Fundraising for Hospice Waikato and Rainbow Place - www.hospicewaikato.org.nz
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Fundraising
for Hospice Waikato and
Rainbow Place
www.hospicewaikato.org.nz
Thank you
Thank you for requesting a fundraising pack. By choosing to 3
support Hospice Waikato or Rainbow Place you are helping to
raise vital funds which will help us to deliver palliative care services
to patients and their family/whānau who are living with a terminal
Hospice Waikato
Marketing and Fundraising illness.
334 Cobham Drive, Hillcrest, Hamilton, 3216 Whether you are donating in memory of a loved one, in
PO Box 325, WMC, Hamilton 3240
appreciation of Hospice care, or simply because you believe in the
Telephone (07) 859 1260 good work of Hospice Waikato or Rainbow Place – thank you.
Fax (07) 859 1266
If you have any questions, our Marketing and Fundraising team is
always happy to offer extra help and advice, so please contact us
www.hospicewaikato.org.nz
by phone or email.
www.facebook.com/hospicewaikato
We hope that this pack will inform and inspire you.
www.facebook.com/rainbowplace
@hospiceshopwaikato Good luck.
hospicewaikato
How you can help Where your
our patients make the money goes
most of every moment The money you raise will go towards providing vital care
4
and support patients and their families. You really can 5
make a difference.
By fundraising for Hospice Waikato or Rainbow Place you are helping us to deliver
specialist community palliative care to thousands of patients and their families who
are living with a terminal illness. $50 – Pain medication
Our services and care enable patients to stay at home for as long as possible, “You can help me receive effective symptom control for the
surrounded by the people and things they hold dear. Patients are fully supported by pain associated with my cancer.”
a team of specialist palliative medicine doctors, palliative care nurses, as well as social Your donation will pay for a day’s costs of a Hospice
workers, counsellors and a spiritual care coordinator. syringe pump that will help with a patient’s pain
management.
Hospice care looks after the whole needs of a person, through medical and nursing
care, as well as spiritual, emotional, social and psychological support. Trained Hospice
$100 – Massage Therapy
volunteers assist with practical support for the patient and family/whānau.
“You can give me relief of muscular discomfort and physical
All funds raised will stay within our community. By helping us to fundraise you are
pain.”
helping to ensure our services stay free of charge to patients and their families within
the Waikato, King Country and Thames/Coromandel region. Massage is an excellent way to relieve stress and release
tension. Your donation will allow for a pain-relieving
We rely on and deeply appreciate the generosity of our local community. massage for a patient.
$200 – Specialist Palliative Care Doctor $2000 – Nurse for a Day
“You can provide someone who will listen to my needs.” “You can help make sure I don’t feel alone.”
A Specialist Palliative Care Doctor works with a patient’s Your donation could pay for 50 hours of specialist
doctor and other healthcare professionals, listening to the nursing care for our Community Nursing Team
patient and aligning their treatment with what is important visiting patients at home and giving the care they
to them. Your donation will pay for an appointment with a so desperately need at the end of their life.
specialist palliative care doctor.
$6,000 – Fuel costs for our Rural Community
6 Nursing team 7
$500 – Family Counselling Session
“You can help make sure I have someone to visit
“You can provide someone to talk to our family about losing me in my home in rural Waikato.”
our precious mum.”
Rural nurses visit patients in their home
Your donation could fund bereavement counselling for an throughout the wider Waikato region. Your
entire family, helping them to come to terms with their loss. donation will pay for one nurse’s fuel costs for a
year.
$1000 – Inpatient Unit Stay
$18,000 – Pay for a Day
“You can give me a place to go where I will be looked after.”
We provide care and support to patients and
Your donation will pay for a patient to stay in our Inpatient their families 24 hours a day, 7 days a week. Your
Unit for one night for symptom management, respite care, donation could pay to run all our services for one
or end of life. full day.
Organising your event
Step 4: Plan ahead
Write a list of all the things that need to be done to make your event a success. Who
do you need to contact? Do you need any licences? Who will attend? Review your list
as time goes on – helping you to keep on track for a successful fundraising event.
Here is a simple step by step guide to get you started with your Step 5: Promote your event
fundraising. Remember you are not alone; our Fundraising Please see page 14.
Team is available to support you as well. If you need any help or
Step 6: Use the power of the internet
have any queries, please contact 0800 HOSPICE.
Now you have your event planned you need to publicise it and spread the word. Use
8 9
all the social media you can (Facebook, Instagram, LinkedIn). Post regular updates
Step 1: Before you start
about your event and tag the Hospice Waikato social media pages.
Before progressing with organising your event for Hospice Waikato or Rainbow Place
Step 7: Have fun and enjoy!
please get in contact with the Hospice Waikato Marketing and Fundraising Team.
We would love to talk to you about your idea. We are very proud of our brand and Mostly importantly enjoy your event. We want you to have a great time fundraising
before allowing outside events to use our brand we like to gain an understanding of for Hospice Waikato/Rainbow Place.
your vision and the commitment required from Hospice.
Step 8: Collect all money and bring it in
Please contact the Marketing and Fundraising team on 07 859 1260, or email
Hospice Waikato, 334 Cobham Drive, Hillcrest, Hamilton. Cheques should be made
marketing@hospciewaikato.org.nz
payable to ‘Hospice Waikato’ or ‘Rainbow Place’. Please return all branded material
Think about ways you can collect participant names and contact details. This is and collection buckets to our fundraising office.
valuable information for Hospice Waikato.
Please let us know how it went. We would love to see your photos, and your stories
Step 2: Decide what you want to do and set a budget could really inspire others to fundraise for us, so please share them.
Use our A-Z guide on page 20 for inspiration. Think about a budget – what will it cost? Step 9: After the event - celebrate!
Can you get sponsorship? Please thank everybody who has helped you along the way and let them know how
Step 3: Identify a location and date you have done. We can help you with thank you letters to your sponsors on request.
Check your planned date doesn’t clash with any major events e.g. Daffodil Day or
ANZAC Day. Has your venue got the correct facilities e.g. disabled toilet, parking, etc?
Get your business Employee fundraising
involved
Motivate your staff, promote creativity or just have fun for Hospice Waikato or
Rainbow Place. How about organising a morning tea in your office or participate in
‘Shorts for Hospice.’ We can provide you with various fundraising materials such as
leaflets, posters and collection boxes to support your event.
Sponsorship
Throughout the year we have many opportunities for companies to support or
10 Whatever the size of your organisation or business or the level sponsor our fundraising events. This could be sponsoring our big events (Shorts 11
of commitment you can give, corporate fundraising is a great for Hospice, The Hospice Waikato and Montana Catering Bucket List Banquet,
Remembrance Services or our Rainbow Place Children’s Party). Sponsorship means
way to get your organisation supporting the work Hospice
that costs can be covered and all monies raised can go directly to patient care.
Waikato or Rainbow Place does in your community.
Donate gifts
Make Hospice Waikato or Rainbow Place your ‘Charity of Choice’ We always need donations of products and gifts in kind for raffles and auctions. Or
perhaps your company is able to offer stationery, gardening services or other gifts
Adopting Hospice Waikato or Rainbow Place as your ‘Charity of Choice’ is an that will help us save money.
ideal way for your company to focus its charitable activities. You can promote
Hospice Waikato or Rainbow Place within your company and to your clients; this Set up payroll giving
will demonstrate your company values and commitment to supporting your local Payroll giving is an easy way for employees to support good causes as it enables
community. Please contact the Marketing team to request your official charity of donations to go directly from a person’s pay to a community organisation.
choice logo to use online, or a formal certificate to display in your reception area.
Payroll giving is administered through the PAYE tax system, so people whose
Company donation employers sign up for the scheme will receive the tax benefits of their donations
Your company can help make a difference by making a donation, either to a specific each payday, without having to present donation receipts or wait to claim at the end
project or to Hospice Waikato or Rainbow Place’s work in general. Remember 33% of of the tax year.
money donated to charities can be claimed back as a tax refund.
Get your school
involved
There are many ways that your school can help Hospice Charity of the year
12 Waikato or Rainbow Place. Fundraising is a great way for you to Choosing Hospice Waikato or Rainbow Place as your charity of choice means not 13
only will you be helping your local Hospice raise the vital funds it needs; you will also
work together, have fun and be creative at school.
be giving the pupils something to work towards together.
Participate in ‘Shorts for Hospice’
Talking about Hospice care with young people can be difficult and sensitive but we
feel it is important because students may have had a loved one or teachers, friends Fancy ditching your normal school uniform to wear a pair of shorts? Register your
or family friends who we have cared for in recent years – or have unanswered school and ask everyone who participates to donate $1 to Hospice Waikato/Rainbow
questions about Hospice and end of life care. Place. On Shorts Day, held on the shortest day of the year, collect donations and give
a sticker to everyone wearing shorts!
How your school can help
Volunteer for Hospice
Your school can help by organising fundraising activities throughout the year.
Popular fundraising events might include mufti days, cake sales, talent shows, sports You could help out at one of our eight hospice shops, help with administration
day etc. For more ideas see our list of A-Z tasks, weed our gardens or wash cars. Volunteering at Hospice is such a worthwhile
experience, and will count towards your Duke of Edinburgh Award.
Charity committee
Set up a committee within your school. The committee could hold meetings, decide
on events and run the fundraising activities. The committee would learn how to
budget and plan an event or activity – with the satisfaction of raising money for
Hospice patients and families.
Promoting your event
Prizes will be targeted where possible to the event.
Facebook/Linked In
Use Facebook and Linked In to spread the word about what you are doing.
Make sure to link your event to our Facebook page so we can share it
Once you have decided on your event and planned all the
www.facebook.com/hospicewaikato | www.facebook.com/rainbowplace
details, it’s now time to start telling everyone about it. LinkedIn: hospicewaikato
Hospice representative
Posters, flyers and tickets
A Hospice representative may be available to attend your event. Requests must be
14 Advertise your event by displaying posters at work, school, church and local community made with as much notice as possible. Please speak to the Fundraising Team to discuss. 15
spots. If you are producing promotional material please make sure you have it approved
Tell your local community/media
by Hospice Waikato so we can ensure our branding guidelines are met.
Prepare a press release for your local media as they may be willing to publish
Use your own contacts
information about your fundraising activities. Local journalists are always on the
Tap into your own resource of contacts by asking friends, family and colleagues to lookout for stories of interest. You may like to invite them to attend. If you are planning
spread the word for you. Send an email to all your contacts about the event and ask to contact local media about your event, please let us know before you do. It is helpful
them to forward the poster/flyer to their networks. Ask your employees to support your for us to see a copy of any press release.
fundraising effort and publish information in your staff newsletter. They may even give
Online sponsorship page
you a corporate donation or match the amount you raise.
An online sponsor page is an easy way for you to set up your own personalised
How we can help
fundraising page, allowing your friends, family and colleagues to make a secure online
If you supply us with information about your event we can help promote your event payment to Hospice Waikato. There is no cash handling so it’s safe, very low risk and
through the Hospice network including sharing posts on our Facebook page. We can low administration impact, enabling you to spend more time having fun.
also display posters in local Hospice Shops and around the Hospice site. We suggest using www.givealittle.co.nz or www.fundraiseonline.co.nz where you can
Every outside event is an opportunity for Hospice Waikato to gather new supporters. connect directly to our Hospice Waikato profile.
We can offer prizes to groups with a simple standardised entry form to collect email
and address details i.e. Sign up to enter the draw to win….
The legal stuff
Photo consent
Try to make sure that you get permission from anyone that you take a picture of.
You will need written permission from parents before taking photos of children.
Donations
All monies raised via fundraising activities need to be for the stated purpose.
When handling cash it is recommended to have two people present when counting
cash to protect both parties. Consider how you will collect your money and keep it
Once you have decided on how you are going to fundraise you safe before you bank it, or hand it to the fundraising office.
16 also need to think about the finer details. Charity fundraising is Public collections 17
regulated by law; to make sure your fundraising is legal check If you want to raise funds in a public place you may need to gain permission
from local council. If you want to hold a collection on private land such as a pub,
the information below which outlines some helpful points on the
supermarket or shopping centre, you will need permission from the owners.
legal stuff and things to think about when organising an event. Funds raised in a public setting (e.g. gold coin donation, collections in a public place)
cannot be receipted for tax purposes to the individual or organisation collecting the
funds. Hospice Waikato can provide you with collection buckets and information on
collecting. Please phone us on 0800 HOSPICE.
Hospice Waikato
Food and beverage
Hospice Waikato is a registered charity. We are grateful for all community
fundraising efforts and like to assist where possible and acknowledge those involved Check if your venue is licenced or contact your local council for more information
appropriately. To ensure that we comply with our legal obligations, fundraising on the local liquor licence. A licence may be required if you are selling alcohol.
activities must comply with all relevant laws (including all regulations and bylaws). Also check your local council website for food hygiene regulations at events.
Branding Lotteries and raffles
Any use of the Hospice Waikato and Rainbow Place logos must be approved by our Check the latest information and advice at http://www.dia.govt.nz/Services-Casino-
Marketing team prior to use. and-Non-Casino-Gaming-The-Rules-for-Running-a-Gambling-Activity
Ways to present your A-Z of fundraising
fundraising dollars ideas
In person:
18 19
Pop in to see us – our Fundraising office is located at 334 Cobham Drive, Hillcrest
Hamilton.
We are sure you have lots of ideas of how you can support
Online:
Hospice Waikato, but here are just a few suggestions to get
Donate via your online fundraising page and the money comes straight to us.
you started...
By post:
Please make cheques payable to ‘Hospice Waikato’ or ‘Rainbow Place’ and send to:
Hospice Waikato, PO Box 325, Waikato Mail Centre, Hamilton 3240.
Afternoon tea, aerobics workout, Easter egg hunt, eating
By phone: A E competition, exhibition,
auction, art exhibition.
Simply call us on 0800 HOSPICE. One of our receptionists will be happy to take the
expedition.
payment from a credit card over the phone. Bake sale, bad hair day, bingo,
B bike ride, BBQ. Fashion show (get local shops
Via bank: F involved), face painting, fancy
Donate via bank transfer, the details are: Craft fair, carwash, cabaret
Account Name: Hospice Waikato Account number: 03-1555-0091553-00
C or casino night (lots of fun),
dress party, fun run.
Christmas fair. Golf tournament, game show,
Reference code: G garage sale, garden party, gym
Please let us know if you have made a donation into our bank so we can post you a Disco, dog walking, darts
D tournament.
challenge, grow a moustache.
receipt: email marketing@hospicewaikato.org.nzOther ways you can
help Hospice
If you would like to stay involved with the work of Hospice Waikato there are many ways
in which you can support.
Hat party, Halloween party, head Raffle, recipe book, Support our Hospice shops
H shave. R remembrance trees, road trip, Hospice Waikato has eight Hospice shops throughout the Waikato, selling
running events. a range of quality second-hand goods including clothing, furniture, books,
Indoor market, Italian-themed
evening, in-lieu gifts (ask people Sports event, ‘stars in their eyes’ collectables, bric-a-brac and more. Shopping in or donating goods to our
I to donate to Hospice in lieu of contest, school quiz, shake shops is greatly appreciated.
gifts). S a bucket, shaving events, St
Leave a Bequest
Patrick’s Day, strawberry festival,
Jumble sale, jazz night, judo Planning to leave a legacy gift in your will is one of the most thoughtful
J challenge, jewellery making.
swim-a-thon.
ways to help others and will leave a lasting impact on your community. By
Talent show, ‘talk like a pirate’
20 K Karaoke, knitting.
day, teddy bear picnic, ten pin
supporting Hospice Waikato through a bequest, you will help to ensure
21
Ladies’ night, lawn mowing, T bowling, ‘top town’ challenge,
our services remain free of charge for the future. For a brochure please
L lottery, line dancing. TradeMe auction, treasure hunt.
contact our Bequest Manager on 07 859 1260.
Mad Hatter’s tea party, Uniform-free day, unwanted gifts Become a ‘Friend of Hospice’
magic show, Melbourne Cup U day. Become a regular supporter of Hospice Waikato today and you will be
M sweepstakes, marathon, movie helping us to continue to provide quality palliative care and support to
Valentine’s ball, vehicle rally,
night, mufti day. hundreds of Waikato patients and their families. A regular payment to
V Victorian evening, vintage car
Hospice allows you to plan your finances and spread your giving over time.
Nature walk, New Year’s day.
N resolutions.
Wheelbarrow day, walking Volunteer
Open garden, online giving, W events, washing cars, wheels day, At Hospice Waikato we have more than 700 volunteers who donate their
O open house day, office collection, wine tasting, waxing events. time to a variety of areas, working alongside staff to enhance the quality
Outward Bound. of life for patients and their families. If you would like to volunteer, please
Pub night, paintball competition,
X Xmas party, Xmas hampers phone 0800 HOSPICE.
P pamper evening, parachute
Y Yacht racing, yard of ale
Donate to Hospice
jump.
Every donation received, whether large or small, helps us make each day
Q Quiz night. Z Zodiac evening, Zumba-thon
count for our patients and their families. You can make a donation on
0800 HOSPICE or www.hospicewaikato.org.nzHospice Waikato 334 Cobham Drive, Hillcrest, Hamilton, 3216 | PO Box 325, WMC, Hamilton 3240 Telephone (07) 859 1260 | Fax (07) 859 1266 | www.hospicewaikato.org.nz
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