International Student and Parent Enrolment Information for 2020
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International Student and
Parent Enrolment Information
for 2020
1
Table of Contents
............................................................................................................................................... 1
Why Choose Napier Girls’ High School? .................................................................................... 3
More about Napier and the Region of Hawke’s Bay ................................................................... 4
How to Apply .............................................................................................................................. 5
Application Form and Student Profile ......................................................................................... 7
Policies and Agreements ..........................................................................................................16
1. Refund Policy .....................................................................................................................17
2. Code of Conduct Agreement ..............................................................................................19
3. Homestay Agreement ........................................................................................................20
4. ICT Agreement ..................................................................................................................22
5. Tuition Agreement..............................................................................................................24
Schedule 1 – Provisions for stand-down ...................................................................................29
Schedule 2 – Provisions for suspension ....................................................................................30
6. Terms and Conditions ........................................................................................................34
Acceptance of Enrolment Terms and Conditions.......................................................................35
Declaration and Execution ........................................................................................................37
School Information ....................................................................................................................40
Education (Pastoral Care of International Students) Code of Practice 2016 and 2019
Amendments .............................................................................................................................41
Napier Girls’ High School International Student Fees 2020 .......................................................43
Projected Budget 2020 Living and Study Costs at Napier Girls’ High School ............................45
Academic Plus Programme .......................................................................................................46
School Events and Approved Holiday Tours .............................................................................47
School Holidays ........................................................................................................................48
Curriculum Planner 2019 (2020 to be advised ) ........................................................................49
Cultural Extra-Curricular Activities and Special Interests 2020 ..................................................51
SPORT @ NGHS 2019 .............................................................................................................53
Grievance Procedures ..............................................................................................................55
Checklist ...................................................................................................................................56
2
Why Choose Napier Girls’ High School?
Napier Girls’ High School is one of the top girls’ schools in New Zealand for academic
excellence and achievement.
● 34 scholarships in 2018
● NCEA Pass Rates far above national and other Decile 6 schools in New Zealand every
year
● excellent examination results in ESL and IELTS
NCEA Pass Rates 2018
NGHS National Decile 6 schools
(a Decile 6 school) across New Zealand
Level 1 91.2% 71.8% 74.5%
Level 2 95.2% 77.4% 79.9%
Level 3 91.2% 66.2% 66.6%
UE 74.2% 49.1% 47.7%
Other reasons to choose Napier Girls’ High School
● a national leading school in e-learning
● wide range of subjects
● exciting co-curricular opportunities including national level sporting and music success
● strong links with Napier Boys’ High School
● strong school spirit
● superior homestay and hostel options
● safe, caring, comfortable environment
● a sought after girls’ school
● small numbers of internationals – maximum of 50
● a friendly, safe, character city
3
More about Napier and the Region of Hawke’s Bay
The city of Napier is located in the North Island of New Zealand in the Hawke’s Bay region.
Hawke's Bay is renowned for its Mediterranean climate with long, hot summers and mild winters.
The pleasant and settled weather is one of the main reasons people visit. It is also why the region
is so well known for producing great wine and food.
Typical summer temperatures range from 20°C to 30°C (maximum daytime) In winter, high
temperatures are between 10°C to 15°C with annual sunshine hours averaging about 2200.
The Hawke’s Bay region is home to approximately 160,000 people and 62,000 of these live in
Napier. Napier is famous for its Art Deco architecture and is known as the Art Deco capital of the
world. As well as its Art Deco heritage, Napier is famous for its coastal location, visitor attractions
like the National Aquarium of New Zealand, its extensive cycle ways, vibrant cafe culture, and
cultural events.
Visit this website to learn more about Napier and Hawke’s Bay: http://www.hawkesbaynz.com/
Dawn Ackroyd Suzanne Vicky Lassen Varinia Larder Jo Stickley
Principal Downs International Dean International Homestay
Deputy Principal Director Coordinator
Napier Girls’ High School, 4 Clyde Road, Bluff Hill, Napier
Ph: (06) 835 1069 extn 208. Email: international@nghs.school.nz
Napier Girls’ High School is a vibrant teaching and learning community where a successful
education pathway is created for every student to enable her to reach her highest potential
to become confident, innovative, adaptable and successful in life.
4
How to Apply
Step 1
● Complete the application form and student profile for a place at Napier Girls’ High School
● Read the Policies and Agreements carefully, and sign where appropriate. If you have difficulty
understanding them, please get help to read them. Keep copies of these for your records.
● Make photocopies of the following and submit them with the application:
- The applicant's most recent school report (verified).
- A personal reference. This could be from a teacher, principal or person of authority not
related to you.
- The applicant's passport (front pages).
● Attach the student's photograph to the application.
● Scan and email the above information to: international@nghs.school.nz
Step 2
If you are accepted by Napier Girls’ High School, you will be sent:
● An Offer of Place with an invoice for fees.
● Upon receiving this please remit the fees direct to the school bank account which is as follows:
Name of Account: Napier Girls’ High School
Name of Bank: Westpac Bank
Branch: Napier, New Zealand
Account No: 03-0698-0987539-00
Swift Code: WPAC NZ2W
Please quote the student’s full name as a reference
● Once payment is made we will send you the receipt and a copy of the Insurance Policy if
purchased through our school.
Step 3
Take your receipt, insurance policy, and the Offer of Place to your nearest New Zealand Embassy
and apply for a student visa.
Full details of visa and permit requirements, advice to rights on employment in New Zealand
while studying, and reporting requirements are available through Immigration New Zealand, and
can be viewed on their website at www.immigration.govt.nz
5
Should you require any further assistance regarding your application, please do not hesitate to
contact:
Varinia Larder, International Director, at vlarder@nghs.school.nz
Some International girls in formal uniform at the Mayoral International Welcome
6
Application Form and Student
Photo
Profile
PART ONE: Personal Information
Student Name: ___________________________ ____________________ ______________________
Family Name Legal Name Preferred Name
Date of Birth: ______________________ Country of Birth: _______________________________
Ethnicity: _________________________ Citizenship: ___________________________________
First Language: ____________________ Other languages: _______________________________
Parents’ Names:
(Mother): ______________________________ Occupation: ___________________________________
(Father): _______________________________ Occupation: ___________________________________
Do they speak English? ☐Yes ☐A little ☐No
Email address: _______________________________________________________________________
Postal Address: _______________________________________________________________________
____________________________________________________________________________________
Do you live with both parents? (Please circle) Yes / No
If not, please state your relationship to the person with whom you live (e.g. mother/father/aunt).
____________________________________________________________________________________
7
Contact Details:
Home Phone: __________________________ Work Phone: __________________________________
Mobile: ________________________________ Email: _______________________________________
Emergency Contact Number, if parents not available: _________________________________________
Who is the emergency contact person? ____________________________________________________
Does he/she speak English? ☐Yes ☐A little ☐No
(If possible, please choose an emergency contact person who does speak English)
Agent Details (if applicable):
Agency name: _____________________________ Contact person: _____________________________
Address: _____________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
E-mail address: ________________________________________________________________________
Phone: __________________________________ Mobile: ______________________________________
24 Hour emergency contact number: ______________________________________________________
Passport Details:
Passport number: _______________________ Country of issue: ________________________________
Passport expiry date: ___________________________________________________________________
8
PART TWO: Study Information
Starting date at Napier Girls’ High School: _________________ Length of stay: ____________________
Does the student have any specific learning needs or difficulties that could affect her progress?
_____________________________________________________________________________________
_____________________________________________________________________________________
Estimate of student’s level of English? (Please tick)
☐ Beginner ☐ Intermediate ☐ Advanced
Please include any English Language results:
1. _________________________ 2. ________________________ 3. _________________________
Student to complete:
What are your favourite subjects at school?
_____________________________________________________________________________________
What do you find the most challenging about school?
_____________________________________________________________________________________
What do you enjoy most about school?
_____________________________________________________________________________________
What are you hoping for or looking forward to in your New Zealand school?
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
What are your future study plans? (e.g. do you intend to study at university in New Zealand? Do you
intend to return to your home country after your study time at Napier Girls’ High School?)
_____________________________________________________________________________________
Level of study requested (Please tick): Preferred subjects (see Curriculum Planner page 41):
9
☐ 9 (13 years) 1. __________________________________________
☐ 10 (14 years) 2. ___________________________________________
☐ 11 (15 years) 3. ___________________________________________
☐ 12 (16 years) 4. ___________________________________________
☐ 13 (17 years) 5. ___________________________________________
6. ___________________________________________
Please state where you heard about Napier Girls’ High School:
_____________________________________________________________________________________
10PART THREE: Health Information
Do you have any pre-existing medical conditions, e.g. asthma, diabetes, epilepsy, allergies,
eating disorders, injuries requiring ongoing treatment?
☐Yes ☐No
If yes, please state: _____________________________________________________________________
Please detail any medication you are taking for this condition/s _________________________________
_____________________________________________________________________________________
Have you been immunised against the following? Please give the date:
Vaccination Date
Hepatitis A
Hepatitis B
Measles
Rubella
Tetanus
Whooping Cough
Please detail any other immunisations you have had and the date: ______________________________
_____________________________________________________________________________________
Have you ever had any of the following illnesses? (Please tick)
☐ Measles ☐ Rubella ☐ Chicken Pox ☐ Mumps
Are you requiring Napier Girls’ High School to provide travel and medical insurance?
☐Yes ☐No
If yes, please complete the following declaration:
1. I have not been hospitalised in the last six months.
2. I do not suffer from any life threatening conditions.
3. I have not received treatment or medication in relation to any condition during the three months
prior to this application.
4. I have not been refused travel insurance by any other company, nor am I insuring with the
intention of receiving medical treatment or to claim for events which have already occurred.
5. I am not aware of any circumstances likely to lead to cancellation or curtailment of the trip.
Signature: ____________________________________________ Date: _____/_____/_____
11PART FOUR: Information about you
Do you have any brothers and/or sisters? If yes, please list their names and ages and if they still
live at home.
_____________________________________________________________________________________
_____________________________________________________________________________________
Do you have any other family members living in your home?
_____________________________________________________________________________________
_____________________________________________________________________________________
Do you play any sport? If yes, please list your sport and how long you have played. What level
do you play at?
_____________________________________________________________________________________
_____________________________________________________________________________________
Do you play any musical instruments or sing? If yes, please list the instruments and level you
play and if you are involved with a singing group.
_____________________________________________________________________________________
_____________________________________________________________________________________
Do you have any other interests or activities you like to do when you are not studying?
_____________________________________________________________________________________
Please list any of the activities you have listed which you would like to continue doing while you
are in New Zealand.
_____________________________________________________________________________________
What places would you like to visit while you are studying in New Zealand?
_____________________________________________________________________________________
_____________________________________________________________________________________
What are you looking forward to during your time at Napier Girls’ High School?
_____________________________________________________________________________________
12PART FIVE: Hostel and Homestay Information
Please indicate your accommodation preference:
☐Homestay ☐Hostel
Is there any food that you do not like or cannot eat?
_____________________________________________________________________________________
Do you have any special dietary requirements, e.g. vegetarian, gluten free?
_____________________________________________________________________________________
What are your favourite meals/foods?
_____________________________________________________________________________________
Have you lived away from your family before?
_____________________________________________________________________________________
Do you need to attend church or another place of worship on a regular basis?
_____________________________________________________________________________________
Is there a particular part of your culture that is very important to you that we should know
about?
_____________________________________________________________________________________
Is there any other information the hostel or your homestay needs to know?
_____________________________________________________________________________________
_____________________________________________________________________________________
Please complete the following section if you will be a staying in a homestay (not the hostel):
Please tell us what you would like in your homestay.
Would you like brothers or sisters who are:
☐older than you ☐same age as you
☐younger than you ☐no brothers and sisters
13Many New Zealand families have pet cats or dogs that live in their homes. Are you allergic to
any pet animals? If yes, please state which:
_____________________________________________________________________________________
Do you have a fear or phobia of any pet animals? If yes, please state which:
_____________________________________________________________________________________
Please attach a handwritten letter introducing yourself to us. Tell us a little about yourself,
your family, your interests and so on. If you wish, attach a page of photos of you and your
family.
Letter introducing myself
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
14Photos 15
Policies and Agreements
1. Refund Policy
2. Student Code of Conduct
3. Homestay Agreement
4. ICT Agreement
5. Tuition Agreement
6. Terms and Conditions
Please read, sign and return the above Policies and Agreements,
keeping a copy for your own records.
161. Refund Policy
Fees Refund Conditions for International Students
School Fees
1. If you withdraw from your course of study before the course completion date, you may be
eligible for a refund of school fees.
2. Any application for refund of fees must be made in writing. You must write to the Board of
Trustees explaining why you have withdrawn from the course and your reasons for
seeking a refund.
3. If your application is made before the start of your course, your fees will be refunded in full,
less an administration fee of $500 to cover costs incurred by the school.
4. If your application is made after the start of your course, you will not receive a refund, except
in exceptional circumstances, (e.g. return home is necessary because of serious illness or
death of a close family member) and then only partial refunds may be made as the school
will have incurred costs on the student’s behalf for the whole of the year.
5. If fees have been paid in full and a visa is not granted in time for the student to attend the
beginning of her course, then the start date may be extended with no financial penalty
incurred.
6. If the status of the student’s visa changes during the year and permanent residence is
obtained, there is no refund of tuition fees.
7. The Board of Trustees will make no refund to a student who is expelled from the school.
Homestay and Hostel Fees (based on all fees paid in advance)
1. If you move out of your homestay before the end of your contract, the portion of your
homestay fees not already used, will be returned to you.
2. To have your homestay fees returned, you must write to the Board of Trustees giving two
weeks’ notice, or pay two week’s fees in lieu of notice.
3. If you cancel your homestay contract before you move to New Zealand, your fees will be
refunded in full, less an administration fee of $500.
4. If you move out of the hostel during your contract, you will be refunded for any full terms,
provided you write to the Board of Trustees giving a full term’s notice. The Board of Trustees
will make no refund to a student who does not give a term’s notice.
175. If you cancel your hostel contract before moving to New Zealand, you must give a full
month’s notice. Your fees will then be refunded in full, less an administration fee of $500.
I have read and understood this policy.
Signed: Parent/s ______________________________________
Name (print) ______________________________________
182. Code of Conduct Agreement
• The school’s expectation is that each student will try hard to achieve her
personal best.
• Learning is the focus of this school.
• People are to be treated with respect.
• This school has a policy of non-violence.
• We respect our heritage of beautiful grounds and fine buildings.
• We build positive links with the communities we belong to.
This means:
1. Being punctual to class and bringing the required equipment.
2. Supporting the teacher and following instructions.
3. Using appropriate language and behaviour to create a positive learning environment.
4. Doing our own learning and supporting other learners.
5. Leaving other people and their property alone.
6. Eating or drinking in class only with permission. Chewing gum is banned.
7. Being respectful of the environment and keeping rooms and grounds clean and tidy.
8. Personal music players may only be used at interval, lunchtime, before and after school
and at your teacher’s discretion.
9. Other electronic devices may only be used appropriately at your teacher’s discretion.
When I sign this document, I am aware that there will be consequences should I not
keep to this agreement.
I have read and understood the Code of Conduct.
Signed: Student _____________________________________
Parents _____________________________________
International Director _____________________________________
193. Homestay Agreement
(Please read and sign this agreement if you will be staying in homestay accommodation.
There is a separate hostel document called “Information and Guidelines for living at
Hewett House” which is available on the school website.)
Name: _______________________________________________________________________
I agree to:
1. Be polite and friendly to my homestay family and show respect for their property.
2. Keep my room tidy and make my bed. Open curtains and bedroom door every morning.
3. Assist with the cleaning up after meals and help with the dishes when asked.
4. Advise my homestay family at breakfast time if I won’t be home for lunch (weekends), or
the evening meal that night.
5. Arrive on time for all meals, and advise my homestay family by 4:00pm if I will be late
home.
6. Obtain permission from my homestay family and the NGHS International Department if I
am invited to stay at a friend’s place for the night/weekend.
7. Always ask my homestay family for permission before inviting a friend to come to my
home to visit.
8. Ask my homestay family for permission to invite a friend to stay overnight.
9. Not lend or borrow money, credit cards or cell phones.
10. Be considerate when using the internet as other members of the family use the wifi.
Discuss with my family an acceptable length of time to be online and where personal use
on devices is permitted.
11. Never smoke cigarettes.
12. Not to buy or to consume alcohol.
13. Never use drugs of any kind not prescribed by a doctor.
14. Ask permission from my homestay family if I wish to go out after dinner. Students are
expected to be at home at night during the week unless they are at a school or family
function.
15. Inform the NGHS International Department if I am going to be away from Napier with my
host family or on a school sports trip or field trip.
16. Not purchasing, owning or driving a motor vehicle while enrolled at Napier Girls’ High
School.
20Host families must not be expected to:
● Pay for overseas mobile phone calls.
● Insure the student’s goods or pay for property the student damages or loses.
● Offer accommodation to visiting friends or relatives, although if this is possible homestay
may choose to offer this.
When I sign this document, I am aware that there will be consequences should I not
keep to this agreement.
I have read and understood these rules for homestay.
Signed: Student _____________________________________
Parents _____________________________________
NGHS International Department ________________________________
214. ICT Agreement
STUDENT AGREEMENT (2020) FOR e-TECHNOLOGY USE
The main purpose of school computers and other e-technology resources is to support teaching
and classroom learning (Information and e-Technologies).
School staff endeavour to ensure safe use by students of the Internet, the school’s computer
network and other e-technologies. There is monitoring of Internet sites accessed.
I understand that while at school or using school resources from home:
● I need to use e-technology responsibly, obey the law and school rules and expectations.
● I am not permitted to access, store, copy, send or print material through the Internet,
devices, telecommunications network or other media which is offensive (e.g. pornographic),
dangerous, inappropriate at school, or illegal (e.g. breaching copyright and/or other laws).
● Services or sites that can access sound, music or video require appropriate approval from
teachers to be accessed.
● An appropriate amount of Internet download will be allocated to each student annually.
● I may not use any other student’s Login and password to access the school network as this
is a form of identity theft.
● The school is required to comply with the Copyright Act 1994. Anyone who infringes
copyright is personally liable under this law. I must not download any allowable files such as
music, videos, games or programmes without the permission of a teacher.
● These rules apply to any privately owned e-technology equipment/device (such as a laptop,
mobile phone, USB drive or other) I bring to school or a school-related activity. These items
are bound by school rules.
● I will not connect any device (such as a USB drive, camera or phone) to, or attempt to run
any software on, school e-technology systems without a teacher’s permission. This includes
all wireless technologies.
● I will not use any aspect of e-technology, either school or privately owned that may bring
the school, staff or other students into disrepute.
● The school may audit its computer network, Internet access facilities, computers and other
school e-technology equipment/devices or commission an independent forensic audit.
Auditing of the above items may include any stored content, and all aspects of their use,
including email.
● The school may access any student device when requested.
● I will not allow the use of or give anyone on the Internet information about myself or
anyone else – this includes address, phone number, date of birth, credit card details,
photographs or video.
I will respect all e-Technology systems in use at school and treat all e-Technology equipment
and devices with care. This includes:
● Sharing available equipment and not disrupting the work of other students/ teachers / staff
/ or employee of the school.
● Not intentionally disrupting the smooth running of any school e-Technology systems.
22● Not attempting to hack or gain unauthorised access to any system.
● Immediately reporting to a staff member; any objectionable material accidentally accessed,
virus or security problem, broken or damaged equipment.
● At any time using eTechnology that could upset, offend, harass, bully, threaten or in any
way harm anyone connected to the school or the school itself.
STUDENT AGREEMENT (2020) FOR e-TECHNOLOGY USE
Student
I have read this e-Technology Agreement and know the importance of the school rules for the
use of computers, other e-Technologies and the Internet.
I know that if I break these rules, there will be consequences and the school may inform my
parent(s). Consequences could include; losing computer/WIFI access rights and / or loss of other
privileges. I also understand that my family may be charged for costs. If illegal material or
activities are involved, it may be necessary for the school to inform the police.
I understand that:
● I will not give my password to any other student.
● I will not use any other student’s password.
_______________________________________________
Name (Printed)
_______________________________________________ ___________
Signature Date
235. Tuition Agreement
Please take a copy of this for your records.
If Napier Girls’ High School ("School") accepts the student ("Student") named in the
application for tuition in New Zealand, the following terms and conditions shall apply:
1. The School shall provide tuition in accordance with the Education (Pastoral Care of
International Students) Code of Practice 2016 for the recruitment, welfare and support of
international students.
2. The School shall arrange homestay or hostel accommodation in accordance with the
Education (Pastoral Care of International Students) Code of Practice 2016. All students are
required to live in homestays arranged by the school or Hewett House Hostel unless they are
living with a parent or a Designated Caregiver (DCG), a guardian appointed by the parents.
Homestay and hostel rates are stated in the fee schedule.
3. Students are accepted for enrolment at Napier Girls’ High School, subject to the condition
that their English Language proficiency meets the required standards. The school reserves
the right to alter courses or year levels as it sees fit, once the student has been assessed upon
arrival. Students without an adequate level of English may be directed to attend an
alternative institution to study a suitable English language programme first. This will incur a
further tuition fee to the institution providing the English Language tuition.
4. The parents or guardians of the Student who have signed the application for tuition on behalf
of the Student ("Parents") irrevocably appoint and authorise the principal of the School (or
such other person as may be appointed by the School to carry out the Principal’s duties) to:
4.1. Receive information from any person, authority or corporate body concerning the
Student including, but not limited to, medical, educational or welfare information;
4.2. Provide consents in respect of any activity carried out and authorised by the School;
4.3. Receive financial information relating to the Student including bank accounts, debts or
income of the Student while in New Zealand;
4.4. Provide consents that may be necessary to be given on the Student’s behalf in the event
of a medical emergency where it is not reasonably practicable to contact the Parents.
5. The Parents agree to provide the school, and be transparent with, academic, medical or other
information relating to the well-being of the Student as may be requested from time to time
by the School or that has relevance to her stay in New Zealand. This relevance is at the
discretion of the School. These matters may include behavioural, social and medical
information relating to the Student. Failure to disclose any relevant matters may result in the
Student being returned to her home country and/or any extra costs incurred to be that of the
Parents. This will be at the discretion of the School.
6. The Parents irrevocably authorise the Principal of the School to advise the Student’s
homestay hosts or Hostel Manager of all matters and information required to be provided to
parents of any student under the Education Act 1989 and agree to appoint the homestay
24hosts as their agents in New Zealand to receive such information in substitution for the
Parents.
7. The Parents agree to provide the School with academic, medical or other information relating
to the well-being of the Student as may be requested from time to time by the School.
8. The School shall use its best endeavours to ensure the safety, health and well-being of the
Student but shall not be liable for:
8.1. Any damage or harm caused to the Student or the Student’s property arising out of the
Student’s homestay;
8.2. Any damage or harm caused to the Student or the Student’s property outside of normal
school hours and in the case of the student’s property, shall not be responsible for any
damage to such property that may occur outside the School’s premises.
9. Without restricting clause 7, but subject to clause 9, the School’s liability in relation to the
supply of services to the Student is limited to the amount of fees paid by the Student for the
provision of the services in respect of which liability arises.
10. Nothing in this Agreement limits any rights the Parents and/or Student may have under
the Consumer Guarantees Act 1993.
11. Enrolment as an International student at the school shall be terminated:
11.1. At any time by agreement between the parties; or
11.2. By the School if the Student fails to pay fees in advance, or fails to abide the same
conditions as for domestic students, or fails to abide by the conditions of the
International Student Tuition Agreement; or
11.3. If the Student ceases to hold, or ceases to be eligible to hold, a valid student visa, issued
by Immigration New Zealand.
12. School may take appropriate disciplinary action
12.1. The principal may take appropriate disciplinary action in response to the conduct or
behaviour of the student.
12.2. Appropriate disciplinary action includes standing down, suspending or excluding the
student and terminating the contract of enrolment.
12.3. The principal of the school may take appropriate disciplinary action, whether or not
the conduct or behaviour occurred while the student was under the supervision or
control of the school, if satisfied on reasonable grounds that:
(a) the student’s gross misconduct or continual disobedience is a harmful or
dangerous example to other students at the school;
(b) because of the student’s conduct or behaviour, it is likely that the student, or other
students at the school, will be seriously harmed if the student is not stood-down
or suspended or excluded as the case may require;
(c) the student’s conduct or behaviour is in breach of the school rules (including the
school’s code of student conduct), the accommodation agreement or designated
caregiver agreement, or this contract of enrolment, and one or more of the
following applies:
25(i) the breach or breaches would constitute an ongoing risk to the student’s
education, health, safety, well-being or personal welfare for which the
school is responsible under the Education (Pastoral Care of International
Students) Code of Practice 2016;
(ii) the breach or breaches would constitute an ongoing risk to another person’s
education, health, safety, well-being or personal welfare.
12.4. The provisions in Schedule 1 (relating to stand-down), or Schedule 2 (relating to
suspension) will apply if the student has been stood down or suspended, as the case
may be.
13. School’s obligations when taking disciplinary action
13.1. A principal who wants a student to absent himself or herself from school for
disciplinary reasons, or who wants a parent to remove a student from school for
disciplinary reasons, may bring about the absence or the removal only by standing-
down or suspending the student under this contract.
13.2. In making decisions on appropriate disciplinary action the principal and the board will
as far as practicable ensure that any such disciplinary action:
(a) is proportionate to the seriousness of the behaviour of the student; and
(b) minimises the disruption to a student’s attendance at school and facilitates the
return of the student to school when that is appropriate; and
(c) is dealt with in accordance with the principles of natural justice.
13.3. If the student is stood-down or suspended, the principal will take all reasonable steps
to ensure that the student has the guidance and counselling that are reasonable and
practicable in all the circumstances of the stand-down or suspension.
13.4. If a student’s suspension is subject to conditions, the principal will take all reasonable
steps to ensure that an appropriate educational programme is provided to the student.
13.5. The programme referred to in clause 6 will as far as practicable be designed to facilitate
the student’s return to school and to minimise the educational disadvantages that
occur from absence from school.
14. Neither party shall be in default or in breach of their obligations under this agreement
to the extent that the performance of these obligations is prevented by an event of
force majeure.
15. This agreement shall be construed to take effect in accordance with the domestic laws of
New Zealand. In relation to any legal action or proceedings arising out of or in connection
with this agreement, the Parents irrevocably submit to the jurisdiction of the courts of New
Zealand, agree that proceedings may be brought before any court including any forum
26constituted under the Arbitration Act 1908 within New Zealand and waive any objection
to proceedings in any such court or forum on the grounds of venue or on the grounds
that the proceedings have been brought in an inconvenient forum.
16. The Parents agree that the Student will comply with school rules and policies. A Student who
does not abide by the school rules will be dealt with as follows;
16.1. Daily/weekly report to the International Dean
16.2. Written and verbal warnings may be given to the Student. The Student may have their
visa revoked if the situation does not improve.
16.3. The Student may be asked to return home in serious situations which include;
● Breaking the law (drugs, shoplifting, theft etc)
● Violence and aggression
● Habitual truancy
● Bullying
● Emotional imbalance
● Dishonesty
● Unwillingness to comply with school, homestay and hostel rules
● Inappropriate and unsafe social behaviour
● Severe or excessive dieting or similar eating disorders
17. Applications for homestay or hostel made on behalf of the student shall be subject to the
undertakings and agreements set out in the Homestay Agreement, the Homestay Provider
Agreement and Information and Guidelines for living at Hewett House document. Students
are required to return to their home country the day after their final examination at the end
of the school year, or the day after school finishes, whichever applies to the student’s year
level, or at the discretion of the International Dean.
18. Notices given under this agreement must be in writing and given to the addresses set out in
the application forms. Those sent by post shall be deemed to have been received five
days after posting.
19. This agreement shall consist of the Application Form and Student Profile, and this Tuition
Agreement including the attached Refund Policy, Code of Conduct Agreement and
Homestay Agreement. This agreement contains the entire understanding of the parties
and overrides any prior promises, representations, understandings or agreements. The
terms of the agreement may be changed by the School in writing to the Parents and shall
continue in force while the Student is enrolled with the School.
20. The Parents acknowledge that:
(a) Personal information of the Parents and/or Student collected or held by the
School is provided and may be held, used and disclosed to enable the School to
process the application for tuition, provide tuition and homestay or hostel services
to the Student, provide to the Student and/or Parents advice or information
concerning products and services the School believes may be of interest to the
Student and/or Parents and to enable the School to communicate with the Student
and/or Parents for any purpose;
27(b) All personal information provided to the School is collected and will be held by the
School at Clyde Road, Napier 4110, New Zealand, phone number (64 6) 835 1069
(c) If the Student/Parents fail to provide any information requested in the application for
tuition, the School may be unable to process the application;
(d) The Student/Parents have the right under the Privacy Act 1993 to obtain access to and
request corrections of any personal information held by the School concerning them.
21. The Student/Parents authorise the School to obtain at any time from any person or entity any
information it requires to process and/or accept the application for tuition or to perform
or complete any of the other purposes under this Agreement. The Student/Parents authorise
any such person to release to the School any personal information that person holds
concerning the Student/Parents.
I have read and understood this Tuition Agreement.
Signed: ________________________________________
Parent/Caregiver)
Relationship to Student: ________________________________________
Full Name of Parent/Caregiver: ________________________________________
Applicant's Name: ________________________________________
Date: _____/_____/_____
28Schedule 1 – Provisions for stand-down
Notice Requirements
1. Immediately after a student is stood-down, the principal will tell a parent or legal guardian
and the residential caregiver of the student—
(a) that the student has been stood-down; and
(b) the reasons for the principal’s decision; and
(c) the period for which the student has been stood-down.
Stand-down period
2. A stand-down may be for 1 or more specified periods, and the principal may lift the stand-
down at any time before it is due to expire.
Student attendance while student on stand-down
3. If a student has been stood-down, then the student does not have to, and is not permitted
to, attend the school while stood-down, however-–
(a) the principal may require the student to attend the school if the principal
reasonably considers the student’s attendance is appropriate:
(b) the principal may allow the student to attend the school if the student’s parents
request that the student be permitted to attend the school and the principal
considers the request is reasonable:
Board meeting concerning stand-down
4. A principal who has stood-down a student may arrange a stand-down meeting.
5. A principal who, having stood-down a student, is asked by the student or a parent or legal
guardian of the student for a stand-down meeting—
(a) will arrange a meeting; and
(b) be available for the meeting as soon as is practicable for the student, the parent
or legal guardian, and the principal.
6. As a consequence of a stand-down meeting, if the principal is satisfied that there are no
reasonable grounds for the stand-down the principal will—
(a) ensure that the stand-down is withdrawn; and
(b) ensure that the student, and anyone told of the stand-down under paragraph 1,
is told that the stand-down has been withdrawn.
29Schedule 2 – Provisions for suspension
Notice requirements for suspending a student
1. If the student has been suspended then the principal will, immediately after the student
is suspended, tell the board, a parent or legal guardian and the residential caregiver (if
any) of the student—
(a) that the student has been suspended; and
(b) the reasons for the principal’s decision.
Student attendance while on suspension
2. If the student has been suspended, then the student does not have to, and is not
permitted to, attend the school while suspended, however -
(a) the principal may allow the student to attend the school if the principal reasonably
considers the student’s attendance is appropriate:
(b) the principal may allow the student to attend the school if the student’s parents
request that the student be permitted to attend the school and the principal
considers the request is reasonable.
Board meeting concerning suspension
3. If the student has been suspended, the student, the student’s parents or legal guardian,
and their representatives are entitled to attend a meeting of the board and speak at that
meeting, and to have their views considered by the board before it decides whether to
lift or extend the suspension or exclude the student and terminate the contract of
enrolment.
4. The board will ensure that a student who has been suspended, and the student’s parents
or legal guardians are given the following as soon as practicable after the suspension:
(a) written notice of the time and place of the suspension meeting; and
(b) written information about the options available to the board under paragraph 3
to deal with the suspension at the suspension meeting.
5. The board will ensure that the following material is given (in writing) to the student and
the student’s parents or legal guardian within the time specified in paragraph 6:
(a) information on the procedures the board follows at suspension meetings; and
(b) advice that the student and the student’s parents, legal guardians or
representative may attend the meeting and speak at it about the suspension; and
(c) information contained in the following material that, in the board’s opinion, it
would have no ground to withhold if the student made a request under the Privacy
Act 1993 for:
(i) the principal’s report to the board on the suspension; and
30(ii) any other material about the suspension to be presented by the principal
or the board at the meeting.
6. The material referred to in paragraph 5 must be given to the student and the student’s
parents, legal guardian or representatives in time to reach them at least 48 hours before
the meeting (or within a shorter time agreed by all the parties).
Adjournments to consider new information
7. The board will adjourn a suspension meeting if the student, a parent or legal guardian of
the student, or any member of the board asks the board to do so if the person making the
request needs time to consider new information, being any information—
(a) that is referred to at the suspension meeting; and
(b) that is either—
(i) information that was not given, under paragraph 5, to the person making
the request; or
(ii) information that is new to the person making the request for some other
reason.
8. In deciding on the period of the adjournment, the board must have regard to the amount
of time that the person making the request needs, in that person’s particular
circumstances, to consider the information.
Board’s decision at suspension meeting
9. Before deciding at a suspension meeting whether to lift or extend the suspension or
exclude the student and terminate the contract of enrolment, the board must—
(a) have due regard for all of the circumstance relevant to the suspension; and
(b) consider each option available to it.
10. The board may—
(a) require the principal, the student, the student’s parents or legal guardian, any
representative of the student, and any representative of the parents or legal
guardian to withdraw from the meeting while the board makes its decision; or
(b) ask the principal, the student, the student’s parents or legal guardian, and any
representatives of the student and the parents or legal guardian to stay at the
meeting while the board makes its decision.
11. Before making its decision, the board may try to get all the parties at the meeting to agree
on what the decision should be.
12. The board must record its decision, and the reasons for it, in writing.
31Board’s powers when student suspended
13. If a student has been suspended, the board may—
(a) lift the suspension at any time before it expires, either unconditionally or subject to
any reasonable conditions the board wants to make:
(b) extend the suspension conditionally for a reasonable period determined by the
board when extending the suspension, in which case paragraph 14 applies:
(c) if the circumstances of the case justify the most serious response, exclude the
student from the school and terminate the contract of enrolment.
14. If the board extends a suspension conditionally, the board may impose reasonable
conditions aimed at facilitating the return of the student to school and will take
appropriate steps to facilitate the return of the student to school.
15. If a student fails to comply with any condition imposed under this paragraph in respect of
the lifting or extension of the suspension, the principal may request the board to
reconsider the matter and the board may confirm or reverse its earlier decisions or may
modify its earlier decisions by taking any action specified in paragraph 13 (a) to (c).
16. If the board has not sooner lifted or extended the suspension or excluded the student
under paragraph 13(c) and terminated the contract of enrolment, the suspension ceases
to have effect—
(a) at the close of the 7th school day after the day of the suspension; or
(b) if the suspension occurs within 7 school days before the end of a term, at the close
of the 10th calendar day after the day of the suspension.
Extended suspension
17. The board will monitor the progress of the suspended student by ensuring that it receives,
at each regular board meeting after the suspension, a written report on whether the
student is meeting the conditions imposed and progressing with any educational
programme provided.
18. The principal must ensure that the student and a parent of the student are given a copy
of any such report as soon as practicable.
Student failing to comply with conditions
19. If the board agrees to a request made by the principal under paragraph 15, the board
must hold a reconsideration meeting about the student’s case.
20. The meeting must be held—
(a) within 7 school days of the request; or
(b) if the request is made within 7 school days of the end of term, within 10 calendar
days of the request.
32Information about reconsideration meeting
21. If the principal makes a request under paragraph 15 that the board reconsider the
suspension then the board will ensure that the student, and a parent or legal guardian of
the student is given written notice of the time and place of the reconsideration meeting
as soon as practicable after the board decides to hold the meeting.
22. The board will ensure that the following material is given, in writing, to the student and
the parent within the time described in paragraph 23:
(a) information on the procedures the board follows at reconsideration meetings;
and
(b) advice that the student, a parent or guardian or representative may attend the
meeting and speak at it about the reconsideration of the suspension; and
(c) information that, in the board’s opinion, it would have no ground to withhold if
the student made a request under the Privacy Act 1993 for:
(i) the principal’s report to the board on the reconsideration of the
suspension; and
(ii) any other material about the reconsideration of the suspension to be
presented by the principal or the board at the meeting.
23. The material must be given to the student and the parent at a time that enables it to reach
them at least 48 hours before the meeting (or within a shorter time agreed by all the
parties).
336. Terms and Conditions
If Napier Girls’ High School accepts the student named in the previous sections, the following
terms and conditions shall apply:
1. The School shall:
● Provide tuition in accordance with the Education (Pastoral Care of International Students)
Code of Practice 2016 for the recruitment, welfare and support of foreign fee paying
students.
● Arrange appropriate homestay or hostel accommodation for the student.
● Advise the student's homestay hosts of all matters and information required to be
provided to parents of any student under the Education Act 1989.
● Provide academic progress reports regularly throughout the year. A copy will be sent to
the parent(s) and/or agent
● Collect, hold and use any personal information for school purposes.
2. The parents or guardians shall:
● Agree that the student will comply with school rules and regulations.
● Agree that the student will attend school regularly.
● Agree to the refund policy as set by the Board of Trustees.
● Not request extended student leave from the school which will interrupt the student’s
academic progress.
● Accept the requirements of homestay or hostel accommodation.
● Allow the school to arrange the necessary insurance cover for travel, personal effects and
medical, should private insurance not be required.
3. The student shall:
● Comply with the school rules and regulations.
● Attend school on a regular basis and produce a written note or medical certificate to
explain any absences on the day of student returning to school.
● Wear correct school uniform.
● Not request extended holiday leave or leave outside the academic school year unless
in exceptional circumstances. This will be considered at the discretion of the
International Department.
● Comply with the rules and requirements of the homestay or hostel.
34Acceptance of Enrolment Terms and Conditions
1. Before your application can be considered please sign the following acknowledgements (to
be signed by a parent or guardian of a student under the age of 20 years):
2. You guarantee the good behaviour of the student in New Zealand.
3. You accept that the student will comply with the school rules and regulations.
4. You accept the right of the school to effect a change of course if this is seen to be
in the best interests of the student.
5. You have read, understood and signed the Tuition Agreement which shall apply if your
application is successful.
6. You have disclosed any information which may affect the student’s ability to study
effectively while in New Zealand.
7. You have disclosed all medical information which may have an impact on the student’s stay
in New Zealand.
8. You accept that the student will attend school regularly and in the case of irregular
attendance, the school shall contact the parent(s) or agent and the Immigration Service.
9. You guarantee not to request extended student leave from the school which will interrupt
the academic progress of the student unless there are exceptional circumstances. This
will be considered at the discretion of the International Dean.
10. You allow the school to arrange the necessary travel, personal effects and medical insurance.
11. You guarantee the student will comply with the rules and requirements of the homestay or
hostel.
12. You accept that the student may only travel in school holidays with her own family, host
family, school group, or approved tour company. Any other requests will be considered at
the discretion of the International Dean.
Should your application be successful, you will receive a letter to confirm offer of a place.
However, you will need to pay the fees before a visa will be granted. If you accept the Offer of
Place, then this Application Form and Student Profile and the attached Tuition Agreement shall
be the terms and conditions of agreement by which tuition shall be provided to the student. If
the terms are signed by a parent or guardian and the student is under the age of 20 years, then
the parent or guardian shall be
bound by these terms and conditions.
I/We agree:
(a) That the information provided in this application is true and correct.
(b) To support and encourage the student in her education at Napier Girls’ High School.
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