Visa and Residence Troubleshooter - AY 2020/21 Version: 06/23/2020 - Ceu
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
Contents
0. Preface – Visa and Residence Permit Application during COVID-19 ........................... 3
1. First Time Applicant .......................................................................................................................... 4
a. Third Country Nationals: 90-day Visa Free Entry .............................................................. 4
b. Third Country Nationals: Visa Required................................................................................ 6
c. Applicants with Refugee Status from Other EU Member States ............................. 10
d. EU/EEA Nationals ........................................................................................................................ 12
2. Extension of the Residence Permit “Student” ..................................................................... 14
3. Explanation of Document Requirements .............................................................................. 16
a. Legalization of Documents ..................................................................................................... 16
b. Certified Translation................................................................................................................... 17
c. Biometric Passport Photo ........................................................................................................ 17
d. Proof of Adequate Accommodation ................................................................................... 18
e. Health Insurance Covering all Risks .................................................................................... 18
f. Proof of Sufficient Financial Means ..................................................................................... 19
g. Residence Registration Slip (Meldezettel) ......................................................................... 19
i. How to Obtain Documents Issued by CEU ....................................................................... 20
4. Frequently Asked Questions ...................................................................................................... 20
5. Helpful Links ..................................................................................................................................... 21
6. Annex .................................................................................................................................................. 23
2
Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
This handbook serves as a troubleshooting document and guide for the Austrian residence
permit application procedure for CEU students who are:
• First-time applicants for a residence permit in Austria.
• EU/EEA citizens registering their residence in Austria.
• Displaced persons with refugee status in another European country.
• Students who need to renew their residence permit.
Disclaimer: Visa and residence permit applications can only be processed by the local Austrian
immigration authorities. CEU is not allowed to apply for a Visa or Residence permit on behalf
of students, nor are we legally entitled to make inquiries with relevant authorities on the
student's behalf.
Procedures are subject to change. Please check the CEU admissions pages and the homepages
of the Austrian Ministry of the Interior and the Austrian Ministry of Foreign Affairs (Ministry for
European and International Affairs), as well as the Vienna Immigration Office MA35 for regular
updates!
0. Preface – Visa and Residence Permit Application during COVID-19
Please check the CEU COVID-19 information sites regularly for updates regarding visa and
residence permit applications on both admissions pages for undergraduate and graduate
students.
Due to the current COVID-19 shutdowns in Austria and the world, there may be delays in
booking appointments at embassies and consulates. Please keep checking your local
Austrian Representation office for updates on working hours and changes to procedures.
You can find your nearest Austrian Representation office by clicking here and choosing your
country of residence from the dropdown menu.
Students from countries with 90-day visa free entry to Austria may apply for their residence
permit in person in Vienna. Due to the current COVID-19 pandemic, the only way you can
apply is in person at Vienna Immigration Office MA35, as many embassies remain closed.
When applying in person, please ensure that all necessary documents and supplemental
documents are included in your application to avoid delays. To find out if you are from a
country with the right to 90-day visa free entry to Austria, please check the “Visaliste
(English)” link on the website of the Ministry of the Interior to determine if you qualify for 90-
day visa free entry.
3
Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
1. First Time Applicant
a. Third Country Nationals: 90-day Visa Free Entry
Please check the website of the Austrian Ministry of the Interior to find out if you have the
right to a 90-day visa free stay. Click on “Visaliste (Englisch)” to see if you need to obtain a
visa before entering Austria and the Schengen Area.
If you qualify for 90-day visa free entry to Austria, it is still advisable to apply for the
Residence Permit “Student” in your country of residence, as soon as you have collected all of
the required documents for the application.
You also have the option of applying in person upon arrival to Austria. If you choose to apply
in person upon arrival to Austria and shortly before the start of the semester, it is extremely
important to have all required documents, copies, Apostilles/Legalization certificates and
translations ready for a complete application. It is equally important to apply as soon as you
arrive. An incomplete application can cause significant delays in the application process and
may result in you exceeding your 90-day visa free stay, upon which you will need to leave the
Schengen Area for 6 months.
Please note that Austrian Representations abroad are only authorized to accept but do not
process applications for Residence Permits. After having checked whether the submitted
documentation is complete, the original documentation is forwarded to the competent
authority in Vienna (MA 35), where it is processed and finalized. The Austrian authority takes
on average 90 days to process an application. Delays can occur depending on the
4
Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
documentation submitted, complexity of the case, and season of the year, or an incomplete
application. Austrian authorities recommend CEU students apply in June.
Checklist – Documents Required for Residence Permit “Student”
Please see Section 3 of this document for further information on document specifics.
Make copies of all your documents. Additionally, it is generally advisable to make an extra copy
of all your documents to keep for yourself while the application is in progress.
Completed Application Form
The Application Form (available only in German) must be filled out online. The
application can be filled out in English. Once you have completed the application, a
PDF document will be created. You must print out the PDF, sign it, and submit it in
person at your nearest Austrian Representation office.
Birth Certificate or equivalent document
o ! Apostille/Legalization required
If applicable
o ! Apostille/Legalization required
o Marriage Certificate
o Civil Partnership Certificate
o Divorce Certificate
o Certificate of dissolution of a civil partnership
o Adoption Certificate
o Documents proving family relationships
Police Clearance Certificate (Certificate of Good Conduct) from your country of
residence
o ! Apostille/Legalization required
o You can request this document at your local police station or relevant authority.
Biometric Passport Photo not older than 6 months
Valid Passport and equivalent travel document, valid for at least another year at the
time of application
Proof of adequate accommodation, including the monthly rent/fee
Health insurance covering all risks
Proof of enough means of subsistence
Confirmation of admission for visa and residence permit purposes from CEU
(Zulassungsbescheid)
Fee of EUR 120
5
Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
Application Instructions
Please apply in person. If you are applying at the MA 35 office in Vienna, you can only make
an appointment by phone. If you are applying at an Austrian representation office in your
country of residence, please check their website for appointment reservation procedures.
You can find contact information below:
• Austrian Representation in your country of residence
• Vienna City Office for Immigration, 1.2 Erstantragszentrum
1200 Vienna, Dresdner Straße 93, Block C
Opening Hours: Mon, Tue, Thu, Fri 08:00am-noon, Thu also 03:30pm-05:30pm
Due to high demand, we advise you arrive one hour before the office opens!
Email: 12-ref@ma35.wien.gv.at
Phone: +43 1 4000 35371
Fax: +43 1 4000 9935360
Where to Collect the Residence Permit “Student”
• Vienna City Office for Immigration, 1.2 Erstantragszentrum
1200 Vienna, Dresdner Straße 93, Block C
Opening Hours: Mon, Tue, Thu, Fri 08:00am-noon, Thu also 03:30pm-05:30pm
Due to high demand, we advise you arrive one hour before the office opens!
Email: 12-ref@ma35.wien.gv.at
Phone: +43 1 4000 35371
Fax: +43 1 4000 9935360
b. Third Country Nationals: Visa Required
Please check the website of the Austrian Ministry of the Interior to find out if you need a visa
to enter Austria and the Schengen Area. 1 Click on “Visaliste (Englisch) to see if you need to
obtain a visa before entering Austria.
If you need a visa to enter the Schengen Area, you must apply for the Residence Permit
“Student” at the Austrian Representation in your country of residence. You will then be
notified about the approval of your residence permit via mail sent to the home address
stated in your application form.
1
The Schengen Area comprises of 26 European states. Having abolished all passport and border controls, the
area functions as a single jurisdiction with a common visa policy. Member states of the Schengen area are:
Austria, Belgium, Czech Republic, Denmark, Estinia, Finland, France, Germany, Greece, Hungary, Iceland, Italy,
Latvia, Liechtenstein, Lithuania, Luxemburg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia,
Spain, Sweden, Switzerland.
6
Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
Once your residence permit has been granted, you must apply for a Visa D in your country of
residence. This visa will allow you to enter Austria and collect the Residence Permit in person
from Vienna Immigration Office MA35.
We urge you to apply for the Residence Permit “Student” as soon as you have collected all
required documents for the application, translations, apostilles/legalizations, and
photocopies. You must apply in person.
Please note that Austrian Representations abroad are only authorized to accept but do not
process the applications for Residence Permits. After having checked whether the submitted
documentation is complete, the original documentation is forwarded to the competent
authority in Vienna (MA 35), where it is processed and finalized. The Austrian authority takes
on average 90 days to process an application. Processing times can vary depending on the
documentation submitted, complexity of the case, and season of the year. If your application is
missing any key documents, know that it may result in significant delays. Austrian authorities
recommend CEU students apply in June.
A Visa D entitles you to enter and stay in Austria. It can be granted for a duration of 91 days
and up to 6 months. Holders of a Visa D also enjoy freedom of movement to other
Schengen Area countries for up to 90 days within a time period of 180 days if they fulfil the
general entry conditions.
Checklist – Documents Required for Residence Permit “Student”
Please see Section 3 of this document for further information on document specifics. Make
copies of all your documents. Additionally, it is generally advisable to make an extra copy of all
your documents to keep for yourself while the application is in progress.
Completed Application Form
The Application Form (available only in German) must be filled out online. The
application can be filled out in English. Once you have completed the application, a
PDF document will be created. You must print out the PDF, sign it and submit it in
person at your nearest Austrian Representation office.
Birth Certificate or equivalent document
o ! Apostille/Legalization required
If applicable
o ! Apostille/Legalization required
o Marriage Certificate
o Civil Partnership Certificate
o Divorce Certificate
o Certificate of dissolution of a civil partnership
o Adoption Certificate
o Documents proving family relationships
7
Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
Police Clearance Certificate (Certificate of Good Conduct) from your country of
residence
o ! Apostille/Legalization required.
o You can request this document at your local police station or relevant authority.
Biometric Passport Photo not older than 6 months
Valid Passport and equivalent travel document, valid for at least another year at the
time of application
Proof of adequate accommodation, including the monthly rent/fee
Health insurance covering all risks
Proof of enough means of subsistence
Confirmation of admission for visa and residence permit purposes from CEU
(Zulassungsbescheid)
Fee of EUR 120
Application Instructions
You must apply in person. Please set up an appointment by contacting the Austrian
Representation in your country of residence.
Where to Collect the Residence Permit “Student”
Vienna City Office for Immigration, 1.2 Erstantragszentrum
1200 Vienna, Dresdner Straße 93, Block C
Opening Hours: Mon, Tue, Thu, Fri 08:00am-noon, Thu also 03:30pm-05:30pm
Due to high demand, we advise you arrive one hour before the office opens!
Email: 12-ref@ma35.wien.gv.at
Phone: +43 1 4000 35371
Fax: +43 1 4000 9935360
8
Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
Checklist – Documents Required for Visa D
Please see Section 3 of this document for further information on document specific.
Always check the website of the Austrian Ministry of Foreign Affairs (Ministry for European
and International Affairs) or consult with the Austrian Representation in your country of
residence for any changes unbeknownst to us before submitting your application.
You must enclose photocopies of the following documents with the personally signed
application form. Additionally, you will need to show the following original documents:
Visa Application Form
Biometric passport photo not older than 6 months
Passport
at least 2 free pages, not older than 10 years, valid for at least three months beyond the
duration of the applied for visa
Recording of biometric data in the form of fingerprints
Copy of the passport data sheet
the page on which the photograph is located
Proof of the means of transport to Austria
reservation OR booking; presentation of a paid ticket is not required
Travel, health and accident insurance (minimum coverage EUR 30,000, including
repatriation for medical reasons) valid for the Schengen Area.
Confirmation of admission for visa and residence permit purposes from CEU
(Zulassungsbescheid)*
Proof of sufficient financial means to cover living costs
If applicable:
o Copies of a previous Schengen visa
Fee of EUR 150
Where to apply for the Visa D?
Austrian Representation in your country of residence
9
Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
c. Applicants with Refugee Status from Other EU Member States
If you have Refugee Status in an EU Member State 2 other than Austria, you must apply for a
Residence Permit “Student” to obtain residence status in Austria. You can apply with your
refugee residence status or certificate, even if you do not have all the required
documentation listed below. If you do not have one or more of the required documents
listed, you will need to make a substantiated claim to explain why you are missing the
documents. Please make sure to get a police report from your country of residence and as
many of the listed required documents as it is possible for you to obtain.
Checklist – Documents Required for Residence Permit “Student”
Please see Section 3 of this document for further information on document specifics. Make
copies of all your documents. Additionally, it is generally advisable to make an extra copy of all
your documents to keep for yourself while the application is in progress.
Completed Application Form
The Application Form (available only in German) must be filled out online. The
application can be filled out in English. Once you have completed the application, a
PDF document will be created. You must print out the PDF, sign it and submit it in
person at your nearest Austrian Representation office.
Birth Certificate or equivalent document
o ! Apostille/Legalization required
If applicable
o ! Apostille/Legalization required
o Marriage Certificate
o Civil Partnership Certificate
o Divorce Certificate
o Certificate of dissolution of a civil partnership
o Adoption Certificate
o Documents proving family relationships
Police Clearance Certificate (Certificate of Good Conduct) from your country of
residence
You can request this document at your local police station or relevant authority.
Biometric Passport Photo not older than 6 months
Valid Passport and equivalent travel document, valid for at least another year at the
time of application
Proof of adequate accommodation, including the monthly rent/fee
Health insurance covering all risks
2
Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France,
Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland,
Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and the UK.
10Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
Proof of enough means of subsistence
Confirmation of admission for visa and residence permit purposes from CEU
(Zulassungsbescheid)
Fee of EUR 120
Application Instructions
You can apply in person in Vienna. If applying in Vienna, please make an appointment at the
MA 35 office by phone. You can also apply at the embassy in your country of residence. You
can find contact information below:
• Austrian Representation in your country of residence
• Vienna City Office for Immigration, 1.2 Erstantragszentrum
1200 Vienna, Dresdner Straße 93, Block C
Opening Hours: Mon, Tue, Thu, Fri 08:00am-noon, Thu also 03:30pm-05:30pm
Due to high demand, we advise you arrive one hour before the office opens!
Email: 12-ref@ma35.wien.gv.at
Phone: +43 1 4000 35371
Fax: +43 1 4000 9935360
Where to Collect the Residence Permit “Student”
• Vienna City Office for Immigration, 1.2 Erstantragszentrum
1200 Vienna, Dresdner Straße 93, Block C
Opening Hours: Mon, Tue, Thu, Fri 08:00am-noon, Thu also 03:30pm-05:30pm
Due to high demand, we advise you arrive one hour before the office opens!
Email: 12-ref@ma35.wien.gv.at
Phone: +43 1 4000 35371
Fax: +43 1 4000 9935360
11Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
d. EU/EEA Nationals
EU Countries: (Austria), Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic,
Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania,
Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain,
Sweden.
EEA Countries: Iceland, Liechtenstein, Norway
Switzerland is neither an EU nor EEA member, but is part of the ESM, therefore Swiss
nationals have the same rights to live and work in the EU.
The United Kingdom left the European Union on January 31, 2020. Until the end of the so-
called “transition period” on December 31, 2020, the UK remains subject to EU law.
Therefore, the same immigration rules apply to UK nationals as to EU/EEA citizens until
December 31, 2020. Prospective students who are UK nationals must obtain a Registration
Certificate. The Certificate remains valid for the entire duration of their studies and as long as
they continue to reside in Austria.
If you are a UK citizen and have further questions regarding residence in Austria, please
contact the British Embassy Vienna.
Citizens of EU and EEA countries as well as Switzerland and the UK need to obtain an
“Anmeldebescheinigung” (Registration Certificate) to reside in Austria. The application
for the Registration Certificate can only be filed once you have settled in Austria within the
first four months of your arrival. The document states that you are in Austria to pursue
studies at a university.
The Registration Certificate does not need to be renewed but must be cancelled before
leaving the country for good.
You must apply in person for the Registration Certificate at your principal residence. In the
case of CEU students, this is Vienna’s Immigration Office MA35, Division EEA (See section:
Where to Apply for an Extension of the Residence Permit “Student”, further down in this
document for the locations of immigration offices that are designated to districts in Vienna).
All documents must be submitted in original along with a copy. You must apply in person.
12Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
Checklist – Documents Required for the Registration Certificate
Please see Section 3 of this document for further information on document specifics. Make
copies of all your documents. Additionally, it is generally advisable to make an extra copy of all
your documents to keep for yourself while the application is in progress.
Application Form (Antrag)
Certificate of Enrollment (Inskriptionsbestätigung)
Notice of admission to CEU (Zulassungsbescheid)
Residence Registration Slip (Meldezettel)
Valid Passport
Proof of enough means of subsistence
Proof of health insurance
Fee: at least EUR 15
Additional charges may apply, depending on the country of origin of your documents.
If applicable: marriage certificate
Certified Translation of all documents that are not in German or English.
Copies of all documents and translations
Where to apply?
Due to high demand, it is advisable to arrive approximately an hour before the office opens.
• Vienna City Office for Immigration MA 35, Division 5.0 EEA
1120 Wien, Arndtstraße 67, Stiege 1, 1. Stock
Opening Hours: Mon, Tue, Thu, Fri 08:00am-12:00am, and Thu 03:30pm-05:30pm
Waiting times can be very long. We advise you to arrive an hour before opening hours
to ensure faster processing.
Phone: +43 1 4000-35021.
Email: 50-ref@ma35.wien.gv.at
13Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
2. Extension of the Residence Permit “Student”
The Residence Permit “Student” is granted for one year. If you already possess an Austrian
Residence Permit “Student” and you need to renew it, please follow the instructions below
and always check the website of Vienna Immigration Office MA35 for updates or changes
unbeknown to us. Applications for renewal must be submitted one month before it expires
at your local MA35 office.
Checklist: Documents Required for Extension of the Residence Permit
Please see Section 3 of this document for further information on document specifics.
Make copies of all your documents. Additionally, it is generally advisable to make an extra copy
of all your documents to keep for yourself while the application is in progress.
Proof of academic success from CEU/Transcript showing grades and credit hours
obtained. (Studienerfolgsnachweis)
Certificate of Enrollment (Studienbestätigung)
Extract from the files of an officially recognized credit reference agency. Example:
Kreditschutzverband – KSV 1870 Information GmBH
Only if applicable:
o ! Apostille/Legalization required
o Birth certificate
o Marriage certificate
o Civil partnership certificate
o Divorce certificate
o Certificate of dissolution of a civil partnership
o Police Clearance Certificate (Certificate of Good Conduct) from your country
of residence
o Declaration of Liability (Haftungserklärung)
Where to Apply for an Extension of the Residence Permit “Student”
At the local representation of Vienna Immigration Office MA35 responsible for your
residence district:
MA 35 outpost 4.1 for Districts: 1, 4, 5, Email: 41-ref@ma35.wien.gv.at
6, 7, 8 & 9 Opening Hours: Mon, Tue, Thu, Fri
1080 Wien, Friedrich-Schmidt-Platz 3, 08:00am-noon, Thu also 03:30pm-
Ground Floor 05:30pm
T: (+43 1) 4000 DW 01035
Fax: (+43 1) 4000 99 01030
14Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
MA 35 outpost 4.2 for Districts: 2, 21 & MA 35 outpost 4.4. for Districts 12, 13,
22 15 and 23
1020 Wien, Meiereistraße 7, Sektor E, 1. 1130 Wien, Hietzinger Kai 1, Stiege 1, 1.
Floor, Room 109 Floor
T: (+43 1) 4000 DW 02035 T: (+43 1) 4000 DW 13035
Fax: (+43 1) 4000 99 02030 Fax: (+43 1) 4000 99 13030
Email: 42-ref@ma35.wien.gv.at Email: 44-ref@ma35.wien.gv.at
Opening Hours: Mon, Tue, Thu, Fri Opening Hours: Mon, Tue, Thu, Fri
08:00am-noon, Thu also 03:30pm- 08:00am-noon, Thu also 03:30pm-
05:30pm 05:30pm
MA 35 outpost 4.3 for Districts: 3, 11 & MA 35 outpost 4.5 for Districts 10 & 14
20 1130 Wien, Hietzinger Kai 1, Stiege 1, 1.
1200 Wien, Winarskystraße 12, Ground Floor
Floor T: (+43 1) 4000 DW 13708
T: (+43 1) 4000 DW 20713 Fax: (+43 1) 4000 99 13700
Fax: (+43 1) 4000 99 20700 Email: 45-ref@ma35.wien.gv.at
Email: 43-ref@ma35.wien.gv.at Opening Hours: Mon, Tue, Thu, Fri
Opening Hours: Mon, Tue, Thu, Fri 08:00am-noon, Thu also 03:30pm-
08:00am-noon, Thu also 03:30pm- 05:30pm
05:30pm
MA 35 outpost 4.6 for Districts: 16, 17,
18 & 19
1160 Wien, Richard Wagner Platz 19, 1.
Floor
T: (+43 1) 4000 DW 16035
Fax: (+43 1) 4000 99 16030
Email: 46-ref@ma35.wien.gv.at
Opening Hours: Mon, Tue, Thu, Fri
08:00am-noon, Thu also 03:30pm-
05:30pm
15Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
3. Explanation of Document Requirements
a. Legalization of Documents
Before you have your foreign documents translated, they must be legalized. This is a formal
act which confirms the genuineness of a signature and the capacity in which the person
signing the document has acted, and, as required, the genuineness of a seal or stamp as well.
This act eventually also confirms the identity of the issuer of the official document. Please
note that the original document must bear this legalization. Austrian authorities do not
accept legalized copies of documents.
We advise you to enquire with the relevant authorities of the country (including the Ministry
of Foreign Affairs) where your documents were issued, whether and in what form documents
must be legalized and translated.
There are three types of document legalization:
• Exemption from legalization, if the issuing country is an EU Member State or
Austria has concluded a bilateral agreement with the issuing country (note that
documents still need to be translated);
o EU Member States: Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech
Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary,
Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland,
Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and the UK.
o Countries with a bilateral agreement: Bosnia and Herzegovina, Macedonia,
Montenegro, Norway, and Serbia.
• Legalization by Apostille, if the issuing country is a member of the Hague
Convention Abolishing the Requirement of Legalization for Foreign Public
Documents;
o You can check if the country issuing your document is a signatory state here.
o Always check your country’s details in case there is an objection from Austria
preventing the convention from entering into force.
o Apostilles are stamps or labels that must be affixed to the document in a
uniform way by local authorities. Apostilles are usually done at the office of
the Ministry of Foreign Affairs.
• Full Diplomatic Legalization, in all other cases.
o Please enquire with your Ministry of Foreign Affairs regarding the legalization
process.
o The national legalization procedure of the issuing country must be followed,
whereby the final legalization is carried out by the local Ministry of Foreign
Affairs. The procedure varies from country to country, but the last authority
always must be the Ministry of Foreign Affairs in the country.
16Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
o The document must then be ('overlegalized') legalized by the Austrian
Representation in the country that has issued the document.
In some countries (e.g. Pakistan), an additional document review
procedure will be carried out by trusted lawyers of the Austrian
representative authority, which can take up to several months,
depending on the individual case.
o Please note: The original document must bear the legalization by the Ministry of
Foreign Affairs of the respective country and by the Austrian diplomatic
representation (embassy, consulate, honorary consulate) in the respective
country.
• Suspension of Legalization Requirements: The Austrian Ministry of Foreign Affairs
has suspended the legalization of documents issued by these countries.
o This means that original documents should first be passed through the
internal legalization procedure within these countries and the last authority
should be the Ministry of Foreign Affairs. The Vienna State Government will
then determine if the documents are genuine, substantially accurate and
correct.
b. Certified Translation
A distinction must be made between translation and legalization of documents. Documents
in languages other than German and English are often only accepted by the Austrian
authorities if they have been translated by a sworn and court-certified interpreter (translator).
We advise you to enquire at the relevant Austrian Representation in the country where your
documents were issued whether and in what form documents must be translated. You can
also enquire at your local Austrian authority for translation recommendations.
Please submit your documents for translation only AFTER you have had them legalized
by Apostille or Full Diplomatic Legalization.
c. Biometric Passport Photo
According to Vienna Office for Immigration MA35 biometric passport photos submitted with
the application for a Residence Permit must meet the following specifications:
• Color photo
• No more than six months old
• Upright
• Size: 45 millimeters x 35 millimeters
• Light and uniform background color.
17Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
• The photo may show only the person in question, the head should fill about two
thirds of the picture, distance between the eyes no less than 8 millimeters, full front
view of the face.
d. Proof of Adequate Accommodation
Proof of adequate accommodation can be provided by submitting a lease or rental
agreement. This document must include the monthly rent or running costs, as well as the
address of the accommodation.
Here is how to obtain proof of accommodation for all BA and MA students eligible for
housing in the dorms. Please see our website for further housing information and fees:
https://www.ceu.edu/info-prospective-students/accommodation
• BA Students: You will receive an email from housing@oead.at with a provisional
accommodation confirmation that you can use as your proof of accommodation in
Vienna. The document you receive is solely for the purpose of applying for the
residence permit and visa. You will not need to pay a deposit to obtain the
document, but you will have to pay the deposit at a later time to finalize your room
reservation. CEU will inform you when to start booking your room. Instructions for
room reservation will be included in the email from OEAD.
• MA Students with Housing Provided by CEU: You will receive an email from
housing@oead.at or housing@zoom.co.at depending on the dorm you are staying at,
with a provisional accommodation confirmation that you can use as your proof of
accommodation in Vienna. The document you receive is solely for the purpose of
applying for the residence permit and visa.
• MA Students Paying for Their Own Accommodation: Please ask your host,
landlord, or dorm for a copy of the rental contract showing the monthly rental fee.
• PhD Students: Please ask your host, landlord, or dorm for a copy of the rental
contract showing the monthly rental fee.
e. Health Insurance Covering all Risks
An original letter from your insurance company confirming coverage in Austria is
recommended.
CEU is working with FeelSafe, a private insurance company, and will cover insurance costs for
all students in the Academic Year 2020/21. You must register for the insurance by following
the instructions provided in the “CEU FeelSafe Health Insurance Guide.” Please see the leaflet
in the Annex at the bottom of this document. Important: Please do not start registering
before June 8, 2020.
18Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
f. Proof of Sufficient Financial Means
Students need to prove that they can afford life in Austria. Students must prove the following
funds for a year in advance. The funds must be in a savings or bank account in the
applicant’s name and the account needs to be accessible from Austria. The amount of annual
financial means available is related to the costs of accommodation. If the cost of
accommodation exceeds EUR 299.95 per month, students must provide proof of additional
funds to cover the price of the accommodation.
Category EUR/Month EUR/Year
Students under 24 years of age 533.85 6,406.20
Students over 24 years of age 966.65 11,599.80
Married Couples 1,472.00 17,664
Per Child 149.15 1,789.80
Proof can be provided by submitting the following documents:
• Financial aid confirmation from CEU.
• Scholarship confirmation from another source of funding.
• A bank statement from the last six months.
• Confirmation of regular payments made to the bank account.
• Certificate of employment with salary information and pay slips from the last six
months
• Students who are financially supported by their parent or a legal guardian will need
to include the certificate of employment with salary information and pay slips (at
least 6 months of pay slips and bank statements) of their parent or legal guardian.
• If the stay in Austria is sponsored by someone residing in Austria, a Statement of
Financial Liability/declaration of guarantee (Haftungserklärung) is required. You will
need to fill out the Haftungserklärung Form. Please see further information on
the government website if this applies to you.
Please ensure that the bank account is in your name and accessible within Austria.
Remember: If your rent exceeds EUR 299.95 a month, you will need to provide the sufficient
proof of financial means to cover the amount of your rental costs.
g. Residence Registration Slip (Meldezettel)
You must register your residence in Vienna with the local authorities within the first three
days of arrival. If you switch your flat during your stay, you must register at your new flat and
de-register from your old one.
19Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
To register your residence, you must visit one of the 19 Residence Registration Service
Centres (Meldeservice) (German) or the Central Residence Registration Service (Meldeservice
- Zentrale Meldeauskunft der MA 62) (German) in person.
Required Documents for Registering your Residence
Completed residence registration form
! This form must be signed by you AND your landlord
Valid travel document
i. How to Obtain Documents Issued by CEU
Confirmation of Acceptance for Residence Permit Application: Sent to you via email by
the Admissions Office in the first two weeks of June, and for some graduate programs, in July
(depending on the accreditation schedule). For further questions, please email:
admissions@ceu.edu
Certificate of Enrollment: Can be requested after arrival to the campus and successful
matriculation. For questions, please email the Student Records Office, at registry@ceu.edu.
Proof of Academic Success/Transcripts: Request this from the Student Records office, at
registry@ceu.edu.
You can write to studentlife@ceu.edu if you have questions about obtaining the
aforementioned documents.
4. Frequently Asked Questions
Q: You state that I need a (Austrian national) Visa D to travel to Austria to collect my
residence permit. Can I also apply for a (Schengen) Visa C if there is no Austrian
Embassy in my country of residence?
A: Yes, a visa that will allow you to travel into Austria to pick up your residence permit will
work.
Q: Can I apply for a visa, travel to Austria, and apply for the residence permit in Austria
if I qualify for 90-day visa free entry?
A: You do not need to apply for a visa if you qualify for 90-day visa-free entry into
Austria. If you do require a visa for entry, you need to apply for a residence permit first at
your local Austrian Embassy.
20Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
It may be possible to submit an application in Austria after entry with a visa that has been
lawfully acquired for purposes other than the domestic application, provided that the
domestic application was not the (hidden) reason for the visa application.
For all COVID-19-related questions, please check the designated CEU pages
5. Helpful Links
Austrian Government, Registration Certificate EU/EEA citizens:
https://www.oesterreich.gv.at/themen/leben_in_oesterreich/aufenthalt/4/2/Seite.120810.html
Austrian Government, Visa Info:
https://www.help.gv.at/Portal.Node/hlpd/public/content/355/Seite.1209011.html
Austrian Ministry of Foreign Affairs (Ministry for European and International Affairs), Austrian
Representations worldwide: https://www.bmeia.gv.at/en/embassies-consulates/search-for-
austrian-representations/
Austrian Ministry of Foreign Affairs (Ministry for European and International Affairs),
Document Authentication: https://www.bmeia.gv.at/en/travel-stay/documents-and-
authentications-apostille/
Austrian Ministry of Foreign Affairs (Ministry for European and International Affairs), Entrance
and Residence in Austria: https://www.bmeia.gv.at/en/travel-stay/entry-and-residence-in-
austria/entrance-and-residence/
Austrian Ministry of the Interior, list of visa countries:
https://www.bmi.gv.at/202/Fremdenpolizei_und_Grenzkontrolle/Visumpflichtige_Laender/sta
rt.aspx
CEU Student Transition Visa Info:
https://www.ceu.edu/sites/default/files/attachment/basic_page/141/importantinformationre
gardingtransition.pdf
European Commission, Migration and Home Affairs, Schengen Visa:
https://ec.europa.eu/home-affairs/what-we-do/policies/borders-and-visas/visa-
policy/apply_for_a_visa_en
OeAD, Registration Certificate EU/EEA citizens: https://oead.at/de/nach-oesterreich/einreise-
und-aufenthalt/anmeldebescheinigung-studentin/
OeAD, Residence Permit – Student: https://oead.at/en/to-austria/entry-and-
residence/residence-permit-student-no-mobility-programme/
21Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
Vienna Immigration Office MA35, Limited Leave to Remain for Students:
https://www.wien.gv.at/english/e-government/documents/residence/limited-
leave/student.html
Vienna Immigration Office MA35, Registration Certificate EU/EEA citizens:
https://www.wien.gv.at/amtshelfer/dokumente/aufenthalt/ewr/bescheinigungen/studierende
r.html
Vienna Immigration Office MA35, Registration Certificate EU/EEA citizens:
https://www.wien.gv.at/english/administration/civilstatus/pdf/confirmation-of-
registration.pdf
22Visa and Residence Troubleshooter
AY 2020/21
Version: 06/23/2020
6. Annex
Translated residence permit application form. The following translation is for
guidance purposes only and not for use. You must apply using the German-language
application provided by the authorities.
CEU FeelSafe Health Insurance Guide.
23Translation from German
EU
Photo
C
us LY by
Personal signature of the document holder Municipality of the City of Vienna
Municipal Department No. 35
Please sign inside the marked field Immigration and Citizenship
Dresdnerstrasse 93
al N d
1200 Vienna
Received on: Phone: +43 1 4000 3535
□ Personally
ci O e Fax: +43 1 4000 99 35010
□ Family member E-Mail: post@ma35.wien.gv.at
ffi on vid
□ www.einwanderung.wien.at
-
r o at ro
e
Residence Permit - Application
fo m p
The application is filed for * □ myself □ a person for whom I am the guardian
□ my minor child
ot for ion
Type * □ Initial application □ Application for renewal/Change of purpose
□ Application for renewal □ Change of purpose
i
□ Posted/seconded worker/employee □ Student
□ Self-employed person
□ Family with special cases of dependent employment
- n in lat
□ Special cases of dependent employment (e.g.
□ Family with a university student au pair)
□ Worker in a social non-profit organisation
□ Family with a mobile intra-corporate transferee
□ University student
fo ns
□ Family with an intra-corporate transferee □ Intra-corporate transferee (ICT)
a
□ Mobile intra-corporate transferee (mobile ICT)
Tr
Applicant
r
Family name/surname *
First name(s) *
Academic degree
Academic degree (behind the name)
Former family name/surname
* Completion of these fields is mandatory.
□ Please tick as appropriate.
KF-M35006L - 052018
Page 1 of 7Date of birth *
Place of birth *
Country of birth *
EU
Sex * □ female □ male
Citizenship(s) *
□ single □ living in a partnership
C
□ married □ registered partnership
Marital status *
□ divorced □ dissolved registered partnership
□ widowed □ surviving partner of a registered
us LY by
partnership
First name(s) of mother *
First name(s) of father *
al N d
Passport information
ci O e
Number *
ffi on vid
Issuing authority *
Issued on *
Date of expiry *
-
r o at ro
e
Current place of residence
fo m p
Street *
House number from to Staircase Floor Door No.
ot for ion
Postal code City/Town *
i
Planned place of residence
- n in lat
Street
House number from to Staircase Floor Door No.
Postal code City/Town Vienna
fo ns
Contact (at least one entry) *
a
Phone 1
Phone 2
Tr
Fax
r
Email
Health insurance covering all risks for the duration of your stay in Austria
Valid from *
Valid until *
Issuing institution *
* Completion of these fields is mandatory.
□ Please tick as appropriate.
KF-M35006L - 052018
Page 2 of 7Previous criminal convictions/criminal record
EU
C
Details of spouse or registered partner
us LY by
Family name/surname
First name(s)
Academic degree
al N d
Academic degree (behind the name)
ci O e
Date of birth
ffi on vid
Sex □ female □ male
Citizenship(s)
-
First name(s) of mother
r o at ro
First name(s) of father
e
Residence permit for Austria
fo m p
Type of residence permit
Date of expiry
ot for ion
Issuing authority
i
Details of children
- n in lat
Family name
First name(s)
Date of birth
fo ns
Residence permit for Austria
Family name
First name(s)
a
Date of birth
Tr
Residence permit for Austria
Family name
r
First name(s)
Date of birth
Residence permit for Austria
Family name
First name(s)
Date of birth
* Completion of these fields is mandatory.
□ Please tick as appropriate.
KF-M35006L - 052018
Page 3 of 7Residence permit for Austria
Last residence permit in Austria
EU
Type
Date of expiry
Issuing authority
C
Residence permit of another EU Member State (completion is mandatory for mobile intra-
corporate transferees)
us LY by
Type
Date of expiry
Issuing authority
al N d
ci O e
Legal representative
Family name/surname
ffi on vid
First name(s)
Academic degree
-
r o at ro
Academic degree (behind the name)
e
Date of birth
fo m p
Sex □ female □ male
ot for ion
Address of legal representative
Street
i
House number from to Staircase Floor Door No.
- n in lat
Postal code City/Town
Country
fo ns
Cover of cost of living in Austria
a
Available funds *
Tr
r
Person in Austria responsible for support
Family name/surname
First name(s)
Academic degree
* Completion of these fields is mandatory.
□ Please tick as appropriate.
KF-M35006L - 052018
Page 4 of 7Academic degree (behind the name)
Date of birth
Sex □ female □ male
EU
Citizenship(s)
Address
Street
C
House number from to Staircase Floor Door
Postal code City/Town
us LY by
Details of Austrian family member(s)
Family name/surname *
al N d
First name(s) *
ci O e
Academic degree
Academic degree (behind the name)
ffi on vid
Date of birth *
Sex * □ female □ male
-
r o at ro
□ single
e □ married
□ divorced
fo m p
□ widowed
Marital status * □ living in a partnership
ot for ion
□ registered partnership
□ dissolved registered partnership
i
□ surviving partner of a registered partnership
Concluding statement
- n in lat
(1) I acknowledge that the residence permit must be collected by the applicant personally
(exception: legal representative).
fo ns
(2) I acknowledge that I must advise my new service address without delay in the case that my
service address changes in the course of the proceedings. I further acknowledge that the
a
proceedings may be discontinued if personal service of a summons or procedural regulation
Tr
repeatedly fails.
r
(3) I acknowledge that applications for renewal must be filed before expiry of a residence permit
but not earlier than three months before expiry. Applications which are filed after expiry of a
residence permit shall be deemed initial applications (initial applications must generally be
filed from abroad and the decision must be awaited abroad).
Please note: Applications which are filed after expiry of the residence permit shall only be
deemed applications for renewal if
* Completion of these fields is mandatory.
□ Please tick as appropriate.
KF-M35006L - 052018
Page 5 of 71. I am able to show by means of prima facie evidence concurrently with the application that an
unforeseeable or inevitable event prevented me from filing the application for renewal on
time and that I am not at fault or that there was only a minor oversight on my part and
EU
2. the application is filed not later than two weeks after the impediment was removed
(Section 71 (5) of the Austrian General Administrative Procedure Act [Allgemeines
C
Verwaltungsverfahrensgesetz/AVG]).
(4) I acknowledge that I will be committing an administrative offence and can be punished by a
us LY by
fine of between EUR 50 to 250 or, if the fine cannot be collected, by a prison sentence of up to
one week, if I
· fail to notify the authority of a change of the purpose of my stay without necessary delay
al N d
during the validity period of my residence permit or if I take actions that are not covered by
ci O e the purpose;
ffi on vid
· fail to deliver to the authority any invalid, irrelevant or expired document.
· fail to fulfil the duty to register defined in Section 19 (11) and Section 27 (4) of the
-
Austrian Establishment and Residence Act [Niederlassungs- und Aufenthaltsgesetz/NAG]
r o at ro
on time.
e
fo m p
(5) I acknowledge that conclusion of bringing about of marriages or partnerships for the
purpose of obtaining a residence permit, conclusion of and bringing about adoptions for
the purpose of obtaining a residence permit and/or obtaining of a residence permit
ot for ion
surreptitiously constitute punishable offences.
i
(6) I acknowledge that upon a well-founded application of third-country nationals residing in
- n in lat
Austria the curing of a defect may be permitted
1. in the case of an unaccompanied minor to safeguard the child's best interests
fo ns
2. for maintenance of private and/or family life in accordance with Article 8 of the European
Convention on Human Rights
a
3. in the case that the necessary documents or evidence are not produced if the alien was
Tr
provably not able to or could not be expected to obtain the same.
r
* Completion of these fields is mandatory.
□ Please tick as appropriate.
KF-M35006L - 052018
Page 6 of 7Information for self-employed persons in accordance with Section 60 (2) NAG
If a residence permit as defined in Article 1 NAG has been granted, Municipal Department No. 35
shall send
EU
· the permit and
· a copy each of the contract and of
· the ascertainment of the regional branch of Public Employment Service Austria
[Arbeitsmarktservice] to the tax authority in charge of enforcement of the Austrian Foreign
C
Labour Act [Ausländerbeschäftigungsgesetz] in the local jurisdiction of which the employer has
its registered office (provisions of the Austrian Tax Administration Organisation Act
us LY by
[Abgabenverwaltungsorganisationsgesetz/AVOG], BGBl. [Federal Law Gazette] No. 18/1975).
If the employer has no registered office in Austria, these documents must be transmitted to the tax
authority in charge of the third-country national's place of residence (provisions of the AVOG). The
al N d
authority must provably inform the third-country national of such transmission at the time of
application.
ci O e
ffi on vid
Notifications
-
r o at ro
e
fo m p
ot for ion
Data protection
For information on data protection and your rights as a data subject, such as, e.g., the right to access,
i
rectification or erasure, please see: www.wien.gv.at/kontakte/ma35/ds-info/index.html.
- n in lat
_____________________________ ________________________________
fo ns
Place, date Signature or signature of the
legal representative
a
Tr
r
* Completion of these fields is mandatory.
□ Please tick as appropriate.
KF-M35006L - 052018
Page 7 of 7Health Insurance Guide
www.feelsafe.at
Simple.Easy.AwesomeYou are health insured through the University
IMPORTANT
Register now to activate your Health Insurance!
31 Registration
Register online at:
https://www.feelsafe.at/ceu/ registration box
Click on the blue box „Register“
2 Confirmation
You will receive an e-mail with your digital private
1 day insurance card (Please also check your SPAM folder).
Contains your personal insurance number to be
used for medical services
Save it on your digital device to access it quickly
when needed (e.g. photo on your phone or saved
as a note).
You will also receive an e-mail with a confirmation letter,
which you have to present to the Austrian authorities
(either the embassy abroad or the MA 35 in Vienna). With
this confirmation letter you will get your approval for
your visa or residence permit (Please also check your
SPAM folder).
3 Cancellation
The university will cancel your insurance automatically
at the end of your studies/work in Austria.Travel Insurance for Incoming students
Purpose
If you are arriving in Austria sooner than the start
date of your "CEU Health Insurance", you are recom-
mended to insure yourself with the "Travel Insurance
for Incoming Students”. With it you‘ll be protected for
the time before your studies start.
1 Order
The travel insurance can be purchased for up to 180
days. You can choose a specific “Start Date” and “End
Date” for the amount of days you need. Meaning, from
the date of entering the country until September 1,
2020. This is the start date of your “CEU Health
Insurance”.
Purchase is done entirely online and you can pay via
credit card.
2 Confirmation
You will automatically receive the insurance policy
1 day and confirmation via e-mail within the same day of
purchase.
3 Cancellation
No cancellation is necessary, it expires on the selec-
ted “End Date”.LARA Network: Direct billing network
Within the LARA Network all the doctors, pharmacies and
laboratories speak English and will charge the insurance com-
pany directly when you use their services. Hence, there is no
need for you to pay neither the medical service nor the medi-
cation. You can still visit any doctor of your choice (both
public and private), however you will have to prepay and get a
refund.
How to use
1. Visit https://larapartnernetzwerk.at/
2. Type in Vienna (Wien) for location.
3. Search by type of doctor you need.
Use the digital map to find the closest doctor to your location. We recommend
you search within all of Vienna instead of your district, as often there will be a
doctor that is closer to you but is in a different district.
Refund
If you use medical services outside the network, please
ask the receipt with the diagnosis from the doctor.
Then simply upload it online under the “Request
Refund” button. Enter your own bank account infor-
mation to get the refund. Hospital
Refundsnames
can be made to any Distance
international bank account but we highly recommend to CEU
to have an Austrian or other European bank account
for ease and speed of processing.
24-hour English-speaking call center
You can call the UNIQA 24-hour insurance call-center
assistance. They can assist you in English with any
insurance or Lara Network specific questions.
+43 506 77 670Insurance product coverage
Valid all over Europe except Switzerland
Extend your insurance after CEU
Order
If you want to extend your insurance after you
leave CEU, you can do so for up to 6 months. The
coverage and product type remain the same.
You can purchase the extension by clicking on the
“Extend” product box and registering. You will
need to provide your personal bank account infor-
mation.
Cancellation
The insurance plan must be cancelled before you
leave the EU. To cancel please contact us through
the “Cancel Insurance” button in the header under
“My FeelSafe” on our website. You need to inform
us about the cancellation 15 days before the end
of the month you want to cancel.Family member order process
Order
Family members can also order the insurance online,
after you have completed your registration. As they
will pay themselves, there is a separate order box for
family members next to the registration one, which
requires them to fill out a European Bank Account for
the purchase. The confirmation process is the same as
described on the first page.
Cancellation
The insurance plan can be cancelled at the end of each
month. To cancel please contact us through the “Cancel
Insurance” button in the header under “My FeelSafe”
on our website. Family members need to inform us
about the cancellation 15 days before the end of the
month they want to cancel.You can also read
