BUDGET PREPARATION MANUAL - FY 2021 - City of Pensacola
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FY 2021
BUDGET PREPARATION
MANUAL
TABLE OF CONTENTS
PAGE
Memorandum ............................................................................................................................... 1
FY 2021 Budget Schedule ............................................................................................................ 2
Submission Requirements ............................................................................................................ 3
Checklist.................................................................................................................................. 3
Preparation Guidelines .......................................................................................................... 4 - 31
Highlights For The Preparation Of The Budget .......................................................... 5 - 6
Department/Division Tiers .................................................................................................... 6
Guidelines For Preparing The Budget ........................................................................... 7 - 8
Personal Services Worksheet Information ......................................................................... 9
Job Codes ...................................................................................................................... 10 - 17
Price Guidelines ........................................................................................................... 18 - 21
Travel Destination Mileage Guidelines ............................................................................. 22
Classification of Expenditures/Expenses By Account Code..................................... 23 - 31
Detailed Budget Instructions............................................................................................... 32 - 42
Eden Budget-End User Instructions .......................................................................... 32 - 40
Review Budget Requests Prior to Submitting ............................................................ 41 - 42
Generating Eden Reports .................................................................................................... 42
FY 2021 Budget Forms ........................................................................................................ 43 - 56
Vacant Positions (Form AC) ................................................................................................. 47
Underfilled Positions (Form AD) .......................................................................................... 48
DROP Payouts (Form AE) .................................................................................................... 49
Position Request (Form AF) .......................................................................................... 50 - 51
Personal Services Adjustments (Form AG) ......................................................................... 52
Issues (Form DD) ................................................................................................................... 53
Revenue Forecast Summary (Form REV-1) ........................................................................ 54
Revenue Forecast By Source (Form REV-2) ........................................................................ 55
Fee Summary (Form REV-4) ................................................................................................. 56
APPENDIX .......................................................................................................................... 57 - 60
Top Mistakes Found in Budget Submittals ............................................................................. 58
City of Pensacola’s Goals and Objectives for FY 2021............................................................ 59
Checklist - Items to Be Returned To Budget Office ............................................................... 60
MEMORANDUM
TO: Grover C. Robinson IV, Mayor
Keith Wilkins, City Administrator
Richard Barker, Jr., Deputy City Administrator- Administration and Enterprise
Kerrith, Fiddler, Deputy City Administrator- Community Development
Kaycee Lagarde, Public Information Officer
Amy Lovoy., Interim Financial Director
Helen Gibson, CRA Administrator
Don Kraher, Council Executive
All Department Division/Directors
Departmental Budget Staff
FROM: Yvette McLellan, Budget Manager
DATE: January 8, 2020
SUBJECT: Fiscal Year 2021 Budget Instruction Manual
The fiscal year 2021 budget manual has been designed to assist you in preparing your budget
submittal to the Mayor. Departments/Divisions will enter and submit the majority of their budget requests
electronically using the InForum Gold Budget Preparation Module. Your department's/division’s final budget
requests for fiscal year 2021 should be completed/returned to the Financial Services Department at the
appropriate date found in the FY 2021 Budget Schedule (see page 2). The Budget is scheduled to be delivered
to City Council in July. Therefore, it is IMPERATIVE that all budget submittals adhere to the due date.
After all budget submittals are consolidated by the Financial Services Department, they will be reviewed by
the Mayor’s Office. The Mayor’s city-wide budget will be prepared and then be presented to City Council.
During subsequent budget workshops which are open to the public, citizens have the opportunity for input as
the City Council reviews the Mayor's proposed budget. In the final step of the budget process, after two
legally required public hearings, Council will adopt a fiscal year 2021 budget.
We have implemented a tier system in which department/divisions submittals will be due at various
times depending on which tier a department/division is in. The levels of tiers are detailed on page 6 of this
manual.
Any requests to reclassify or upgrade a position must be submitted to the Human Resources Division
and will no longer be conducted within the budgeting process.
This manual is being made available to all departments on the “K” drive, K:\Budget 2021\21 Budget
Prep Manual.pdf. FY 2021 Department/Division Verbiage and budget forms that may be required for your
budget submittals have also been made available on the “K” drive under the appropriate departmental/division
folder. Initial review of any required budget forms pertinent to the budget requests will be done by the Budget
Office. A final form submission will be requested by the Budget Office and at that time, all completed
required forms can be submitted by the department by copying electronic files to the “k” drive.
Mindy Miller and I will be available to answer any questions you may have in completing your
department's fiscal year 2021 budget submittal for presentation to the Mayor. We can be reached at 435-1833
and 435-1820, respectively.
Your suggestions for improving the budget process are incorporated into our procedures whenever
feasible. You are encouraged to continue giving us your ideas and comments.
1
BUDGET SCHEDULE
FY 2021 BUDGET SCHEDULE
(Tentative)
Monday, January 6 Send Outside Agency Applications to Current Recipiants
Monday, January 6 Financial Services Staff distributes Budget Manual and Opens Eden System for Entering
Monday, February 10 Budget submittals to Financial Services and all departments/divisions complete
budget requests complete and submit required forms (Tier I)
Clerk, Council, Financial Services, Legal, Mayor, Planning, Human Resources
Wednesday, February 19 Budget submittals to Financial Services and all departments/divisions complete
budget requests complete and submit required forms (Tier II)
CRA, Fire, Inspection, Parks & Recreation, Public Works
Monday, February 24 Budget submittals to Financial Services and all departments/divisions complete
budget requests complete and submit required forms (Tier III)
Airport, Housing,Pensacola Energy, Police, Port, Sanitation
Monday, March 9 Outside Agency Applications Due to Budget Office
Monday, March 16 Budget Workbooks delivered to Mayor and City Administrator Staff
Forward appropriate section of Budget Books to Departments/Divisions
Monday, March 23 thru Mayor, City Administrator Staff and Financial Services Staff meet with each
Friday, March 27 Department/Division to review their Budget
Tuesday, March 24 Public Input Meeting (5:30 p.m. at Sanders Beach/Corrine Jones)
Thursday, March 26 Public Input Meeting (9:00 a.m. at Vickery Center)
Monday, March 30 thru Budget Review by Mayor, City Administrator Staff and Financial Services Staff
Tuesday, March 31
Friday, April 17 Final Decisions By Mayor
Friday, June 1 Property Appraiser Provides Property Valuation Estimates
Monday, July 6 Final Document Sign Off by Mayor
Monday, July 1 Property Appraiser Certifies DR-420 - 1st Day of TRIM
Monday, July 13 Proposed Budget Books Distributed To City Council & Available for Public & Media
Thursday, July 16 TRIM Notice approval by City Council
Monday, July 27 thru City Council Budget Workshops (Tenative)
Tuesday, July 28
Tuesday,August 4 Certification of Valuation to Property Appraiser, Tax Collector, & State (TRIM)
Wednesday, September 9 First Public Hearing on the Budget. 5:30 p.m. (tentative)
Saturday, September 12 Millage Advertisement runs in Newspaper
Wednesday, September 16 Final Public Hearing on the Budget. 5:30 p.m. (tentative)
2
SUBMISSION REQUIREMENTS
Budget submittals are due to the Budget Office on varying dates depending on which Tier (I, II, or
II) the department/division is classified as (See page 6).
- Tier I departments/divisions – budget submittals are due Monday, February 10th
-
Tier II departments/divisions – budget submittals are due Tuesday, February 19th
- Tier III departments/divisions – budget submittals are due Monday, February 24th
Budget forms must be completed using the FY 2021 Budget Forms. We will not accept Word or
other files as substitutes for the PDF forms. All additional supporting documentation listed on the
checklist must also be placed in the respective department/division folders at the following location:
K:\BUDGET 2021\.
Checklist
The following items are to be returned to the Budget Office:
1. Organizational chart with EPS/OPS and underfilled positions indicated with an “*” & total
number of employees in the bottom right corner.
2. Mission Statement Goals/Objectives (Department Verbiage)
3. Performance measurements with actuals for FY 2018 and FY 2019 and targets for FY 2020
and FY 2021 (Department Verbiage)
4. Updated Photos Associated with Program Verbiage (Include Captions)
5. All Required Forms, when applicable
Form AC – Vacant Positions
Form AD – Underfilled Positions
Form AE – DROP Payouts
Form AF – Position Request
Form AG – Personal Services Adjustments
Form DD – Issues
Form REV1 – Revenue Forecast Summary
Form REV2 – Revenue Forecast By Source
Form REV4 – Fee Summary
6. Fund Sheets provided by the following departments/divisions: Airport, Inspection Services,
Pensacola Energy, Housing, Port, Public Works, Sanitation, and Neighborhood Services
(Non-General Funds).
3
PREPARATION GUIDELINES
CITY OF PENSACOLA
FY 2021 BUDGET GUIDELINES
I. FY 2021 Personnel Expense - Calculations have been provided on a Budget Summary Report.
The financial accounting system’s budget module has calculated personal services costs for
Fiscal Year 2021. Each department/division is responsible for reviewing these calculations
and verifying the system’s accuracy. If any corrections to the personal services
calculations are deemed necessary, then a Personal Services Adjustment Form must be
submitted to request said changes.
A. No reclassifications and/or upgrade requests will be accepted as part of the budget
submittal process. Please contact Human Resources to submit a reclassification or upgrade
request.
B. Each department is required to submit any position changes (additions or deletions) on a
Position Request Form (Form AF) with the position and the employee occupying each
position.
C. NOTE: The Eden System calculates 26 pay periods. The Budget Office adjusts for
the actual number of pay periods. For FY 2021, there will be 26.1 pay periods. The
amount that will be entered into the personal services budget documents will reflect
the 26.1 pay periods.
II. FY 2021 Operating Expense - Each department/division will be provided with the same
operating budget as Fiscal Year 2020, less the Technology Resources Cost Allocation,
Liability costs and one-time expenses, in an Eden Budget Document. No forms will be
required for the base operating, however detail for each line item is required to be inputted in
the Eden System.
A. Separate Non-Capitalized Asset and Computer & Equipment budget documents are created
and therefore, are not included in your base operating budget document.
B. Departments/Divisions with same accounts/programs as last year are required to clean-up
line item detail in Column 2 (2021 Department Base).
C. ALL funding changes/enhancements, increases and/or decreases, must be entered in
Column 3 (2021 Department New) with line item detail and a priority number. Priority
numbers are to be in sequential order throughout all combined budget documents of 91xx
& 93xx accounts except for 9370 and 9371.
III. FY 2021 Capital - All departments/divisions requesting capital items will need to submit their
requests in the appropriate Eden Capital Budget document Column 3 (2021 Department New)
using line item detail.
A. Vehicle descriptions are required to match fixed assets. Prior to requesting vehicle
replacements, a fixed asset comparison is needed to confirm vehicle’s description.
Description updates can be made by the Budget Office and should be brought to their
attention prior to budget submittal deadlines.
B. All capital items requested must be ranked in sequential order of importance in the line
item detail section for the entire department/division. (i.e. A department/division has only
one #1, only one #2, etc.)
4PREPARATION GUIDELINES
HIGHLIGHTS FOR THE PREPARATION
OF THE FY 2020 BUDGET
Following are highlights for fiscal year 2021 budget preparation:
All goals and objectives are to tie-in with the ‘City of Pensacola’s Goals and Objectives’. A copy of the Goals
and Objectives is located in the Appendix section of this preparation manual. Be sure to link your goals with
the Mayor’s goals using the main categories.
• No reclassifications and/or upgrade requests will be accepted as part of the budget process. Requests to
reclassify or upgrade a position must be submitted to the Human Resources Division.
• Performance Measures must be assigned to each program/project within a Department/Division’s budget. In
addition, actuals must be indicated for FY 2018 and FY 2019, and target measures must be indicated for
fiscal years 2020 and 2021.
• Ensure that ALL accounts are correctly budgeted at the project level. This will help prevent issues associated
with insufficient budget balances when attempting to load invoices and requisitions.
• A Budget Payroll Status report has be provided. This report lists each individual budgeted position, the
individual occupying each position, the fixed cost distribution, rate of pay and benefits. Each
department/division is required to review this report and submit any changes to their position and the
employees occupying each position.
• A Position Budget Summary Report has been provided. This report has been generated from the Eden
System and provides the calculated amount of salaries and benefits for each individual budgeted position.
This report includes all pay increases associated with all bargaining units. Additionally, the amounts shown
on this report reflect 26 paydays. The information loaded into the Eden System reflects 26.1 paydays.
Please keep that in mind when you are comparing this report with what has been loaded into the Eden
System.
• Departments/Divisions making a request for a new position or deleting a position will be required to submit
a Position Request Form (Form AF).
• Extra Personal Services (9125) requests are to be for those temporary employees paid thru an agency and
require the following line item detail - Position/Title; Activity; Number of EPS positions with how many are
less than 6 months AND how many are more than 6 months; justification for all; full or part time; number of
hours per week, wages; and other costs.
• Other Personal Services (9135) is to be used for those part-time and temporary employees paid directly thru
the City payroll. The line item detail required for 9135 is the same for 9125 listed above.
• Object Codes (9195 and 9196) are for non-union, union and performance based salary increases. This will
be calculated and loaded by the Budget Office.
• A separate Non-Capitalized Asset (9370) Budget Document for requests has been created. All other assets
from $1,000 to $4,999 are requested in 9370 with the exception of I-Pads, tablets and computers, printers,
facsimile equipment and scanners.
• A separate Computers and Equipment (9371) Budget Document has been created. All requests for new I-
Pads, tablets and computers, printers, facsimile equipment and scanners (anything with a MIS Asset ID #)
must be entered in this object code provided that the unit cost is under $5,000. Please make sure to indicate
the MIS Service ID# for all equipment requested to be replaced. You have been provided with a listing of
computers/laptops that Technology Resources has identified as needing to be replaced.
5PREPARATION GUIDELINES
• Capital requests are required to be entered in priority order for the entire department within each fund (not
within each program/activity/cost center). (Note: For all rolling stock replacements the Central Garage will
be making separate recommendations.)
• An Issues Form (Form DD) is required from each department/division to address issues within their
respective areas concerning the Fiscal Year 2021 Budget. These issues will be submitted for inclusion in the
budget message. (Note: submitting an issues form does not equate to requesting funding. If you want to
request funding, then you must enter the request into the Eden System.)
• Required Budget Forms for budget submittals can be found in the Budget Forms section of this manual from
pages 43 through 56.
• NOTE: We have created a REV-2 form with a blank year as we did in the prior year for REV-4. You
can save this form and use each year without having to re-enter the data. For this year, you are able
to copy and paste from the prior year forms. If you do not have a copy of your forms from the prior
year, please let us know and we will provide them for you.
NOTE: Do not reduce fixed expenses such as those listed below in order to balance your budget.
9345 - Maintenance and Repair of Vehicles
9347 - Utilities
9348 - Fuels and Lubricants
DEPARTMENT/DIVISION TIERS
In an effort to streamline the submittal process and provide larger department/divisions with additional time to
complete their budget submittals, we have implemented a tier system in which department/divisions submittals will
be due at various times depending on which tier a department/divisions is in. Currently, there are three levels of
tiers. The General Fund and smaller departments/divisions have been assigned to the beginning tier (Tier I) while
enterprise and larger departments/divisions are assigned to the middle and ending tiers (Tier II & III).
Tier I Departments/Divisions: City Clerk
Budget Submittals due: 2-10 City Council
Financial Services
Legal
Mayor
Planning
Human Resources
Tier II Departments/Divisions: CRA
Budget Submittals due: 2-19 Fire
Inspection
Parks & Recreation
Public Works
Tier III Departments/Divisions: Airport
Budget Submittals due: 2-24 Housing
Pensacola Energy
Police
Port
Sanitation
6PREPARATION GUIDELINES
GUIDELINES FOR PREPARING
FY 2021 BUDGET
PERSONAL SERVICES (#100's)
1) All 9112 - Overtime and 9119 - Additional Regular Pay requests are to be budgeted at the
project level. All 9112 and 9119 budget documents created by the Budget Office used the
same project level numbers that were used in the FY 2020 budget. New projects may need
new project numbers created within a FY 2021 budget document which will be done by the
Budget Office upon request. UPDATED/NEW DETAIL IS REQUIRED FOR EACH
REQUEST.
Personal Services have been calculated and should be checked by the departments/divisions.
OPERATING BUDGET (#300's)
1) Budget Documents include the maximum allowed for operating expense in Column 3 (2021
Department New) and Column 2 (2021 Department Base).
2) Most detail in Column 2 (2021 Department Base) was copied from last year and needs to be
reviewed and updated. Change the detail information to make it applicable to 2021. All line
item adjustments from last year should be removed from detail and budget amounts adjusted
accordingly. Change/update the detail line information/amounts but do not change total base
amount. Column 1 (2021 Recommended Base) and Column 2 (2021 Department Base) totals
must equal each other and cannot change. NOTE: Line items may show zero budget but still
have account detail. Check all accounts for any detail. Reviewing a budget detail report will
assist you to identify which accounts and what updates are necessary. THERE MAY BE
SOME ZERO LINE ITEMS WITH DETAIL – MAKE SURE YOU RUN A DETAIL
REPORT (See page 41).
3) Submit line item budget changes/adjustments in Column 3 (2021 Department New), with line
item detail that describes any changes/adjustments needed, its impact and a priority number.
4) Using a Non Capitalized Asset budget document, submit all Non-Capitalized Asset (9370)
requests in Column 3 (2021 Department New). Using the detail window, include number of
items requested, unit cost and priority number. Priority number is created by the department
with #1 (one) being the most important and can only be used once within the same department
for non-capitalized assets. (Only one #1 priority, only one #2 priority, etc. for department
9370 requests within each fund.)
5) Using a Computer & Equipment budget document, submit all Computer & Equipment
(9371) requests in Column 3 (2021 Department New). Using the detail window, include
number of items requested, unit cost and priority number. Priority number is created by the
department with #1 (one) being the most important and can only be used once within the
same department for Computers and Equipment. Please make sure to indicate the MIS Asset
ID# for all computers/printers requested to be replaced. (Only one #1 priority, only one #2
priority, etc. for department 9371 requests within each fund.)
6) The Budget Office will enter MIS allocation and Liability costs into a separate budget
document at the project level and with line item detail. DO NOT ADD THESE LINE
ITEMS INTO YOUR BUDGET DOCUMENT. These expenditures are fixed and
neither the amounts nor the detail can be changed. You can run a Department Request
Report (Report #1) to get the total costs for your verbiage numbers. NOTE: Adding these
into your budget document will result in those line items doubling when you run reports.
7PREPARATION GUIDELINES
CAPITAL (#600's)
1) Capital item request entries are to be made in Column 3
(2021 Department New). If requesting new capital items not found in the budget document,
call the Budget Office at 435-1820 or 435-1833 to set-up a new capital budget project
number.
a. All capital requests are at the project level.
b. All Capital items requested must be ranked in sequential order of importance for the
entire department within each fund. (I.e. only one #1, only one #2, etc.) Required
detail for capital request - (a) Priority Number; (b) Mileage of Vehicle, if applicable;
(c) Total Number of Devices Currently In Dept.; (d) Total Number of Devices
Requested this FY; (e) Brief Explanation and Justification; (f) Direct Operating
Costs or Indirect Operating Costs associated with request. (Any operating cost that
reflects any additional costs that is necessary or will incur due to the capital
expenditure.)
NOTES:
(1) ROUND ALL BUDGET REQUEST(S) TO THE NEAREST $100.
(2) UPDATE MISSION STATEMENT AND GOALS/OBJECTIVES BASED ON
THE FY 2021 BUDGET FUNDING LEVEL.
(3) CLOSELY REVIEW GOALS AND OBJECTIVES FOR MEASURABILITY.
(4) TIE THE PROGRAM GOALS WITH THE CITY OF PENSACOLA’S
GOALS AND OBJECTIVES.
(5) CLOSELY REVIEW PRIOR YEARS ACTUAL AMOUNTS. BE
PREPARED TO JUSTIFY ANY MAJOR DISCREPANCIES.
(6) ALL ENTERPRISE DEPARTMENTS WILL SUBMIT A REVENUE AND
EXPENSE SHEET (FUND SHEET) AS SHOWN IN THE BUDGET
DOCUMENT.
8PREPARATION GUIDELINES
PERSONAL SERVICES WORKSHEET
GROUP INSURANCE RATES
EMPLOYEE CITY TOTAL CITY
Type Biweekly Biweekly Biweekly Annually
Health Option HMO Plan 41
Single Health 26.78 9% 284.27 311.05 7,419.45
Family Health 255.60 38% 413.38 668.98 10,789.22
2 Employee Health 212.39 25% 641.14 853.53 16,733.75
Blue Options PPO HSA Plan 1168/1169
Single Health 22.62 11% 183.33 205.95 4,784.91
Family Health 211.61 30% 494.98 706.59 12,918.98
2 Employee Health 175.80 25% 530.79 706.59 13,853.62
Single Dental 6.19 3.83 10.02 99.96
Family Dental 21.02 5.05 26.07 131.81
Life Insurance 3.29 3.29 85.87
Community Clinic 25.00 25.00 652.50
Tele Doc 10.75 10.75 280.58
Combinations: Annually Annually
HMO/Single Health & Single Dental 8,538.35 HSA/Single Health & Single Dental 5,903.82
HMO/Family Health & Family Dental 11,939.97 HSA/Family Health & Family Dental 14,069.73
HMO/2 Emp Health & Family Dental 17,884.50 HSA/2 Emp Health & Family Dental 15,004.37
HMO/Single Health & Family Dental 8,570.20 HSA/Single Health & Family Dental 5,935.66
HMO/Family Health & Single Dental 11,908.13 HSA/Family Health & Single Dental 14,037.89
HMO/2 Emp Health & Single Dental 17,852.66 HSA/2 Emp Health & Single Dental 14,972.53
HMO/Single Health & No Dental 8,438.39 HSA/Single Health & No Dental 5,803.86
HMO/Family Health & No Dental 11,808.16 HSA/Family Health & No Dental 13,937.92
HMO/2 Emp Health & No Dental 17,752.70 HSA/2 Emp Health & No Dental 14,872.56
No Health & Single Dental 838.33
No Health & Family Dental 870.17
No Health & No Dental 738.37
CITY MATCHING DEFERRED COMPENSATION CONTRIBUTIONS
AMINISTRATIV
E CIVIL SERVICE
A – NOT ELIGIBLE PAY PLAN * PAY PLAN **
B - 0-5 YEARS 5.0% 1.5%
C - 5-10 YEARS 7.5% 2.5%
D - 10+ YEARS 10.0% 6.5%
* No new employee is eligible for this plan.
CITY CONTRIBUTIONS
PENSION PLANS:
CITY MATCHING PENSION: Pensions calculated on a dollar amount based on actuary.
FRS PENSION PLAN: Regular: 8.47% Special Risk: 25.48% Elected Officials: 42.00% Sr. Mgmt: 25.41%
DROP: 14.60% Sr. Mgmt. Retired: 20.75% Regular Retired: 5.22% Special Risk Retired: 12.81%
OTHER BENEFIT CONTRIBUTIONS:
SS REPLACEMENT BENEFIT PROGRAM: 3.7%, 4.7% or 5.7% (depending on employee)
SOCIAL SECURITY TAX/FICA: 6.2%
DISABILITY/SURVIVORS INSURANCE: 1.0%
MEDICARE PREMIUM (NEW EMPLOYEES EFF 4/1/86): 1.45%
9PREPARATION GUIDELINES
CITY OF PENSACOLA
JOB CODES
RANGES EFFECTIVE OCTOBER 1, 2021
JOB TITLE RANGE MIN. MAX.
CODE
4017 Accountant NU-16 $17.14 $29.29
8046 Accounting Services Manager SES I $33.66 $62.50
3003 Administrative Account Clerk NU-05 $11.93 $19.95
3040 Administrative Assistant I NU-13 $15.08 $25.80
3041 Administrative Assistant II NU-15 $16.32 $27.90
3042 Administrative Assistant III NU-18 $18.91 $32.33
2014 Administrative Officer NU-07 $12.66 $21.65
2010 Administrative Officer I NU-11 $14.33 $24.52
2004 Administrative Officer II NU-15 $16.32 $27.90
2003 Administrative Officer III NU-19 $19.87 $33.94
2001 Administrative Officer IV NU-23 $24.18 $41.28
1029 Administrative Secretary NU-16 $17.14 $29.29
1280 Air Service Development Manager NU-23 $24.18 $41.28
4096 Airport Administration & Contracts Manager NU-23 $24.18 $41.28
1173 Airport Contract Administrator NU-23 $24.18 $41.28
7008 Airport Custodial Worker GE-03 $10.44 $17.85
1014 Airport Director SES III $48.08 $76.93
2030 Airport Electrical/Mechanical Control Supervisor I NU-17 $18.01 $30.77
4061 Airport Electrical/Mechanical Technician I GE-13 $14.50 $24.80
4060 Airport Electrical/Mechanical Technician II GE-15 $15.69 $26.82
4090 Airport Electrician I GE-14 $14.94 $25.53
4091 Airport Electrician II GE-16 $16.48 $28.16
4092 Airport Electrician III GE-17 $17.31 $29.58
2042 Airport Electronics Technician GE-17 $17.31 $29.58
6002 Airport Equipment Operator GE-06 $11.82 $20.00
2097 Airport Maintenance Supervisor-Electrical NU-18 $18.91 $32.33
2099 Airport Maintenance Supervisor-Technical NU-18 $18.91 $32.33
7014 Airport Maintenance Technician I GE-04 $10.97 $18.76
7012 Airport Maintenance Technician II GE-06 $11.82 $20.00
6034 Airport Maintenance Technician III GE-08 $12.63 $21.26
2043 Airport Maintenance Technician Supervisor NU-13 $15.08 $25.80
1283 Airport Marketing Manager NU-23 $24.18 $41.28
4093 Airport Operations Assistant NU-11 $14.33 $24.52
4063 Airport Operations Dispatcher NU-07 $12.66 $21.65
2101 Airport Operations Duty Manager NU-18 $18.91 $32.33
2031 Airport Operations Officer NU-15 $16.32 $27.90
1175 Airport Properties Manager NU-17 $18.01 $30.77
4095 Airport Property & Budget Manager NU-23 $24.18 $41.28
10PREPARATION GUIDELINES
JOB TITLE RANGE MIN. MAX.
CODE
5603 Airport Traffic Officer NU-03 $10.86 $18.57
2045 Area Manager NU-23 $24.18 $41.28
1112 Assessment & Development Manager NU-23 $24.18 $41.28
1068 Assistant Airport Director for Finance SES I $33.66 $62.50
1069 Assistant Airport Director for Operations SES I $33.66 $62.50
1111 Assistant City Administrator – Community Development SES IV $67.31 $86.54
1023 Assistant City Attorney SES II $38.47 $67.31
1028 Assistant City Clerk NU-17 $18.01 $30.77
1166 Assistant City Nurse NU-23 $24.18 $41.28
1189 Assistant CRA Administrator NU-25 $26.73 $45.57
2111 Assistant Customer Service Manager NU-21 $21.91 $37.44
8010 Assistant Fire Chief SES II $38.47 $67.31
1182 Assistant Neighborhood Coordinator NU-16 $17.14 $29.29
1185 Assistant Planning Services Administrator NU-25 $26.73 $45.57
8044 Assistant Purchasing Manager NU-21 $21.91 $37.44
2081 Assistant Risk Manager NU-21 $21.91 $37.44
1080 Assistant Sanitation Services/Fleet Mgmt Director SES II $38.47 $67.31
1249 Assistant Technology Resources Manager SES I $33.66 $62.50
1196 Assistant to Finance Director NU-17 $18.01 $30.77
1234 Athletics Coordinator NU-13 $15.08 $25.80
2145 Audio Visual Engineer NU-19 $19.87 $33.94
6006 Auto Body Fender Painter/Repair Worker GE-06 $11.82 $20.00
6019 Auto Body Fender Painter/Repair Worker II GE-08 $12.63 $21.26
6025 Auto Body Specialist GE-10 $13.39 $22.64
6005 Auto/Equipment Mechanic I GE-06 $11.82 $20.00
6003 Auto/Equipment Mechanic II GE-15 $15.69 $26.82
1131 Battalion Chief SES I $33.66 $62.50
2090 Benefit Coordinator NU-15 $16.32 $27.90
1266 Budget & Systems Administrator SES I $33.66 $62.50
4011 Budget Analyst N/R
2150 Budget Analyst to City Council NU-20 $20.87 $35.66
1170 Budget Manager SES I $33.66 $62.50
1154 Building Construction & Facilities Manager SES I $33.66 $62.50
2096 Building Superintendent NU-13 $15.08 $25.80
1264 Business Development Coordinator NU-16 $17.14 $29.29
1263 Business Development Manager NU-23 $24.18 $41.28
2018 Cargo Operations Superintendent NU-16 $17.14 $29.29
1210 Chief Financial Officer SES III $48.08 $76.93
1239 Childcare Coordinator NU-17 $18.01 $30.77
1100 City Administrator SES V $76.93 $96.16
1022 City Attorney SES V $76.93 $96.16
1027 City Clerk SES II $38.47 $67.31
1017 City Engineer SES II $38.47 $67.31
11PREPARATION GUIDELINES
JOB TITLE RANGE MIN. MAX.
CODE
1165 City Nurse NU-23 $24.18 $41.28
4035 City Surveyor NU-25 $26.73 $45.57
1138 Classification & Compensation Analyst NU-23 $24.18 $41.28
3008 Clerk I NU-01 $9.85 $16.83
3006 Clerk II NU-02 $10.35 $17.70
3005 Clerk III NU-03 $10.86 $18.57
1157 Clerk Public Records Coordinator NU-19 $19.87 $33.94
1287 Code Enforcement Administrator SES I $33.66 $62.50
4070 Code Enforcement Specialist NU-12 $14.70 $25.14
4006 Code Inspector I NU-18 $18.91 $32.33
4004 Code Inspector II NU-14 $15.54 $26.56
4150 Communications Technician II NU-19 $19.87 $33.94
1270 Constituent Services Administrator SES I $33.66 $62.50
1275 Constituent Services Assistant NU-17 $18.01 $30.77
4013 Construction Inspector NU-15 $16.32 $27.90
4067 Corrosion Services Leader NU-16 $17.14 $29.29
1118 Council Assistant N/R
1215 Council Executive N/R
1051 CRA Administrator SES I $33.66 $62.50
1114 Crime Analyst NU-20 $20.87 $35.66
5520 Crime Scene Analyst I (Non- Sworn) NU-10 $13.93 $23.55
4050 Crime Scene Analyst I (Sworn) P-01 $12.71 $15.96
4051 Crime Scene Analyst II (Sworn) P-02 $18.03 $29.74
2109 Crime Scene Supervisor NU-21 $21.91 $37.44
1037 Crime Scene Technician NU-17 $18.01 $30.77
7006 Custodial Worker I GE-01 $9.47 $16.18
1078 Customer Service Manager NU-25 $26.73 $45.57
3016 Customer Service Representative I NU-05 $11.93 $19.95
3015 Customer Service Representative II NU-07 $12.66 $21.65
2129 Damage Prevention Manager NU-19 $19.87 $33.94
1281 Deputy Airport Director SES II $38.47 $67.31
1149 Deputy City Administrator SES IV $67.31 $86.54
1143 Deputy City Administrator- Administration and Enterprise SES IV $67.31 $86.54
1144 Deputy City Administrator- Community Development SES IV $67.31 $86.54
1030 Deputy City Attorney SES III $48.08 $76.93
1194 Deputy Finance Director SES II $38.47 $67.31
8048 Deputy Port Director SESII $38.47 $67.31
2058 Digital Media Coordinator NU-15 $16.32 $27.90
2059 Digital Media Specialist NU-19 $19.87 $33.94
2065 District Manager NU-21 $21.91 $37.44
1110 Economic Development Coordinator NU-17 $18.01 $30.77
4016 Electrician GE-11 $13.77 $23.57
4012 Energy Consultant NU-12 $14.70 $25.14
12PREPARATION GUIDELINES
JOB TITLE RANGE MIN. MAX.
CODE
4013 Energy Specialist NU-16 $17.14 $29.29
5509 Enforcement Officer I NU-08 $13.14 $22.12
5510 Enforcement Officer II NU-11 $14.33 $24.52
5513 Enforcement Officer III NU-16 $17.14 $29.29
5511 Enforcement Officer Supervisor I NU-20 $20.87 $35.66
5512 Enforcement Officer Supervisor II NU-22 $22.35 $38.17
4033 Engineering Aide NU-02 $10.35 $17.70
1159 Engineering Project Manager SES I $33.66 $62.50
4073 Engineering Services Technician NU-16 $17.14 $29.29
1158 Engineering Specialist NU-17 $18.01 $30.77
6013 Equipment Operator II GE-05 $11.47 $19.18
6004 Equipment Operator III GE-07 $12.17 $20.81
4055 Evidence Technician NU-06 $12.30 $20.80
1119 Executive Aide to Mayor NU-17 $18.01 $30.77
8028 Executive Assistant NU-16 $17.14 $29.29
1214 Executive Assistant to City Administrator NU-19 $19.87 $33.94
1117 Executive Assistant to Council N/R
1108 Executive Assistant to Mayor NU-17 $18.01 $30.77
3011 Executive Secretary I NU-05 $11.93 $19.95
3009 Executive Secretary II NU-07 $12.66 $21.65
2095 Facilities Operations Supervisor NU-16 $17.14 $29.29
8041 Family Housing Self-Sufficiency Coordinator NU-16 $17.14 $29.29
6015 Field Services Leader NU-16 $17.14 $29.29
6060 Field Services Technician GE-10 $13.39 $22.64
7064 Field Services Worker GE-05 $11.47 $19.18
1003 Finance Director SES III $48.08 $76.93
5103 Fire Cadet F-01 $8.68 $11.35
5003 Fire Captain F-04 $19.23 $28.88
1043 Fire Chief SES III $48.08 $76.93
5004 Fire Lieutenant F-03 $15.60 $21.67
4018 Gas Controller GE-13 $14.50 $24.80
1124 Gas Distribution Engineer SES I $33.66 $62.50
4022 Gas Industrial Meter Repair Worker GE-15 $15.69 $26.82
4038 Gas Leak Inspector NU-15 $16.32 $27.90
1259 Gas Operations Superintendent NU-25 $26.73 $45.57
2140 GIS Analyst NU-19 $19.87 $33.94
2142 GIS Technician NU-14 $15.54 $26.56
1122 Golf Course Greens Superintendent NU-17 $18.01 $30.77
1120 Golf Course Manager NU-20 $20.87 $35.66
4152 Help Desk Technician I NU-11 $14.33 $24.52
1184 Historic Preservation Planner NU-20 $20.87 $35.66
1109 Housing Administrator SES III $48.08 $76.93
1244 Housing Operations Manager NU-17 $18.01 $30.77
13PREPARATION GUIDELINES
JOB TITLE RANGE MIN. MAX.
CODE
3019 Housing Placement Specialist NU-15 $16.32 $27.90
8024 Housing Rehabilitation Programs Manager NU-23 $24.18 $41.28
8025 Housing Rehabilitation Specialist NU-17 $18.01 $30.77
8026 Housing Section 8 Finance Specialist NU-16 $17.14 $29.29
8027 Housing Section 8 Quality Standards Inspector NU-17 $18.01 $30.77
4025 Housing Specialist NU-09 $13.54 $22.59
4048 Human Resources Associate NU-11 $14.33 $24.52
4047 Human Resources Coordinator NU-15 $16.32 $27.90
1133 Human Resources Director SES III $48.08 $76.93
1137 Human Resources Manager SES I $33.66 $62.50
4076 HVAC Technician I GE-10 $13.39 $22.64
4077 HVAC Technician II GE-13 $14.50 $24.80
1253 Initiatives Coordinator NU-20 $20.87 $35.66
1102 Inspection Services Administrator SES II $38.47 $67.31
2007 Inspections Supervisor NU-20 $20.87 $35.66
4027 Instrument Technician GE-06 $11.82 $20.00
2006 Instrument/Electrical Control Supervisor NU-15 $16.32 $27.90
4009 Instrument/Electrical Control Technician I GE-11 $13.77 $23.57
4003 Instrument/Electrical Control Technician II GE-13 $14.50 $24.80
2083 Insurance and Risk Analyst NU-15 $16.32 $27.90
1128 Labor and Employee Relations Officer SES II $38.47 $67.31
7007 Laborer GE-01 $9.47 $16.18
4002 Latent Print Technician NU-16 $17.14 $29.29
6009 Lead Worker GE-09 $13.01 $21.72
1038 Legal Assistant NU-23 $24.18 $41.28
8051 Legal Counsel to City Council N/R
2093 Maintenance Manager NU-23 $24.18 $41.28
2047 Maintenance Services Supervisor NU-16 $17.14 $29.29
7004 Maintenance Worker I GE-02 $9.95 $17.01
7002 Maintenance Worker II GE-03 $10.44 $17.85
6010 Maintenance Worker III GE-05 $11.47 $19.18
1067 Manager of Airport Planning & Development NU-23 $24.18 $41.28
1285 Marketing Customer Service Coordinator NU-16 $17.14 $29.29
1113 Marketing Manager NU-25 $26.73 $45.57
6118 Master Mechanic GE-18 $18.18 $31.08
1045 Mayor N/R
4074 Measurement Services Manager NU-19 $19.87 $33.94
6014 Mechanical Service Technician GE-03 $10.44 $17.85
1229 Neighborhood Administrator SES II $38.47 $67.31
2120 Network Manager NU-23 $24.18 $41.28
2138 Network Supervisor NU-23 $24.18 $41.28
2023 Network/Mainframe Administrator NU-23 $24.18 $41.28
2122 Network/System Engineer I NU-15 $16.32 $27.90
14PREPARATION GUIDELINES
JOB TITLE RANGE MIN. MAX.
CODE
2124 Network/System Engineer II NU-19 $19.87 $33.94
3013 Office Assistant NU-07 $12.66 $21.65
4064 Operations Services Manager NU-15 $16.32 $27.90
4065 Operations Services Technician NU-11 $14.33 $24.52
2040 Operations Supervisor NU-10 $13.93 $23.55
2009 Operations Supervisor I NU-11 $14.33 $24.52
2008 Operations Supervisor II NU-13 $15.08 $25.80
2027 Operations Supervisor III NU-15 $16.32 $27.90
2066 Operations Support Manager NU-21 $21.91 $37.44
1236 Outdoor Recreation & Athletics Coordinator NU-17 $18.01 $30.77
1233 Parks & Recreation Coordinator NU-17 $18.01 $30.77
1075 Parks & Recreation Director SES III $48.08 $76.93
8043 Payroll & Retirement Manager SES I $33.66 $62.50
2115 Payroll Specialist NU-15 $16.32 $27.90
1261 Pensacola Energy Administrator of Operations SES II $38.47 $67.31
1260 Pensacola Energy Director SES III $48.08 $76.93
3020 Permit Clerk NU-06 $12.30 $20.80
8029 Personnel Specialist NU-17 $18.01 $30.77
4045 Personnel Technician NU-09 $13.54 $22.59
6170 Piping Services Leader NU-16 $17.14 $29.29
4125 Piping Services Manager NU-19 $19.87 $33.94
1180 Planner NU-16 $17.14 $29.29
1103 Planning Services Administrator SES III $48.08 $76.93
4059 Planning Technician NU-11 $14.33 $24.52
2070 Plans Examiner NU-17 $18.01 $30.77
1130 Police Administrative Captain SES I $33.66 $62.50
8031 Police Budget & Planning Specialist NU-25 $26.73 $45.57
5102 Police Cadet P-01 $12.71 $15.96
1044 Police Chief SES III $48.08 $76.93
5502 Police Lieutenant P-04 N/A $40.38
8033 Police Media Relations Coordinator NU-17 $18.01 $30.77
5514 Police Officer P-02 $18.03 $29.74
2125 Police Property Management Assistant NU-05 $11.93 $19.95
3025 Police Records Clerk NU-05 $11.93 $19.95
5503 Police Sergeant P-03 $31.24 $35.41
8035 Port Business Development Manager SES I $33.66 $62.50
1076 Port Director SES III $48.08 $76.93
2029 Port Maintenance Superintendent NU-16 $17.14 $29.29
4072 Process & Compliance Manager NU-19 $19.87 $33.94
5009 Professional Firefighter F-02 $11.79 $18.64
3017 Program Coordinator NU-23 $24.18 $41.28
3018 Program Manager NU-25 $26.73 $45.57
4088 Program Specialist NU-05 $11.93 $19.95
15PREPARATION GUIDELINES
JOB TITLE RANGE MIN. MAX.
CODE
1153 Project Engineer NU-17 $18.01 $30.77
1205 Public Information Officer SES I $33.66 $62.50
1217 Public Information Specialist NU-17 $18.01 $30.77
1208 Public Records Coordinator NU-17 $18.01 $30.77
2047 Public Safety Telecommunicator NU-13 $15.08 $25.80
2075 Public Safety Telecommunicator Supervisor NU-19 $19.87 $33.94
1082 Public Works Director SES III $48.08 $76.93
8038 Purchasing Manager SES I $33.66 $62.50
4089 Recreation Assistant Supervisor NU-10 $13.93 $23.55
2089 Recreation Supervisor NU-15 $16.32 $27.90
1139 Recruiting & Training Manager NU-25 $26.73 $45.57
1245 Rental Assistance Programs Manager NU-23 $24.18 $41.28
8030 Risk Manager SES I $33.66 $62.50
2136 Safety & Training Manager NU-23 $24.18 $41.28
6032 Sanitation Equipment Operator I GE-07 $12.17 $20.81
6030 Sanitation Equipment Operator II GE-09 $13.01 $21.72
1077 Sanitation Services & Fleet Mgmt Director SES III $48.08 $76.93
4066 SCADA Services Leader NU-16 $17.14 $29.29
2086 Senior Accountant NU-21 $21.91 $37.44
2020 Senior Administrative Officer I NU-13 $15.08 $25.80
2021 Senior Administrative Officer II NU-17 $18.01 $30.77
2022 Senior Administrative Officer III NU-21 $21.91 $37.44
4052 Senior Marketing Representative NU-16 $17.14 $29.29
2077 Senior Permit Clerk NU-08 $13.14 $22.12
1183 Senior Planner NU-17 $18.01 $30.77
2130 Senior Services Program Manager NU-19 $19.87 $33.94
4140 Senior Urban Planner NU-19 $19.87 $33.94
2105 Shop Manager NU-17 $18.01 $30.77
6065 Small Engine Mechanic GE-05 $11.47 $19.18
1288 Social Media Coordinator NU-13 $15.08 $25.80
2052 Software Development Supervisor NU-23 $24.18 $41.28
4087 Special Events Supervisor NU-15 $16.32 $27.90
8047 Stormwater Facilities Manager NU-25 $26.73 $45.57
6035 Street Sweeper Operator GE-07 $12.17 $20.81
2053 System Analyst/Programmer I NU-15 $16.32 $27.90
2054 System Analyst/Programmer II NU-19 $19.87 $33.94
2055 System Analyst/Programmer III NU-21 $21.91 $37.44
4044 Technical Specialist NU-03 $10.86 $18.57
2135 Technology Manager NU-19 $19.87 $33.94
1247 Technology Resources Manager SES I $33.66 $62.50
4158 Technology Resources Supervisor NU-23 $24.18 $41.28
4085 Traffic Engineering Technician GE-09 $13.01 $21.72
2033 Traffic/Electrical Control Supervisor NU-17 $18.01 $30.77
16PREPARATION GUIDELINES
JOB TITLE RANGE MIN. MAX.
CODE
4082 Traffic/Electrical Control Technician I GE-12 $14.13 $24.17
4080 Traffic/Electrical Control Technician II GE-15 $15.69 $26.82
1012 Transportation Engineer SES I $33.66 $62.50
1186 Transportation Planner – Complete Streets NU-20 $20.87 $35.66
3030 Utility Billing Clerk NU-08 $13.14 $22.12
3035 Utility Support Clerk NU-08 $13.14 $22.12
6020 Vehicle Procurement Specialist NU-08 $13.14 $22.12
1236 Volunteer & Outdoor Pursuits Coordinator NU-17 $18.01 $30.77
1235 Volunteer Coordinator NU-17 $18.01 $30.77
4034 Warehouse Operator GE-01 $9.47 $16.18
8049 Waterfront Development Project Coordinator SES I $33.66 $62.50
2057 Webmaster NU-15 $16.32 $27.90
17PREPARATION GUIDELINES
CITY OF PENSACOLA
DEPARTMENT OF FINANCIAL SERVICES
PRICE GUIDELINES FOR BUDGET PREPARATION
Items listed are representative of equipment and materials you may wish to include in your FY 2021
budget preparation. Should you need additional pricing information, please call Purchasing for
assistance.
ITEMS
Automobiles and Trucks (Estimates do not include highly specialized bodies and auxiliary equipment
CNG Powered Vehicles subject to individual vehicle specifications. Pricing estimates for these vehicles
based on information available as of December 2019.
Police Vehicles
Police Pursuit Vehicle
($37,500 Car Only- Equipment and Installation = $25,000) 62,500
Unmarked Police Vehicle 33,000
Administrative Vehicles
Full Sized 4-Door Sedan 32,5000
Mid-Size Sedan - 4 Dr. (add $15,000 for CNG powered pending availability) 27,500
7 Passenger Economy Van FWD (add $15,000 for CNG powered) 32,500
Compact Cargo Van (add $15,000 for CNG powered) 28,500
Van, 15 Passenger - Large RWD (gas) (add $15,000 for CNG or diesel powered) 38,500
Trucks
Compact Extended Cab Pickup Truck (i.e. Chevrolet Colorado) 25,500
Full Size Standard Cab Pickup Truck (add $14,000 for CNG powered, pending
availability) 27,500
Full Size Extended Cab Pickup Truck (add $14,000 for CNG powered) 30,000
Full Size Crew Cab Pickup - gas (add $14,000 for CNG powered) 32,500
NOTE: Add $3,500 for 4-wheel drive option on any pickup truck
Utility Trucks
One Ton Chassis, Std. Cab DRW – (diesel) 42,500
One Ton Chassis, Std. Cab DRW – (gas) (add $15,000 for CNG powered) 32,500
Standard Service Utility Body for One Ton Chassis 10,000
33,000 GVWR Crew Cab Chassis – diesel (add $50,000 for CNG) 65,000
Service Utility Body for 33,000 GVWR chassis 45,000
Sport Utility Vehicles (non police use)
Compact Sport Utility Vehicle 25,500
Mid Size Sport Utility Vehicle 31,500
Full Size Sport Utility Vehicle 36,500
NOTE: Add $4,000 for any SUV equipped with four-wheel drive or all- wheel
drive.
18PREPARATION GUIDELINES
Miscellaneous
Please contact Fleet Management for additional pricing information and assistance.
Office Furniture
Desk, Premier Dbl Pdstl Executive, 36”Dx72”Wx30”H, Light Oak Veneer 1,500
Desk, Premier Dbl Pdstl Managerial, 30”Dx66”Wx30”H, Light Oak Veneer 1,400
Desk, Premier Dbl Pdstl Standard, 30”Dx60”Wx30”H, Light Oak Veneer 1,400
Desk, Premier Sngl Pdstl w/48”return, 30”Dx66”Wx30”H 1,200
Credenza, Premier Dble Pdstl w/knee space, 72”x30” 1,300
Bi-Level Computer Workstation, 30”x48” 700
Bookcase, 3 Shelves, 2 adjustable, Premier, 12”Dx36”Wx36”H 500
Bookcase, 4 Shelves, 3 adjustable, Premier, 12”Dx36”Wx48”H 500
Desk, Executive, Dble Pdstl, 36”x72”, Steelcase, Walden, Amber on Maple Wood Veneer 2,800
Desk, Administrative, Dbl Pdstl, 30”Dx66”, Steelcase, Walden, Amber on Maple Wood 2,700
Veneer
Credenza, Executive, Steelcase, Walden, Amber on Maple Wood Veneer, 20”x72” (Shell) 1,500
Credenza, Administrative, Steelcase, Walden, Amber on Maple Wood Veneer, 20”x72” 1,500
(Shell)
Bookcase, 4 Shelves, 3 adjustable, Steelcase, Walden, Amber on Maple Wood Veneer, 2,000
16”Dx36”Wx71”H
Filing cabinet, Hi Sides, Hon, 4 drawer legal w/lock 400
Filing cabinet, Hi Sides, Hon, 4 drawer letter w/lock 400
Office Equipment
Typewriter, short carriage Brother EM430 500
Typewriter, wide carriage Brother EM530 600
NOTE: When replacing a copier, consider an MFP. One of these devices could take the place of
department printers, fax and scanners. These devices have a total cost of ownership much lower than a
stand-alone printer. A typical maintenance contract has a price set for black and white printing and
color pages are from 5 to 7 cents per page. Permission for color printing can be controlled. The
maintenance contract includes everything except for paper and staples.
Copier Full Color MFP, 31-45 pages per minute, Sharp 3610N 36PPM w/document 7,900
feeder, duplex, two trays and electronic sorting
Copier Full Color MFP, 31-45 Pages Per Minute, Sharp 4111N 41PPM w/document 8,500
feeder, duplex, two trays and electronic sorting
Copier Full Color MFP, 46-55 Pages Per Minute, Sharp 5110N 51 PPM w/document 9,400
feeder, duplex, two trays and electronic sorting
Calculator, 12 digit, 4 key memory, w/display, Sharp EL2630 PIII 200
19PREPARATION GUIDELINES
Paper shredder, personal deluxe w/7 gal. basket, 9" opening Intimus #155 400
Paper shredder, Hvy duty, 12" entry, shreds 38 ea. 20lb sheets, Intimus 602 2,200
Computer Equipment
Personal Computer - Personal Computer - Mini Tower, Intel Core I7 Dual Core 1800
660 3.33GHz or current Proc., 4.00 GB DDR MEMORY, USB Entry
Keyboard, 23” Flat Panel Display, 250GB SATA Hard Drive, 256MB
Graphics Video , Microsoft Windows 7 Professional 32 bit w/CD Media using
NTFS, USB 2 Button Optical mouse, 16x DVD+/- SATA drive, 1 piece PC
Sound Bar Speaker 5 Year Warranty
Options (Director’s Approval Required)
With a dual 24” Flat Panel Monitors 1900
Notebook Computer (Laptop) Intel Core I5 Duo 520M, 2.4GHZ, 4GB Memory, 2000
250GB serial ATA Hard Drive, 8X DVD+/-RW Drive, 14.1" Widescreen
Antiglare Display, Internal English Backlit Keyboard Windows 7 Professional
– 64 bit, Intel 802.11 A/G/N mini Card WLAN, Integrated 10/100/100 Ethernet
Lan, Black Nylon Carrying Case, 5 Year Warranty.
Lexmark B2442dw Monochrome Laser Printer with Extra Paper Tray, Network 700
Ready (Black Only) Paper Size Up to Legal 8 1/2 x 14 (Use for department
printer)
Optional Extra 550 Sheet Paper Tray 200
Full Service all parts, labor drums, toner up to 2000 prints per month 300
Lexmark MC3326DW Laser Printer System 1100
Network Ready (Used for department printer)
Additional 500 Sheet Paper Tray 300
2,100 Sheet Paper Desk 500
Swivel Cabinet 300
4 Bin Mailbox Unit 300
Full Service all parts, labor drums, toner up to 3000 prints per month 400
Lexmark MS312dn Laser Printer, Networking, Duplex Printing, Personal Laser 200
(Black Only), 35 PPM print speed, 250 Sheet Input Tray, 10 sheet Paper/Envelope
priority tray, Paper Size Up to Legal 8 1/2 x 14, USB Connected (Use for an
individual printer)
Replacement Black Toner Cartridge (HP LJ 1022), 2,000 pages 100
Scanner – Fujitsu fi7160, Document Feeder Only, Duplex 900
(Paper size up to Legal, 8 1/2” x 14”), 25PPM
Scanner – Epson 400 (series), Document Feeder Only, Duplex 400
(Paper size up to Legal, 8 1/2” x 14”), 25PPM
20PREPARATION GUIDELINES
NOTE: Contact Technology Resources for pricing on printers and scanners that are capable of handling
paper sizes up to 11” x 17” or larger formats. The number of pages printed per toner cartridge is only at ¼
page coverage, so the number of total pages printed could be considerably lower.
Fax Machine – Brother MFC 7000 (Series) 300
The device is also a network B/W printer and B/W scanner
Miscellaneous
Work Uniform - 1 Unit (ALL COTTON) with Flame Retardant Jacket 300
Work Uniform - 1 Unit with Jacket & Coverall 40
Emergency Light & Sound System 3100
Portable Radio, Public Safety Grade, XTS 2500 Model II Full Feature 1,300
Dash Mount Radio, Public Safety Grade, XTL 2500 Mobile 1,200
Portable Radio, Public Works Grade, XTS 1500 Model 1.5 500
Dash Mount Radio, Public Works Grade, XTL 1500 Mobile 2,100
CITY OF PENSACOLA
21PREPARATION GUIDELINES
DEPARTMENT OF FINANCIAL SERVICES
TRAVEL DESTINATION MILEAGE GUIDELINE
Round trip mileage from Pensacola to:
In-State Out-of State
Boca Raton .......................................1280 Ashville, NC ....................................1084
Daytona Beach ...................................910 Athens, GA ........................................800
DeFuniak Springs...............................158 Atlanta, GA ........................................668
Destin ...................................................96 Birmingham, AL ................................522
Fort Lauderdale ...............................1,296 Charlotte, NC ...................................1140
Fort Myers .......................................1,186 Chicago, IL .....................................1,754
Fort Walton Beach .............................. 88 Columbus, OH .................................1684
Gainesville .........................................690 Dallas, TX ........................................1300
Jacksonville ........................................720 Eaton, GA ..........................................800
Key West .........................................1,640 Houston, TX.....................................1060
Lake Buna Vista .................................910 Huntsville, AL....................................716
Longboat Key...................................1050 Knoxville, TN ..................................1000
Miami ..............................................1,336 Little Rock, AR ................................1094
Ocala ..................................................758 Los Angeles, CA .............................4,182
Orlando ..............................................914 Louisville, KY..................................1234
Panama City .......................................208 Mobile, AL .........................................100
Ponte Verde Beach .............................760 Montgomery, AL ...............................165
Sarasota ............................................1050 Nashville, TN .....................................884
St Augustine .......................................804 New Orleans, LA ...............................408
St Petersburg ....................................1000 Phoenix, AZ ....................................3,448
Stuart ................................................1158 San Antonio, TX ..............................1452
Tallahassee .........................................396 Savannah, GA ....................................495
Tampa ................................................938 Washington, DC ..............................1,952
West Palm Beach .............................1220 Williamsburg, VA ............................1788
As of January 1, 2020 the City reimburses for the use of a private vehicle @ 58¢/mile.
CITY OF PENSACOLA
22DETAILED BUDGET INSTRUCTIONS
DEPARTMENT OF FINANCIAL SERVICES
CLASSIFICATION OF EXPENDITURES/EXPENSES BY ACCOUNT CODE
9100 PERSONAL SERVICES
Expenses for salaries, wages and related employee benefits provided for all persons employed by the City
whether on full-time, part-time, temporary or seasonal basis. Employee benefits include employer contributions
to a retirement system, insurance, deferred compensation plans and similar direct benefits as well as other costs.
9111 SALARIES - Used for budgeted positions. Includes salaries and wages for the statutory work
week as defined by the Fair Labor Standards Act, special duty pay and field training pay. Also
includes scheduled overtime for Firefighters (six hours per pay period).
9112 OVERTIME - Wages for hours worked over Fair Labor Standards Act minimum work week.
Calculated at one and one-half times the employee's regular rate. Unless otherwise stated in
collective bargaining agreements.
9114 GENERAL PENSION CONTRIBUTIONS - (Plan closed to new participants effective June
18, 2007.) As required by State law, the City contribution is based on the recommendation of
the actuary for the General Pension Fund and applied as a percentage to the active member
payroll. (Employee contribution is 5.5 %.) Generally, employees hired between 10/06/97 and
06/17/07 are members of the General Pension Plan and vacant positions should be budgeted
under the General Pension. Exceptions are Police Cadets, Fire Cadets and positions which will
be filled by sworn officers and fire suppression personnel who will be eligible for another one of
the City’s defined benefit pension plans. Vacant Police and Fire Cadet positions should be
budgeted under the Florida Retirement System (FRS). Vacant sworn officer positions in all
departments (Police Officers, Airport Police Officers and Enforcement Officers) should be
budgeted under the Police Pension. Fire Apprentice Firefighter vacancies and fire suppression
vacancies are budgeted under Fire Pension.
9115 FIRE PENSION CONTRIBUTIONS - As required by State law, the City contribution is
based on the recommendation of the actuary for the Fire Pension Fund and applied as a
percentage to the active member payroll. (Employee contribution is 11 %.)
9116 POLICE PENSION CONTRIBUTIONS – (Plan closed to new participants effective January
1, 2013.) As required by State law, the City contribution is based on the recommendation of the
actuary for the Police Pension Fund and applied as a percentage to the active member payroll.
(Per the union agreement, the employee contribution changed from 0.5% to 1.5% effective
10/01/12. Beginning 10/01/13 the employee contribution changed to 3.5% and at the beginning
of 10/01/14 it changed again to 5.2 %.)
9118 MEDICARE PREMIUM - The charge for the Medicare portion of social security. All
employees hired after March 1, 1986 are covered by Medicare and those employees who were
hired before March 1, 1986 who joined the Florida Retirement System (FRS) on June 18, 2007.
The current Medicare tax rate is 1.45% for City and employee.
9119 ADDITIONAL REGULAR PAY - Payment at regular rate for additional hours worked over
Fair Labor Standards Act minimum work week that were not paid at one and one-half times the
employee’s regular rate because the employee’s work week included leave hours such as annual
leave or personal holiday which the City does not consider as time worked. (Sick leave is
considered as time worked.)
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