INFORMATION BOOK 2018 - Grace Lutheran College
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INFORMATION BOOK 2018
Principal’s Welcome
As the new Principal in 2017, I find myself back at Grace
after almost three decades serving Lutheran education
across three States; with two previous roles as Principal. It
was a privilege to serve Grace in the nineteen eighties as
a graduate teacher and it is an even greater privilege to
have returned as Principal.
Grace’s mission to be a Christian community and
prepare young people for a life of faith and service
to God and people, is also inclusive of a goal to
help students develop themselves both at school and
throughout all of life. This educational mindset is
achieved through discovering and developing one’s
talents and learning to realise that we are made to serve
others directly or indirectly through both our vocation in
life as well as through our personal interests.
As Grace College continues to serve the wider
community of the Moreton Bay Region and Brisbane’s
northern suburbs, Grace will continue to build on its fine
reputation that is founded in:
• a commitment to the Christian faith, its teachings,
and reflective of Christ’s love
• a community where people come first and pastoral
care is a priority
• an environment where undeserved forgiveness and acceptance is paramount
• a robust academic program, designed to meet a diverse range of interests and learning needs
• an accomplished school which received an award in 2016 as one of Australia’s Top 40 innovator schools
• a co-curricular environment rich with sporting and cultural opportunities, as well as experiential learning –
especially outdoor education
• service in local and global communities
• It is not just what we do at Grace, it’s the way we do it. We are committed to living and working in accordance
with ‘The Grace Way’: a life characterised by Grit, Growth, and Grace.
• Grit involves perseverance with all tasks, no matter how tough we might find them, and also strong commitment
to the work at hand
• Growth means having a growth mindset; a passion for endless learning and improving oneself
• Grace means serving others; firstly mindful of other’s needs, not our own, and, despite our differences,
deliberately seeking to work collaboratively for the good of all.
In the words of the former long serving Dean of Students, Kris Stevens; ‘The Grace Way is the ethos of the College
whereby we respect and love sacrificially as God’s children all those who come to be involved in the Grace
community. This Christ-like witness dictates our approach to all aspects of life at the College and develops confident,
caring and adventurous citizens of the world.’
I am thankful to be a part of the Grace community again and look forward to serving you this year and in the years
ahead.
In Christian service,
David Radke, Principal
1
Grace Lutheran College is by the grace of God
a Christian community. It aims to continue the
preparation of young people for a life of faith and
service, so that God will be glorified in the world.
2
Table of Contents
Academic Enrichment 20
Anti-Bullying and Anti-Harassment Policy 26
Assignment Policy 15
Appeals Policy 18
Attendance 9
Bell Times 6
Caboolture Map 34
Career Guidance 20
CCTV Management Procedure 33
Change of Subjects 15
Child Protection Policy 28
Christian Community 4
Code of Behaviour 7
Cyber-Bullying 29
Curriculum Guidelines 15
Curriculum Principles 14
Dropping a Subject 16
Email Use 10
Examination Rules 18
Excursions and Photographs 10
General Information 4
Googa Outdoor Education Centre 20
Grace Academy 19
Grace Swimming 21
Grievance Policy 30
Homework Procedures 15
Information Communication Technologies 22
Infractions 7
Late & Non Submission Policy 16
Lateness 11
Learning Support 23
Leaving Campus Early/Students who miss buses/Use of email 10
Library 23
Medication Policy 30
Miscellaneous 5
Mission Statement 4
Mobile Phone Policy 31
Observatory 24
Parents & Friends Association 5
Pathways Trade Skills Centre 25
Privacy Policy 32
Relationships Management Process 7-8
Rothwell Map 35
School Organisation and Life 4
School Rules 7
Sport 24
Submission of Assessment Policy Years 7-9 16
Sun Policy 14
Transport 6
Tuckshops 5
Uniform Requirements 11-14
Vocational Education & Training Pathways 25
3Mission Statement In order to fulfil this ministry and mission, teachers in
‘Grace Lutheran College is by the grace of God a the Lutheran school will be qualified and competent
Christian community. It aims to continue the preparation educators.
of young people for a life of faith and service, so that God
will be glorified in the world.’ In addition, they will also be committed to the Christian
faith; understand and support the faith as confessed by the
General Information Lutheran Church and practised in the Lutheran school; be
Grace Lutheran College is owned and operated by the willing to identify with, uphold and promote the Lutheran
Lutheran Church of Australia, Queensland District. A ethos of the school; exemplify and model the Christian
College Council, appointed by the Church, is responsible lifestyle in and beyond the school.
for setting policy for the school.
The Church will determine from time to time what specific
Grace Lutheran College accepts the Confessions of qualifications it requires of teachers to equip them for this
the Lutheran Church of Australia and requires that all ministry and mission of the Church in Lutheran schools.
instruction and practice conform to this doctrinal basis. It encourages local school authorities to commission
teachers who are appointed to service in a Lutheran
It is the intention of the Church that Grace Lutheran school. Every teacher appointed to service who continues
College be a community based, co-educational to meet the requirements determined by the Church will
secondary school, open to students without discrimination be an Accredited or Provisionally Accredited teacher in the
as to class, race or belief (subject to the power of service of the Church.
management).
School Organisation and Life
A Christian Community Spiritual Life, Worship and Service
Our ‘Christian Community’ is a part of God’s family. As All students and staff at Grace participate in the worship
a family we encourage working together to build on the life of the College, particularly the Year Level Chapels
foundation laid by God, through parents/guardians and each week and special sub-school or whole school
others, in the lifelong process of Christian education. services. These services are conducted by our College
Within this family, teachers, parents/guardians and Pastor, members of the Ministry Team, other staff and
students come together to realise God’s plan for their students and visiting guest speakers.
lives. We aim to nurture each other into whole people; to
assist each other in our work, leisure and service in the Christian Studies (CS) is a core subject in all Year Levels
community in the pursuit of wisdom and the expression of and is taught by staff who receive training to qualify them
love which reflects Jesus Christ’s life of service to us and to teach CS in a Lutheran School.
God’s plan for the world.
Students, staff and families have many opportunities to be
Each of us is, as the Bible says, uniquely significant, and involved in service-learning at Grace on a local, national
Grace College exists to reveal and develop our God- and international level, for example through classroom
given gifts, by example and guidance. We aim to draw on learning experiences, Interact, World Vision,
the insights of the past and the resources of the present Australian Lutheran World Service, Watoto and Shave for
to equip ourselves to reason, create, reflect, grow in faith a Cure.
and integrity; to be people of Christian conviction with the
courage to witness to Christ in society. Middle School
The Middle School at Grace comprises students from
Our College family also exists to build and strengthen its Years 7-9 and is designed to be a place where students
communal life by exercising the self-discipline, concern for feel safe and valued while learning in a stimulating
others, love and ultimately the selflessness that Christ asks environment. A designated Middle School precinct,
of all who would follow Him. supportive teachers and ancillary staff, an inter-year
buddy system and varied social activities allow students
The Teacher in the Lutheran School to make friends quickly and have a sense of belonging
The Lutheran school is an agency of the Lutheran Church to a community. Core teachers in Years 7 and 8 provide
of Australia through which the Church seeks to carry out stability and a continued strong foundation in literacy,
its ministry and mission to the people of Australia. numeracy, Science, Christian Studies and the humanities,
while specialist teachers provide expert tuition in a range
The specific ministry and mission of the Lutheran school of areas: Health and Physical Education, Languages,
is to provide quality formal education in which the Word the Arts (Performing and Visual) and Technologies
of God informs all learning, teaching and activities and (ICT, Lifestyle, Design). All students are encouraged to
where forgiveness and grace govern the relationships of participate in the wide range of co-curricular opportunities
the members of the school community. available. Students, particularly in Year 9, have
considerable scope for leadership.
4Senior School Only student eGRACE cards are accepted to pay for
Students in Years 10-12 form the Senior School at Grace items at the school tuckshop.
and develop greater independence and responsibility
during these years. The extended Outdoor Education A fantastic range of hot and cold food items are
program at Googa in Year 10, Work Experience available, all freshly made each day. Trading hours are
opportunities, comprehensive Careers advice and as follows:
Senior Leadership opportunities assist with this growth. Breakfast 7:45am – 8:15am
There is a strong culture at Grace of senior students Recess 10:35am – 10:55am
acting as mentors to younger ones in academics, sport, Lunch 12:35pm – 1:25pm
performing arts, creative industries and service activities.
Students are able to choose academic or vocational Volunteers
pathways through a wide range of subject offerings, The College Tuckshops rely heavily on the valuable
school-based traineeships and apprenticeships and assistance of volunteers to enable prices to be
university courses. maintained. Approximately three helpers (Rothwell)
and two helpers (Caboolture) are required each day
International Connections at the Tuckshop to allow efficient preparation and
Grace has long-standing relationships with sister schools serving support. The hours are approximately 8:30am
in Germany and Japan and a deveoping relationship to 1:30pm, although these times can be flexible to suit
in China (Robotics). Also, in recent times, Grace has individuals. Parents/guardians are encouraged to help in
been developing a partnership with schools in Indonesia this area by serving on a roster and are asked to contact
and Cambodia. Regular reciprocal visits to these each Tuckshop direct.
countries (and others) occur. Students are encouraged
to see themselves as global citizens and to welcome Miscellaneous
opportunities to learn from people of other cultures Office Hours - 8:00am to 4:00pm
within our own school and beyond. It would be appreciated if parents/guardians could make
telephone calls to the school within these hours. The PA
Pastoral Care system at the College is not used to pass messages to
Grace has been renowned for many years for its pastoral students. In the case of extreme emergency, the office
care. This is fostered through a Home Class system staff will go to the student’s classroom and withdraw
where students meet every day in a small group that the student from class to receive the message. Please
remains together, and usually with the same teacher, assist by making sure your child is aware of travelling
throughout their life at school. Coordinated by their Year arrangements for getting home etc. prior to coming to
Level Coordinator, these groups work through a program school.
whereby the students learn life, study and social skills
and address important topics relevant to their health and Bringing Money to School
well-being. The Home Class teacher is the first point of Should students be required to bring money to school,
contact for parents/guardians wishing to communicate it should be put into an envelope clearly marked with
with the school about their child. the name of the student, Home Class, amount enclosed
and what the money is for. The correct money would be
Parents and Friends Association (P&F) appreciated as the office does not hold a lot of change.
The Grace Parents and Friends Committees are essential
and active members of the College community. These If students have a large amount of money with them for
committees promote understanding and co-operation some reason, we suggest that it be handed to the office
within the school community to assist parents and for safekeeping for the day.
students in achieving the best outcome from their time
at the College. The P&F committees also provide a Any money or valuables left in lockers or school
vital link with College management, administration bags is the responsibility of the student. No
and academic functions through their representation responsibility will be accepted by the College.
in various decision-making committees. The P&F
committees assist the College and its students by Purchasing Using Student ID Cards
fostering activities that will be of benefit to them. Many facilities at the College utilise the student ID Card
(eGrace Card) for purchasing items. For example,
photocopying, printing and tuckshop purchases are carried
Tuckshops out using this payment method. Money can be added to the
Rothwell and Caboolture card via the College website in the ‘Payments’ tab.
The Tuckshops operate five days a week at Rothwell and
Caboolture Campuses during normal term time and are Insurance
open for breakfast, recess and lunch. College insurances do not cover property of parents/
guardians or students. Parents/guardians should arrange
5insurance cover for items of value, such as bicycles and College Policy on Lending Money
musical instruments. A limited student accident insurance Parents/guardians are advised that it is College policy
is arranged and details published in the newsletter not to lend money to students, even small amounts.
annually. When students have forgotten their lunch, they may go
to the Hive (Middle School) or the Hub (Senior School)
Lockers at Rothwell or Student Reception at Caboolture to collect
All students are allocated a locker and combination a lunch voucher for the school tuckshop.
lock. In the event of a lock being lost or damaged,
replacements will need to be purchased by the student. Bell Times
It is essential in order to ensure security, that locker Students should be at school by 8:10am in order
combinations are not divulged to other students and to prepare themselves for the school day. School
lockers remain locked at all times. commences with Home Class at 8:20am each day,
and finishes at 3:05pm. Please see page 9-10 for
Telephone information on what to do if a student arrives at school
Students are permitted to use College phones to ring after 8:20am or needs to leave early.
home only in an emergency (e.g. missed bus.) The
student should report to the Hive (Middle School) or the Class Start - Finish Mins
Hub (Senior School) at Rothwell or Student Reception at
Home Class/Pastoral 8:20 - 8:55 35 mins
Caboolture if this becomes necessary.
Care/Chapel
Ambulance Period 1 8:55 - 9:45 50 mins
In the event of an injury or illness which requires Period 2 9:45 - 10:35 50 mins
immediate attention, an ambulance will be called and Recess 10:35 - 10:55 20 mins
parents/guardians notified.
Period 3 10:55 - 11:45 50 mins
Sick Students Period 4 11:45 - 12:35 50 mins
When students become sick during the day, they Lunch 12:35 - 1:25 50 mins
should first see the school nurse/first aid attendant Period 5 1:25 - 2:15 50 mins
at the Health Centre (Rothwell) or Student Reception
(Caboolture), who then arranges for parents/guardians Period 6 2:15 - 3:05 50 mins
to be contacted and arrangements made for the student
to go home if necessary. Parents/guardians are required Transport
to provide an alternate contact person in case they are The College has its own fleet of buses which run to the
unable to be reached, e.g. grandparents or a neighbour. Rothwell Campus from Bracken Ridge, Bribie Island,
Students are not to ring home themselves when sick. Caboolture, Dayboro, Eatons Hill/Warner, Everton
Students should not attend school if obviously ill at the Park, Scarborough/Clontarf, Narangba/North Lakes,
start of day. Joyner and North Lakes each morning and return each
afternoon. Buses run from the Caboolture Campus
Students Needing to Use Crutches to Narangba/Bellmere, Beachmere/Bribie Island,
If students are required to use crutches while attending Sandstone Point and Mt Mee/Wamuran. For more
classes, please notify Student Services prior to their information and arrangements for the use of these
return to school so that room changes to lower floor services, please contact the Finance Department by
classrooms or a key for the lifts can be arranged. Lift telephoning 3897 2179.
keys are located at the Health Centre at the Rothwell
Campus, and Front Reception at the Caboolture The Rothwell Campus is serviced by a number of
Campus. Kangaroo and Hornibrook buses, providing transport
from and to Bracken Ridge, Burpengary, Caboolture,
Accessibility Sandgate, Strathpine, Petrie Railway Station and
Most areas of the College are wheelchair accessible via Redcliffe. The Moreton Bay Rail Link commenced
lift access, and disabled toilets are available. operations in October 2016. A new station at Rothwell,
800 metres from the College along with dedicated bike
Contacting Teachers paths east and west provide students with additional
Parents/guardians are asked initially to contact the transport options.
College receptionist. The receptionist will either volunteer
to pass a message to staff, suggest that a letter be Other bus companies service the Caboolture Campus.
written or arrange an appointment. Emailing staff is also See phone numbers below. The College is not
an option through grace@glc.qld.edu.au responsible for the provision of this transport. For more
detailed information, please contact the appropriate
transport company:
6• Hornibrook Bus Lines Pty Ltd 3284 1622 to be gracious winners and good losers. Conduct and
• Kangaroo Bus Lines 1300 287 525 uniform on or off the field must be exemplary.
• Caboolture Bus Lines 5495 4744 8. Designated out of bounds areas must be strictly
• Coast and Country 1300 428 737 observed.
• Bribie Island Coaches 3408 2562 9. Relationships between boys and girls must be such as
• Christensen Bus and Coach 5497 1478 not to cause distraction from studies or bring dishonour
• Translink 13 12 30 to the College. Persistent or continued close physical
contact is not permitted.
Code of Behaviour 10. Students are expected to be on time for classes,
Grace Lutheran College is a Christian community. This sporting and cultural activities, campus work etc.
means all members, teachers and students, live only by 11. Mobile Phones: See Mobile Phone Policy.
the grace of God, saved by our Lord Jesus Christ for a 12. Students are not to throw any object, either in or
new life in Him. Members of this community aim to live outside the classroom, with the exception of appropriate
by Christ’s forgiveness according to His teachings and sport activities. This is a suspendable offence.
by the power of the Holy Spirit. 13. The College reserves the right to open and search
students’ lockers and bags without notice.
All members should show concern for fellow members, 14. The chewing of any kind of gum is banned on the
helping them to live the Christian life of love for one campus.
another. Love requires that members of the College 15. Aerosol cans of any variety are banned on campus
community advise, correct and help each other in times or at camp. The reason is that aerosols have caused
of temptation and trouble. asthma and other breathing difficulties for some
students.
Christian discipline is Spirit motivated and concerned 16. Dangerous implements such as knives, metal
with the student’s desire to serve the living God. Should rulers, sling shots etc are not permitted on campus or
a student’s behaviour be such as to have an adverse while the students are under College jurisdiction or in
effect on other people, property or school, action will be College uniform. Students with a dangerous implement
taken to redress the situation. and/or threatening the use of same will be suspended
immediately and render themselves liable to instant
Parents/guardians are expected to support the College dismissal from the College.
in its discipline policies and should consider the Code of 17. Alcohol, cigarettes, illegal drugs and other harmful
Behaviour and School Rules carefully prior to enrolling substances are strictly forbidden either on campus or
their child, since enrolment signifies acceptance of same. while the student is under the College’s jurisdiction or in
College uniform.
School Rules • Students using, or in possession of any of the above
1. Students are at the College to learn. They are or any equipment associated with drug abuse, or
therefore expected to be attentive in class, move about found to be supplying any of the above, either on
the campus in an orderly fashion, be punctual and have or off campus, will be suspended immediately and
all necessary equipment for each lesson. render themselves liable to instant dismissal from the
2. A student may leave campus only with the permission College;
of the Head of Senior School, Head of Middle School or • Students in the company of students using same will
Deputy Head of Caboolture Campus, and generally only be suspended;
if written permission is granted by parents. This includes 18. Students in possession of illegal or inappropriate
not leaving campus once a student has arrived at the text images (eg pornography) or distribution of same
College regardless of mode of transport. in person or by electronic means will be dealt with
3. Students are not to interfere with the property of according to the College’s Computer Usage Policy and
others. Damage to property caused by negligence must Mobile Phone Policy and may be liable for suspension or
be paid for. review of enrolment.
4. Uniform and behaviour while travelling to and from 19. Matters arising in Rules 16-18 may also be reported
school, while on excursions, or in any public place must to the Police and/or Department of Child Safety under
be exemplary. current legislation and College policy.
5. Students cycling to school are expected to exercise
all care and obey all the rules of the road, including Relationships Management Processes
wearing a helmet. In addition, they should ride in single Relationships Management is a whole of College
file. approach to developing and maintaining effective
6. Students who drive to school must have written relationships for learning. It involves an approach
parental permission, have submitted a permission to to education that values all relationships within the
drive form at the relevant campus and observe other College community that play a part in the education of
such conditions as stipulated by the College and police. our students. Relationships management is a proactive
7. Students are expected to participate in sports and approach to classroom behaviour management based
7on a Restorative approach to addressing issues of harm presenting issue and the context.
or unacceptable behaviour that potentially disrupts
effective relationships for learning. Note:
Counselling
The Effective Relationships Management Flowchart is a Counselling of students by an appropriate staff member,
guide for Teachers, Students and Parents to understand Year Level Coordinator, Head of Sub-school, School
the flow of how relational issues in the College are Pastor, Counsellor or Career Guidance Officer is an
managed. The flowchart can be engaged from any integral part of the procedure.
level; the level of entry is dependent on the nature of the
EFFECTIVE RELATIONSHIPS
MANAGEMENT FLOWCHART Effective
Relationships
for Learning
Moving back to Effective
LEVEL 1 (low level)
• Restorative chat Relationships for Learning
In class misbehaviour • No Blame conference requires Grace Students to:
Playground misbehaviour
CLASS TEACHER
1. Be present in all classes, be
punctual, with necessary equipment
LEVEL 2 (moderate level) • Lunchtime Withdrawal
2. Attentive & cooperative & work
Moderate or repeated CLASS TEACHER to the best of my ability
misbehaviour in class or • Afternoon Reflection
playground • Subject Withdrawal
(Reflection room – RR) 3. Complete all Homework &
assignments to an acceptable
HOD/MSCC/CCC
standard according to my ability
LEVEL 3 (high level)
• Restorative chat 4. Be courteous & cooperative
Gross misbehaviour or • Restorative Conference
in all relationships with staff &
continuation of disruption • Multiple Lunchtime Withdrawals
despite intervention in Levels • Internal suspension (RR) students, inside & outside the
1 or 2 interventions • Daily report
classroom
• Academic report
YLC/DHCCC
With discretion 5. Maintain a positive attitude to all
aspects of College life
LEVEL 4 (very high level) • Significant Internal suspension
• Contract/negotiated behaviour
Referral to Head of Sub- 6. Wear the designated uniform
• External suspension / consideration of
School/Deputy Head of enrolment review properly both on & off campus
Campus - Caboolture
HEAD OF SUB-SCHOOL/ DHCCC
7. Behave in acceptable manner in
With discretion public while wearing the College
uniform
LEVEL 5 (highest level) • Enrolment review
o Probationary continuation with
agreement 8. Obey College rules as set out in
Referral to Principal
Effective Relationships for o Exclusion the Handbook
Learning
PRINCIPAL/DEPUTY PRINCIPAL
NB: A record will be kept of student issues & parents will be informed of moderate to the highest level concerns.
8Afternoon Reflection school, Year Level Coordinator, Home Class
Afternoon Reflections of up to one hour may be given Teacher, College Pastor and, where appropriate,
after school. Normally one day’s notice will be given. Head of Learning Support and/or School
During Afternoon Reflections a student may be required Counsellor will meet to review the student’s case. A
to complete homework, or do some appropriate task or recommendation is made to the Principal.
activity. Afternoon Reflections are given for failure to do • Head of Campus or Principal, Head of Sub-school
homework, for lack of punctuality and similar breaches and where appropriate Pastoral staff member meet
of the College rules. Parents/guardians are responsible with student and parent/guardian to discuss the
for transport home after an Afternoon Reflection. matter and for the Principal to make a determination
on the matter.
Restorative Conference
In some situations a mediation session between affected Attendance
parties may be held to help restore the relationship and It is most important that students be regular in their
repair the harm caused. Parents/guardians may also be attendance so as to gain maximum benefit from their
asked to attend to support their child in the process. time as a student at Grace. The following are acceptable
reasons to the College for non-attendance:
Student Contract • Illness/accident
This is a written notice to the parents/guardians that their • Overseas trips
child’s behaviour is not satisfactory and if not corrected • Compassionate grounds e.g. funerals
may lead to exclusion from the College. A student • Selection in State or Regional sporting teams or
generally may be placed on Student Contract for a cultural activities
period of up to one semester. • Exceptional circumstances approved by the school.
Suspension Please note that for the above items the College would
A student may receive an internal suspension for an expect to be notified and its approval obtained at least
accumulation of Afternoon Reflections or for a more one month prior (except in the cases of emergency) to
serious breach of school rules. A student may also the expected absence.
receive a Subject Withdrawal from a specific subject for
a number of lessons. All such internal suspensions will be Some students in the past have handed in notes seeking
spent in the Middle School, Senior School or Caboolture permission to be absent later that same day. This
Campus Reflection Room under direct staff supervision. presumes the College will grant leave automatically even
Students will be required to complete a Restorative if the request is not within the College’s guidelines. The
Worksheet and have an exit interview with the Year Level College reserves the right to refuse the request to leave
Coordinator or Head of Department upon completion of early if it is not satisfied with the reasons given.
the suspension. Students are also required to continue In the Senior School, particularly Years 11 and 12,
their studies whilst on suspension. academic matters should be given a priority. For this
reason student absences should be kept to a minimum
Review of Enrolment and avoid disruption of key assessment and exam
In the circumstances that a student breaches the periods. Absences for family vacations during term time
conditions of their Student Contract or commits an in Year 12 pose a considerable threat to the well-being
act (such as breaches of Rules 16-18) that places the and academic success of students. Application for any
welfare of the school community at risk, the student may such leave should be made in writing at least three
be subject to a review of enrolment procedure. In this months prior for the College to assess the implications.
case the Year Level Coordinator or Head of Sub-school Permission will not automatically be granted.
will externally suspend the student effective immediately.
Parent/Guardian will be advised by telephone of this In the case of illness/accident, please contact the school
decision as a matter of urgency. by 9:00am each day by using the Grace College app for
either campus. Alternatively, Rothwell Campus families
The Review of Enrolment has three stages: can SMS text message to 0416 906 287 or by leaving a
• Head of Sub-school and Year Level Coordinator meet voice message on 3897 2183, and Caboolture Campus
with parent/guardian and student to outline reasons families can voice message on 5428 9445.
for review and to allow due process by student and
parent to respond to allegations. Where the matter Students who have been marked absent on the daily
has needed to be reported to the relevant authorities roll and have not been accounted for with an earlier
the College will only be able to meet with parent/ message from a parent on the absentee line will be
guardian and student after the authorities have contacted by SMS on the parent’s mobile phone to
completed their investigation. The student will remain establish the reason for their absence. (If a mobile
on external suspension at this time. phone number is not available, please ring the absentee
• Head of Campus or Principal, Head of Sub- number).
9A doctor’s certificate is required if a student is absent for achievements, student activities and other news is published
more than two days because of illness or accident. in school newsletters, magazines (and on websites). When
It is not acceptable for students to remain at home enrolling students, the parent undertaking signed by
to complete assignments, while it is asked that parents/guardians indicates acceptance of this. Any use of
appointments for doctors, dentists etc. be set for after photographs or video for the direct marketing of the College
school hours, including on sports days. or for use in the public domain require specific permission
from parents/guardians. Parents/guardians will be asked to
Students are expected to be in attendance for all sports complete a Talent Release Form. Photographs will not be
carnival days as well as their regular sport afternoon. used in this manner unless permission is given.
Students are permitted a maximum of one medical
appointment per term during sport afternoons. If regular Leaving Campus Early
medical appointments are required due to an incapacity In a situation where a student needs to leave the campus
to play sport then permission should be sought in writing, before the end of the school day, a written note must be
outlining the frequency and nature of the appointments. brought from home and taken to the Hive (Middle School) or
Catching up on school work, assignments or to attend the Hub (Senior School) at Rothwell or Student Reception at
work other than work place arrangements made in Caboolture before Home Class in the morning. This will be
conjunction with the VET Department are not valid signed by the Head of Senior School or the Head of Middle
reasons to be absent from sport. Disciplinary action will School, Deputy Head of Caboolture Campus or a nominated
be taken for breaches of attendance. representative. The note must then be taken to Home Class
and be signed by the Home Class teacher. The note is then
Excursions and Photographs shown to the subject teacher when the student needs to leave.
Excursions The student must then report to the relevant Student Reception
From time to time during the school year, students of all to sign out where they will be given a Sign Out slip. Parents/
year levels will be required to participate in excursions. guardians should collect their students from the Hive (Middle
School) or the Hub (Senior School) at Rothwell or Caboolture
Most excursions will occur during the normal school day. Reception. Middle School students will not be permitted to
Students will leave during normal hours and return during leave campus without the parent collecting the student in
normal hours. These excursions can either be related to person from the appropriate office. Please note that students
curriculum or pastoral care. Some assessment may be will be collected by College staff from a class only in an
connected to curriculum excursions. The length of these emergency.
excursions may vary from a single lesson to the whole
school day. Students Who Miss Buses
Although office hours are 8:00am–4:00pm, the College
Reference is made to this type of excursion in the Reception area is usually attended until 4:30pm each day.
Confirmation of Enrolment Document and in signing Parents/guardians who have any issues with buses and
this document, you have agreed to students attending transport home should contact the office within these hours.
these excursions and being transported in buses on such
occasions. Therefore, additional permission will not be Students who miss buses may report to the College Library
sought by staff from parents. Students will be given a which remains open at Rothwell Monday to Thursday
notice outlining the details of the excursion, dress required until 6:00pm, and at Caboolture Campus until 5:15pm.
etc. If parents/guardians do not wish their student to attend Students are permitted to phone home to make alternative
this excursion, they must notify the College in writing by at arrangements. On Friday afternoons the Library closes at
least the day before the excursion. 3:15pm at Rothwell and 3:05pm at Caboolture. Students are
to report to Main Reception of either campus so that suitable
If an excursion outing extends out of school hours or travel arrangements can be made as soon as possible. If a
involves a cost above $10.00, a permission slip will be parent/guardian cannot be contacted by the close of Library
emailed home with the notice outlining the details of hours, the student will be put into a taxi (with a voucher) and
the excursion. The permission slip must be returned via the parent/guardian will be charged for the fare.
email to the teachers involved at least a day before the
excursion. Permission will also be sought from parents/ Email
guardians if the excursion requires students to participate Whilst email is an acceptable manner for parents/guardians
in an activity outside of normal College activity e.g. Rock to contact the College, it should be remembered that
Climbing or out of school hours. internet mail is not a fully secured and private medium for
correspondence. Confidential and sensitive information
Student Photographs should not be communicated through this means. Emails
From time to time, photographs are taken of students should be directed to the College email address only. They
engaged in College activities. The Standard Collection will then be forwarded to the appropriate staff member. These
Notice in the Student Information Form states that on will be responded to by telephone, email or letter in a timely
occasions, information such as academic and sporting fashion (not necessarily that day).
10Lateness Parents/guardians are reminded that a written explanation
Students are expected to be at College by 8:10am in order is required if their child is not in correct uniform. These notes
to organise their books from the lockers by Home Class at should be addressed to the Head of Senior School or Head
8:20am. Students arriving after 8:20am are to present at the of Middle School and handed in by the student prior to the
Hive (Middle School) or the Hub (Senior School) at Rothwell commencement of school.
or Caboolture Reception where they will receive a Late Slip.
Parents/guardians are required to notify the College if their Requests from parents/guardians to have their child exempted
student is going to be late, either by SMS to 0427 016268 from wearing correct uniform for longer than one week will
or to the College’s absentee line on 3897 2183 (Rothwell), be referred by the Head of Senior School or Head of Middle
or 5428 9445 (Caboolture). Students who fail to present School to the Head of Campus or Principal for consideration.
for a Late Slip will remain as ‘absent’ on the daily roll. Three
unacceptable Late Slips will result in an automatic Afternoon There is a College Uniform Committee (advisory), appointed
Reflection. by the Principal, which meets when required. If any parent
wishes to comment on aspects of the school uniform, he/
she should forward these comments, in writing, to the Head
Uniform Requirements of Senior School. The College makes the final decision on all
Correct uniform is to be worn each day. The College reserves matters concerning the uniform.
the right to send home students not properly dressed. Students
are to be in correct uniform from the time they leave home The Heads of Campus and Heads of Sub-schools
until they return at the end of the day. This includes while are responsible for the day to day interpretation and
travelling and at shopping centres. Students who do not administration of the rules relating to uniform.
wear the correct uniform to or from school will be placed on
Afternoon Reflection.
11Girls Day Uniform Material: Brown polyester wool with
Skirt: Brown, pleated embroidered College crest and gold
Length - knee length or longer writing
Material: Polyester Rayon (Viscose) Badge: Metal - optional.
Blouse: White and brown pin-stripe
overblouse Girls Sports Uniform
Material: Polyester cotton May be worn to and from school only on sport day.
Dress: White brown green stripe (Wednesday: Years 10 ,11 & 12 and Thursday: Years 7,
Length: Knee length or longer 8 & 9)
Material: Polyester Rayon (Viscose)
Tie: Brown bow, embroidered College Shorts: Brown polyester/cotton with printed
crest, green and yellow stripe (worn College initials in gold
with both dress and blouse) Sports Shirt: Diamond polo shirt
Socks: Calf length white Material: Polyester/Cotton
Shoes: Brown or black leather lace-ups Plus either red, blue, green or white
‘shiny polished’, not moccasins, ankle house shirt with embroidered house
boots, skate shoes or slip-ons badge (worn for all inter house
Suede is not permitted activities and carnivals)
No coloured edging or contrast in Shoes: Predominantly (80%) white lace-up
stitching permitted joggers. Boots are not permitted
Shoes MUST be able to be polished Socks: White sports socks with ‘Grace’ on
Hat: Off-white straw, brown trim with the sides, worn unfolded
brown, yellow and green hat band Material: 80% cotton 20% nylon
Bucket Hat: Brown reversible, house colours with White ankle sports socks with ‘Grace’
embroidered College crest around the top. 80% cotton 20%
Material: Polyester/Cotton nylon
Cap: Brown and green with College Crest Bucket Hat: Brown reversible, house colours with
Material: Polyester/Viscose embroidered College crest
Material: Polyester/Cotton
College Bag: Optional - Brown Sports Bag with
College initials in gold trim Cap: Brown and green with College Crest
Material: Polyester/Viscose
In cool weather, the following may be worn with the
Day Uniform: Tracksuit: Jacket: Green, brown, white
microfibre
Stockings: Chocolate Brown 70 denier opaque Material: Poly/Cotton, fully lined
The tracksuit jacket is compulsory for
Girls Formal Uniform Years 7 - 11
Year 12s are permitted to wear their
Skirt: Brown, pleated (same as day uniform) Senior Jersey in lieu of the tracksuit
Blouse: White over-blouse jacket. The tracksuit jacket must be
Material: Polyester Cotton worn with the Sports uniform
Tie: Brown bow (same as day uniform) No other jumper or tracksuit is to be
worn with the sports uniform
Stockings: Mini Beige 15 denier sheer
Bottom: Brown microfibre. Optional-
Shoes: Same as day uniform no other tracksuit pants to be worn
Hat: Off-white straw, brown trim with Special: When representing the College,
brown, yellow and green hat band the student is expected to wear the
In cool weather, the following may be worn with the uniform for that sport
day or formal uniform: Uniforms: e.g. Softball: white Softball pants.
Pullover: Brown cotton blend with embroidered Athletics: school singlet
College crest Swimming: school togs
Material: 65% polyester 35% cotton Team Sports: as required
Blazer: Optional to Year 9. Compulsory for
Years 10, 11 and 12 for all formal
occasions. A blazer may be worn with
the day uniform in winter
12Boys Day Uniform Pullover: Brown cotton blend with embroidered
College crest
Long Brown to be worn with brown leather Material: 65% polyester 35% cotton
Trousers: belt Blazer: Optional to Year 9. Compulsory for
Material: Polyester Rayon (Viscose) Years 10, 11 and 12 for all formal
Walk Shorts: Brown to be worn with brown leather occasions. A blazer may be worn with
belt the day uniform in winter
Material: Polyester Rayon (Viscose) Material: Brown polyester wool with
Shirt: White and brown pin-stripe with embroidered College crest and gold
College crest embroidered on pocket writing
Material: Polyester cotton Badge: Metal-optional
Socks: Dark chocolate brown short socks
under trousers Boys Sports Uniform
Long walk socks with shorts. Light May be worn to and from school only on sport day.
fawn with dark brown and green (Wednesday: Years 10 ,11 & 12 and Thursday: Years 7,
stripes around top 8 & 9)
Material: 60% cotton 40% nylon
Shoes: Brown or black leather lace-ups Shorts: Brown polyester/cotton with printed
‘shiny’ polished, no moccasins, ankle College initials in gold
boots, skate shoes or slip-ons. Suede Sport Shirt: Diamond polo shirt.
is not permitted. No coloured edging Material: Polyester Cotton
or contrast in stitching permitted. Plus either red, blue, white or green
Shoes MUST be able to be polished. house shirt with embroidered house
Hat: Brown ‘Akubra’ style wool with brown, badge. (Worn for all interhouse
yellow and green hat band activities and carnivals)
Bucket Hat: Brown reversible, house colours with Shoes: Predominantly (80%) white lace-up
embroidered College crest joggers. Boots are not permitted
Material: Polyester/Cotton Socks: White sports socks with ‘Grace’ on
Cap: Brown and green with College Crest sides, worn unfolded. 80% cotton 20%
Material: Polyester/Viscose nylon
White ankle sports socks with ‘Grace’
College Bag: Optional - Brown sports bag with
around the top. 80% cotton 20% nylon
College initials in gold trim
Bucket Hat: Brown reversible, house colours with
Boys Formal Uniform embroidered College crest
Cap: Brown and green with College Crest
Long Brown to be worn with brown leather Material: Polyester/Viscose
Trousers: belt Tracksuit: Jacket: Green, brown, white microfibre
Material: polyester rayon (viscose) Material: Poly/Cotton, fully lined
Shirt: White, long sleeve (worn rolled down) The tracksuit jacket is compulsory for
Material: polyester cotton Years 7 to 11. Year 12s are permitted
to wear their Senior Jersey in lieu of
Tie: Brown with embroidered College crest,
the track suit jacket. The tracksuit
green and yellow stripe
jacket must be worn with the Sports
Shoes: Same as day uniform uniform. No other jumper or tracksuit
Hat: Brown ‘Akubra’ style wool with brown, is to be worn with the sports uniform.
yellow and green hat band Bottom: Brown microfibre. Optional-
In summer, when formal uniform is worn to school for no other tracksuit pants to be worn
an excursion, the boys may remove their tie and roll Special: When representing the College, the
their sleeves up while at school, provided the uniform student is expected to wear the special
is worn correctly when travelling home. uniform for that sport.
Uniforms: e.g.Softball: white Softball pants.
In cool weather, the following may be worn with the Athletics: school singlet.
day or formal uniform: Swimming: school togs.
Team Sports: as required.
13Grooming Health & Physical Education). All students are to wear a
In all aspects of their appearance, students are expected cap/hat when involved in sport as scorers, players ‘on the
to be neat and tidy. It is therefore necessary that bench’ and as players where possible. (Some exceptions
hairstyles be neat and conservative. at discretion of the coach and Sports Coordinator, e.g.
basketball, football, bowling for cricket). Other than when
GIRLS: Hair longer than collar length must be either playing sport on the oval, students are encouraged to wear
plaited or tied with brown, gold, black or white ribbons, hats during recess and lunch hour.
‘scrunchie’ or band (not in combination)
Caps/hats should be a College cap/hat for on-campus
BOYS: Hair must not be longer than the top of the activities. Students are to be encouraged to bring
collar. Sideburns and hair must not be below the ears. and apply sunscreen. Students are permitted to wear
Must be clean shaven appropriately rated sunglasses. However, these should
not be expensive items as the College will not take
BOTH: Fringe must not be below the eyebrows responsibility for these. Hats, sunscreen and sunglasses
Any change to student’s own natural hair colour is not should be stored in the locker when not in use.
permitted
Severe undercuts or shaved heads, mohawks or rats tails Curriculum Principles
are not acceptable The introduction of Year 7 in 2008 was the catalyst for a
school re-organisation with Years 7-9 forming the Middle
The following jewellery is permitted: School, and Years 10-12 the Senior School. The full
• A plain watch implementation of the Australian Curriculum (ACARA) from
• A thin chain necklace with or without a simple cross 2014, has also had an impact in the organisation of the
• A single sleeper or plain metal stud in each ear (girls curriculum. In constructing our curriculum the following
only). Studs or rings elsewhere in the body are not principles have been applied:
permitted • The Basics: Grace provides a strong foundation
• A medical ID necklace or bracelet for a specified in the general capabilities outlined in ACARA:
medical purpose (e.g. diabetes) Literacy, Numeracy, Information and Communication
• One signet ring Technology, Critical and Creative Thinking, Personal
and Social Capability, Ethical Behaviour and
The following is not permitted: Intercultural Understanding. These are developed
• Junk jewellery through specific subjects (e.g. English and Maths) and
• Makeup across curriculum areas. In line with ACARA principles,
• Nail polish Grace mandates study of the Arts and Technology to
• Oversized garments - uniforms should fit properly Year 8 and History and Science to Year 10.
• Balance: A Grace education means an education
Sport for the whole person – spiritual, academic, physical,
The sports uniform may be worn to and from College only social, emotional, technological and cultural.
on sports days - Wednesdays (Years 10, 11 & 12) and Mandatory aspects of the curriculum therefore include
Thursdays (Years 7, 8 & 9) - or any other designated sports Christian Studies, Chapel, Pastoral Care, Sport, and
day. This must be the official College uniform and not the Outdoor Education (including the four-week Googa
special uniform required for some sports. Students may program in Year 10). Students are also encouraged
change into these uniforms before the activity. to participate in the wide range of co-curricular
opportunities.
For Physical Education classes, students must change into • Choice and Differentiation: Grace seeks to cater for
sports uniform (at the College) during the nearest break all members of a family: boys and girls, students who
before the lesson and change back into normal uniform learn at varying rates and those with diverse interests.
during the first break after the PE lesson. Grace provides learning support and academic
extension offerings and we allow elective choices for
If a part of the sports uniform is unavailable, the full day students from Years 8-12. This is very popular with
uniform must be worn travelling. Full day uniform may be students. In the Senior School, we offer all prerequisite
worn on sports days and changed for sports during the subjects for University and Vocational Education and
lunch hour. Training options.
• Two-Campus, One School Policy: Grace Heads
Sun Policy of Department and Curriculum work across the
All students are to wear the College hat when playing College, ensuring work programs, standards and
on the oval at recess or lunch, and when involved in assessment are consistent at both campuses. The
compulsory activities in the sun, i.e. on outdoor assembly, Rothwell Campus offers subjects on site in 2018 in all
excursions, class time outside a room - except when a Key Learning Areas from Years 7-12. In some cases,
cap is more appropriate (eg. for Physical Education and Caboolture students are able to study a subject with
14Rothwell students or via Distance Education. Non-Completion Of Assessment
In the Senior school, assessment requirements must
Curriculum Guidelines follow Queensland Curriculum and Assessment Authority
Homework (QCAA) principles and procedures. The non-completion
Regular homework and revision of work (study) is of pieces of assessment is a very serious issue. In the
necessary if a student is to develop their skills and case of serious illness or major problems, medical
understanding. certificates, or similar certification can be used to justify
late or non-completion of assessment and the student
Timely completion of regular homework is expected by may be able to receive an exit level of achievement in
all subject teachers. Students should also have a set that subject.
study plan to help them establish the necessary self-
discipline needed for self-directed work. Students are both The policy for the late and non-submission of assessment
encouraged and guided to develop their study plan by can be found following this section. It outlines the
many teachers in Pastoral Care and in subject areas. It is serious consequences and possible implications of non-
very important that students establish a regular pattern of compliance.
time for academic work needing to be done at home.
Attendance For Assessment
Homework may also include assignment work which is Tests and exams in Years 11 and 12 normally count
ongoing for a period of three to six weeks leading up to towards a student’s final assessment. As the College has
the due date. to certify that these are done on an equitable basis for
all students, it is vital students are present.
Suggested MINIMUM time for homework and study (per
night, five nights per week) - and use the weekend for Acceptable excuses for absence from tests/exams (Years
catchup on the number of hours missed through other time 7-12) are:
commitments. • Illness/accident (medical certificate needed in Years
11 and 12)
Year Weekly Daily • Overseas trips (not advisable for Years 11 and 12)
• Compassionate grounds e.g. funerals
7 4 hours 45 minutes
• Selection in State or Regional sporting teams or
8 6 hours 1 hour includes cultural activities
9 7 - 8 hours 1 - 11/2 hours time • Exceptional circumstances approved by the College.
10 7 - 10 hours 11/2 - 2 hours spent on
assignments If a student misses an exam/test (with a valid excuse),
11 10 - 15 hours 2 - 3 hours
he/she may be given a result based on work already
12 10 - 15 hours 2 - 3 hours completed and marked. However, in the situation where
the assessment is summative, alternative assessment
If students are spending excessive time on homework may need to be undertaken, so that specific subject
and assignments, please contact the teacher to clarify requirements are met. This can only be organised if the
requirements. appropriate certification (e.g. medical certificate) has
been received at the College.
Assignment Policy
Assignments MUST be presented by the DUE DATE. N.B. Usually no tests/exams will be given before or after
Students may apply to the subject teacher concerned, the actual date/time set down for them.
then the Head of Department for an extension of time
for the assignment, on the appropriate form, well before Change Of Subjects
the due date. If a student is absent on the due date, It is possible to apply to change a subject if a student
arrangements must be made to deliver the assignment feels that an error of choice has been made.
as required. (In the Senior school, late submission
of assignments must be accompanied by a medical Applications for a change of subject must be made
certificate and/or extension form signed by the HOD). before the cut off dates as published in the school
calendar. This allows the student to obtain eligibility for
In most cases, a draft will be due about one week credit in the new subject and avoid missing important
before the final date, to enable feedback to be given foundation work. Application forms may be obtained
and to demonstrate that the due date will be met. This from the Deputy Principal’s Secretary at Rothwell and
draft should be considered ‘the first final copy’ and be Student Services at Caboolture. Approval depends
complete. on the agreement of the Heads of Department of the
Details regarding assignments can be found under the two subjects involved and the Head of Teaching and
Due Date section on the Online Calendar. Learning. A student must remain in the current subject
until approval has been granted.
15Change Of Classes • A student may be permitted to drop a subject in
It may become necessary on occasion for Heads of Year 12 if, after consultation with appropriate staff
Department to rearrange students within classes for a concerning the possible effects on exit achievement
variety of organisational or management reasons. It is including OPs and FPs, the student and parents/
not the policy of the College to change students’ classes guardians wish to do so under the conditions
within the same subject upon student or parental request. outlined above. Excellent effort and a history of
diligence will be looked on favourably in this
From time to time issues of preference or concerns may situation. A student who is not making a genuine
arise, however the position of the College is to resolve effort in the subject will not be permitted to drop it.
any issues that may present. In the first instance, an
interview with the class subject teacher is recommended. Application forms for dropping a subject may be
A subsequent interview with the Head of Department obtained from the Deputy Principal’s Secretary or the
and/or Head of Teaching and Learning may be offered Senior Student Services (Hub) at Rothwell and Student
where appropriate. Services at Caboolture. Students contemplating dropping
a subject should consult with Senior Student Services
Dropping Subjects Policy before the application is submitted.
Occasionally, a Year 12 student may find that, despite
best efforts, he/she is not coping with the demands of Late And Non Submission Policy
the course of study selected and may apply to drop Preamble
one subject to allow extra time to study the remaining Grace Lutheran College considers the punctual
subjects. This will be considered by the College, but the submission of student assessment to be a critical aspect
following should be carefully considered by the student of their education. Not only does it provide timely
and his/her parents: evidence of each student’s achievement across all
objectives/criteria in all subjects, it also develops good
• It is not a forgone conclusion that the student will be habits with regard to such aspects as time management,
permitted to drop a subject. personal study and research.
• Consideration of the possible effects on QCE
(Queensland Certificate of Education) and OP It is acknowledged that assessment can take various
(Overall Position) eligibility must be given. forms – written, oral and physical – and can be
• A student with study periods is expected to organise individual or group orientated. It is essential therefore,
his/her own work and carry it out without direct to consider in this policy all possible forms that student
supervision in the library. Any lack of self-discipline assessment may take.
may result in the student being returned to the
subject. This policy is based upon the QCAA principles presented
• It is extremely difficult to predict the effect of in ‘Moderation Processes for Senior Certification’ listed
dropping a subject on OPs and FPs. below:
1. Late or non-submission of assessment should not lead
Therefore: to the production of results for that student indicating
• The school re-affirms its policy that students will knowledge or skills for which there is no evidence.
normally study six academic subjects in Year 11 & 2. Late or non-submission of student work should in no
12 except in exceptional circumstances. Some Senior way allow the student to avoid providing timely evidence
students may find that doing Senior over three years of the student’s achievement in the full range of general
will be advisable. This option (Variable Progression objectives and the criteria and standards of the course of
Rate), may be explored with the Head of Teaching study (that is, the substantive requirements).
and Learning. 3. Policies of late or non-submission of student
• Students in Year 11 will not normally be permitted assessment developed by schools need to be
to drop a subject, but may change subjects. The enacted consistently across the school to ensure that
exception to this is for students undertaking a school- consequences for all students are fair and equitable.
based Apprenticeship or Traineeship or a Certificate
course through an outside provider. The Policy
• A student may be permitted to drop a subject in Year Students shall be given an acceptable period of time in
12 if there is a proven case of study for an external which to complete the assessment task, and the due date
qualification, such as music, where the extra time will be clearly included on all task sheets and indicated
can be spent studying and/or practicing for that to students when they are distributed.
subject.
• A student in part-time employment is expected to Students shall be made aware of the procedure for
keep working hours to a maximum of ten hours per seeking an extension, which must be done prior to the
week (on a regular basis) in preference to dropping due date and for legitimate reasons only.
a subject.
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