Information Booklet Parent & Leader - Scouting Event
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Parent & Leader
Information Booklet
The purpose of the Cub Scout Camp program is to provide an opportunity for
continuation of the Cub Scout program into summer. Cub Camp is an experience in
group living in a natural environment under the supervision of trained leadership. Cub
Camp is FUN and helps achieve the aims of the BSA: character development,
citizenship training and personal fitness.
MONDAY JUNE 14TH
through
FRIDAY JUNE 18TH
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2021 Elm Fork District Cub Scout Twilight Camp Parent Information
Camp Contacts
Camp Director
Amber Taylor
469.879.3383
amber.taylor@pack114ctx.com
Camp Program Director
Carolyn Lane
972.505.0724
clanetroop876@gmail.com
Camp registrar
Eunice Cruz
972.834.5705
eunice.sanchezd@gmail.com
Camp Staff Advisor
Kelly Ware
817.504.4679
kelly.ware@scouting.org
camp nurse
Amy Hall
214.697.5563
amy.nurse@verizon.net
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2021 Elm Fork District Cub Scout Twilight Camp Parent Information
Location
Farmers Branch Historical Park
2540 Farmers Branch Ln
Farmers Branch, TX 75234
Recommended Route: From Josey Lane, turn west onto Farmers Branch Lane. Have attending Pack
leaders arrange to carpool as much as possible to avoid back-ups from drop-off/pick-up.
Limited on-site parking is available in the Historical Park on a first come, first served basis. Let the
camp director know prior to June 8th if there is a need for additional handicap parking at the camp.
Overflow Parking: available at 1 Metro Square on southeast corner of Ford Rd & Christian Pkwy.
Dates
Monday June 14th through Friday June 18th, 2021
Camp Times
Monday through Friday 3:00 pm - 8:00 pm
Drop off no earlier than 2:45 pm
Pick up on time at 8:00 pm – we will not dismiss early.
Family Picnic
Friday 7:00 pm – 8:00 pm
A family picnic will be held at the end of the camp on Friday.
Bring a picnic meal to share with your Cub Scout.
There will be a short program and presentation for all to enjoy.
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2021 Elm Fork District Cub Scout Twilight Camp Parent Information
Drop-off, Pick-up
& Check-in
Drop-off Instructions
Enter the Historical Park from Farmers Branch Lane in an orderly fashion in one of
the two designated lanes.
Pull as far forward as you can or are directed.
Follow the directions of the park employees or Cub Camp volunteers.
If you pull into a parking space within the park you will need to stay there until the
drop-off or pick-up process is complete.
Once your Scout(s) has exited the vehicle, they will be directed to the
temperature tent. (Remember, if your child has an elevated temperature, you
will be required to pick them back up!)
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2021 Elm Fork District Cub Scout Twilight Camp Parent Information
Pick-up Instructions
Enter the Historical Park in an orderly fashion in one of the two designated lanes.
Pull as far forward as you can or are directed.
Follow the directions of the park employees or Cub Camp volunteers
You will be directed to the right-hand lane of the pick-up area as you are waiting
for your camper(s). Continue to move forward to prevent back ups until your
Scout(s) are in the vehicle.
Cars that have their scout(s) will then be allowed to pull into the left-hand lane
and drive out of the park.
Stay in your car. As we are near a residential area, the Historical Park has
directed us to prevent back-ups into Farmers Branch Ln. (If, for any reason,
you need to get out of the car and walk around to pick up your child, you will
need to park in the parking lot at One Metro Square and walk up to camp.)
Check-in
All staff, youth and adult participants should proceed to the temperature tent to have
their temperature taken upon arrival (with a normal temperature, each participant will
receive a color-coded dot for back of lanyard)
COVID screening paperwork for each participant in attendance for the day should be
given to the main Den Leader
Main Den Leader will check the days roster and turn it in to Camp HQ with all COVID
screening paperwork
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2021 Elm Fork District Cub Scout Twilight Camp Parent Information
Parking
Parking will be at Dallas Christian College at the corner of Ford and Christian. It is best to
use the gate at the SE entrance of the Farmers Branch Historical Park. Gate will be open
from 2:30-3:00pm and 8:00-8:30 pm. If you are entering the park from this gate, please
proceed to the temperature tent to get your dot. If you need to access the park during
hours the gate is not open, please call or text Camp Director or use the remind system to
sent messages to staff.
Preparing Your Scout for Camp
The week before camp, have your scout get outside as much as he can (you too if you will
be a leader at camp.) Acclimating to the heat will make the first day of camp much easier.
The day of camp everyone campers and attendees should apply plenty of insect repellent
and sunscreen at home before camp. No insect repellent should be applied on to the
forehead to prevent insect repent from dipping into eyes while perspiring.
WATER, WATER, WATER!!!
All persons at camp should drink lots of water while outdoors at camp to keep hydrated
and to avoid heat stroke. It is important to bring a water bottle or cup to use for drinking at
camp. In addition to water, it is also a good idea supplement your electrolyte intake during
camp with sports drinks or water additives to facilitate perspiring.
Suspected covid/influenza
In the event a camper is suspected of contacting COVID-19/influenza, that camper will be
immediately quarantined at the nurse’s station and a parent will be notified to pick up their
child. Campers suspected of contracting COVID-19/influenza should not return to camp
Severe Weather Affecting Camp
In case of severe weather, all campers will be evacuated to the designated emergency
shelter in the park. Parents will be notified if we need to send campers home early due to
severe weather. Take shelter will be signaled using 2 bullhorn blasts to alert participants.
Should it be necessary to cancel camp, we will notify your leaders who are responsible
for notifying the scouts in their units. Please sign-up to use our Remind messaging
system to be notified about severe weather or to contact camp staff in cases of non-
emergencies. Use the QR code below to download or join class.
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2021 Elm Fork District Cub Scout Twilight Camp Parent InformationMedication at Camp
If a camper is bringing medication to camp, it must be in the original container and have
the camper's name and specific dosage instructions. Unit Leaders collect any such
medications during pre-opening unit time and turn them in to the Camp First-Aid medical
officer on their way to or from the flagpole for opening ceremony. Unit Leaders will send
any camper taking medication to the Camp First-Aider with a "Buddy" when it is time for
the child to take the medication.
Injured or Sick Campers
Campers and volunteers will be treated by R.N. on staff for injury at camp depending on
the seriousness of injury. All serious injuries will be taken to the nearest hospital. For minor
illnesses that aren’t suspected to be due to a contagious virus, R.N. will treat or evaluate.
All campers or volunteers suffering serious ailments (heat-stroke, allergic reactions, etc.)
will be taken to nearest hospital.
Lost Camper
In the event of a camper who is not with his walking group and believed to be lost, we will
alert participants to the missing camper by signaling with 3 long bullhorns blasts. All
campers will be instructed to sit on their bucket until the missing camper has been found.
All campers must tell leaders and use the buddy system when not walking with their den to
avoid false alarms and camp stoppage.
Tagalongs
Tagalongs are siblings/relatives of scouts between the ages of 5 and 12. All campers
younger than Wolf-age must be accompanied by their parent or legal guardian at all times.
Visitors at Camp
All visitors must check-in at the camp headquarters to receive a visitor’s pass. A visitor is
someone who is at camp for less than one hour. Adults planning to stay longer than an
hour, for any day, must complete the on-line registration as a Walking Den Leader
before the close of camp registration on May 23rd.
Campers Leaving Early
Scouts being checked out early will need to check out through headquarters and the
person checking them out will need to provide a picture ID and be listed on the camper
release authorization form.
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2021 Elm Fork District Cub Scout Twilight Camp Parent InformationLeader & Participant Info
CAMP setup day
ENTER ONLY FROM SE HISTORICAL PARK ENTRANCE! *
CANNOT USE MAIN PARKING LOT! *
Set up pack tent/canopy - using the marked lines
Pick-up participant shirts - make sure to bring your checklist!
Sunday, June 13th
10am-12pm
CAMP UNIFORM – must wear everyday
Current year’s camp t-shirt (You might consider buying a second shirt.)
Socks and shoes – closed toe and heel REQUIRED
Hat – with bandanna attached to keep sun off the neck
Shorts or appropriate pants for the weather and heat
What Each Scout Should Bring:
One 5-gallon bucket – to keep stuff in and use for a chair, has a handle for easy
carrying and will keep your things dry
Small hand towel or bandanna
Cup or water bottle
Water Shoes or other shoes for the sprinkler activity
Non-perishable sack lunch and drink – (Sodas and sugary drinks make you thirsty.
Consider bringing water, Gatorade, or other hydrating beverages.)
Hand Sanitizer
Totems/Swaps if participating with other Scouts in trading items
Mask – when social-distancing in not possible.
What Each Pack Should Bring:
Pop-up canopy – enough for all Scouts and Leaders to get shade
Cooler - for lunches
ICE!!! - Twilight Camp is unable to provide ice for this years camp
Extra COVID screening paperwork
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2021 Elm Fork District Cub Scout Twilight Camp Parent InformationCamp Rules
[Parents: please discuss these rules with your scout prior to the first day of camp]
You may not bring your Scout to camp if they have an elevated temperature or are
feeling unwell.
BSA policy states that no one may ride in the back of a pickup truck.
Certain areas around camp will be clearly roped off with fluorescent tape. Under NO
circumstances are campers allowed beyond these barriers. Violation of this rule may
result in a camper being dismissed from Cub Camp.
Stay away from the creek and the construction.
All campers & adult workers must wear the camp shirt daily as part of our security
measures.
Socks and closed toe and heel shoes are required to be worn at all times by all
campers (scouts and adults).
Scouts should stay with their unit unless the unit leader has given them permission to
leave the unit with a “buddy” (walking to first aid station, using restrooms, totem trading,
scavenger hunting, etc.)
No running, unless instructed to do so during a camp activity such as an obstacle
course.
Respect the rights of others.
No active games or sports other than games organized by camp for stations should be
played in the unit areas at any time (ie. football, frisbee, catch, etc.)
No electronics, cell phone, arrows, tomahawks, knives, guns, toys of any kind, or
water pistols should be brought to camp! Leave expensive items at home!
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