HANDBOOK THE VOLUNTEER 2019-20 - Oxfam India Trailwalker

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HANDBOOK THE VOLUNTEER 2019-20 - Oxfam India Trailwalker
THE VOLUNTEER
HANDBOOK
   2019-20
HANDBOOK THE VOLUNTEER 2019-20 - Oxfam India Trailwalker
HANDBOOK THE VOLUNTEER 2019-20 - Oxfam India Trailwalker
AT TENTION
   VOLUNTEER!
 Welcome on board! As the teams stride
  towards the finish line, you can assist
 during the event in a number of ways,
 all of which are listed out for you in this
                handbook.

GET ACQUAINTED WITH YOUR TASKS
AND BE THE FUEL FOR THE CHANGE.
HANDBOOK THE VOLUNTEER 2019-20 - Oxfam India Trailwalker
VOLUNTEER’S
  MANUAL
A VOLUNTEER MUST BE WELL ACQUAINTED
           WITH THE TASKS.
HANDBOOK THE VOLUNTEER 2019-20 - Oxfam India Trailwalker
INTRODUCTION             THREE SEGMENTS
WELCOME NOTE             OF VOLUNTEERING

01   WHAT IS OXFAM
     TRAILWALKER?        08    WORK AT THE
                               START POINT

EVENT RULES              09    WORK AT A
                               CHECKPOINT

02
     EVENT
     DETAILS
                         10    MEDICAL ASSISTANCE
                               AT A CHECKPOINT

03   RULES FOR
     OXFAM TRAILWALKER
                          11   WORK
                               ON A TRAIL

                         12    WORK AT A
                               FINISH POINT
PRE-EVENT GUIDE
                         EVENT CONTROL
04   BEFORE
     THE EVENT           CENTRE (ECC)

05   VOLUNTEER
     INFORMATION KIT
                         SAFETY
                         INFORMATION

06
     EVENT
     WEEKEND             REPORTING
                         STRUCTURE
VOLUNTEER GUIDE

07   WHAT TO DO
     WHEN YOU ARRIVE
HANDBOOK THE VOLUNTEER 2019-20 - Oxfam India Trailwalker
Volunteers for Victory : Introduction

      INTRODUCTION

     WELCOME ABOARD VOLUNTEER
      Thank you for choosing to volunteer       Oxfam Trailwalker is a community
      at Oxfam Trailwalker India. It’s          event that brings people together.
      great to have you joining us in           Volunteering is a great way to meet
      the fight against inequality.             people, give back to the community,
                                                make a difference and share the
      You are an integral part of this
                                                excitement. There are more than
      event and your support is essential
                                                700 fellow volunteers working
      to make it a huge success. We
                                                together for the Oxfam Trailwalker
      hope you enjoy your volunteering
                                                India, which comprises of Corporate
      experience as much as we enjoy
                                                and General volunteering.
      having you involved in this journey.
      This handbook contains important          As an Oxfam Trailwalker volunteer,
      information about the event and           you will be seen as a representative
      describes various volunteering            of Oxfam India.
      opportunities, one of which you will
                                                For more information on
      be assigned to. Please take time to
                                                Volunteering, please contact:
      read it before the event and ensure
                                                Anand +91 88883 08303 for
      you have it with you during your shift.
                                                Oxfam Trailwalker, Mumbai and
                                                Bhisma +91 95492 72017 for
                                                Oxfam Trailwalker, Bengaluru.

01                                                                      Oxfam Trailwalker 2019-2020
HANDBOOK THE VOLUNTEER 2019-20 - Oxfam India Trailwalker
Volunteers for Victory : Introduction

    01                WHAT IS
                      OXFAM TRAILWALKER

    INDIA’S BIGGEST WALKATHON
    FOR A CAUSE!
    Oxfam Trailwalker is a global, prestigious,    All one needs to participate is:
    team endurance challenge which is
                                                   • 
                                                     Teams of 4 and the grit to walk
    organised annually by Oxfam India, in
                                                    a 100km within 48 hours (or
    Mumbai and Bengaluru. Globally, the
                                                    50km within 24 hours).
    event takes place in 17 locations spread
                                                   • To qualify, each participating team must
    across 9 countries. An event preferred
                                                    raise a minimum of INR 80,000 via
    by the industry leaders, it will take place
                                                    collective fundraising (in addition to INR
    this year from 13-15 December 2019 in
                                                    20,000 joining contribution) to support
    Karjat (Mumbai) and 7–9 February 2020
                                                    Oxfam India’s work on the ground.
    around Nandi Hills in Bengaluru.

                                                   Our profile of participants largely
    Origins
                                                   constitutes senior and middle
    In 1981, Trailwalker was the domain of         management from reputed corporate
    the Gurkhas employed by the British            houses like Accenture, Goldman Sachs,
    army occupying Hong Kong. The Gurkhas          Google, Thomson Reuters, Deutsche
    of Nepal are some of the world’s most          Bank, Credit Suisse, Deloitte, HPCL,
    resilient soldiers. What began as a training   KPMG, L&T, Qualcomm, J P Morgan,
    exercise for the Gurkha regiment was           Reliance, Technicolor, Unilever etc.
    declared a civilian event in 1986, with
    the Hong Kong chapter of Oxfam co-             A power packed experience filled with
    organising the event.                          Challenge, Camaraderie and a Cause
                                                   to participate for; this is a life-changing
    Oxfam Trailwalker debuted in India in 2012     experience for people who participate,
    in Bengaluru, followed by Mumbai in 2013.      people who partner and people who
    Around 12,000 walkers have walked at last      volunteer.
    14 Oxfam Trailwalkers, with each edition
                                                   For more, visit –
    supported by almost 1000 Volunteers.
                                                   trailwalker.oxfamindia.org

Oxfam Trailwalker 2019-2020                                                                                 02
HANDBOOK THE VOLUNTEER 2019-20 - Oxfam India Trailwalker
Volunteers for Victory : Introduction

03                                      Oxfam Trailwalker 2019-2020
HANDBOOK THE VOLUNTEER 2019-20 - Oxfam India Trailwalker
Volunteers for Victory : Introduction

               1981
               The event was established by
               Brigadier Mervyn Lee in Hong Kong
                                                           1986
               as a training exercise by the Queen’s
                                                           Teams of civilians were
               Gurkha Signals, part of the Brigade
                                                           allowed to take part and
               of Gurkhas of the British Army.
                                                           Oxfam Hong Kong was invited
                                                           to co-organise the event.

                                                 2002
                                                 Considerable growth
                                                 was seen with 15 events
                                                 taking place in 11
                                                 countries worldwide.

      2012
       Oxfam India held its first walkathon
       in Bengaluru and after its success,
       the second Trailwalker in Mumbai
       in 2013. The event was everything

                                                           2019-20
       Oxfam embodies - a testament
       to extraordinary team effort,
       leadership and an encouraging
       display of great fitness levels
                                                           WANT TO BE A PART
       across participating teams.
                                                           OF THIS GLOBAL
                                                           EVENT? COME, LIVE
                                                           THE #BEST48HOURS

Oxfam Trailwalker 2019-2020                                                                                04
HANDBOOK THE VOLUNTEER 2019-20 - Oxfam India Trailwalker
Volunteers for Victory : Event Rules

      EVENT RULES

     02                     EVENT
                            DETAILS

      Mumbai                                       The trail passes through villages of
                                                   Nasikuntehosur, Melekote, Karnala,
      Oxfam Trailwalker Mumbai will take
                                                   Jayanagara, Konaghatta, Dasakodigehalli,
      place from 13-15 December 2019.
                                                   T Hosehalli, Kempathimmanahalli
      The 100km trail for Mumbai starts at         to reach the finish point.
      6:00 am on 13 December from Gajanand
                                                   The 50km walk for the Bengaluru
      Vidyalaya, Village Kadav and ends at
                                                   Trailwalker will start at 6:00 am on 8
      Sheltrex Smartphone City - Shirse, Karjat.
                                                   February 2020 from Checkpoint 4 which
      Almost 70 percent of the trail is through
                                                   is at Primary School, Jayanagara village.
      trek paths and village mud; 30 percent
      passes through village tar roads.            There will be nine checkpoints along
                                                   the 100km trail route. The teams will
      The 50km walk for the Mumbai Trailwalker,
                                                   endeavour to pass through each
      will start at 6:00 am on 14 December from
                                                   checkpoint on their way to the FINISH.
      Checkpoint 5, which is exactly 50kms
                                                   Each team can stay at the checkpoints
      from the start point for the 100km walk.
                                                   for as long as they wish, but not beyond
      Bengaluru                                    the published checkpoint closing
                                                   time. At the checkpoints, the Support
      Oxfam Trailwalker Bengaluru will take
                                                   Crew belonging to the respective
      place from 7-9 February 2020.
                                                   teams will replenish their provisions.
      The 100 km trail for Bengaluru starts
      at 6:00 am on 7 February from
      Government Upper Primary School,
      Sultanpet, Nandi Hills and ends at
      Olde Bangalore Resort, Tharbanahalli.

05                                                                              Oxfam Trailwalker 2019-2020
Volunteers for Victory : Event Rules

     As a volunteer working on the event, it will be useful for
     you to understand the rules that the participating teams
     must observe at Oxfam Trailwalker India. The following is a
     summary of the rules relevant to you:

   03                 RULES FOR
                      OXFAM TRAILWALKER

     The teams must stay together between checkpoints and must check-in and
     check-out together at each checkpoint. Volunteer staff at the checkpoints
     must not check-in or check-out incomplete teams.

         1   If teams want to withdraw
             during the event, they must
                                                      3    If two members of the team
                                                           have withdrawn, the remaining
             first report to the nearest                   two members must accompany
             checkpoint. To withdraw, the                  another team between
             participant must complete the                 checkpoints. This is to ensure
             retirement certificate at one                 that all the participants travel in
             of the checkpoints. A team                    groups of at least three people for
             with less than four members                   safety. Each team will retain their
             cannot continue without a copy                own identity, team number and
             of the retirement certificate.                bib colour throughout the event.
             This must be presented at
             each remaining checkpoint.               4    Teams are strictly forbidden
                                                           to meet their Support Crew

        2    If for any reason, Trailwalkers have
             to leave the event urgently, they
                                                           anywhere along the trail other
                                                           than at the checkpoints. Any
             must contact the Event Control                team found breaching this
             Centre as soon as possible via the            rule could be disqualified.
             number printed on their race bibs.

Oxfam trailwalker 2019-2020                                                                                 06
Volunteers for Victory : Event Rules

          5     If teams decide to leave the trail       advised not to proceed. If they

                for sleep, they must do so from          still choose to do so, it will be at

                a designated checkpoint. Upon            their own risk. The checkpoint

                checking-in, the entire team must        closing times are calculated

                contact the Event Control Centre         keeping in mind the time

                to notify them of their intention        required to complete the event

                and provide an estimated return          in the specified 48 hours.

                time. The team must return to
                the same checkpoint to resume.       7   Pets are not permitted on the
                                                         trail or at checkpoints.

          6     If a team has not departed from
                a checkpoint by the stipulated       8   Smoking and drinking are strictly
                                                         prohibited during the event.
                closing-time, they will be
                withdrawn from the event and

07                                                                         Oxfam Trailwalker 2019-2020
Volunteers for Victory : Pre-Event Guide

    PRE-EVENT GUIDE

    04                BEFORE
                      THE EVENT

    Briefing Session for Volunteers             Checkpoint Coordinators
    This will be organised at a pre-decided     Orientation
    venue and time. At this session, you will   Checkpoint Coordinators are required
    be provided with an overall briefing of     to attend a specific sessions in which
    the event and specific details of the       relevant details will be provided,
    requirements of your role. The length       including a copy of the Operations
    of your briefing session could be about     Manual relevant to their checkpoint. This
    3 hours depending on your role.             is an essential read before the shift.

                                                • Introduction
    Trail Visit
                                                • About Oxfam Trailwalker
    Based on your role, you may be
                                                • About Oxfam Trailwalker India - route
    invited for a trail visit on a pre-
                                                • Number of participants and
    decided date. Please make
                                                 logistics plan
    yourself available for the same.
                                                • Event layout
                                                • Volunteers roles, responsibilities
                                                 and logistics
                                                • Reporting Mechanism and
                                                 Managing Emergencies
                                                • Question and Answers

Oxfam Trailwalker 2019-2020                                                                             08
Volunteers for Victory : Pre-event Guide

     05                    VOLUNTEER
                           INFORMATION KIT
     This will be provided to you before
     the event. It will have the following:

     • A confirmation sheet of your
        group’s assigned shift: This
        gives you what, where and when
        your group’s shift begins.

     • Map to your working location/s:
        This provides you with travel
        directions to the checkpoint/s

     • Catering Menu: Gives you an idea of
        the food Oxfam India will be providing
        to volunteers across the event.

     • Relevant contact details that may
        be useful for you and your team to
        conduct the activities smoothly.

09                                               Oxfam Trailwalker 2019-2020
Volunteers for Victory : Pre-event Guide

     06                EVENT
                       WEEKEND

     What to wear and bring
     You should bring the following items to ensure your safety and comfort:

         1   Bring the position description,
             checkpoint location map and
                                                       4   Your mobile phone, a battery
                                                           pack for the phone and a
             any role-specific instructions (if            torch (for night shifts).
             applicable). Carrying a photo
             ID during the event is a must.            5   If you are volunteering as a
                                                           Trail Marshal or at the water
             You will also be provided with
             a volunteer badge. Please wear                points, feel free to bring the

             the same during all duty hours.               following to make your shift
                                                           more comfortable: a folding

        2    Your Oxfam Trailwalker India
             volunteer t-shirt will be handed
                                                           chair, an umbrella and/or rain
                                                           jacket, an mp3 player (iPod), and
             to your checkpoint coordinator                a good book or the newspaper
             before the event. Ensure you                  as there may be long gaps
             collect the same and get it along             between arrival of teams.
             with you when you come for your
             assignment. Please wear the shirt         6   The weather can be unpredictable
                                                           so remember to bring suitable
             over your clothing (if necessary)
             so it is visible at all times. This           clothing for cold, hot and wet

             enables people to quickly identify            weather conditions (sunhat,

             personnel working on the event.               sunscreen, sunglasses, umbrella
                                                           etc), especially if you are

        3    Carry a full water bottle and some
             snacks (to supplement provided
                                                           working at night (REMEMBER:
                                                           It is better to be over-prepared
             provisions) though you will be                than under-prepared).
             provided with meals as per your
             assignment shift. Meal timings            7   All volunteers should sign the
                                                           copy of their Terms of Reference
             could change due to event
             circumstances, so you should                  and submit them, especially

             consider carrying some snacks.                those who are on night shifts.

Oxfam Trailwalker 2019-2020                                                                                  10
Volunteers for Victory : Pre-event Guide

      Travelling to your Location

      As you will be using your private
      transportation, please plan your trip
      to ensure that you arrive on time to
      commence your shift. A good way
      to estimate your driving time and
      understand the directions is to visit
      the trail with the Oxfam Volunteer
      Coordinator beforehand and refer to
      the map book thoroughly.

11                                            Oxfam Trailwalker 2019-2020
Volunteers for Victory : Volunteer Guide

    VOLUNTEER GUIDE

    07                WHAT TO DO
                      WHEN YOU ARRIVE

     Food and Drink                                 • On arrival at your checkpoint, please
                                                     introduce yourself and report to
     Every volunteer will receive two meals
                                                     the Checkpoint Coordinator.
     during their shift - breakfast, lunch or
     dinner - depending on your shift. The          • As a Trail Marshal, report in person
     coupons for the meals will be available         to the Checkpoint Coordinator at
     with your Checkpoint Coordinator and            the relevant controlling checkpoint
     will be distributed by them once you            prior to proceeding to your marshal
     report to start your shift. There will also     location (unless instructed otherwise).
     be tea and coffee at the checkpoints, so
     feel free to help yourself. Other additional   • The Checkpoint Coordinator must

     food provisions at the checkpoints are          update the volunteer coordinator

     for the participants only. Please come          before they commence their shift.

     prepared with your own extra supplies/
                                                    • You will be provided with stickers
     snacks, if needed. There may be counters
                                                     or ID cards at the checkpoint.
     available at the checkpoints where
                                                     These have to be filled out with
     snacks will be on sale for everyone.
                                                     your name and worn in a way that

     Trail Marshals, Sweep Crew and                  is easily visible to everyone.

     Parking Marshals – remember to take
     supplies with you before you embark
     on your walk/ drive to your marshalling
     position. Coordinate with the Checkpoint
     Coordinator for all your essentials.

Oxfam Trailwalker 2019-2020                                                                                  12
Volunteers for Victory : Segments of Volunteering

13                                                  Oxfam Trailwalker 2019-2020
Volunteers for Victory : Segments of Volunteering

    SEGMENTS OF
    VOLUNTEERING

    08               WORK AT THE
                     STARTPOINT              09              WORK AT A
                                                             CHECKPOINT

    Following will be the roles and          Checkpoints are a hub of activity, a one-
    responsibilities of a volunteer at       stop destination for food and nutrition,
    the Start Point of the trail.            and a place for weary Trailwalkers to
                                             rest and regroup. Trailwalkers can seek
    •	Collecting and checking medical
                                             their support crew’s assistance and
         forms, declaration forms and
                                             avail checkpoint facilities. There will
         team confirmation forms
                                             be a checkpoint approximately every
                                             10kms, where Trailwalkers need to
    •	Providing bibs to the participants
                                             check-in and check-out. The logistics
         who have not already collected
                                             agency for the event, will be responsible
         during the bib distribution drive
                                             for providing all facilities and one
    •    RFID distribution                   representative from the agency will
                                             be stationed at each checkpoint. The
    •    T shirt distribution
                                             representative’s details will be available

    •    Providing the food coupons          with your Checkpoint Coordinator.

    •	Ensuring there is no chaos at the
                                             Roles available
         parking lot of the Start Point
                                             Checkpoint Coordinator: You are the
                                             chief of the checkpoint, in-charge of
                                             operations and the staff assigned to
                                             your checkpoint. You’ll ensure that the
                                             checkpoint is operational at the right
                                             time and runs safely and efficiently
                                             during the shift you manage.

Oxfam Trailwalker 2019-2020                                                                              14
Volunteers for Victory : Segments of Volunteering

     Assistant Checkpoint Coordinator:              kept ready for the next Trailwalker to use.
     You will support the Checkpoint
     Coordinator and will be equally                Parking Marshal: The logistics agency

     responsible for the smooth operation           will provide Parking Marshals; you
     of the checkpoint during your shift.           will help them ensure that parking
                                                    doesn’t interrupt the Trailwalkers.
     Check-in/out Coordinator: You shall
     help ensure that everyone is safe and          Other Services Coordinator: Logistics
     accounted for, and act as the information      agency will arrange for portable loo
     outpost for everyone along the way.            cleaners, housekeeping staff and security
     Remember, checking-in is as important          staff at your checkpoint. You too will
     as checking-out. Do not check-in/out           have to assist in a number of ways such
     incomplete teams. You need to report
                                                    as coordinating food and beverages,
     to the ECC every half an hour with
                                                    marshalling the walkers, ensuring
     information about number of teams
                                                    cleanliness and so on.
     checking in and out.

                                                    You, as the Checkpoint Volunteer,
     Food and Beverage Coordinator: You
     will ensure that the food is served in a       should discuss and/ or inform the Oxfam

     timely manner for Trailwalkers, Support        Checkpoint Coordinator in case any
     Crew, Volunteers and Staff Members. We         emergency arises or if an important
     will have pre-booked meals, provided to        decision needs to be taken. For instance,
     only those carrying coupons. Food may          any issue pertaining to housekeeping
     or may not be cooked at your checkpoint.       should be escalated both to the Logistic
     But if served, please ensure it is available   Coordinator (from agency) and the
     in sufficient numbers in packed boxes.         Oxfam Checkpoint Coordinator.
     You also have to manage the beverage
     section at the checkpoint. Some basic          Alcohol is strictly prohibited at any
     beverages on offer will include tea,           of the checkpoints. If you are found
     coffee, hot water and drinking water.          consuming alcohol, then you would
                                                    be removed from your responsibilities
     Helpdesk Coordinator: You
                                                    with immediate effect. Similarly,
     will be responsible for fielding
                                                    cases of sexual harassment on the
     questions from Trailwalkers,
     Support Crew and Volunteers.                   trail will be dealt with severely. Any
                                                    issues happening on this front
     Resting Space Coordinator: You will            should be escalated immediately to
     have to ensure that the Trailwalkers who       the Oxfam Checkpoint Coordinator
     arrive at the resting zone have sufficient
                                                    who will take this to the Sexual
     place to rest and that mattresses are
                                                    Harassment Committee on the trail.

15                                                                             Oxfam Trailwalker 2019-2020
Volunteers for Victory : Segments of Volunteering

    10              MEDICAL ASSISTANCE
                    AT A CHECKPOINT

    Tight hammies, sore backs, blisters
    and swollen ankles await the
    medical support volunteers. These
    hugely rewarding roles also serve
    as fantastic practical experiences
    for physio and nursing students.

    Roles available
    Nursing and Physio Coordinator:
    You will treat blisters, injuries, relieve
    muscle soreness, cramps and ensure
    that each Trailwalker is provided the
    required medicine, is well treated and
    equipped to reach the FINISH LINE.

    The coordinators will have to stay in
    touch with other physio and nursing
    volunteers at the checkpoint. Both the
    coordinators will be oriented to their
    roles by the health/ medical partner.
    In case of any emergency, which
    is beyond your scope as a nursing
    and physio volunteer, bring it to the
    notice of the Checkpoint Coordinator.
    The latter will coordinate with the
    medical partner through the ECC.

Oxfam Trailwalker 2019-2020                                                                   16
Volunteers for Victory : Segments of Volunteering

     11              WORK ON
                     A TRAIL                        12            WORK AT A
                                                                  FINISH POINT

     Keen to hit the trail, but not up for the      Time Keeping Volunteers: Placed near
     full 100km walk? There are plenty of           the finish point arch, you will be required
     roles for volunteers that will get you         to note down the time at which each
     out on the trail - without the blisters!       team crosses the finish. The time to be
                                                    noted is that of the last Trailwalker in
                                                    the team crossing the finish point.
     Roles available
     Trail Marshal: You will help the               Check-in Volunteers: All the Trailwalkers
     participants pass safely along the trail       who arrive at the finish point need
     and motivate them. You will also be            to check-in and their details will be
     assisting the Trailwalkers in between          shared with the Calligraphy team.
     the checkpoints by navigating
                                                    Calligraphy: If you have good
     them to the next checkpoint.
                                                    handwriting, then the task of filling in
     Sweep Crew: All-important back-                the certificates for Trailwalkers who have
     up crew – you’ll follow the last team          successfully finished 100/50km, is for you.
     on the trail and ensure they safely
                                                    Felicitating Trailalkers: All Trailwalkers
     reach the next checkpoint. You’ll also
                                                    who finish are felicitated with
     clear the trail of all trail markings and
                                                    completion certificates and a medal.
     debris as you go. You will be working
                                                    Those who finish in teams of four,
     in a team and will be responsible
                                                    are awarded a team completion
     for a specified section of the trail.
                                                    certificate and those who finish
                                                    in incomplete teams are awarded
                                                    individual certificates. Medals are
                                                    provided to all the Trailwalkers who
                                                    finish the walk. If you have good
                                                    communication skills and no fear of
                                                    public speaking, you can volunteer to
                                                    felicitate Trailwalkers at the finish point.

17                                                                              Oxfam Trailwalker 2019-2020
Oxfam Trailwalker 2019-2020   18
Volunteers for Victory : Event Control Centre

       EVENT CONTROL
       CENTRE (ECC)

       The ECC is located in a conference            so that they are ready to receive the
       room at the Finish Point. It is managed       fastest team at their checkpoint.
       by the Event Controller (Oxfam staff).
                                                     Emergency Contact Coordinator: You
       Other volunteer roles are as follows:
                                                     will assist the Trailwalkers, support crew
       Database Management Coordinators:             and any other individuals who call the
       If you have experience in data                emergency helpline during the event for
       management, you could assist us in            information. The emergency numbers
       managing Trailwalkers’ details. You will      are printed on the bibs provided to the
       be coordinating with each Checkpoint          Trailwalkers and circulated among the
       Coordinator at least once every hour          support crews. Broadly, we can classify
       and note the check-in and check-              the questions into three buckets:
       out details of all the Trailwalkers. You
                                                     1)	Lost Trailwalkers - If a Trailwalker
       will maintain this in two formats:
                                                         gets separated from the team /
       1)	Hard Copy - on a chart paper                  loses his way or fails to understand
            with hourly details of teams                 the route because he may have
            at various checkpoints.                      missed the trail marking.

       2)	Soft copy - similar information will      2) Medical emergencies
            be entered into an Excel sheet.
                                                     3)	Information about
       In addition to this, you will be required         Trailwalkers/ team status
       to collect the following details:
                                                     Keep a note of the Trailwalkers’ details
       • Arrival and departure time                 such as their bib no, mobile number
          of the fastest team                        and so on.

       • Departure of the slowest team

       You will be required to communicate
       this information to the next checkpoint

19                                                                              Oxfam Trailwalker 2019-2020
Volunteers for Victory : Safety Information

    SAFETY INFORMATION

    Your personal safety is of paramount        Weather Protection
    importance to Oxfam India. Operating
                                                Some positions require volunteers
    event equipment, such as tea/ coffee
                                                to walk or stand in areas without
    vending machines or electrical/
                                                protection/ cover. It is your responsibility
    electronic appliances should be done
                                                to bring a hat and sunglasses, or
    safely, as per instructions. At no time
                                                alternatively, wet-weather gear to
    should you do anything that makes
                                                protect you from the elements.
    you uncomfortable. Please be aware
    of tent-ropes, pegs, bins, cables and
    items that participants or the support      Driving and Fatigue
    crew may have left on the ground at the
                                                Working on Oxfam Trailwalker India
    checkpoints. If you are walking along
                                                may require a significant amount of
    the trail, please take care of your foot
                                                driving to and from your home and
    placement as the ground will be uneven.
                                                volunteer location. You may also be
    You will need to carry a proper torch. If   driving late at night or early in the
    you spot something unsafe, inform your      morning, after working a long shift.
    Checkpoint Coordinator immediately.
                                                Please be aware of the potential dangers
                                                of driving whilst fatigued and take all
    Emergency Contacts                          precautions to avoid any danger.

    This event is supported by a number
    of emergency services. Apart from
    the police, an ambulance will also be
    stationed along the trail. In the event
    of a serious injury, illness or fire, you
    should take the quickest course of action
    to request support. In all instances,
    call the Event Control Centre and
    notify your Checkpoint Coordinator.

Oxfam Trailwalker 2019-2020                                                                               20
Volunteers for Victory : Safety Information

       Event specific risk factors:                    4) Drifting in the lanes

       1)	Avoid taking up shifts when you know        5) Sore or heavy eyes
            you’re likely to get tired. If you have
            never worked a graveyard shift before      6) Variations in driving speed

            (dusk till dawn) then avoid trying this.
                                                       7) Daydreaming

       2)	Share the driving component of your
                                                       8) Trouble keeping your head up
            journey with a fellow volunteer so
            that you can help each other stay
            awake or swap seats if necessary.            Myths about fatigue
       3)	Plan your drive home/between                  The following common beliefs
            locations with regular breaks to             about fatigue are UNTRUE:
            stretch, eat and rest. Getting out of
            the car and moving will help re-             1)	Having a short break will keep me

            energise your body and regain focus.             safe: Having regular breaks might
                                                             help delay the onset of fatigue, but
                                                             once fatigued, you must sleep.
       Common risk factors:
                                                         2)	Coffee combats fatigue: Coffee
       1)	Driving early in the morning
                                                             only provides short-term relief as
            (from 1am to 6am).
                                                             once its effect wears off, you can
       2)	Driving in the ‘afternoon lull’                   suffer from sleep rebound, which
            (between 1pm and 5pm).                           is a major cause of accidents.

       3)	Starting a trip after a long day’s work.      3)	Playing music will keep me alert.

       4)	Having a sleep disorder                       4)	Plenty of fresh air through the
            such as sleep apnea.                             window will keep me alert: This is
                                                             desirable but if you are fatigued,
       What are the danger signs?                            it only provides short-term relief.

       1)   Constant yawning                             5) “I know when I am tired, or when
                                                             I am having sleep attacks”: The
       2) Delayed reactions
                                                             danger is that you only find out
       3)	Difficulty remembering                            how tired you are when it’s too late.
            the last few kilometers

21                                                                                Oxfam Trailwalker 2019-2020
Volunteers for Victory : Safety Information

    Manual Handling
    During the event you may be asked to assist in moving around equipment, if you
    are unable to assist, please inform your Checkpoint Coordinator immediately.
    If you can assist, please take time to read the following safety measures:

    STEP 1 – Size up the load: Know what             STEP 4 – Get a good grip: Place
    you are going to handle and make                 your hands diagonally opposite for
    sure you can do it safely. Check where           a secure and comfortable grip. Grip
    the load is to be placed. Place the              with your palms not your fingers.
    heaviest part close to the body.                 Keep your arms close to your body.

    STEP 2 – Correct position: Stand close           STEP 5 – Use your legs for force: The
    to the load before you attempt to                leg muscles are stronger than the
    handle it. Position your feet to maintain        back muscles – use them to your
    balance, with enough room to move                advantage. Take up the load slowly
    and face the direction of travel.                without sudden movement.

    STEP 3 – Protect your back: Keep                 STEP 6 – Vary the load: Alternate heavy
    your back in its natural position,               tasks with lighter tasks allowing muscles
    where it is strongest. DO NOT twist.             time to recover. Vary tasks so that the
    DO NOT bend. Make sure you are                   same muscle groups are not used all
    comfortable with the task.                       the time. Don’t be afraid to ask for help
                                                     if the load is too large or hard to move.

    FOLLOW US ON:

    		 facebook.com/OxfamIndiaTrailwalker/

    		 instagram.com/OxfamIndiaTW/

    		 twitter.com/OxfamIndiaTW/

Oxfam Trailwalker 2019-2020                                                                                        22
Volunteers for Victory : Reporting Structure

    REPORTING STRUCTURE
    FOR OXFAM VOLUNTEER
            OXFAM
          VOLUNTEER
           OFFICER

                                                        START POINT 1 COORDINATOR

                                                             1    1 COORDINATOR

                                  CHECKPOINT 1, 2, 3
                                  {UPTO 2 MEDICAL            2    1 COORDINATOR
                                   CO-ORDINATOR}

                                                             3   2 COORDINATORS

                                                            4    2 COORDINATORS

                                                            5    2 COORDINATORS
                                 CHECKPOINT 4, 5,6, 7
                                  {UPTO 2 MEDICAL
                                   CO-ORDINATOR}            6    2 COORDINATORS

                                                             7   2 COORDINATORS

                                                            8    2 COORDINATORS

                             CHECKPOINT 8,9 & FINISH
                                {UPTO 2 MEDICAL             9    2 COORDINATORS
                                 CO-ORDINATOR}

                                                        FINISH POINT 1 COORDINATOR

         #       CHECKPOINT

Oxfam trailwalker 2017-2018                                                          23
Oxfam Trailwalker 2019-2020   24
WHO IS OXFAM?
         Oxfam International was formed                           Oxfam has been in the country for the
         by a group of independent non-                           last 67 years. Oxfam India was formed
         governmental organisations, joined by                    in 2008, and has since been working
         the aim to work together for greater                     in the six poorest states of India. Being
         impact on the international stage,                       a rights-based organisation, our main
         to reduce poverty and injustice.                         focus is on issues of Gender Equality,
                                                                  Sustaining Livelihoods, Education,
         The name “Oxfam” comes from
                                                                  Health and Humanitarian Relief. Our
         the Oxford Committee for Famine
                                                                  work involves grassroots interventions by
         Relief, founded in Britain in 1942.
                                                                  collaborating with partner organisations
                                                                  in our focus states, state and national
         Today, we are an international
                                                                  level campaigning & advocacy that
         confederation of 19 Oxfams with
                                                                  influences change on various levels.
         partners in over 90 countries to end
                                                                  Oxfam India’s vision is to help create
         the injustices that cause poverty.
                                                                  an equal, just and sustainable society
                                                                  by empowering the underprivileged.

         Today, there are 19 members in the Oxfam International Confederation.

     •      AUSTRALIA              •   FRANCE                 •   INDIA              •   QUEBEC
     •      BELGIUM                •   GERMANY                •   ITALY              •   SOUTH AFRICA
     •      BRAZIL                 •   GREAT BRITAIN          •   MEXICO             •   SPAIN
     •      CANADA                 •   HONG KONG              •   IRELAND            •	UNITED STATES
     •      DENMARK                •   THE NETHERLANDS        •   NEW ZEALAND           OF AMERICA

25                                                                                        Oxfam Trailwalker 2019-2020
OXFAM CARES FOR THE
    ENVIRONMENT
    Did you know that the Oxfam Trailwalker is a sustainable and eco-
    friendly fundraising event? The strictest environmental codes are
    adopted during the event that participants, volunteers and all crew
    members are urged to follow. These include:
    • RECYCLING
    • ANTI-LITTERING
    • REDUCING CARBON EMISSIONS
    • REDUCING POLLUTION

    Oxfam India partners with ERM Foundation every year to reduce the
    environmental impact of the Trailwalker fundraising event in India. As a
    business, ERM works with clients to address their sustainability challenges.
    Through such initiatives, the organisation has an opportunity to support
    non-profit organisations and social enterprises that share their commitment
    to creating a more sustainable and equitable world.

    ERM Foundation has collaborated as a Sustainability Partner in Oxfam’s
    Annual Trailwalker fundraising events. ERM employees in Mumbai and
    Bengaluru undertake Environmental Impact Assessments each year and
    have provided detailed reports suggesting that Oxfam Trailwalker is both
    environmental friendly and sustainable.

Oxfam Trailwalker 2019-2020                                                        26
For any queries, please feel free to contact us:
             Mumbai - trailwalkermumbai@oxfamindia.org
            Bengaluru - trailwalkerbengaluru@oxfamindia.org

Helpline number: Mumbai - +91 88883 08303 | Bengaluru - +91 95492 72017

                      trailwalker.oxfamindia.org
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