Forever Young & Healthy Living Expo - Presented by
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Presented by
2013
Forever Young & Healthy Living Expo
As part of Run Fest Weekend
Friday, October 25, 1pm – 8pm and Saturday, October 26, 10am – 6pm
EVENT DETAILS
New this year, the Niagara Falls International Marathon and
Niagara This Week are partnering to create one of the largest
Expo’s to hit the Niagara Region. This year’s Expo will be held on
Friday October 25 and Saturday, October 26, 2013. The location
will be at the Skylon Tower, the host of the world class 2012 Red
Bull Crashed Ice Event.
This Expo promises to be an exciting kick-off to the NFIM Runfest
Weekend and provides an excellent opportunity for you to
promote your products and services. Expo hours are 1:00pm to
8:00pm on Friday and 10:00am to 6:00pm on Saturday.
STATISTICS & VISITOR ANALYSIS
6,500 registered participants.
Expected some 20,000 people will stream through the
Skylon Tower over this 2-day event.
60% Female / 40% Male demographic.
Average age 25 – 54 years old.
World-wide participation with over 30 countries
represented.
69% Canada, 27% USA, 4% International.
PROMOTION
Showcase your products and services to 20,000 runners, walkers,
family, friends and the general public over this 2-day event.
Receive substantial promotion via electronic media including
website, Facebook, E-blast newsletters, Cogeco TV advertisements Call: 905-356-9460 / Fax: 905-356-7156
and radio features. Recognition will also be included in print Email: dave@niagarafallsmarathon.com
media such as the Niagara This Week newspaper, magazine www.niagarafallsmarathon.com
articles and local newspaper inserts.
ALL ENTRANTS MUST PASS THROUGH
THE EXPO TO PICK UP THEIR
PARTICIPANT SHIRTS & GIFTS!
2013
Call: 905-356-9460 / Fax: 905-356-7156
Reserve your space today! Email: dave@niagarafallsmarathon.com
www.niagarafallsmarathon.com
WHO WILL BE THERE?
The Expo will consist of over 100 vendors featuring: FREE TO THE
Apparel & Footwear GENERAL PUBLIC
Art, Home Décor BOTH DAYS!
Automobile Companies
Body Care, Skin Care, Beauty Aids
Charities
Fashion, Jewelry, Accessories
Financial, Insurance, Investment Planning
Food & Beverage
Games, Toys, Crafts
Health & Wellness (chiropractic, massage)
Nutrition (vitamins, supplements)
Real Estate
Restaurant & Attractions
Running Clubs, Marathon Events
Sports & Fitness
Tourism & Travel
SCHEDULE OF EVENTS
Thursday October 24, 2013
Setup (Specific times to be assigned) 9:00am - 10:00pm
Friday October 25, 2013
Setup (Specific times to be assigned) 7:00am - 12:00pm
Expo Hours 1:00pm - 8:00pm
Registration & Number Pickup 1:00pm - 8:00pm
Saturday October 26, 2013
Expo Hours 10:00am - 6:00pm
Registration & Number Pickup 10:00am - 6:00pm
Teardown 6:00pm - 9:00pm
NFIM asks that booths not be broken down or moved out until the Expo is
officially closed on Saturday, October 26, 2013 at 6:00 pm.
Become part of our event and make your name
synonymous with over 20,000 spectators and
participants over race weekend!
Opportunities
2013
Call: 905-356-9460 / Fax: 905-356-7156
Email: dave@niagarafallsmarathon.com
www.niagarafallsmarathon.com
BOOTH RENTAL OCT. 25 - 26
Please secure your booth space immediately with full payment.
Spaces will be assigned on a first come, first serve basis.
Early Bird Registration: Commit and pay for your booth by MAY
31, 2013 to receive the following REDUCED RATES:
Dimension Style Cost (CDN $)
10’ x 10’ Standard $495 + HST
10’ x 10’ Corner $595 + HST
Additional Booths N/A $450 + HST
As of June 1, 2013 the following regular rates will apply:
Dimension Style Cost (CDN $)
10’ x 10’ Standard $595 + HST
10’ x 10’ Corner $695 + HST
Additional Booths N/A $500 + HST
Booth Rental for Not-for-Profit Organizations - call 905-356-9460.
Booth Rental Package Includes:
8’ backdrop / 3’ side rail curtains
One 6’ table / Tablecloth
One wastebasket
Two chairs
WEBSITE LOGO & LINK (1 Year) $250
Get ultimate exposure by providing a JPEG logo and website link
for your company.
Your logo with direct link will be featured on the NFIM Expo Page
of our website that is visited by over 6,000 participants as well as
thousands of general visitors every year.
We will also add your logo to our Facebook page that has over
3,000 likes!
VIRTUAL GOODY BAGS $250 Our online virtual goody bag program is a cost-effective way to get information on your goods and services in front of a wide variety of potential customers. Offer coupons and discounts for samples and services that will reach over 6,000 registered participants of our event as well as thousands of visitors to our website. Simply provide your logo, coupon graphic and website link to post on our website and get virtually tied to thousands of our participants. HYDRATION STATION ON COURSE $250 Looking for a different way to promote your business in a unique way? Join the all new Hydration Station program to help support the runners along the course, build your team and get noticed! Choose a location along the scenic Niagara Parkway, bring a team of volunteers, set up a tent with banners of your company and help hand out water and Cytomax Sports drink to over 6,000 runners as they pass by. ADVERTISE IN NIAGARA THIS WEEK NEWSPAPER $250 Exclusive to all vendors that participate in this year’s Expo. Purchase a ¼ page ad in the Expo Insert of Niagara This Week newspaper for the October 17th, 2013 edition. This insert will be an eight page colour editorial on the History of the NFIM that will be distributed to 180,000 homes in the Niagara Region. ADVERTISE IN NIAGARA LIFE MAGAZINE TOURIST EDITION $250 Exclusive to all vendors that participate in this year’s Expo. Purchase a ¼ page ad in the Marathon Insert of Niagara Life Magazine Tourist Edition. The deadline for booking is May 2, 2013 with a May 23, 2013 distribution date. This insert will be an eight page colour editorial on the History of the NFIM that will be distributed to 100,000 homes in the Toronto Marketplace. FINISH LINE BOOTH $1,000 Become part of the all new Victory Lane Finish Line on race day consisting of vendors that will welcome thousands of runners, along with family, friends, spectators and volunteers. This is an excellent opportunity to reach a larger demographic and bring more exposure to your company over race weekend. As a vendor you will have a prime location in front of your target consumers.
2013 Terms and Conditions The Exhibitor must accept the following terms and conditions in order to participate at the 2013 NFIM Expo. Booth Rental Booth reservations will be confirmed once the completed reservation form and full payment is received. NFIM reserves the right to refuse any reservation judged inappropriate to the Expo’s context. The reservation fee will then be returned. Payments/Cancellations/Refunds No booth is guaranteed until 100% of the payment is made. Participation is subject to booth availability. Payment is non-refundable. No reimbursement will be made in the event of a cancellation. Booth Assignment/Set-Up & Tear-Down You will be assigned your specific set-up time and booth number approximately 2 weeks prior to the Expo. NFIM reserves the right to change the location of a confirmed booth, if it is deemed necessary for the good of the show. Displays Displays and installations must stay within the booth rental space and must not interfere in any way with other exhibitors. Booth Presence Exhibitors must ensure the presence of at least one person in the booth during exhibition hours. Insurance Exhibitors must have their own insurance appropriately covering the equipment, material and merchandise needed for the event, as well as the staff overseeing their booth. EXHIBITORS WILL NOT BE ADMITTED WITHOUT PROOF OF SAID INSURANCE (Certificate of Insurance from insurance agent). Selling Goods and Services Selling goods and services is permitted. Selling Food and Beverages Exhibitors may not sell food or refreshments in their booth. However, samples may be given out with approval from NFIM. Electricity Exhibitors must inform the Expo Coordinator of their need for electricity no later than September 30, 2013. Parking Exhibitors have access to parking in the parking lot adjacent to the Skylon Tower. Security The exhibit hall will be secured with professional security during non- show hours. However, neither Management nor the Expo Facility is responsible for lost or stolen articles. Exhibitors are responsible for any damage done to the facility or rental equipment. Booth equipment may not be taken off the exhibition floor during show hours without the permission of NFIM.
2013
Application Form pg.1
Please complete the following information and return with payment in order to reserve a space at the 2013
Niagara Falls International Marathon Runfest Weekend Event
CONTACT INFORMATION (PLEASE PRINT)
COMPANY NAME ___________________________________________________________________________
CONTACT NAME ________________________________ ADDRESS ____________________________________
CITY ____________________________________ PROV/STATE __________________ POST/ZIP _____________
PHONE _______________ FAX _______________ EMAIL ____________________________________________
WEBSITE ___________________________________________________________________________________
BOOTH RENTAL
Please circle your selections:
Standard $495 (Early Bird) Corner $595 (Early Bird) Additional Booth $450 (Early Bird)
Total $ _________
$595 (Regular) $695 (Regular) $500 (Regular)
Preferred Top 3 Booth Selections (no guarantee) - See attached floor plan
1st Choice ________________ 2nd Choice ___________________ 3rd Choice __________________
Product/Service Offered _________________________________________________________________
15 Amp Power in Booth ($50 for 2 Days) Yes / No Total $ ___________
WEBSITE LOGO & LINK (1 Year)
[ ] Company logo on NFIM Website/Facebook with direct links ($250) Total $ ___________
VIRTUAL GOODY BAGS
[ ] Offer coupons as part of our online goody bag program ($250) Total $ ___________
HYDRATION STATION ON COURSE
[ ] Promote your business on course by handing out water to runners ($250) Total $ ___________
NIAGARA THIS WEEK ADVERTISEMENT
[ ] ¼ page ad in NTW insert for Niagara Region (180,000) ($250) Total $ ___________
NIAGARA LIFE MAGAZINE ADVERTISEMENT
[ ] ¼ page ad for Toronto Marketplace (100,000) ($250) Total $ ___________
FINISH LINE BOOTH
[ ] Increase exposure by adding a booth at Victory Lane ($1,000) Total $ ___________
Continued on pg.2
2013
Application Form pg.2
DISCOUNTS & TOTAL
SUB TOTAL $ _______________
Select ANY two (2) opportunity choices and receive a 20% discount. $ _______________
Select ANY three (3) opportunity choices and receive a 25% discount. $ _______________
HST 13% $ _______________
GRAND TOTAL $ _______________
ADDED BONUS – As an exhibitor, receive 20% Discount OFF any regular price race registration fee.
Please fill out a race registration form and return along with your application package.
Forms must be submitted no later than September 30, 2013
PAYMENT
Method of Payment [ ] MasterCard [ ] Visa [ ] AMEX [ ] Cheque
Credit Card # _________________________________________ Expiry Date ______________ VCode ________
Name on Card ________________________________________ Signature ______________________________
Please return completed forms to Expo Coordinator at (P) 905-356-9460, (F) 905-356-7156, email:
dave@niagarafallsmarathon.com or mail: 5300 Willmott Street, Niagara Falls, ON, L2E 2A7.
Cheques should be made payable to Niagara Falls International Marathon.
Certificate of Insurance must accompany this form. Booth is not reserved until payment is received.
You will receive a copy of the confirmation contract outlining your booth number once we have received payment.
ADDITIONAL INFORMATION
Exhibitor/Company Name: (Please print exactly as it should appear on your identification sign)
___________________________________________________________________________________________________
Length of time required for setup: _________________________ Need to use loading dock: Yes _______ No _______
Type, size and number of vehicles coming into loading dock: ______________________________________________
_________________________________________________________________________________________________
Booth Space Requirements:
Table Yes / No
Table Cloth Yes / No
Chairs Yes / No
Will you need accommodation? Yes / No If yes, how many nights? 1/ 2/ 3 /4
Would you like us to send you a list of NFIM host hotels along with our booking link? Yes / No
Authorized Signature: ___________________________________________________ Date: _______________________
Your signature confirms that you have read and agree to the terms and conditions of the 2013 NFIM Runfest Weekend Expo.
Please keep a copy of this document for your records.
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