UTILITY RELOCATION 2018 LOUISIANA TRANSPORTATION CONFERENCE - JOANN KURTS, P.E. TAYLOR JAMES-LIGHTNER, E.I.

UTILITY
RELOCATION
      2018 LOUISIANA
TRANSPORTATION CONFERENCE
     JOANN KURTS, P.E.
 TAYLOR JAMES-LIGHTNER, E.I.
 JOHN W (BILLY) MOORE, P.E.

LADOTD PROJECTS $FUNDING
SOURCES

   Federal (HTF) & State (TTF) Gas Tax – Highway Priority Pro
   Federal Discretionary Grants – project specific
   State General Obligation Bonds – proj. specific
   Contributions from Local Government(s)
   Tolls (from LA 1)
   Revenue Generating Fees – NFA funds (truck registration fees)

LADOTD PROJECTS $FUNDING
SOURCES$

   HTF is a “Use it or lose it” source of funds for
    projects.
   LADOTD received the following amount:
       Federal Obligation: 600 – 650 million
       August redistribution: 80 – 100 million
       FAST Lane – 100 million

LADOTD PROJECTS $FUNDING
SOURCES$

   How do the LADOTD
    Project Funding
    Sources impact Utility
    Companies?

LADOTD PROJECTS
How do they come about?
       Project Selection is a four phase process

            Project
         Identification            Project
                                  Selection

               Project
            Prioritization         Legislative
                                    Approval

LADOTD PROJECTS
How do they come about?

    Project Identification
         Analyze technical data on highway conditions,
          operational characteristics, safety performance
          and traffic congestion.
         DOTD receives many requests from the public,
          elected officials, regional and local planning
          officials, and industry representatives, etc.

LADOTD PROJECTS
How do they come about?

    Project Prioritization
         Established in each region of the state through
          the DOTD district offices in consultation with
          state and local officials.
    Project Selection
         Selected by teams of experts within a pre-
          established budget.

LADOTD PROJECTS
How do they come about?

    Legislative Approval
         The selected projects are assembled into the
          proposed Highway Program and submitted to the
          House and Senate Transportation Committees of
          the Louisiana Legislature. The Highway Program
          must be approved by the entire Legislature as
          part of the annual budget for the State.

LADOTD PROJECTS
Time frame to complete?

   After projects are selected, there is a seven stage process to take them from
    concept to construction.
      Stage 0: Feasibility Study (Approximately 1 year)
      Stage 1: Environmental Study (1-3 years, depending on project
       complexity)
      Stage 2: Funding Project Prioritization (Indefinite amount of time)
      Stage 3: Final Design Process (1-3 years, depending on project complexity)
      Stage 4: Project Letting (1 year)
      Stage 5: Construction (1-3 years, depending on project complexity)
      Stage 6: Operation (Indefinite period of time)

LADOTD PROJECTS
Time frame to complete?

   The time frame for projects from selection to construction
    varies, depending on project complexity and cost.
   Each project is also dependent on the following factors:
          funding;
            acquisition of permits;
            right-of-way
            utilities relocation; and
            environmental concerns.

LADOTD PROJECTS
Types of projects

LADOTD PROJECTS
Utility Relocations

   LADOTD is required to have Utility Relocation
    Agreements in place prior to the letting of our projects

   LADOTD notifies Utilities with Engineering
    Authorization/Agreement Package Letter.

   So what does this mean for
    the engineers and
    designers for the DOTD
    projects?

                                 http://analysis.newenergyupdate.com/csp-today/csp-operators-urged-learn-ramp-faults-lower-cost-finance

The 3 C’s

   To have minimal disruption to a utility service, traveling public,
    and the state project it is very important that the Design Engineer,
    DOTD and the Utility Companies maintain throughout the life of a
    project:
       Communication,
       Coordination and
       Cooperation

COMMUNICATION

   LADOTD conducts meetings where Utilities may be invited to
    attend:
       Project Kick Off Meeting
       Plan-in-Hand
       Pre-Con Meeting

COMMUNICATION & COOPERATION

                             AVOID AVOID AVOID AVOID

http://www.safetysign.com/products/8480/utility-sign   https://www.roadtrafficsigns.com/Detour-Sign/Detour-Inside-Right-Arrow-Sign/SKU-X-M4-10R.aspx

COORDINATION & COOPERATION

                   Avoidance is not always possible

COORDINATION & COOPERATION

   If avoidance is not possible,
       Look at the right-of-way and construction servitude
       Is there room for all the work and utility relocation to take place
       Avoid setting the limits of construction to the edge of the R/W

LADOTD PROJECTS
Utility Relocations

   Documents Required:
      Articles of Agreement (if Utility has a prior right)
      Cost Estimate (if Utility has a prior right)
      Utility Drawings (depicting where the adjustments/relocation is)
      Statement of Work (written description of the work being
       performed inside and outside of LADOTD R/W and number of
       calendar days for work and cost liability determination)
      LADOTD Utility Relocation Agreement Permit (only if utility is
       adjusting/relocating inside LADOTD R/W)

LADOTD PROJECTS
Utility Relocations

   Documents Required:
      LADOTD Concurrence of Consultants used
         Need documentation of how the fees are determined
      Compensable Interest
         Notarized Affidavit
         Property Servitude Documents

LADOTD PROJECTS Utility Relocation
Forms

   www.dotd.la.gov

LADOTD PROJECTS Utility Relocation
Forms

Subsurface Utility
               Engineering

LADOTD UTILITY RELOCATIONS

Resources that you can use:

   “Standard Guideline for the Collection and Depiction of Existing Subsurface
    Utility Data” – ASCE/CI 38-02
   “Avoiding Utility Relocations” – FHWA
   “Best Practices for Right of Way and Utilities” - AASHTO
   “Common Ground” - OPS
   “Cost Savings for Highway Projects utilizing Subsurface Utility Engineering” -
    FHWA
   “Avoiding Delays During the Construction Phase of Highway Projects” - TRB

Common Theme in These Publications

    The use of Subsurface Utility
    Engineering is highly recommended.
A branch of engineering practice that involves managing certain
risks associated with:
•   utility mapping at appropriate quality levels,
•   utility coordination,
•   utility relocation design and coordination,
•   utility condition assessment,
•   communication of utility data to concerned parties,
•   utility relocation cost estimates,
•   implementation of utility accommodation policies,
•   and utility design.

“The proliferation of underground
facilities has reached the point where
project budgets and schedules can no
longer support unplanned or
unnecessary relocations”

WHOSE BUDGET?

                  }
                      Taxpayer, owner and
HIGHWAY AGENCY,       ratepayer are invariably
PROJECT OWNER         the same person
UTILITY OWNER

Subsurface Utility Engineers need knowledge of utility
design, Quality Levels, methods of determining Quality
levels, construction issues and costs
  1.    NHI Utility Issues Course
  2.    ASCE short courses
  3.    Construction Institute Courses & Seminars
  4.    Consultant-based courses
  5.    Experience

CI/ASCE Standard 38-02

     Unless collected and depicted in
accordance with CI/ASCE 38-02 Standard,
Owners and designers have no knowledge
 that the information is accurate to any
  level and that it is complete based on
              available data

How do we avoid relocations
How do we design around utilities

 First,
      we need reliable
 information on the existence and
 location of utilities very early in
 the design process
 need accurate utility data at
 10-30% design stage
  ASCE/CI 38-02 defines utility
   quality levels

Ever experience
a project delay?

How about this one?

Is One-Call Locate ticket the same as
       ASCE Standard 38-02?

Underground Utilities and Facilities Damage Prevention Law.

Sets party responsible for damage to a utility

No drawing stamped by a professional engineer

No design investigation included in law

One-Call vs.
ASCE 38-02
Quality Level B
Baton Rouge
Hospital

One-Call vs. ASCE Quality Level B

Level B and A as opposed to record
      drawings in New Orleans

Louisiana Hwy 73 Project
                        One Call versus ASCE Quality Level B
            Underground Utility            One-Call            ASCE Quality Level B
                                            (feet)                   (feet)
Cable TV                                               1,585                           2,914
Water Mains                                           14,625                          19,797
Gas Mains                                             18,265                          19,876
Electric                                                   -                           2,363
Traffic Control                                            -                            859
Telephone                                             51,150                          59,999

                   Total                              85,625                      105,808

Breakdown of Telephone items
Telephone copper                                 Unknown                              39,830
Telephone fiber optic                            Unknown                               8,285
Telephone duct                                   Unknown                              11,884

CI/ASCE 38-02

    Developed by ASCE and set as a
    Standard
    Used as part of design process to save
    time and money during construction
    Depicted on plans and signed by a
    Licensed Professional Engineer
     Backed-up by Errors & Omissions
    Insurance
    Effective on private property

CI/ASCE 38-02 Quality Level Standards
       explained graphically

               Curb / EOP

CI/ASCE 38-02 QLD

 Curb / EOP

  Water Record (Quality Level
  D, QLD) says 4” pipe is two
  feet off of curb

Topo survey, Quality Level C

                        Curb / EOP

                             Water Record says pipe is
                             two feet off of curb, but…
                             Valves are six feet off curb
Surveyed
                             (Survey of above ground
& Plotted                    features Quality Level C,
Water                        QLC)
Valves

Quality Level C update

                       Curb / EOP

Surveyed &                     Engineer updates
Plotted                        drawing to show
                               updated Quality Level
Water Valves                   information. QLC

Another interpretation?

                    Curb / EOP

                           Water Record says 4”
                           pipe is two feet off of
Surveyed                   curb.
& Plotted                  Engineer makes
Water                      judgment that water
                           line depiction should
Valves                     be moved. OR
                           RECONFIGURED

Quality Level B improvement

                     Curb / EOP
                          Water Record says 4”
                          pipe is two feet off of
                          curb
Surveyed                  Designating (Quality
& Plotted                 level B) indicates
Water
                          otherwise
Valves
                     QL D and QL C
                     interpretations by
                     engineer were in error

“Quality Level A” (a precise location
                  and elevation)

   Utilities   exposed via non-destructive air-vacuum means
   Exposed  utilities are then surveyed and plotted on site
    plan   Elevations, Size, Condition, Materials, Precise
    Horizontal Positions are measured and documented

Typically used in preliminary design stages. Allows small
adjustments in design for big savings in construction.

Quality Level A is precise location

        Ground
        surface

Quality Level A (QLA)

Water line found at CL Station
23+40, 6 3/4” in diameter (not
4”) and 5.56 feet deep, slightly
corroded and cast iron rather
than ductile

Cost Savings
FHWA Study:
  $4.62 in savings for every $1.00
  spent on subsurface utility
  engineering
  74 transportation projects selected
  totaling $1B in Construction and
  design cost
  3 projects with negative return

State Specific Savings on $1.00 Spent
on Subsurface Utility Engineering:
   Virginia-$7.00
   Maryland-$18.00
   Pennsylvania-$22.21

Utility Coordination during Design

   Determine the conflict points between the current location of utilities and
    planned construction
   Evaluate the relocation plans of all impacted utilities to determine possible
    conflict points of relocated facilities
     Theseconflicts aren’t limited to location, they can also include the
      sequence of relocation, environmental impact, etc.
   Develop a conflict matrix and a relocation plan to distribute to utility
    companies and project engineer in charge
   Best used in heavily congested areas or along with irregular designs that will
    have abnormal impacts on facilities (i.e. round-abouts)

Utility Coordination during Construction

   Observe and report on the utility relocation or installation work
   Determine and ensure compliance with construction plans,
    specs, and schedules
   Negotiate field changes as conditions warrant
   Prepare as built documentation and utility composite drawing
   Best used in conjunction with utility coordination during design in
    project areas where Right-Of-Way is at a premium

Contact Information

                        Utility Relocations
                         JoAnn Kurts, P.E.
                          (225) 379-1427
                       JoAnn.Kurts@la.gov

        Taylor James-Lightner          John W (Billy) Moore, PE
            (225) 379-1442                  (225)-218-5182
        Taylor.James-Lightner@la.gov   Billy.Moore@Cardno.com