Fall 2021 Admission Ritsumeikan University - Study in Kyoto Program (SKP)
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Fall 2021 Admission
Ritsumeikan University - Study in Kyoto Program (SKP)
Application Guidelines
Please read the following explanation carefully before filling out the application.
＜Important＞
1．The 2021 Spring Semester application will be open to Partner University
Students who apply under an Agreement for Student Exchange only.
2．Applications should be submitted on the premise of being able to come
to Japan.
3．Depending on the COVID-19 situation at the time of visa issuance, there
is a possibility that visa issuance may be delayed or suspended, and
students may not be able to obtain a visa and participate in the
program. In addition, there is a possibility that students will not be able
to enter the country due to the strengthening of border enforcement
measures (i.e., denial of permission to enter Japan) by the Japanese
government.
We recommend students prepare a backup plan for such situations.
4. Due to the quarantine measures implemented at the time of entry into
Japan, accepted students may need to follow certain procedures
before, during and after entry to Japan (e.g., self-quarantine, etc.).
Applying students should understand that they must follow these
procedures and that all costs incurred while carrying out these
procedures shall be borne by the student.
The most recent updates announced by the Japanese government can be
checked from the following links.
Ministry of Foreign Affairs of Japan
Border enforcement measures to prevent the spread of novel coronavirus (COVID-19) |
Ministry of Foreign Affairs of Japan (mofa.go.jp)
Ministry of Health, Labour and Welfare Q&A
Novel Coronavirus (COVID-19)｜厚生労働省 (mhlw.go.jp)
For details regarding SKP, please check the SKP website and pamphlet.
11. Program Overview
Track IJL OSE BT
Intensive Japanese Language Track Open Study in English Track Business Track
Study Period Half-year (1 semester) or Full-year (2 semesters)
Language Japanese English English
Kyoto Osaka
Kyoto
Campus Kinugasa Campus (KIC) Osaka Ibaraki Campus
Kinugasa Campus (KIC)
(OIC)
Partner university students who apply under an Agreement for Student Exchange and have
Admission
been enrolled as an undergraduate or graduate student for at least one year prior to the
Requirements
commencement of the program
Basic communication
ability in English is
required for applicants
with no previous
experience with the Native speaker of English, or have a minimum TOEFL® score
Language
Japanese language. of iBT 68 / PBT 520, or have a minimum IELTS score of 6.0 (or
Requirements
Applicants wishing to equivalent)
take classes in English
must also meet the
OSE/BT language
requirements.
JTA (Japanese OSE Japanese
BT Japanese
Traditional Arts) *Introductory level only
JTA (Japanese
Optional Courses from the OSE JTA (Japanese
Traditional Arts)
Courses course list Traditional Arts)
Courses from the OSE
Courses from the BT Courses from the BT
course list
course list course list
Partner University Students
who apply under an Business Track (BT) courses
Agreement for Student at graduate level are very
Exchange only. limited. Also, students at the
As only an introductory OSE
graduate level are not able
Japanese class is available,
students whose Japanese to take undergraduate
skills exceed this level may courses. Applicants who
not be able to register for this wish to study in the Business
course. Also, full-year students
Track and will be at the
may not continue OSE
Notes Japanese in their second graduate level should take
semester. You cannot take IJL a look at this past course list
Track Japanese language for BT graduate students.
courses.
The track and study period cannot be changed after the application is received.
The standard required GPA for application is 3.0/4.0 (B average). Student exchange
applicants from partner universities must have a higher score than the criteria mark
written in their university’s Agreement for Student Exchange.
Applicants that wish to take Japanese language courses will be required to take a
placement test before arriving in Japan.
22. Program Schedule (Tentative)
Fall Semester Spring Semester
Application Deadline April 9 at 17:00 JST
Application Results Late June
Housing/Scholarship Results Mid- July
Early August
COE (Visa Application
(Depends on when the Immigration
Materials) Sent Out
Bureau of Japan issues the COE)
Arrival in Japan Early September
Orientation Begins Early September
Start of the Semester September 26 April 1 (the following year)
Program Ends January 31 (the following year) July 31 (the following year)
Transcripts Sent Out Mid-April (the following year) Early October (the following year)
*Please note that Ritsumeikan University does not issue Electronic Transcripts. Data cannot be sent via
e-mail.
3. Important Points
International House (I-House)
Please apply to live in an I-House only if you agree to the rules outlined in the Ritsumeikan
International House Guidebooks. Please thoroughly read the Guidebooks for each I-House accessible
from the links below.
Kinugasa Campus
Osaka Ibaraki Campus
International Houses (I-Houses) have a limited number of rooms. Therefore, we are not always able to
guarantee a place in our accommodations. Please also note that once your housing location has
been decided, you will not be able to change or cancel it.
Regarding Visa Application
Applicants that hold Japanese citizenship must enter Japan using their Japanese passport. There
have been previous cases in which an applicant unknowingly held Japanese citizenship. If you
believe there is a possibility that you may hold Japanese citizenship, please confirm your situation
with your family and, if you do hold citizenship, please be sure to apply to SKP using your Japanese
passport.
If you hold multiple citizenship, please make sure to upload the passport you will use to enter Japan,
and apply according to the information listed on it.
In the SKP Application Form, you will be asked to input the number of times you have entered Japan.
Applicants must accurately report the number of times they have entered Japan for visa application
purposes. Even if you have changed nationalities, please include the number of times you have
entered Japan before changing nationalities. Please also include the number of times you have
transited or had a connecting flight in Japan. If requested by the Immigration Bureau of Japan, you
may be asked to submit a copy of your passport pages with the Japan arrival (landing permission)
stamp(s).
Visa applications are made by applicants at the Japanese embassy/consulate general with
jurisdiction over the area in which the applicant lives or with jurisdiction over the country of which the
applicant’s passport is issued. You cannot apply in the destination country (i.e., Japan).
Please check the Ministry of Foreign Affairs’ website for further information.
For more information regarding visa applications, please check the Immigration Bureau of Japan's
website.
34. Application Materials
[Applicants will be notified of the SKP Application Form link by their home university study
abroad coordinator. Please apply through this link.]
Please fill out all required fields on all pages of the SKP Application Form and submit
along with all required uploaded materials.
Some pages in the form require a handwritten signature or essay. For further details,
please refer to “Materials to be Uploaded”.
All materials must be written in English or Japanese, including transcripts and
SKP certificates.
Application Please use a black or blue ballpoint pen for sections that require handwriting such as
Form signatures.
You can save your application at any point during the application process and
continue at a later time.
Before submitting, save or print a copy of the entire application. You may be asked for
clarification regarding your application and submitted documents, so please save all
your application materials until the program starts. You will not be able to access the
Form after the deadline.
When ready, click “Register” to submit your SKP Application Form and complete the
application process.
Name of Material Guidelines
Please submit a personal statement in either Japanese or English.
The statement should explain why you wish to participate in the
Study in Kyoto Program, including details of any field of studies you
wish to undertake, what you expect to gain from the program, and
how it relates to your future plans.
If you plagiarize or have it written for you, your application will be
invalidated.
IJL Track Applicants:
Personal
Please use the Personal Statement in Japanese/志望理由書（日本語）
Statement
form to write your Personal Statement in Japanese in your own
handwriting.
If you have no previous experience with the Japanese language or
Materials
have just started learning Japanese, you may complete the
to be
Personal Statement in English instead.
Uploaded
OSE, BT Applicants:
Please type your personal statement in English in the SKP
Application Form.
All applicants must have the Letter of Recommendation written and
signed by a current or former professor.
The signature must be either a hand-written or official digital
signature. If your professor cannot sign the document due to
Letter of campus closure, please have them send the document directly to
Recommendation skp@st.ritsumei.ac.jp and upload a document explaining this in its
place.
For IJL applicants, your Letter of Recommendation must be
completed by a professor other than the person providing your
Statement of Japanese Language Proficiency.
4 Please provide financial support documentation for each source of
funds and upload to the SKP Application Form. The documentation,
written in English or Japanese, should certify your ability or your
Financial Support sponsor’s ability to cover the costs you have budgeted for your time
Documentation in Japan such as a bank statement or loan statement.
If you are receiving a scholarship, please also upload
documentation verifying any financial scholarship awards to be
received during your study period in Japan.
Please upload an official Certificate of Enrollment from the
Certificate of
institution you are currently attending to verify your enrollment
Enrollment
status.
Please submit official transcripts of grades from the institution(s) you
have attended (university and higher). (Graduate students that
have not been enrolled at their university for at least one year must
submit their undergraduate transcript(s).)
Academic
The transcript must include:
Transcript
1. A description of the grading system
2. The latest grades including failed courses
3. Information on credits for each course and when they were
taken (i.e., year and semester)
Materials Please confirm and check off the documents listed in the
to be Application Checklist. Exchange applicants from partner universities
Uploaded must have their coordinators check off the documents as well.
After completing the Checklist, please sign and date the
Declaration and Pledge. Exchange applicants from partner
Application
universities must also have their exchange coordinator sign the
Checklist
document. The signature must be either a hand-written or official
(Declaration and
digital signature. If your exchange coordinator cannot sign the
Pledge)
document due to campus closure, please have them send the
document directly to skp@st.ritsumei.ac.jp and upload a document
explaining this in its place.
Please submit both the completed Application Checklist and the
signed Declaration and Pledge.
Please upload the information page of your passport, which
includes your passport number, period of validity, and photo. The
passport must be valid for the duration of SKP.
If you hold multiple citizenship, please make sure to upload the
passport you will use to enter Japan.
If you are in process of renewing a passport, please be sure to
Copy of Passport
upload your current passport and input the date you expect to
receive your new passport. Once you have obtained a renewed
passport, please send a copy of the personal information pages to
us by email immediately.
If you do not have a passport, please start applying for one and
contact the SKP staff immediately.
5 You are required to upload an ID-style photo in printable quality
taken within the last 3 months. Photos should have a plain
background and should show the entire head with room to spare
above the head, below the chin, and on each side of the face.
Photos may be black and white, or color.
ID Style Photo The photo must be different from the one used in your passport.
Otherwise, it may cause problems when issuing your visa.
File format: JPEG / Dimensions: 3:4 ratio, at least 300 DPI
For details on the specified photo format, please refer to the
information available from the Immigration Bureau of Japan
website.
Please read the “Scholarships” section in the Application Guidelines
carefully before filling out the scholarship application.
It is only possible to apply for scholarships when submitting the SKP
Application Form.
If you plagiarize or have it written for you, your application will be
Scholarship
invalidated.
Application
Incomplete applications or applications submitted after the
deadline will not be accepted.
You will receive the stipend only for the period you originally
applied for. If you shorten your study period, you will only get the
stipend until you leave Japan.
Language
Proficiency Please submit JLPT or English language proficiency test (TOEFL®,
Verification IELTS etc.) score results, if applicable.
(if applicable)
Applicants with Japanese learning experience that wish to take
language courses should submit the Statement of Japanese
Language Proficiency.
Statement of
The document must be completed and signed by a Japanese
Japanese
language instructor different from the individual providing your
Language
Letter of Recommendation. Also, the signature must be either a
Proficiency
hand-written or official digital signature. If your instructor cannot
(if applicable)
Materials sign the document due to campus closure, please have them send
to be the document directly to skp@st.ritsumei.ac.jp and upload a
Uploaded document explaining this in its place.
Please submit the Statement of Financial Support unless you are
Statement of
financially sponsoring yourself.
Financial Support
Applicants without sufficient funding may not be issued a student
(if applicable)
visa.
Medical
If you have any ongoing care or treatment, please have your
Information &
physician provide details on the Medical Information & Certificate
Certificate
and upload it to the SKP Application Form.
(if applicable)
If you are currently receiving any support in academics and/or in
Official University everyday life, please upload a medical certificate as well as an
Document official document from your university that confirms and explains
Regarding the kind of support you are receiving.
Special Needs Arrangements will be made as best as possible to support you at
(if applicable) Ritsumeikan University. However, please understand the support
may not be the same as that received at your home university.
6 After submitting your application, you will receive confirmation of your application by
email. If you do not receive confirmation after 24 hours, the application process may not
have been completed, so please contact the SKP staff.
Applications without all required uploaded materials as well as incomplete applications
will not be screened. Also, please be aware that generally applicants will not be
contacted regarding unsubmitted documentation.
Most communications from the SKP staff will be by email. Please check your email
regularly as we may ask you for further information or documents.
Other information such as the Pre-arrival Guide, housing information and scholarship
Notes application results will be sent after the application results are announced.
Each participant will be enrolled in one of RU's colleges/graduate schools according to
their present or graduated faculty. Please note that Ritsumeikan reserves the right to
make final decisions regarding enrollment.
If you have any questions regarding the application, please contact your exchange
coordinator first who may then forward your inquiries to the SKP staff at
skp@st.ritsumei.ac.jp.
Should any issues arise regarding your application, we will contact your university.
However, in some cases, we may contact you directly regarding further information or
documents.
5. Scholarships
JASSO Scholarship RUSSES Scholarship
This scholarship is offered by the Japan This scholarship is offered by Ritsumeikan
Student Services Organization (JASSO) to University to students who will be
Overview exchange students. enrolled in the Study in Kyoto Program.
Applicants are screened by Applicants are screened by
Ritsumeikan. Ritsumeikan.
Monthly
80,000 JPY 40,000 JPY
Stipend
Period 1 semester (4 months) or 2 semesters (10 months)
Partner university exchange students
that will reside in Japan under a student
visa while participating in SKP are
Partner university exchange students
eligible to apply.
that will reside in Japan under a student
Eligibility Students that will be receiving
visa while participating in SKP are
scholarships from their home university
eligible to apply.
are eligible to apply.
This scholarship cannot be combined
with the JASSO scholarship.
Application Complete all required sections of the “Application for Scholarship” in the SKP Application
Process Form.
7a) Students who are receiving any other a) Students with Japanese citizenship,
scholarship that amounts to more than including those with dual citizenship
80,000 yen per month during their study b) Students with a visa other than the
period in Japan student visa
b) Students who have studied in Japan c) Students who cannot submit an official
previously while receiving a scholarship transcript with the required information
provided by JASSO
Ineligible c) Students with a GPA less than 2.3 on
Students JASSO’s 3.0 scale
d) Students with Japanese citizenship,
including those with dual citizenship
e) Students with a visa other than the
student visa
f) Students who cannot submit an official
transcript with the required information
Applications without the “Statement of Intent for Scholarship” or other required
documentation will not be screened.
Important As applicants will be screened on various criteria, please understand that not all
Notes applicants will receive the scholarship.
Scholarship details may change for each year.
Inquiries regarding screening procedures cannot be answered.
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