.au/education-and-training/courses-and-programs/medical-
graduate-recruitment/rural-preferential-recruitment

You also need to login to JMO e-Recruit Recruitment to complete a separate application for
each rural hospital you wish apply at https://nswjmo.erecruit.com.au/

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The link for each application can also be accessed from HETI’s RPR webpage:
https://www.heti.nsw.gov.au/education-and-training/courses-and-programs/medical-
graduate-recruitment/rural-preferential-recruitment

When you select ‘yes’ to applying via the RPR pathway, you will be asked to preference the
Rural Hospitals in order of your choice.

Rural Cadets – you will be asked if you are a rural cadet. You are a rural cadet if you have
received funding for the last 2 years of your medical degree from the Rural Doctors Network
(RDN).

                         Rural Cadets = funding
                          received for last two
                            years of medical
                            degree from RDN

Please note:

You do not have to preference the RPR hospitals in the same order as you preference the
networks in Step 5. They are entirely separate and independent of each other.

                                                                Use these buttons to
                                                                Preference the RPR
                                                                hospitals in order of
                                                                    your choice

                    Use these arrows to
                     select and remove
                          hospitals
                                                        If you have been attached to a
                                                       Rural Clinical School for 4 weeks
                                                       or more than answer yes to this

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Work Eligibility

Applicants not holding a visa currently or holding an expired visa must enter the details of their
last visa.

 Once you have completed all the mandatory fields click on ‘next’ to proceed to the next
  screen

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STEP 4 – ADDITIONAL INFORMATION
You will then be directed to the following screen.

                                                     In this section text boxes will
                                                       appear for you to provide
                                                     additional information if you
                                                       answer yes to a question

                                                              Joint applicants must
                                                              enter the PTAP ID of
                                                                their joint partner

There will be additional Equal Opportunity Employment Questions at the end of this page.
These questions are optional.

 Please note
     All applicants applying for extenuating circumstances must read the Extenuating
        Circumstances Procedure. https://www.heti.nsw.gov.au/education-and-
        training/courses-and-programs/medical-graduate-recruitment/extenuating-
        circumstances
     Joint and Job Share applicants must be from the same Priority Category. Applicants
        must read the joint and job share section of the Medical Graduate Recruitment
        Procedure:        https://www.heti.nsw.gov.au/education-and-training/courses-and-
        programs/medical-graduate-recruitment. Part-time applicants will be contacted by
        HETI following the application close date in order to determine if two part-time
        applicants can be paired.
     International students on a scholarship are to provide a letter from the funding
        agency that provides sponsorship, providing clearance to undertake prevocational
        training in NSW for two years.

 Once you have completed all the mandatory fields click on ‘Next’ to proceed to the next
  screen.

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STEP 5 – PREFERENCE SELECTION
You will then be directed to the following screen. Drag and drop your preferences from the
‘Selection List’ to ‘My Preferences’.

                                                             Follow this if you have issues
                                                             with drag & drop

                                                          Drag and drop
                                                           preferences
                                                              here

All 15 prevocational training networks must be ranked in order of preference to proceed with
your application. To see a complete list of hospitals in each network, click on NETWORK AND
ACCREDITED FACILITIES.

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Please note:
    Applicants applying via the RPR Pathway: The networks you preference can be
     different to the RPR hospital preference that you select. The allocation of positions are
     entirely separate and independent of each other.
    Applicants applying via the Aboriginal Medical Workforce Pathway – Your first
     network preference in PTAP must be the same as the preference you put on the
     Aboriginal Medical Workforce pathway application form. You can then preference the other
     networks as you choose.
    Applicants applying via the Direct Regional Allocation pathway – You must
     preference a regional network as your first choice in PTAP. The Regional networks are -
     networks 2, 4, 7, 11, 12, 14 and 15. You can then preference the other networks in order
     of your choice.
    Joint and Job share applicants must have the same network preferences.
    Applicants can edit their network preferences up until the close of PTAP applications.
    Applicants using an Apple computer may have issues with the drag and drop function
     and will need to use another compatible device.

 Once you have preferenced all the 15 prevocational Training Networks click on “next “to
  proceed to the next screen

STEP 6 – QUESTIONNAIRE
You will then be directed to the following screen. Completion of this questionnaire is optional.

                                                                                        Answering these
                                                                                    questions will help HETI
                                                                                        understand the
                                                                                       demographics and
                                                                                      interests of medical
                                                                                           graduates

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STEP 7 – DOCUMENTATION
You will then be directed to the following screen. This screen will list a number of questions
that you need to answer first before uploading your documents.

                                                             Enter details of official certifying your
                                                             documents. If more than one official has
                                                             certified documents – provide details of
                                                             ONE only.
Certification of documents

You will be required to provide details of the official who has certified your documents. If your
documents have been certified by more than one official then you need to provide
details of just one official.

For information on how to certify your documents refer to supporting documentation and go to
the section Getting your documents certified.

Names on documents

If your names are different on some of the documents, you will need to provide a change
of name certificate.

 Please note:
        You must ensure that your legal name is on all the documents you provide. Your
         first and last name must be correct on all documents. It is acceptable if your middle
         name is not on all the documents provided.
        If you have changed your surname after marriage, please provide a marriage
         certificate as evidence.

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Please note:
 Malaysian passport holders have names displayed using the person’s customary naming
 practice as per the identity card (MyKad) or birth certificate. Surname and given name fields
 are not differentiated, use the naming convention on the passport. The placement of the
 surname is not consistent. In this case HETI will match the names on the applicant’s
 passport with other documents provided to ensure that the same names are listed despite
 the placement of the surname on the passport.

Uploading Documents

You are required to upload supporting documentation depending on your application category
and the pathway you apply to.

                                               1. Browse and choose the
                                               document from your file

                 2. Click to
                    save

                                                         Once you have uploaded
                                                          your document it will
                                                         show in your application

                                                              You can delete
                                                              documents by
                                                               clicking here

                          Add more documents
                              in a section

 Once you have completed all the questions and uploaded all the required documents, click
  on ‘Save and Continue’ to proceed to the next screen.

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STEP 8 – PAYMENT
You will be directed to the following screen if you are applying for extenuating circumstances.
A non-refundable administration fee of $170 AUD is required from applicants applying for
extenuating circumstances.

                                                                  You can check your
                                                                  invoice by clicking
                                                                  here

                                     Enter BPAY number
                                      and click next to
                                           proceed

This payment will be made via BPAY. Click on ‘view invoice’ to get a copy of your invoice.
Once you have made the payment, enter the BPAY number in the text box.
If you have not applied for extenuating circumstances then you will not be required to make a
payment click ‘next’ to proceed to Step 9.

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STEP 9 – REVIEW

This is the final step of your application. You must read and check that the information you
have provided is correct. Check that you have uploaded correct documents as requested and
the documents have been certified correctly.

 Please note:
 If there is any error in your application, this is the time to correct it, as after submitting your
 application you will only be able to:
    Edit your network preferences up until the closing date and time of applications.
    Edit your contact details

                                                                    You can edit your
                                                                       application

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LAST STEPS
 If you have applied for Extenuating Circumstances then you must read the Extenuating
  Circumstances Procedure and tick the declaration that you have read and understood the
  procedure.

 Read and accept the ‘Terms and Conditions’.

 Click on ‘Submit Application’.

                                                                Read and accept if applying for
                                                                  extenuating circumstances

          Read and accept ‘terms and
                 conditions’                                  Submit
                                                           application
                                                             read and
                                                           understood
An email will be sent to the email address you provided confirming
                                                            procedurethat you have successfully
submitted your application. The email will contain information on when your application will be
reviewed.

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MANAGING APPLICATIONS AFTER PTAP CLOSING DATE
Accessing your application

Once you have submitted your application you will only be able to:
 Edit your contact details.
 Edit your network preferences up until the closing of PTAP applications.

Remember to always click on ‘SAVE’ for any changes you make.

Withdrawing your application

If you wish to withdraw your application you can do so by logging back into your application
and clicking on ‘withdraw application’ at the bottom of the page.

Verification of Application

After submission of applications, documentation will be verified prior to offer period 1, if you:
     Are a Priority Category 1 application
     Applied through the Aboriginal Medical Recruitment pathway
     Applied through the Rural Preferential Recruitment pathway
     Applied for extenuating circumstances

All other applications will be verified if you have been offered a position.

Rejected documentation

All incorrect documents will be rejected. An email will be sent to you with the reason for the
rejection of the document. The email will explain the correct document required and the
timeframe you need to provide this by.

Upload the correct documents in your PTAP application by the given timeframe and
click on “SUBMIT APPLICATION”.

Offers

Offers to all applicants in each category will be made during National offer periods according
to the priority pathway order. All offers will be made via email. When you receive an offer you
will need to log back into your application to accept or decline the offer.

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For information on offers for each pathway please click on RECRUITMENT PATHWAYS.
Provisional Registration

Relevant information regarding the provisional registration process can be found on the
Australian   Health    Practitioner  Regulation    Agency      (AHPRA’s)    website  at
www.ahpra.gov.au/Registration/Graduate-Applications.aspx.

Depending on the information provided regarding your ability to meet a registration standard
or a declaration relating to criminal history or impairment, you may require consideration by
the Board. In these circumstances, AHPRA recommends that applications, including
supporting documentation, are submitted as soon as possible after October (generally six
weeks before completing your course) to ensure your application is finalised in time for you to
commence your internship on the scheduled date.

 Please Note:

        You will need to review the requirements to demonstrate your English language
         proficiency as part of your AHPRA registration; HETI no longer collects this
         information.
        You do not need to wait for an internship offer before applying for provisional
         registration with AHPRA.

To avoid delays in commencing internship on time all medical graduates are strongly
recommended to apply for provisional registration early. If you do not have provisional
registration you cannot commence your internship which can result in your offer being
rescinded.

NATIONAL INTERN DATA PROCESS
For information regarding the National Intern Data Audit please refer to:

https://www.heti.nsw.gov.au/__data/assets/pdf_file/0007/483982/2019-National-Audit-
Flyer.pdf
NATIONAL LATE VACANCY MANAGEMENT PROCESS
For information regarding the National Late Vacancy Management Process please refer to:

https://www.heti.nsw.gov.au/__data/assets/pdf_file/0007/483982/2019-National-Audit-
Flyer.pdf

JUNIOR DOCTOR TRAINING PROGRAM – PRIVATE HOSPITAL STREAM
(PHS)
The Junior Doctor Training Program - Private Hospital Stream is designed to increase the
nation’s capacity to train junior doctors. This includes supporting training opportunities in
private hospitals and in rural and regional locations across Australia.

HETI does not coordinate this process. For information regarding this process please refer to:

http://www.health.gov.au/internet/main/publishing.nsf/Content/work-junior-doctor-training-
program-private-hospital-stream

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INTERN ALLOCATION ALGORITHM
The “optimised preference program” is designed to ensure auditability, the fairest result for all
applicants in the same priority group, and discourage gaming of the allocation.

The allocation of applicants to prevocational training positions is optimised so that it maximises
more applicants receiving the best preference possible. The allocation is performed using an
algorithm that executes a simulated annealing approach to optimisation. It incorporates a
pseudo random number generator (PRNG) with a configurable seed to ensure a fair
approach to randomisation. The following steps are undertaken by the algorithm.

     1. Reads input files that specifies the prevocational training networks and positions
        available, the list of applicants and their preferences, and the seed for the pseudo
        random number generator. A different seed is used for each allocation.
     2. Establishes whether there are more applicants than positions. In rounds where there
        are more applicants, the list of applicants is randomly shuffled using the PRNG.
        Applicants who are shuffled below the position cut off are removed from the allocation.
     3. Applicants in the allocation are then initially randomly allocated to positions using the
        PRNG.
     4. The algorithm then rates the quality of the allocation by adding all the applicant
        preference allocations. A first preference scores zero, second preference scores one
        and so on.
     5. A simulating annealing algorithm iteratively searches millions of allocation
        permutations to minimise the total preference score for all applicants. Its objective is
        to get as close to zero as possible, if everyone receives their first preference the total
        preference score is zero.
     6. Writes a result file the outputs the applicant and their allocated preference.

JOINT APPLICANTS

Joint applicants are run through the algorithm in the same way as all other applicants. Once
the allocation is complete the computer program checks to see if joint applicants are in the
same prevocational training network. If this is the case no further processing is required,
however, if joint applicants have been allocated to different networks, the program searches
to identify other allocated applicants who would benefit most from a swap with one of the joint
applicants.

In situations where there are more applicants than positions, one of the joint applicants can
be randomly removed from the allocation and not offered a position.

In situations where positions are limited, it is possible that the algorithm will not allocate joint
applicants to the same network. This will occur when the algorithm determines that any swap
would disadvantage another applicant.

JOB SHARE APPLICANTS

The computer program creates a single “virtual” applicant for job share applicants and the
virtual applicant is allocated using the algorithm.

25                                                                                       TRIM | DOC14/4540
EXTENUATING  CIRCUMSTANCES                          AND        CHANGE      IN     PERSONAL
        CIRCUMSTANCES APPLICANTS

        Prior to allocation, the applicants’ networks for allocation are limited meaning they will not be
        allocated to networks not on their limited preferences list. The applicant’s limited preferences
        then run through the algorithm with other applicants.
                Applicants with limited networks need to recognise that they can be allocated to the
        lower prevocational training network preferences that they chose in their application with the
        same likelihood as any other applicant. The preferences of an applicant granted extenuating
        circumstances are given the same weight as any other applicant and within their list of limited
        preferences, meaning they are no more or less likely to receive a good offer than anyone else.
        For instance, if an applicant, who has been granted Extenuating circumstances, submitted 10
        preferences (instead of the normal 15) it is possible for the applicant to receive the 10th
        preference as an offer with the same probability as any other applicant with similar set of
        network preferences.
                In situations where there are limited positions and networks it is possible that the
        applicant will not be allocated. In this situation HETI will notify the applicant.

        NETWORK AND ACCREDITED FACILITIES

                   Accredited Prevocational Training LHD/
Networks                                                                    Classification    Accredited until
                   Provider                          Provider
Network 1          Dubbo Base Hospital                       WNSW LHD       T5                March 2022

Inner West and Royal Prince Alfred Hospital                                 T5
                                                             SLHD                             November 2020
Western Plains     Balmain Hospital                                        OT

Network 2          Bankstown-Lidcombe Hospital               SWSLHD         T5                July 2020

                   Bowral & District Hospital (PGY2 only)    SWSLHD         R                 February 2020
Bankers      and
Campers            Campbelltown/Camden Hospital              SWSLHD         T5                August 2020

Network 3       Broken Hill Base Hospital            FWLHD                  T3                July 2019
Concord,        Canterbury Hospital                  SLHD                   T3                April 2021
Canterbury &
Broken     Hill
Base Hospitals Concord Repatriation General Hospital SLHD                   T5                June 2021

                   Fairfield Hospital                        SWSLHD         T3
                                                                                              May 2019
Network 4              Braeside Hospital                    Private        OT

South   West Liverpool Hospital                              SWSLHD         T5                July 2019
Sydney,
Tweed Heads
                                                                            T5
             The Tweed Hospital
                                                             NNSW LHD                         June 2019
                  Byron District Hospital                                  OT

        26                                                                                    TRIM | DOC14/4540
Accredited Prevocational Training LHD/
Networks                                                           Classification   Accredited until
                 Provider                          Provider
                 Port Macquarie Base Hospital                      T5
                     Kempsey District Hospital  MNCLHD            OT               April 2020
                     Wauchope District Hospital
Network 5                                                          OT
                      (PGY2)
North Shore & Royal North Shore Hospital                           T5
Port Macquarie                                           NSLHD                      June 2021
                  Greenwich Hospital                              OT

                 Ryde District Hospital                  NSLHD     T3               March 2020

                 North Shore Private Hospital (CMI)      Private   R                November 2019

Network 6         Hornsby Ku-ring-gai Health Service               T5
                                                         NSLHD                       November 2023
                      Hornsby & Brooklyn GP Unit                  OT
Hornsby      &
Northern          Northern Beaches Hospital**            NSLHD     T3                October 2019
Beaches
                  Sydney Adventist Hospital              Private   R                 October 2023

                  Mona Vale Hospital                     NSLHD     R                 November 2019

Network 7     Gosford District Hospital                  CCLHD     T5                May 2021
Central Coast
Network       Wyong Hospital                             CCLHD     T3                November 2019

                                                                                     Accredited      by
                  Albury Wodonga Health                  AWH       T5                Victoria - PMCV
Network 8         Griffith Base Hospital                 MLHD      R                 April 2021

St       George, Sutherland Hospital              SESLHD           T3                November 2019
Sutherland,      St George Hospital and Community
Albury        & Health Service                                     T5
Griffith
Hospitals            Calvary Health Care Kogarah                  OT
                                                  SESLHD                             June 2020
                     Kirketon Road Centre                         OT
                      The Forensic Hospital, Malabar
                                                                   OT
                       Justice Health

                  Lismore Base Hospital                  NNSWLHD   T5                July 2019
Network 9
                  The Prince of Wales Hospital                     T5
From Coast to
                      Sydney Children’s Hospital                  OT
Coast                                                    SESLHD                      October 2020
                      Royal Hospital for Women                    OT

                      The Langton Centre, Surry Hills             OT

       27                                                                           TRIM | DOC14/4540
Accredited Prevocational Training LHD/
Networks                                                               Classification    Accredited until
                  Provider                          Provider
                  Wagga Wagga Base Hospital &                          T5
                  Community H.S
                                                    MLHD                                 May 2019
                      Coolamon Shire Medical and                      OT
                        Dental Clinic
Network 10
                  St Vincent’s Private Hospital              Private   CMI               October 2021
Eastern      to
Greater           Mater Hospital Sydney (CMI)                SVHN      T3                November 2019
Southern
                  Calvary Riverina Health Care (CMI)         SVHN      R                 October 2021

                  St Vincent’s Hospital                                T5

                      War Memorial Hospital (PGY2 SVHN                                  April 2022
                                                                       OT
                       only)

                  Wollongong Hospital                        ISLHD     T5                August 2021

                  Shoalhaven District Memorial Hospital                R
                                                             ISLHD                       May 2021
Network 11            Milton General Practice                         OT

                  Shellharbour Hospital                                T3
Oceans 11
                      Bulli Hospital                                  OT
                                                             ISLHD                       March 2020
                      Coledale Hospital (PGY2 only)                   OT

                      Port Kembla Hospital                            OT

                  Armidale Rural Referral Hospital           HNELHD    R                 May 2021

                  Belmont District Hospital                  HNELHD    T3                June 2021

                  Calvary Mater Newcastle                    HNELHD    T3                November 2019
Network 12
                  Hunter New England Mental Health           HNE HD    R                 December 2020
Hunter     New John Hunter Hospital           and    Royal
                                                             HNELHD    T5                November 2019
England        Newcastle Centre
                  The Maitland Hospital                                T5
                                                             HNELHD                      November 2020
                      Kurri Kurri District Hospital                   OT

                  Manning Rural Referral Hospital            HNELHD    T5                August 2021

                  Tamworth Rural Referral Hospital           HNELHD    T5                August 2022

      28                                                                                TRIM | DOC14/4540
Accredited Prevocational Training LHD/
Networks                                                                      Classification    Accredited until
                   Provider                          Provider
                   Auburn Hospital                                 WSLHD      R                 May 2021

                   Macquarie University Hospital                              CMI
                                                                   Private                      October 2019
                           Lady Davidson Hospital                            OT
Network 13
                   The Children’s Hospital at Westmead
                                                       SCHN                   R                 December 2019
Westnet            (PGY2 only)
                   Coffs Harbour Health Campus                     MNCLHD     T5                May 2019

                   Westmead Hospital                                          T5
                                                                   WSLHD                        November 2019
                           Cumberland Hospital                               OT

                   Orange Health Service                           WNSWLHD    T5                March 2022

                   Blue Mountains           District   ANZAC
                                                                   NBMLHD     R                 August 2022
                   Memorial Hospital
Network 14
                   Hawkesbury District Health Service              NBMLHD     R                 March 2021
Nepean & Blue
              Nepean Hospital                                                 T5
Mountains                                                          NBMLHD                       June 2021
                           Lithgow Hospital                                  OT

Network 15         Bathurst Base Hospital                          WNSWLHD    R                 September 2020

Central West       Blacktown Hospital/Mt Druitt Hospital           WSLHD      T5                May 2021

    **Provisionally accredited prevocational training provider

          Prevocational Training Provider Classification

          T3      3 Term Home Hospital Prevocational Training Provider (T3)
          T5      5 Term Home Hospital Prevocational Training Provider (T5)
          R       Rotation Hospital
          OT      Offsite Term
          Abbreviations

          PGY1    Post Graduate Year 1
          PGY2    Post Graduate Year 2
          CMI     Commonwealth Medical Internships

    For enquiries regarding NSW Prevocational Training Networks and Accreditation please email:
    HETI-Accreditation@health.nsw.gov.au

       29                                                                                      TRIM | DOC14/4540
INFORMATION FOR PART TIME AND JOB SHARE APPLICANTS

Job share and part time employment is where applicants are seeking to work less than full
time hours.
        After the initial position offer is made the applicants and employer will negotiate the
request to complete internship part-time. It is unlawful to have a blanket policy refusing all
part time applications.        The Anti-Discrimination Act (NSW) 1977 prohibits unlawful
discrimination against a person with responsibilities as a carer. Employers are required to
review each applicant’s request on an individual basis where the person has such
responsibilities and determine whether they can accommodate the applicants request to
complete their internship part-time. “Responsibilities as a carer” is defined in section 49U of
the Act.
        Employers can decide not to allow the applicant to work part time if they can show that
it would create an unjustifiable hardship on the hospital or network. “Unjustifiable hardship” is
defined in section 49U of the Act. Where the applicant is refused part time work, the reasons
must be clearly documented against the criteria in this section.

In negotiating the hours that part-time and job share interns will work, the employer should
advise the intern that if they do not work at least 0.5FTE per week they will not complete the
internship requirements within the two year contract period.

For further information regarding flexible work practices please see:
 NSW Public Service Commission's Flexible Work Practices Policy G1995_001
 Strategies for Flexible Workplace Arrangements Guidelines G2000_001
 Flexible Working Online Toolkit Circular B2011 _003.

PART TIME:
Considerations:
    APHRA allows internship to be completed on a part-time basis.
    Accommodating a part-time intern may require reorganisation of the way that medical
     cover is managed in the terms to which they are assigned. It may be easier to do this in
     some terms compared to others.
    Emergency Medicine is an example of a term where a part timer may be more readily
     accommodated than others as there is less chance of it interfering with ongoing patient
     care and all medical staff work a rotating shift roster.
    The ease in rotating part timers to smaller hospitals within the network may be influenced
     by considerations as to team size, hospital size, supervision, accommodation etc
    There may be limited room for failure of a term within the two year contracts issued to
     interns, which could result in difficulties gaining general registration within the two year
     contract period.
    The request to work part time does not of itself provide a requirement that a contract be
     extended, even if internship requirements are not completed within the contract period.
     Where an employee wishes to work part time, approval of any contract extension would
     be at the discretion of the LHD taking into account its service and other obligations.
    Interns employed part time are required to perform the duties of the position description
     however described for the (pro-rata) hours they are employed. This would include an
     expectation that they attend education, work a combination for days, evenings and nights,
     and participate in the afterhours roster on a pro-rata basis.

30                                                                                    TRIM | DOC14/4540
Possible arrangements that may assist in accommodating Part Timers:

    Part time work in Emergency Medicine may be accommodated more readily than in some
     other areas with the possibility that the trainee could work back to back terms in order to
     fulfil the requirements for general registration. Other terms that are purely shift based and
     not requiring ongoing patient care may possibly also be completed using this arrangement.
    In certain terms it may be possible to accommodate part timers if the team has more than
     one intern or PGY2 and where there is sufficient coverage for when the part timer is not
     working.
    Medical and surgical terms, where possible, may be best completed full time. Hospitals
     may find it easier to accommodate part timers who are able to agree to this arrangement.
     Alternatively medical and surgical terms may be completed in shorter continuous bursts,
     i.e. 5 weeks on, 5 weeks off, 5 weeks on, 5 weeks off, with relief cover provided for the
     time the part time intern does not work.
    Working one term on and one term off may also be a good way to accommodate part
     timers as it allows the trainee access to all terms with few restrictions arising from the need
     for ongoing patient care.
    Part-timers may often act as effective relievers in terms.
    Part timers may be allocated to GP terms where agreed with a GP practice, particularly
     where there was agreement to the trainee being allocated for two consecutive terms.

JOB SHARE:
Additional considerations over and above those applying to part time
internship:

    It is extremely important for job sharers to establish a good handover in order to have this
     arrangement succeed so must be able to have a good professional relationship and be
     able to coordinate their handover.
    It is generally considered good practice for job-sharers to have a period of formal handover
     each week; however this may place an additional cost on the employer.
    More accommodation may be required where job sharers are rotated to other hospitals
     within the network.
    Each intern in the job share arrangement will need to work 0.5 FTE to ensure that each
     intern meets requirements for general registration within the two year contract period.
    There may be limited room for failure of a term within the two year contracts issued to
     interns, which could result in difficulties gaining general registration within the two year
     contract period
    Job sharers must attend 50% of the education sessions held at the hospital. Where there
     is an arrangement for the trainees to work a 2 day week then a 3 day week, this may affect
     which day of the week is shared.
    Both job sharers must participate in the after-hours roster. Working out of normal hospital
     hours is important to gain experience in different situations.

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Some arrangements that may more readily accommodate Job Share:

   To account for each applicant working 0.5 FTE, job sharers may generally benefit from
    being allocated to a term for two consecutive terms to ensure they are able to fulfil the
    requirements for general registration.
 Job Share may work as a week on week off scenario.
 Where job sharers are completing a surgery term, the trainees must be able to attend
    theatre. If theatre is a set day of the week, this may need to be the day that they alternate
    from week to week.
Taking leave at the same time may make managing job share easier to accommodate.
Alternatively where leave is to be taken separately, taking leave during a relief term may be
more readily accommodated.

RURAL PREFERENTIAL RECRUITMENT (RPR)
Due to successful applicants being determined after an interview process, job share applicants
are not included in this recruitment pathway.

EXTENUATING CIRCUMSTANCES
The Health Education and Training Institute (HETI) recognises that some applicants seeking
prevocational training position may have extenuating circumstances that can limit their ability
to work in one or more of the prevocational Training Networks in NSW. The circumstances
may exist at the time of application or may develop after applications close. These applicants
can apply to have their circumstances assessed for extenuating circumstances and/or change
in personal circumstances. The applications for extenuating circumstances are assessed by
the Extenuating Circumstances Committee.

The criteria for applying to HETI for extenuating circumstances are limited to:

    Major health problems requiring frequent and ongoing highly specialised treatment that is
     only available in certain locations, and/or
    Separation from a dependent during prevocational training that would have significant
     negative impacts on the functioning of the applicant and/or dependent.

Applicants that believe that they have such circumstances as fit the two criteria can apply to
have their Extenuating Circumstances application assessed during the allocation and
recruitment    process.     Refer    to   the    https://www.heti.nsw.gov.au/education-and-
training/courses-and-programs/medical-graduate-recruitment/extenuating-circumstances for
information and definitions and complete the Extenuating Circumstances application form
PDF, 176.42 KB that needs to be uploaded to your PTAP application with supporting
documentation.
A non-refundable administrative fee of $170 (inclusive of GST) is payable to HETI by BPay for
an Extenuating Circumstances application.
Positions will only be offered to applicants that have been granted extenuating circumstances
when positions are available in line with the Medical Graduate Recruitment Process.

32                                                                                    TRIM | DOC14/4540
Non-guaranteed applicants – priority categories 2 to 6
The availability of positions in each training network or at a particular home hospital in NSW
is reduced each time a round of position offers are made in each recruitment pathway to a
category of applicants.
HETI will contact affected applicants if positions are not available and the applicant may be
required to expand the prevocational training networks they are prepared to work at.

PRE-EMPLOYMENT CHECKS
It is your responsibility to be work ready by 21 January 2020. The following is not required for
your application to HETI however, should you receive and accept a position offer you will not
be able to commence work until you have completed the following:

1. A Working with Children Check clearance number, obtained from the NSW Commission
   for Children and Young People (see https://www.kidsguardian.nsw.gov.au/.This process
   will take 4 weeks, we recommend this is completed by September.

2. You must have an appropriate Vaccination status in accordance with current NSW Health
   policy.
   (See http://www1.health.nsw.gov.au/pds/ArchivePDSDocuments/PD2011_005.pdf)

3. You must obtain registration with the Australian Health Practitioner Regulation Agency
   (See https://www.ahpra.gov.au/). This is likely to take 6 weeks. Applications for
   registration open in October.

4. You must satisfactorily clear the following checks. The associated documentation for these
   checks will be provided to you by the hospital once your offer has been finalised and your
   information has been distributed to the hospital (which will commence in October).

              National Criminal Record Check
              NSW Health Service Check Register

These checks take time so it is important that you return your completed documentation and
contracts to the hospital as soon as possible.

You must attend the compulsory orientation (including e-orientation) and complete all
mandatory training in January.

You will be recruited under the NSW Public Hospital Medical Officers Award as an intern. The
base salary currently payable for the position of intern is $67,950 AUD per annum.

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TERM DATES FOR 2020 CLINICAL YEAR
The clinical year for all medical officers, except interns, commences the first Monday in
February. Interns commence two weeks before this date. The first week of the intern year will
be orientation and in the second week interns will commence on the wards.

For term dates up to clinical year 2026, please refer to the TERM DATES document on
https://www.heti.nsw.gov.au/education-and-training/courses-and-programs/medical-
graduate-recruitment

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INTERNSHIP OFFERS – MYTHS AND MISCONCEPTIONS
SUMMARY
After undertaking an evaluation of the internship application pathways over the last three
clinical years, HETI wishes to address a number of myths and commonly held misconceptions
about medical graduate recruitment.

1. THIS ISN’T STACKING UP: “Stacking my preferences will ensure the outcome of the
algorithm is in my favour.”
                                                                              - MYTH
It has been claimed that by stacking the network preference list this will improve an applicant’s
chances of being allocated to a favorable Network. This is NOT the case. Conversely,
selecting networks by stacking can have a negative impact on the percentage of applicants
receiving offers to preferences 1 – 6. HETI strongly advises that you preference networks in
descending order according to where you most want to work. It really is that simple!

2. “I have received and accepted my offer but I think I’ll defer until next year.”
– MISCONCEPTION
Unfortunately this is not an option. Offers are made annually, if you do not want to commence
internships in the clinical year you have been offered a position for you need to decline your
offer. You will still be eligible to apply for following clinical year intakes within three years of
graduating from your degree.

3. “I can change my preferences after the application deadline.”
- MISCONCEPTION
You must select your network preferences by the application deadline. Preferences cannot be
altered after the deadline.

4. “If I accept my interstate offer I won’t receive an offer from NSW.”
 – MYTH
If you accept an offer from another State, this will not impact your eligibility to receive an offer
in NSW. If you do receive an offer in NSW and wish to accept this offer you will need to decline
your interstate offer before the national audit.

5. “I can swap my intern position offer with another NSW applicant by contacting HETI.”
– MISCONCEPTION
Swapping offers is not facilitated by HETI. The New South Wales Student Medical Council can
facilitate a swap via the intern forum; http://www.nswmsc.org.au/internship-2018.html.

6. “I don’t want to go to the Network where I have accepted my offer. I can swap my
internship with a vacant position in NSW.”
– MYTH
You will only receive one internship position offer in NSW and remaining vacancies are offered
to applicants who have not yet received an offer. These offers are made as per the NSW
Health Priority List. It is therefore not possible to swap a position that has been accepted with
a vacant position that has not yet been filled.

7. “My friend has accepted an NSW offer and an Interstate offer. I can swap my position
with their NSW offer.”
– MISCONCEPTION
In this situation, if the applicant decides to accept their interstate offer their NSW offer
becomes vacant and can no longer be swapped. Applicants are only able to negotiate a swap
through the NSW Student Medical Council provided both applicants have accepted positions
to commence internship in NSW. If, at a later date, an agreed swap does not proceed all
applicants involved will be allocated back to the original Network where they accepted their
position.

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